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University CouncilDate: 12 March 2019

Time: 2:15pm

Venue: Council Chamber, First Floor, Clocktower Building

Agenda

Agenda 2

1. Part 1: Open Committee: Minutes

To confirmPart 1 of the Minutes of the meeting of the Council held on 12 February 2019.

• 190212 University Council Pt 1 minutes 6

2. Disclosure of Interest and Register of Interests

Members are referred to Section 10 of the Council’s Standing Orders relating to Conflict ofInterests and reminded to advise of any interests that might arise in relation to any items on this agenda.

To receivethe current Register of Interests for members of the University of Otago Council and any further updates from Members.

• Register of Interests Council Members February 2019 9

3. Communications from the Senate

To receiveCommunications from the Senate, which met on 27 February 2019, and to consider the recommendations relating to:

(i) International Agreement(ii) Scholarships(iii) Academic Programmes

• 190227 Senate Communications 13

4. Finance and Budget Committee

To receivePart 1 of the Minutes of the meeting of the Finance and Budget Committee held on 25 February 2019.

• 190225 Finance and Budget Cttee Pt 1 minutes 30

5. Capital Development Committee

To receive

(i) Part 1 of the Minutes of the meeting of the Capital Development Committee held on 28February 2019.

• 190228 Capital Development Cttee Pt 1 minutes 31

(ii) a Capital Projects Report as at 21 February 2019.

• Capital Projects Report Pt 1 Feb 2019 33

6. Treaty of Waitangi Committee

To receivePart 1 of the minutes of the meeting of the Treaty of Waitangi Committee held on 28 February 2019.

• 190228 Treaty of Waitangi Cttee Pt 1 Minutes 38

7. Vice-Chancellor's Business

To receivea report from the Vice-Chancellor, dated 6 March 2019.

• 190306 VC Reporting to Council Part 1 40

8. Chancellor's Business

To receivea report from the Chancellor.

9. Exclusion of the Public

To approvea motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded from the following parts of the proceedings of this meeting.

• 190312 Exclusion of the Public 45

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6. Treaty of Waitangi Committee

To receivePart 1 of the minutes of the meeting of the Treaty of Waitangi Committee held on 28 February 2019.

• 190228 Treaty of Waitangi Cttee Pt 1 Minutes 38

7. Vice-Chancellor's Business

To receivea report from the Vice-Chancellor, dated 6 March 2019.

• 190306 VC Reporting to Council Part 1 40

8. Chancellor's Business

To receivea report from the Chancellor.


To approvea motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded from the following parts of the proceedings of this meeting.

• 190312 Exclusion of the Public 45

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COUNCIL

Minutes of a meeting of the University Council

12 February 2019

Present The Chancellor (in the Chair), the Pro-Chancellor, the Vice-Chancellor,

Mr F B Barton, Mr M R Dippie, Ms S L Ellison, Mr J P Heath, Ms L C

Hobson, Mr S A Montague-Gallagher, Ms P A Oakley, Associate

Professor C R Pigden and Mr M A Wong.

In attendance The Deputy Vice-Chancellor (Academic), the Deputy Vice-Chancellor

(Research and Enterprise), the Deputy Vice-Chancellor (External

Engagement), the Chief Operating Officer, the Chief Financial Officer, the

Director of Planning and Funding, Ms J A Thompson (Executive Officer)

and the Registrar and Secretary to the Council.

Welcome The Chancellor welcomed Ms Suzanne Ellison, Ministerial Appointee to

the Council, Mr James Heath, President of the Otago University Students’

Association for 2019, and Associate Professor Charles Pigden, Academic

Staff Representative, to their first meeting of the University Council.

Part 1: Open Committee

1. Minutes Part 1 of the Minutes of the meeting of the Council held on

11 December 2018 was confirmed.

2. Council Membership

Membership of the University of Otago Council, effective 1 January 2019:

Appointed by the Minister for Tertiary Education

Ms Suzanne L Ellison

(1 January 2019 to 31 December 2022)

Mr Stephen J Higgs

(1 January 2016 to 31 December 2019) (Pro-Chancellor)

Dr Royden J. Somerville QC

(1 January 2016 to 31 December 2019) (Chancellor)

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Mr Malcolm A Wong

(1 January 2018 to 31 December 2021)

Vice-Chancellor

Professor Harlene Hayne

Elected by the University Staff

Associate Professor Charles R Pigden (Academic Staff) (1 January 2019 to

31 December 2022)

Mr Shane A Montague-Gallagher (Professional Staff) (1 January 2016 to

31 December 2019)

President of the Otago University Students’ Association

Mr James P Heath (2019)

Appointed by the University Council

Mr Frazer B Barton (1 January 2016 to 31 December 2019)

Mr Martin R Dippie (1 January 2016 to 31 December 2019)

Ms L Carrie Hobson (14 March 2017 to 31 December 2018)

Ms P A Oakley (13 March 2018 to 31 December 2019)

3. Disclosure of Interest and Register of Interests

The Council received the current Register of Interests for members of the

University of Otago Council. There were no further updates or disclosures

by a member of Council for any items on this agenda.

4. International Student Tuition Fees 2019 – Master of Business Administration

On a motion from the Chancellor this item was passed over subject to a

discussion in Part 2 (In Committee) of the meeting.

Subsequently the Council

APPROVED the setting of the international tuition fee for the 2019 Master of Business

Administration at NZ$55,200 (including GST), effective immediately, but

not applicable to any student already enrolled in, or formally committed to

enrolment in, the domestic NZ-based 2019 Master of Business

Administration programme.

Mr J P Heath dissented from this decision.

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5. 2019 Commencement and Orientation

The Vice-Chancellor and the President of the Otago University Students’

Association provided an update on arrangements for the 2019

Commencement and Orientation.

The Vice-Chancellor noted that that the University has worked closely with

OUSA to provide a programme rich in both cultural and academic

activities to welcome back 20,000 young people to the campus.

Mr Heath commented on the range of activities and events on offer during

O-Week 2019.

6. Vice-Chancellor’s Business

The Council received a report from the Vice-Chancellor, dated 5 February

2019, highlighting topical issues including comment on Otago alumni and

staff honoured in the New Years Honours in 2019. Events and speaking

engagements the Vice-Chancellor has undertaken since the start of the year

were listed as well as comment on Divisional updates and awards

involving staff and students.

The Vice-Chancellor mentioned the Clocktower Lawn Picnic, a city-wide

event for all ages to commence the University’s 150th celebrations. This is

scheduled for Friday 15 February 2019 at 5.30pm.

7. Chancellor’s Business

150th Celebrations

The Chancellor commented on the successful Burns Night Supper held on

25 January 2019 and also reminded Council members about the

programme planned for Queen’s Birthday Weekend.

Hakitekura

The official naming ceremony and blessing of the Woolshed Bay property

generously gifted to the University of Otago Foundation Trust by Dick and

Jillian Jardine was held on 5 February 2019 in Queenstown.


The Council

APPROVED a motion, under Section 48 of the Local Government Official Information

and Meetings Act 1987, that the public be excluded from the remaining

parts of the proceedings of the meeting as set out in detail in the Agenda.

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UNIVERSITY OF OTAGO COUNCIL

REGISTER OF INTERESTS

February 2019

(As disclosed on appointment to the Council and updated as necessary)

Frazer B Barton

Entity Nature of Interest

ALC Trustees No 1 Limited Director

Anderson Lloyd Administration Limited Director

Anderson Lloyd Shareholding Company Limited Director / Partner

Anderson Lloyd Partnership Partner

Anderson Lloyd Trustee Company Limited Director

Calvert & Co Trustees Limited Director

Grow Tree Limited Director / Shareholder

Naseby Development Trust Trustee

Pine Time Limited Director

Presbyterian Support Otago Incorporated Trustee

PSO Retirement Villages Limited Director

TCP Holdings Limited Director / Shareholder

Martin R Dippie


Central Land Holdings Limited Director / Shareholder

Derby Street Limited Director

Hoveton Trustees Limited Director

Ironside Properties Limited Director

Jacks Hardware and Timber Limited Director

Jacks Property Services Limited Director

M10 IP Holding Company Limited Director

M10 IP Trust Limited Director

Mitre 10 (NZ) Limited Director

Mitre 10 Holdings Limited Director

Mitre 10 Imports Limited Director

Mitre 10 Mega Dunedin Director

Orange and Black Limited Director

Orchard Road Holdings Limited Director

Otago Business Park Limited Director

Otago Land & Merchants Limited Director

Otago Land Group Limited Director

Otago Rescue Helicopter Limited Director

Sebring Treasury Limited Director

Three Parks Properties Limited Director

University of Otago Holdings Ltd Director

Wanaka Hardware and Building Supplies Ltd Director

Otago Rescue Helicopter Trust Trustee

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February 2019

Suzanne L Ellison


Kati Huirapa Runaka ki Puketeraki Runaka Manager

Ngai Tahu Funds Committee Chair

Manawapopore Trust Trustee

Dunedin City Council Creative Dunedin Partnership Runaka Representative

Professor Harlene Hayne


AAW Jones Custodian Limited Director

Fulbright New Zealand Trust (Inc) Trustee

John F Kennedy Memorial Fund Trustee

McMillan Nominees Limited Director

NZ Vice-Chancellors’ Committee (Universities NZ) Committee Member

Otago Innovation Limited Director

Te Tapuae of Rehua Limited Director

The Treasury Board Member

University of Otago Employee

University of Otago Foundation for Malaysia Ex officio Trustee

University of Otago Foundation Trust Ex officio Trustee

University of Otago Holdings Limited Director

James P Heath


New Zealand Union of Student Associations Executive Committee member

Otago University Students’ Association Employee

University Book Shop (Otago) Limited Director

Stephen J Higgs


Cumberland Property Group Limited Director

Cumberland Rural Properties Limited Director

Disease Research Limited Director

Headwaters NZ Limited Director

Immune Solutions Limited Director

LP Management Services Limited Director

Mitern Limited Director / Shareholder

Motor Trade Finance Limited Director

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February 2019

Stephen J Higgs (cont.)


Mt Difficulty Wines Limited Director

MTF Direct Limited Director

MTF Finance Limited Director

MTF Leasing Limited Director

MTF Limited Director

MTF Securities Limited Director

MTF Treasury Limited Director

MTFS Holdings Limited Director

Otago Innovation Limited Director

Polson Higgs Wealth Management Limited Director / Shareholder

South Link Health Services Limited Director

University of Otago Foundation Trust Trustee

University of Otago Holdings Limited Director

Vetlife Limited Director

L Caroline (Carrie) Hobson


Hobson Leavy Limited Director / Shareholder

King’s College Foundation Trustee

University of Otago Foundation Trust Trustee

Shane A Montague-Gallagher



Patricia A Oakley


Dunedin Casinos Charitable Trust Trustee

Dunedin International Airport Limited Director

Forsyth Barr Limited Employee / Shareholder

Royal New Zealand Ballet Trustee

Institute of Directors – National Council Council Member

Institute of Directors – Otago Southland Branch Chairperson

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February 2019

Associate Professor Charles R Pigden



Dr Royden J Somerville QC


University of Otago Foundation Trust Ex officioTrustee

University of Otago Holdings Ltd Director

Barristers Chambers Limited Director / Shareholder

University of Otago Foundation for Malaysia Ex officio Trustee

Mr Malcolm A Wong


Aylesbury Investments Limited Director / Shareholder

Book City Limited Shareholder

Chinese Poll Tax Heritage Trust Trustee

CNW Trustees (2007) Limited Director / Shareholder

CNW Trustees (2017) Limited Director / Shareholder

CNW Trustees Limited Director / Shareholder

Cook North & Wong Limited Director / Shareholder

Dunedin Chinese Gardens Trust Trustee

Otago Community Trust Trustee

P M Yelavich Anaesthetics Limited Shareholder

St John’s Parish (Roslyn) Friends of the Aged and Needy Society

Trustee

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COMMUNICATIONS FROM THE SENATE 27 February 2019

The Senate recommends for approval:

1. Internationalisation Committee

The following new agreement:

• A Memorandum of Understanding (MOU) and Student Exchange Agreement (SEA) withTrinity College Dublin, University of Dublin, Ireland.

2. Scholarships and Prizes Committee

The following new, amended and disestablished scholarships:

New scholarship

John F Ward Southland Entrance Scholarship

Amended scholarships

a) University of Otago Entrance Scholarship Terms and Conditionsb) Regulations and Notes for University of Otago Postgraduate Research Scholarshipsc) University of Otago Doctoral Scholarshipd) University of Otago Māori Doctoral Scholarshipe) University of Otago Pacific Islands Doctoral Scholarshipf) University of Otago Special Health Research Scholarshipg) University of Otago City of Literature PhD Scholarshiph) University of Otago Master’s Research Scholarshipi) University of Otago Māori Master’s Research Scholarshipj) University of Otago Pacific Islands Master’s Research Scholarshipk) University of Otago International Master’s Research Scholarshipl) Bamforth Postgraduate Scholarshipm) David Renfrew White Scholarship in Educationn) Duffus Lubecki Postgraduate Scholarship in Applied Scienceo) Fanny Evans Postgraduate Scholarship for Womenp) James Park Scholarshipq) John Edmond Postgraduate Scholarship for Industrial Research in Chemistryr) Macandrew-Stout Postgraduate Scholarship in Economicss) R & E Seelye Trust Master’s Scholarship

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t) Senior Smeaton Scholarship in Experimental Scienceu) Tassell Cancer Research Scholarship

Disestablished scholarship

Blair Postgraduate Scholarship Pages 3–17

3. Academic Proposals

To submit the following proposals to the Committee on University Academic Programmes:

a) To amend the History curriculum.b) To delete the Bachelor of Education degree.c) To introduce a Master of Advanced Nursing Practice degree.

Matters approved by Senate under delegation through University Statute, for noting:

4. Academic Proposals

a) Foundation Year – changes to the threshold for passing specified papers (noted by Senate).b) Division of Humanities – an indicative proposal for a new programme to proceed to full

development (noted by Senate); various papers for deletion; various new papers;amendments to specified papers’ levels, titles and prescriptions; amendments to therequirements of specified subjects.

c) Division of Sciences – new content for special topic papers (noted by Senate).d) Division of Health Sciences – delivery of a paper by distance learning, amendments to

degree regulations, various new papers, amendments to the requirements of an endorsedoption for a postgraduate certificate, a reinstated paper (noted by Senate), new content fora special topic paper (noted by Senate).

For noting:

5. 150th Anniversary Celebrations

The Vice-Chancellor provided an update to Senate regarding various recent and upcoming eventsrelating to the celebration of the University’s 150th anniversary and presented a new short filmregarding the University’s history.

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Memorandum To Scholarships and Prizes Committee

From Dr Robin Quigg Manager, Undergraduate Entrance Scholarships

Date 8 February 2019

Re New and Amended Undergraduate Entrance Scholarship Proposals

Preamble The recommendation of the Scholarships and Prizes Committee is sought for the following new prizes and amended scholarship to proceed to the Senate for consideration.

1. NEW SCHOLARSHIP

a) John F Ward Southland Entrance Scholarship

• Department: Development and Alumni Relations Office, Division of ExternalEngagement

• Value: $6,000• Background: The scholarship will support a first year undergraduate student who has

a disability, and who attended high school in Southland.• Recommended by:

o Shelagh Murray, Director, Development and Alumni Relations Officeo Professor Helen Nicholson, Deputy Vice-Chancellor External Engagement.

New Regulations John F Ward Southland Entrance Scholarship

The scholarship, which is made possible by the generous gifting of funds by the 2009 to 2017 University of Otago Chancellor, John F Ward, was established by the University of Otago Council in 2019. The scholarship supports students who have demonstrated academic ability and who have a disability that makes attending University a challenge.

Applications will be open to students who are normally eligible for the University of Otago Donna-Rose McKay Entrance Scholarships and attended high school in Southland. Applicants will apply for this scholarship using the usual Entrance Scholarships process.

The Selection Panel, consisting of the Manager, Disability Information and Support, in the chair, the Director of Development and Alumni Relations Office and the Manager, Undergraduate Entrance Scholarships, or their nominees, shall consider the following factors in awarding the scholarships:

• Academic ability.• The life circumstances which present barriers to studying at university.• Potential and motivation to succeed at university.• Financial need.

The standard value and tenure of this scholarship is NZ$6,000. The Entrance Scholarships Terms and Conditions will apply. For exceptional applicants, this scholarship will be awarded at a higher value

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Text Box

Item 2 Memoranda regarding new, amended and disestablished scholarships

and a longer tenure. Additional conditions may apply for scholarships awarded at a higher value and longer tenure.

Where no suitable applicant is found, no award shall be made

2. AMENDED UNDERGRADUATE ENTRANCE SCHOLARSHIP TERMS ANDCONDITIONS

b) University of Otago Entrance Scholarship Terms and Conditions

• Department: Undergraduate Entrance Scholarships• Value: varies with the scholarship• Background: Terms and Conditions are used with all Undergraduate Entrance

Scholarships including Academic Excellence, Leaders of Tomorrow, Māori, PacificPeoples’, 150th, Performance, New Frontiers and Vice-Chancellor’s. The currentwording does not permit some donor- or Trust-funded scholarships to be heldconcurrently with Entrance Scholarships such as the Leaders of Tomorrow withoutseeking a variation from the Deputy Vice-Chancellor External Engagement for eachcase.

• Recommended by:o Dr Robin Quigg, Undergraduate Entrance Scholarships Manager.o Professor Helen Nicholson, Deputy Vice-Chancellor External Engagement.

Existing Condition

10. Subject to the following, a University of Otago Entrance Scholarship may not be heldconcurrently with another University of Otago Scholarship. The University of Otago DuxScholarship may be held concurrently with most University of Otago Entrance Scholarships,although the value of the award will vary from nil to its full amount, depending on the valueof the other scholarship. The University of Otago New Frontiers Entrance Scholarship maynot be held concurrently with other Entrance Scholarships such as Academic Excellence, anyof the Alumni and Alumni Appeal group, the 150th, Performance, Māori, Pacific Peoples’,nor the Leaders of Tomorrow Entrance Scholarships, unless the regulations for thatScholarship specifically allow concurrent tenure or the value of the other scholarship is$2,000 or less.

Amended Condition

10. Subject to the following, a University of Otago Entrance Scholarship may not normally beheld concurrently with another University of Otago Entrance Scholarship.(i) The University of Otago Dux Scholarship may be held concurrently with mostUniversity of Otago Entrance Scholarships, although the value of the award will vary fromnil to its full amount, depending on the value of the other scholarship.(ii) The University of Otago New Frontiers Entrance Scholarship may not be heldconcurrently with other Entrance Scholarships such as Academic Excellence, any of theAlumni and Alumni Appeal group, the 150th, Performance, Māori, Pacific Peoples’, nor theLeaders of Tomorrow Entrance Scholarships, unless the regulations or offer letter for thatScholarship specifically allow concurrent tenure or the value of the other scholarship is$2,000 or less.

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Memorandum To University Council

From Scholarships and Prizes Committee

Date 18 February 2019

Re Report on Regulations and Notes for University of Otago Postgraduate Research Scholarships

Background The Regulations and Notes for University of Otago Postgraduate Research Scholarships set the eligibility criteria and other regulatory settings for the University’s operationally funded Doctoral Scholarships and Master’s Research Scholarships. Some but not all Trust and invoice-funded scholarships for Doctoral and Master’s level research are also covered by these regulations.

Proposed Amendments Stipend increase: The attached regulations have been amended to reflect the increase in stipend value from 2019 recently approved by the University Council for both University of Otago Doctoral Scholarships (from $25,000 fulltime enrolment per annum to $27,000 per annum) and University of Otago Master’s Research Scholarships (from $13,000 fulltime enrolment per annum to $15,000 per annum). Where other scholarships on the schedule have paid an emolument the same as the main Doctoral and Master’s Research Scholarships, they have also been amended to reflect the increase, where Trust funds allow and the University has latitude to increase the emolument. Two scholarships are yet to be adjusted in value as they are subject to confirmation from donors that they are amenable to the increase. The Scholarships affected are the Bruggeman Postgraduate Scholarships in Classics and the Williamson Medical Research PhD Scholarship. Staff from the Development and Alumni Relations Office are liaising with the donors. Disestablished scholarship: The Blair Postgraduate Scholarship has been removed from the schedule as its donor is no longer supporting it. Application of domestic tuition fee waiver: Section 5 a). regarding emolument has been amended to clarify that unless otherwise stated tuition fees are waived at the domestic rate. The changes removes a slight ambiguity when this clause is read in conjunction with the schedule information for International Master’s Research Scholarships.

Recommendations It is recommended that the Senate:

a. recommend that the proposed amendments to the Regulations and Notes for Universityof Otago Postgraduate Research Scholarships progress to the University Council for itsconsideration.

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APPENDIX 1

1. Preamble

These regulations apply to the scholarships for Doctoral and Master’s study listed in the attached Schedule. All regulations apply to each scholarship unless the Schedule specifies otherwise. There are separate regulations for certain scholarships in Health Sciences and some other scholarships for particular purposes.

2. Purpose

Doctoral scholarships are awarded by the University Council, on the recommendation of the Senate, to candidates proceeding to a course of supervised doctoral study at this University. These scholarships are normally available only to students seeking to obtain their first doctoral qualification. Candidates may be awarded one University of Otago doctoral scholarship only.

Masters’ scholarships are awarded by the University Council, on the recommendation of the Senate, to candidates in the first year of their thesis research for a Master’s degree which constitutes entry to the PhD course at this University. These scholarships are available only to students seeking to obtain their first research-based Master’s qualification.

3. Academic Criteria and Eligibility

Doctoral and Masters’ scholarships will be awarded on the basis of: a) The applicant’s academic record:1

• In the case of an applicant for a doctoral scholarship who has completed a Master’s degreeby papers and thesis (at least 0.75 EFTS), the grades of all relevant2 advanced level paperscounting towards the award of the degree and the thesis will be taken into account. Anexplanation of the time taken for completion of the thesis may be requested and consideredby the Scholarships and Prizes Committee if the thesis has taken more than 2 EFTS (2 full-time years) to complete.

• In the case of an applicant for a scholarship without a Master’s degree including a thesis,the grades of all relevant2 advanced level papers counting towards the award of theapplicant’s most relevant degree will be taken into account.

• In the case of applicants whose prior qualifications have been awarded by otheruniversities, the University shall calculate a GPA score using what it considers to be themost relevant2 papers and grades provided on the applicant’s academic transcripts.

• Certificate of Proficiency and Pass/Fail papers will not be taken into account in thecalculation.

b) The applicant’s potential for, or record of, research.c) The advice, recommendation and/or ranking of the relevant Head of Department.

REGULATIONS AND NOTES FOR UNIVERSITY OF OTAGO POSTGRADUATE RESEARCH SCHOLARSHIPS

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Eligibility for doctoral and Masters’ scholarships

1) Unless otherwise stated in these conditions or within the schedule, doctoral and Masters’scholarships are open only to Domestic Fee Paying Students.3 International candidates studying forprofessional doctorates are eligible to apply but if awarded a scholarship the tuition fee waiver willbe capped at the domestic rate.

2) In the case of applicants for a doctoral scholarship, confirmation of the scholarship is dependenton approval of their application for admission to the relevant doctoral programme andcompletion of the enrolment procedure.

3) In the case of applicants for a Master’s scholarship, confirmation of the scholarship is dependenton approval of their application to register as a Master’s candidate and completion of theenrolment procedure.

4. Tenure

a) A doctoral or Master’s scholarship may be awarded with full-time or part-time tenure. Part- timetenure will only be granted in cases where full-time study is not practicably possible and wherethe candidate can demonstrate that they are particularly well prepared for part-time study.Applications to transfer from part-time to full-time tenure will be considered, provided that thecandidate has shown satisfactory progress and can provide evidence of the ability to commit tofull-time study. Applications to transfer from full-time to part-time tenure will be consideredonly on grounds of ill-health (a medical certificate will be required), significant carerresponsibilities (for example: pre-school aged child; school aged child as a sole parent withlimited support; or child/partner/parent with a serious illness or disability) or for career-relatedreasons. Part-time tenure for career-related reasons is subject to approval by supervisors.Transfers of this sort may only occur at the beginning of a semester. Emoluments for candidatesholding part-time tenure will be pro-rated as appropriate.

b) During tenure of the scholarship, the candidate must undertake research in Dunedin or at theUniversity of Otago, Christchurch or University of Otago, Wellington, unless a special case forexemption from this requirement has been previously approved by the Scholarships and PrizesCommittee.

c) Tenure of a doctoral scholarship is for three full-time years (or part-time equivalent), or untilthe thesis is submitted (whichever period is the shorter), subject to the provision of satisfactoryannual Progress Reports by the Department in which the student is registered. For candidates inprofessional doctorates, tenure may also cover periods of coursework prior to and after the thesisenrolment period, but will not exceed three years.

d) Tenure of a Master’s scholarship is for one full-time year (or part-time equivalent), or until thethesis is submitted (whichever period is the shorter.) Students must be in the first year of theirthesis research to be eligible for a scholarship.

e) A shorter period of tenure shall be awarded in cases where two months or more of registrationas a candidate for the degree (or for the part of the degree eligible for scholarship support) hasbeen completed at the time of award.

f) Overseas tenure of a Master’s scholarship is not normally permitted.g) Overseas tenure of a doctoral scholarship is not normally permitted. In exceptional

circumstances, a period of up to one year’s overseas tenure may be granted by the Scholarshipsand Prizes Committee, if it can be shown by the Head of Department concerned, that access tofacilities or opportunities overseas is essential to the completion of the project. In suchcircumstances the emolument of the scholarship shall continue to be paid in New Zealandcurrency and into a New Zealand bank account. No additional financial assistance is availablethrough the Scholarship for travel or other expenses incurred if a period of overseas tenure isapproved.

5. Emolument

Doctoral and research Masters’ scholarships consist of the following components for the tenure of the scholarship, unless the attached Schedule specifies otherwise:

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a) A tuition fee waiver at the domestic rate for the degree for which the scholarship is given.4(Note: Applicants should be aware that a University of Otago scholarship does not waive feesfor any papers that may be taken in addition to the full-time thesis course for which thescholarship is given unless approved by the Scholarships and Prizes Committee.)

b) A living allowance paid in equal monthly instalments.5

6. Additional Income

a) A doctoral or research Master’s scholarship may not be held concurrently with any otherscholarship/s worth more than half the annual emolument of a University of Otago DoctoralScholarship, in the case of doctoral study, or a University of Otago Research Master’sScholarship, in the case of Master’s study. Research Grants, Travel Grants, and any Grantsspecifically designated to cover research costs, for which the candidate must present receipts,are not considered to be scholarships in this instance.

b) Full-time scholarship recipients may not accept paid employment for more than ten hoursper week, on average across a period of twelve months, without prior permission from theScholarships and Prizes Committee (for part-time scholarship recipients, the maximumemployment hours are 20 per week). Otherwise, there is no specific limit on any other formof additional income, provided that the student’s progress on his or her studies is maintainedat a satisfactory level.

c) University of Otago employees who are pursuing their Master’s or doctorate as part of theiremployment are ineligible for University of Otago scholarship funding.

7. Applications

Applications for scholarships are made online through the University’s website. An invitationto apply for scholarships is sent once an application for admission to the relevant qualificationis complete. Applications may be made at any time and should normally accompany theapplication for admission to the relevant qualification. Where an applicant is completing aMaster’s degree which includes enrolment in papers prior to enrolment in a thesis, applicationshould normally be made following completion of those papers. An invitation will be sentwhen enrolment in the thesis component of the Master’s degree is completed.

8. Academic Qualifications

Students whose degree has been conferred at any university other than a New Zealand or Australian University should check the requirements for credentials evaluation, available at: http://www.otago.ac.nz/international/otago005425.html. :

• Applicants whose qualifications are from countries in the lista available on the websitemust provide an original or certified copy of the transcript from their university.b

• Applicants with qualifications from all other countries must be referred to: EducationCredential Evaluators, Inc.6

The applicant is required to pay for the evaluation, with the applicant and the University of Otago each receiving a copy of the resulting evaluation report.

9. Acceptance and Deferment

a An updated list of countries in Category 1 is maintained on the University of Otago Website www.otago.ac.nz/international/postgraduate b The University of Otago reserves the right to request an external evaluation of academic qualifications from any applicant.

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http://www.otago.ac.nz/international/otago005425.html

http://www.otago.ac.nz/international/postgraduate

http://www.otago.ac.nz/international/postgraduate

An offer of a doctoral or research Master’s scholarship must be accepted or declined within the time frame specified in the offer. There is provision for the acceptance to be subject to the eventual outcome of any application that the candidate may have also made for external scholarships.

Following acceptance of the offer of a scholarship, the candidate must be enrolled for the degree concerned no later than the date specified in the letter of offer.

Tenure of a scholarship may be deferred only in exceptional circumstances. A candidate whose application for deferment is declined may apply again for a scholarship in a later year.

If the candidate defers (i.e. has a temporary suspension) during study, the scholarship payments will cease until the candidate re-enrols. In cases of a retrospective deferral, the candidate will be given the option of either repaying the scholarship for the months deferred, or, upon re-enrolment, waiting the requisite number of months until payments continue.

10. Cancellation

Upon the termination of a Student’s enrolment for any reason, or his or her withdrawal, any entitlement to ongoing scholarship funding shall cease. In such circumstances, the University may also require repayment (in part or full) of any scholarship payments already made. However, no repayment will be required of any amounts paid for a period in respect of which a student can demonstrate (to the satisfaction of the Convener of the Scholarships and Prizes Committee, or their nominee, the devotion of reasonable efforts towards the requirements of his or her degree.

The University of Otago may, at any time, suspend or terminate the scholarship, or require the forfeiture of such proportion of the scholarship as the University of Otago may determine, if it is not satisfied that the recipient is not appropriately enrolled, diligently pursuing their programme or if the recipient has brought the University of Otago, the scholarship or donors into disrepute

11. General

These regulations shall be reviewed regularly by the Scholarships and Prizes Committee.

Variation of these regulations, as they pertain to an individual’s situation, may be approved by the Convener of the Scholarships and Prizes Committee, or nominee.

NOTES 1 The grades for the GPA calculation are as follows:

A+ = 9 A = 8 A- = 7 B+ = 6 B = 5 B- = 4 C+ = 3 C = 2 C- = 1

2 For purposes of evaluating the academic record of an applicant, “relevant papers” shall be defined as: courses/subjects/papers at advanced levels (i.e. the 300 and 400 levels) that are closely related to the field of major study as determined by the respective HoD(s).

3 This includes Australian master’s students by Inter-Governmental Agreement. All New Zealand-based international students enrolling for a PhD degree from 2006 are eligible to pay Domestic Fees.

4 The scholarship only covers the tuition fees portion of fees. The student will be invoiced for any remainder (sundry fees, insurance etc.) and will be required to pay these when due.

5 Subject to annual confirmation by the University Council: from 2019, the standard emolument is $27,000 for a full-time doctoral scholarship and $15,000 for a full-time Master’s Scholarship, and $13,500 for a part-time doctoral scholarship and $7,500 for a part-time Master’s scholarship. The emolument is normally paid in monthly instalments, at the end of the month. Scholarship recipients must be fully enrolled to receive their emolument. Emoluments will not be paid in advance.

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6 The address to which applicants must send their academic qualifications for evaluation is:

Educational Credential Evaluators, Inc. P.O. Box 514070 Milwaukee, Wisconsin 53203-3470 USA Telephone: + 414-289-3400 Facsimile: +414-289-3411 Email: [email protected] Website: www.ece.org

The evaluation may be applied for via the ECE website address, followed by the hardcopy of the academic qualifications by post.

AN ECE will not be required for determining eligibility for a scholarship but may be needed by the University’s International Office for admission to the University (a separate process to the scholarship application).

For further information about the application, please contact the Scholarships Office at the University of Otago email [email protected]

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mailto:[email protected]

http://www.ece.org/

mailto:[email protected]

SCHEDULE OF REGULATIONS FORPOSTGRADUATE RESEARCH SCHOLARSHIPS

Availability of all named scholarships listed below is subject to confirmation of funding. Values and tenure shown are for full-time study unless otherwise stated. In cases of approved part-time scholarship tenure, the stated tenure will be doubled and the emolument halved.

University of Otago Doctoral Scholarship

Funded by the University of Otago

For doctoral students not otherwise provided for by scholarships in this schedule.

The current value of this scholarship is $27,000 per year plus a tuition fee waiver capped at the domestic rate for 3 years, for doctoral study.

University of Otago Māori Doctoral Scholarship


The Scholarships may be held only by Māori students.

The current value of this scholarship is $27,000 per year plus a tuition fee waiver for 3 years, for doctoral study.

University of Otago Pacific Islands Doctoral Scholarship


The Scholarships may be held only by students of indigenous Pacific Island descent.


University of Otago Special Health Research Scholarship


These scholarships are intended to provide personal support for outstanding graduate students who are contemplating a career in Health Research. Graduates in any discipline intending to undertake research training at PhD level on a topic relevant to human health are eligible to apply.

The current value of this scholarship is $27,000 per year plus a tuition fee waiver for 3 years, for PhD study.

University of Otago-China Scholarship Council Doctoral Scholarships


For PhD candidates supported by the China Scholarship Council.

This scholarship pays tuition fees for up to 4 years for full-time PhD study and a supplementary stipend to ensure that each China Scholarship Council doctoral scholarship student receives a stipend equivalent in value to that received by recipients of a standard University of Otago Doctoral Scholarship.

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University of Otago City of Literature PhD Scholarship


This scholarship is available annually to support one PhD candidate whose doctoral research is focused on the study of literature. Graduates in any discipline intending to undertake research training at PhD level on a topic relevant to literature are eligible to apply.

The current value of this scholarship is $27,000 per year plus a tuition fee waiver for 3 years, for PhD study.

University of Otago Master’s Research Scholarship


For Master’s students not otherwise provided for by scholarships in this schedule.

The current value of this scholarship is $15,000 plus a tuition fee waiver for 1 year, for Master’s study.

University of Otago Māori Master’s Research Scholarship


The Scholarships may be held only by Māori students.


University of Otago Pacific Islands Master’s Research Scholarship


The Scholarships may be held only by students of indigenous Pacific Islands decent.


University of Otago International Master’s Research Scholarship


For International students in their Master’s thesis year of studies at the University of Otago.

The current value of this scholarship is $15,000 plus a tuition fee waiver for 1 year capped at the domestic rate for Master’s study.

Divisional Scholarship - Division of Sciences

Funded by the Division of Sciences

For Division of Sciences students not provided for by other scholarships in this schedule.

The value of this scholarship is determined by the Division of Sciences on an annual basis.

Alliance Group Postgraduate Scholarship

Established in 1981 for the purpose of encouraging research into the improvement of livestock, value enhancement by processing of end product or the marketing of primary meat produce.

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The Scholarship may be held only by a student of Physics, Chemistry, Biology, Economics, Mathematics, Engineering, Food Technology, Genetics or some other discipline which will contribute to genetic means of improving New Zealand Farm stock; value enhancement by processing of end product; or marketing of primary meat produce. Applicants with a specific interest in genetic improvement of sheep flocks are particularly encouraged to apply.

The Scholarship may be awarded with overseas tenure.

The CEO of the Alliance Group Ltd will review applications for the scholarship, and a scholarship panel with representation from Alliance Group Ltd. may interview finalists.

Applications for the Alliance Group Postgraduate Scholarship must be accompanied by a document which provides details of the programme of study and research that the applicant proposes to undertake during the term of the Scholarship. This document should include the title of the proposed research project, together with a summary or overview of the project. This summary should clearly identify the purpose of the work and the results hoped for. The major objectives of the proposed research, together with the methodology to be used to achieve each of the objectives is to be provided. A timeline for the achievement of each objective and the overall project is also required. How the results of the research are to be transferred to uses and interested parties is to be clearly stated.

In November of each year of tenure, the scholar is required to submit an annual progress report which will be forwarded to the Company which sponsors the Scholarship.

An additional copy of any thesis resulting from research conducted during the period of tenure must be supplied for forwarding to the Company.


Bamforth Postgraduate Scholarship

Established in 1984 for the purpose of encouraging research in the history, literature, and culture of Scotland, and the influence of Scottish migration to New Zealand and elsewhere.

The Scholarship may be held only by a student whose proposed topic of research is in accord with the intentions of the donors.

The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year for Master’s study; and $25,000 per year plus a tuition fee waiver for 3 years, for PhD study.

Blair Postgraduate Scholarship

Established in 1984 by the Blair Trust.

The Scholarship will be offered for odd-numbered years only to a student of a Science subject, and for even-numbered years only to a student of an Arts subject. Only students born in the Otago/Southland district are eligible to apply. The Scholarship may be awarded with partial overseas tenure to a student of French or German. The period of overseas study shall not normally exceed one year.

Award of the Scholarship is subject to confirmation from the Blair Trust. The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year, for Master’s study.

Bruggeman Postgraduate Scholarship in Classics

Established in 1990 by the estate of P.M. Bruggeman for the purpose of encouraging research in Latin, Ancient Greek, or Classical Studies at the University of Otago.

The Scholarship may be held only by a student in the Department of Classics, except that periods of study at other institutions in New Zealand or overseas may be approved by the Head of the Department

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of Classics.

The current value of this scholarship is $13,000 per year plus a tuition fee waiver for 1 year, for Master’s study; and $25,000 per year plus a tuition fee waiver, for 3 years, for PhD study.

Daniel Taylor Senior Scholarship in Philosophy

Established in 1989 by donation from Mrs G.F. Taylor, to fulfil the wishes and in memory of her husband Daniel Taylor, Professor of Philosophy at the University of Otago from 1960 until 1970.

The Scholarship may be held, for one year only, by a student for the degree of Master of Arts in Philosophy by thesis only. Preference will be given to candidates undertaking research in the fields of moral and aesthetic value and/or philosophy of mind. A statement acknowledging support from the Scholarship shall be included in any thesis completed during tenure of the Scholarship, and any further publication arising there from.

The current value of this scholarship is $1,000, for full- or part-time Master’s study.

David Renfrew White Scholarship in Education

Established from funds made available in 1953 by a bequest from J. Waddell Smith and in 1977 by a bequest from Miss Ida G. White in memory of her father, David Renfrew White, former Principal of Dunedin Teachers' College and Professor of Education from 1909 to 1912.

The Scholarship may be held only by a recent Otago graduate in Education who has had at least two years’ teaching experience and who will be undertaking postgraduate study in Education. The recipient of the Scholarship must, within one calendar month of the date of its award, declare his or her intention of continuing in the profession of teaching in New Zealand after the expiry of the Scholarship.

The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year, for Master’s study.

Dr Sulaiman Daud 125th Jubilee Postgraduate Scholarship

These Scholarships were established in 1994 to mark the 125th Anniversary of the foundation of the University of Otago, New Zealand’s oldest University. Their purpose is to assist an exceptional postgraduate research student from Malaysia to attend the University.

The Scholarship may be held only by a student from Malaysia who is not a citizen or permanent resident of New Zealand or Australia.

The Dr Sulaiman Daud 125th Jubilee Postgraduate Scholarship provides (for up to three years):

a) an establishment allowance of $575b) a waiver of tuition fees for the degree for which the Scholarship is givenc) health insurance fee of up to $600 per annumd) a living allowance paid monthlye) educational allowance of $550 per yearf) production costs for two copies of the hard bound thesis

Other than in exceptional circumstances, the Scholar will be required to return to his or her own country upon completion of the degree.

Duffus Lubecki Postgraduate Scholarship in Applied Science

Established in 1924 by A.D. Lubecki.

The Scholarship may be held only by a student of Applied Science (which is deemed to include Dentistry, Medicine, Consumer and Applied Sciences, Physical Education and Science).

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The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year, for Master’s study.

Fanny Evans Postgraduate Scholarship for Women

Established in 1990 in memory of the wife of Dr William Evans. A generous bequest by the late Dr William Evans enabled the University in 1946 to establish the William Evans Fund for the promotion and encouragement of learning and scholarship.

The Scholarship may be held only by a woman candidate who is eligible to enrol for a doctoral degree, although, in exceptional circumstances, the Scholarship may be held by a Master’s candidate. The purposes of the Scholarship are to encourage postgraduate study and research by women, especially in disciplines in which women are under-represented, and to assist women who have had a career break to return to University for updating or retraining.

The Scholarship may be held by a part-time candidate for a period not exceeding five years in the case of a PhD candidate and three years in the case of a Master’s candidate. A tenure extension to six years for a part-time PhD candidate may be possible in some circumstances. The level of emolument will be pro rata that for a full-time candidate. A part-time candidate may not be employed in a full-time position.

In awarding the Scholarship consideration will be given to the academic merit of the candidate, to any other training or experience of the candidate relevant to her suitability for postgraduate study or research, and to the purposes of the Scholarship as detailed above.

The current value of this scholarship (at the full-time emolument level) is $15,000 per year plus a tuition fee waiver for 1 year, for Master’s study; and $27,000 per year plus a tuition fee waiver for 3 years, for PhD study.

Gilbert M Tothill Scholarship in Psychological Medicine

Established in 2012 by bequest from the estate of Roger Mortimer Tothill (BDS, Otago, 1953) (1929- 2012) in memory of his father Gilbert Mortimer Tothill (1898-1979) founding member of the New Zealand College of Psychiatrists and one of the first professionally qualified psychiatrists to practise in New Zealand.

The scholarship may be held by a doctoral candidate completing research in Psychiatry, or Psychological Medicine.

Available to doctoral candidates enrolled in and supervised by a Department within the Faculty of Medicine i.e.: The Dunedin School of Medicine, The Otago School of Medical Sciences, The University of Otago, Christchurch or the University of Otago, Wellington. The Faculty of Medicine will give final approval of a candidate.

The current value of this scholarship is $10,000 per year for 3 years. There will be one award per year while funds are available. This is expected to be 2 awards out of every 3 years.

The scholarship may be held concurrently with another University of Otago doctoral scholarship.

Jack Bradshaw Scholarship in Geology

Established in 1992 by Judith A.K. Terpstra in memory of her husband, J.Y. Bradshaw (1951-1991), MSc (Western Washington University) PhD (Otago), a student in the Department of Geology from 1979 to 1985.

The Scholarship shall be awarded by the University Council on the recommendation of the Head of the Department of Geology to a student of Geology enrolled for the degree of Master of Science or Doctor of Philosophy to assist with the expenses of his or her research.

More than one Scholarship may be awarded in any year if sufficient funds are available.

Note: the value of the Scholarship shall be not less than $1,000. Grants in aid of lesser amounts may also be made from the Jack Bradshaw fund.

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James Park Scholarship

Founded in 1958 under the will of Mrs Park in memory of her husband, Professor James Park, Dean of the Faculty of Mines and Metallurgy from 1901 to 1931.

The Scholarship may be held only by a student whose thesis work is concerned with the occurrence, treatment, or utilisation of New Zealand mineral resources.

The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year, for Master’s study; and $27,000 per year plus a tuition fee waiver for 3 years, for PhD study.

John Edmond Postgraduate Scholarship for Industrial Research in Chemistry

Established in 1920 as a Research Fellowship by John Edmond in memory of his father, to promote chemical research in connection with New Zealand industries.

The Scholarship is open only to a student of Chemistry. Any thesis describing the results of the scholar's research shall bear, below the author's name, the title ‘John Edmond Postgraduate Scholar of the University of Otago’.

The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year for Master’s study.

Macandrew-Stout Postgraduate Scholarship in Economics

Established in 1887 from funds made available by public subscription in memory of the late James Macandrew, member of the Council and one of the founders of the University and in 1920 by Sir Robert Stout, KCMG, Chief Justice of New Zealand.

The Scholarship may be held only by a student of Economics.

The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year, for Master’s study; and $27,000 per year plus a tuition fee waiver for 3 years, for doctoral study.

Otago Council Inc Scholarship in Science

Established in 2016 with funding from the Otago Council Inc Trust to promote the economic, social and cultural welfare of the people of Otago.

The Scholarship may be held by domestic or international Research Master’s students undergoing research and data collection in the Otago region in the following fields: agriculture, pastoral, forestry, fishing, transport, communications, mining, energy, construction, scientific development and natural resources.

The current value of this scholarship is a one-off payment of $3,000. This scholarship may be held concurrently with other scholarships.

R & E Seelye Trust Master’s Scholarship

This scholarship was first established in 2011 by the R & E Seelye Trust. While assisting with general charitable causes, the trust has a strong emphasis on education. Eve Seelye came to New Zealand as a refugee (with her parents) from Austria. Her family were escaping from the Holocaust, which claimed the rest of her family. Her father was a doctor and retrained and practiced in New Zealand. Eve followed her father into medicine and was a prominent anaesthetist assisting with some of the pioneering heart surgery. Ralph and Eve Seelye went to study in Oxford (United Kingdom) after Eve had been awarded a fellowship. Ralph completed a doctorate at Oxford.

The Scholarship may be held by research Master’s students, in any discipline, who have demonstrated academic excellence in their previous studies. Students must be New Zealand citizens or permanent residents. A decision on the award of the Scholarship will be made in consultation with the Trustees of the R & E Seelye Trust.

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In 2015, eligibility for the R & E Seelye Trust Master's Scholarship was broadened to include consideration of financial need, alongside life circumstances which present significant barriers to further study.

Upon completion of the Master’s degree, the scholar is required to submit a third copy of their thesis which will be forwarded to the R & E Seelye Trust. The University will cover the cost of the third copy, provided the scholar submits the thesis for examination within a period of 18 months of full-time study or equivalent in part-time study.

Award of the Scholarship is subject to confirmation from the R & E Seelye Trust. The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year, for Master’s study only. Up to two scholarships may be awarded each year.

Senior Smeaton Scholarship in Experimental Science

Established in 1920 by a bequest from the late Peter Smeaton.

The Scholarship may be held only by a student of Experimental Science. (In cases of uncertainty, the Otago Scholarships Committee shall determine whether or not a proposed topic of research falls within the area of Experimental Science).

The current value of this scholarship is $15,000 per year plus a tuition fee waiver for 1 year, for Master’s study; and $27,000 per year plus a tuition fee waiver for 3 years, for PhD study.

Tassell Cancer Research Scholarship

Established as a University of Otago scholarship in 2013, with the late Lindsay Beatrice Hesketh Tassell as benefactor.

The scholarship may be held only be a PhD candidate who is a New Zealand citizen or Permanent Resident and who is undertaking cancer-related research. Selection of the scholarship shall be made in consultation with the Dean of the Faculty of Medicine. Preference shall be given to candidates studying within the Faculty of Medicine (Otago School of Medical Sciences, Dunedin School of Medicine, Christchurch School of Medicine and Health Sciences, and Wellington School of Medicine and Health Sciences).

Award of the Scholarship is subject to confirmation from Perpetual Trust who administer the Tassell Fund. The current value of this scholarship is $27,000 per year plus a tuition fee waiver for 3 years of PhD study.

Waddell Smith Postgraduate Scholarship

Established from a bequest from J. Waddell Smith in 1934.

The Scholarship may be held only by a student of Education.

The current value of this scholarship is $2,000, for full- or part-time Master’s or doctoral study.

Williamson Medical Research PhD Scholarship

Established in 2012 through the estate of Colin Williamson, this scholarship is intended for high-calibre students seeking a PhD in any area of medical research. Colin Williamson was a pharmacist who began his studies at Otago and completed his degree at Canterbury.

The scholarship may be held by PhD candidates studying towards a PhD in the field of medical research. Applicants must have previously completed a medical degree and be New Zealand citizens (preference will be given to New Zealand–born applicants). The scholarship shall be awarded by the University of Council on the recommendation of the Faculty of Medicine. The current value of this scholarship is $25,000 per year plus tuition fees for 3 years, for PhD study only. The scholarship will usually be offered once every three years.

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FINANCE AND BUDGET COMMITTEE

Minutes of a meeting of the Finance and Budget Committee 25 February 2019

Present The Pro-Chancellor (Convener), the Chancellor, the Vice-Chancellor,

Ms S L Ellison, Mr J P Heath (from Item 5), Associate Professor C R Pigden

and Mr M A Wong.

In attendance Miss S A van Turnout (Chief Financial Officer), Mr S W Willis (Chief

Operating Officer), Mr S A Montague-Gallagher (University Council),

the Registrar and Secretary to the Council and Ms J A Thompson.

Welcome The Convener welcomed Ms S L Ellison, Mr J P Heath and Associate

Professor C R Pigden to their first meeting of the Committee.

Part 1 - Open Committee

1. Terms of Reference, Constitution and Membership

The Committee received a document setting out the Terms of Reference,

Constitution and membership of the Finance and Budget Committee for

2019.

2. Minutes

Part 1 of the Minutes of the meeting of the Finance and Budget Committee

held on 3 December 2018 was confirmed.


The Committee

APPROVED a motion under Section 48 of the Local Government Official Information

and Meetings Act 1987, that the public be excluded from the remaining

parts of the proceedings of the meeting as set out in detail in the Agenda.

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CAPITAL DEVELOPMENT COMMITTEE

Minutes of a meeting of the Capital Development Committee

28 February 2019

Present The Vice-Chancellor (Convener), the Chancellor, Dr G S Bhabra,

Professor P J Bremer, Associate Professor M H Hibma,

Mr S A Montague-Gallagher and Mr S W Willis.

Apologies The Pro-Chancellor and Mr M R Dippie.

In attendance Mr B J MacKay (Director of Property Services), Mr A Jenkins (Head, Project

Management Office), Mr D L Perry (Director, Campus Development) Miss S

van Turnhout (Chief Financial Officer), Ms J A Thompson (Executive

Officer) and the Registrar & Secretary to the Council.

Welcome The Vice-Chancellor welcomed Dr G S Bhabra (Divisions of

Commerce/Humanities representative), Mr S A Montague-Gallagher,

(University Council) and Mr Dean MacAulay (Director of Property Services,

in attendance) and Mr Mike Harte (Director of Property Services, in

attendance) to their first meeting of the Committee.

Part 1: Open Committee

1. Terms of Reference, Constitution and Membership

The Committee noted Terms of Reference, Constitution and membership of

the Capital Development Committee for 2019. The Director of Information

Technology Services has been included as an in attendance member of the

Committee.

2. Minutes Part 1 of the Minutes of the meeting of the Capital Development

Committee held on 23 October 2018 was confirmed.

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3. Capital Projects Report – Part One

The Committee received a Capital Development Project Report as at 21

February 2019 and noted the new format of the report.

The Chief Operating Officer advised that the Network Project is

progressing well with an increase in student satisfaction reported in

relation to the availability of wireless connectivity.


The Committee

APPROVED a motion under Section 48 of the Local Government Official

Information and Meetings Act 1987, that the public be excluded from

the remaining parts of the proceedings of the meeting as set out in

detail in the Agenda.

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Capital Development Committee - CAPEX Projects Report Part 1February / 2019

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2019 Operations Division Portfolio NB. All figures in 000's

ID Fund Source Project NameCurrent Stage

Current Overall Status Flag

Previous Overall Status Flag

Business Case Approved

All Years Original Approved Budget

All Years Revised Approved Budget

All Years Actuals

All Years CEP Estimated Final Cost

Campus Development - Health & Safety / Compliance $47,298 $47,298 $14,593 $268,337

180 CDC CAPEX - Campus Dev

Music & Theatre Relocation Project 3.Deliver Green - As Planned Green - As Planned 11/07/2017 $28,681 $28,681 $5,188 $29,050


Hayward College Refurbishment 3.Deliver Green - As Planned Green - As Planned 13/09/2016 $11,119 $11,119 $8,328 $10,623


Adams Pharmacy Accreditation 3.Deliver Amber - Managed Amber - Managed 13/11/2018 $3,700 $3,700 $840 $3,700


Adams Building 1.Evaluate Green - As Planned Green - As Planned 12/11/2019 $250 $250 $65 $62,894


Caps & Gregory 1.Evaluate Green - As Planned Green - As Planned 8/10/2019 $420 $420 $6 $20,683


Physical Education 1.Evaluate Green - As Planned Never Updated 8/10/2019 $330 $330 $3 $16,392


Cumberland Seismic, Compliance and Enhancement

1.Evaluate Green - As Planned Green - As Planned 8/10/2019 $870 $870 $38 $14,501


Slips and Trips 1.Evaluate Green - As Planned Green - As Planned 9/04/2019 $1,928 $1,928 $124 $3,614

Above the Line


Botany Building 0.Concept Green - As Planned Never Updated 12/11/2019 $25,500


Property Service Building 0.Concept Green - As Planned Never Updated 12/11/2019 $14,000


Arana Seismic / Fire 0.Concept Green - As Planned Never Updated 8/10/2019 $11,347


Union Court 0.Concept Green - As Planned Never Updated 12/11/2019 $8,500


Arts Building 0.Concept Green - As Planned Never Updated 1/05/2019 $6,500


Studholme Seismic / Fire 0.Concept Green - As Planned Never Updated 8/10/2019 $6,413


Science 3 Fire 0.Concept Green - As Planned Never Updated 12/11/2019 $3,600

Campus Development - Asset Preservation $121,431 $123,565 $96,963 $136,654


Castle St Landscaping Projects Realised Green - As Planned Never Updated $6,995 $9,129 $9,768 $9,768


St David II General Fit-out 4.Adopt Green - As Planned Green - As Planned 19/04/2017 $9,100 $9,100 $8,357 $8,357


Research Support Facility (Stages 2 and 3)

3.Deliver Amber - Managed Amber - Managed 12/04/2016 $49,340 $49,340 $24,704 $59,495


Sciences Precinct - Laboratory Redevelopment

3.Deliver Amber - Managed Green - As Planned 31/03/2015 $55,996 $55,996 $54,134 $59,034

Above the Line

Campus Development - Service / Asset Expansion $167,833 $167,833 $98,336 $471,677


Dental School Redevelopment 3.Deliver Amber - Managed Red - Escalation 31/03/2015 $131,684 $131,684 $93,199 $136,636


Auckland Dental 3.Deliver Green - As Planned Green - As Planned 12/04/2016 $28,310 $28,310 $2,266 $28,313

168 Divisional CAPEX Health Sciences Southland Learning Centre

3.Deliver Green - As Planned Green - As Planned 13/03/2018 $1,505 $1,505 $335 $1,505


University of Otago Christchurch Campus Redevelopment

2.Plan Green - As Planned Green - As Planned 11/09/2018 $5,150 $5,150 $2,325 $155,092


Te Rangi Hiroa Replacement 1.Evaluate Green - As Planned Green - As Planned 9/07/2019 $1,000 $1,000 $112 $44,533


Hākitekura 1.Evaluate Green - As Planned Green - As Planned 9/07/2019 $160 $160 $99 $16,598


UOW Space Reconfiguration 1.Evaluate Green - As Planned Green - As Planned $24 $24

Above the Line


Dunedin Hospital Interprofessional Learning Centre

0.Concept Green - As Planned Never Updated

Campus Development - Enabling Excellence Space Programme $4,903 $4,903 $1,240 $4,592

17 CDC CAPEX - EE Space ISB Ask Otago Fitout 4.Adopt Green - As Planned Green - As Planned $1,470 $1,470 $1,238 $1,238

19 CDC CAPEX - EE Space Clocktower Refurbishment 2.Plan Green - As Planned Green - As Planned 13/11/2018 $3,355 $3,355 $2 $3,355

21 CDC CAPEX - EE Space AskOtago and IT Hubs 1.Evaluate Green - As Planned Green - As Planned 11/03/2019 $78 $78

Above the Line

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All Years Actuals


Learning & Teaching $5,465 $5,465 $2,752 $6,660

Sum: Projects with Estimated Final Cost <$250K $217 $217 $28 $28


Dental ICT 3.Deliver Green - As Planned Green - As Planned 11/09/2017 $4,715 $4,715 $2,205 $3,948

114 Divisional CAPEX Placements Administration Project 3.Deliver Green - As Planned Green - As Planned 12/03/2018 $533 $533 $519 $519

80 CDC CAPEX - EE IT EE - SMS Enhancements 1.Evaluate Green - As Planned Green - As Planned $1,415

Above the Line

110 CDC CAPEX - IT Projects Course and Programme Scheduling 0.Concept Green - As Planned Never Updated $750

Research $125 $125 $2,200

Sum: Projects with Estimated Final Cost <$250K $200

90 CDC CAPEX - IT Projects National Poisons Database replacement

1.Evaluate Green - As Planned Green - As Planned 29/04/2019 $1,000

93 CDC CAPEX - IT Projects Research Information Management System [RIMS]

1.Evaluate Green - As Planned Green - As Planned 9/07/2019 $125 $125 $500

Above the Line

153 CDC CAPEX - IT Projects Build a Shared, Research IT Innovation Hub

0.Concept Green - As Planned Never Updated $500

Brand Management, Marketing & Stakeholder Relationships $1,529 $1,529 $194 $5,969


41 CDC CAPEX - IT Projects Customer Relationship Management (CRM) Tool

2.Plan Green - As Planned Green - As Planned 13/11/2018 $1,529 $1,529 $194 $5,769

Above the Line

Business Capability Management $2,174 $2,174 $69 $2,153

Sum: Projects with Estimated Final Cost <$250K

Above the Line

Facilities & Property Management $57 $807

Sum: Projects with Estimated Final Cost <$250K $57 $57

28 CDC CAPEX - IT Projects CCTV 0.Concept Green - As Planned Never Updated $250

Above the Line

215 CDC CAPEX - IT Projects Smart Buildings and Information and Communications Technology (ICT)


Human Resource Management $250

Sum: Projects with Estimated Final Cost <$250K

Above the Line

73 CDC CAPEX - EE IT PDR System Replacement 1.Evaluate Green - As Planned Green - As Planned 8/10/2019 $250

Information & Communication Technology Management $10,245 $10,245 $3,552 $16,181


11 CDC CAPEX - IT Projects Network Project 3.Deliver Green - As Planned Green - As Planned 13/03/2018 $10,245 $10,245 $3,552 $10,246

48 CDC CAPEX - IT Projects Data Centres - Network Internet Edge replacement [Exodus upgrade]

2.Plan Green - As Planned Green - As Planned $1,600

132 CDC CAPEX - IT Projects Replace generator at 444 2.Plan Green - As Planned Green - As Planned 19/04/2019 $500

27 CDC CAPEX - EE IT EE - Supply Chain 0.Concept Green - As Planned Never Updated 23/09/2019 $700

25 CDC CAPEX - EE IT EE - Service Management 0.Concept Green - As Planned Never Updated $500

Above the Line

52 CDC CAPEX - IT Projects Data Centres - Unified Communications Implementation (EA7)

0.Concept Green - As Planned Never Updated 31/03/2019 $1,000

26 CDC CAPEX - IT Projects iPaas Cloud Integration Platform 0.Concept Green - As Planned Never Updated $500

49 CDC CAPEX - IT Projects Data Centres - Network IP Address Management (IPAM) replacement


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All Years Actuals


Information Management $675


192 CDC CAPEX - EE IT ID Card Production 0.Concept Green - As Planned Never Updated $300

Above the Line

78 CDC CAPEX - IT Projects Identity Management - IDaas Identity System

On Hold Green - As Planned Never Updated $250

Strategy Management $40 $40 $14 $14

Sum: Projects with Estimated Final Cost <$250K $40 $40 $14 $14

Supporting Services $100


CDC CAPEX - Campus Dev TOTAL: CDC CAPEX - Campus Dev $339,772 $341,906 $211,761 $879,111

CDC CAPEX - IT Projects TOTAL: CDC CAPEX - IT Projects $12,116 $12,116 $3,774 $24,973

CDC CAPEX - EE Space TOTAL: CDC CAPEX - EE Space $4,903 $4,903 $1,240 $4,592

CDC CAPEX - EE IT TOTAL: CDC CAPEX - EE IT $3,345

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TREATY OF WAITANGI COMMITTEE

Minutes of a meeting of the Treaty of Waitangi Committee

28 February 2019

Present: The Chancellor (Convener), The Vice-Chancellor, Professor J R Broughton,

Ms J C Camp and Ms L C Hobson (by video conference).

Apology: Ms D C Matahaere-Atariki.

In attendance: Mr T L Potiki (Director), Ms H M Nielsen (Office of Māori Development),

Dr T Rewi (Associate Dean, Māori, Division of Humanities) and Mr C J

Stoddart (Registrar & Secretary to the Council).

Part I: Open Committee

1. Minutes

Part 1 of the Minutes of the meeting of the Treaty of Waitangi Committee

held on 28 November 2018 was confirmed.

2. Māori Naming and Signage

The Committee

ENDORSED the translation of University Māori naming and signage as outlined in the

table.

3. Office of Māori Development (OMD) report

The Committee received a report from the Director of Māori Development

on the activities of the Office of Māori Development.

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The Committee thanked Ngāi Tahu for a well organised pōwhiri for first year

Māori students and acknowledged Mr Potiki, noting his articulate address at

the Academic Convocation Ceremony.

The Committee proposed that the University purchase four korowai for

special events. An application regarding funding will be presented to the

Vice-Chancellor for consideration.

4. Reports from Academic Divisions

The Committee received reports from the Divisions on their respective Māori

Strategic Framework activities and achievements.


The Committee

APPROVED a motion under Section 48 of the Local Government Official Information and

Meetings Act 1987, that the public be excluded from the following parts of

the proceedings of this meeting, as set out in detail in the Agenda.

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VICE-CHANCELLOR'S OFFICE

VICE- CHANCELLOR’S REPORT TO THE UNIVERSITY COUNCIL (Part 1)

6 March 2019

Topical Issues 150th Anniversary • The University’s 150th anniversary is off to a wonderful start with the Clocktower

Lawn Picnic launching our special year with a lot of fun and a real sense of community. It was fantastic to share our Dunedin campus with so many children and families, with several Council Members attending. The event attracted between 2,000 and 3,000 people.

• Cake, song and prayer set the tone for the launch of Pacific at Otago’s 150th anniversary celebrations in early February. The Director of Pacific Development Dr Tasileta Teevale welcomed guests and said the Pacific’s 150th programme was a chance for past and present students and staff, and local Pacific communities, to come together to celebrate their Pacific connections.

• A one-metre tall Kauri was gifted to the University as a 150th birthday present, by Noel Jhinku, a former undergraduate and postgraduate student and now manager of the Otago Zebrafish Facility.

Hayward College Refurbishment The new-look Hayward College building was blessed on 15 February 2019, prior to the arrival of almost 180 students. The refurbishment was completed in 14 weeks and has transformed the College into a modern, stylish and accessible environment. Give Nothing to Racism Campaign The University of Otago has partnered with the Human Rights Commission for its Give Nothing to Racism campaign, which aims to combat casual racism in our society. Promotional materials making it clear that racism, whether blatant or casual, is unacceptable at Otago have been distributed during Orientation Week and via social media. As part of a wider publicity campaign, the Human Rights Commissioner will deliver a public lecture at Otago on 21 March 2019, International Race Relations Day. University of Otago Student App A free mobile phone app designed to make students’ lives easier was launched on 18 February 2019, aiming to provide information where students want it – on their phones. The App was designed following consultation with students and will enable them to view their study timetable, final academic results, campus map and key academic dates. It will also offer access to student resources and provide notifications and information in the case of an emergency.

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Tauira Māori Powhiri The University’s ongoing commitment to young Māori students was demonstrated recently by a record-breaking powhiri held during Orientation Week for around 250 first year Māori students. Many of these students were the first in their family to attend university and will go on to play important roles within rūnanga and iwi. The powhiri provided excellent opportunities for students to strengthen connections to Te Ao Māori. Silverline Initiative Otago’s student-led initiative Silverline, aimed at improving student mental health and wellbeing, has recently received funding of $52,722 from the Ministry of Education’s International Student Wellbeing Strategy fund. The Silverline programme challenges how people deal with mental health and wellbeing. Initially intended for one semester, Silverline has become a strong movement of students who want to take over the silence and stigma that exist around mental health and wellbeing in ways that make sense to them. The programme will now be extended to include international student wellbeing. Divisional Updates Health Sciences • In early February 2019 the University of Otago, Christchurch held a ceremony to

hang a rainbow flag in its foyer to recognise the campus’ commitment as an ally to students, staff and patients who are members of the rainbow community.

Humanities • Professor Sonja Tiernan has been appointed to the Eamon Cleary Chair in Irish

Studies from June 2019 following the retirement of the inaugural holder of the Chair, Professor Peter Kuch.

• A new Chair of Jurisprudence, named after international scholar and Otago alumnus Professor Jeremy Waldron, has been established within the Faculty of Law. The Chair resulted from an initiative by Otago graduate and former Otago Law Lecturer Noel Carroll and the former Dean of the Faculty, Professor Mark Henaghan.

Commerce • The Department of Tourism will be holding an inaugural Tourism Policy School in

Queenstown from 7-8 March 2019, focusing on the impact, value and sustainability of tourism. It is hoped that the School will strengthen ties between academics and experts from government, industry and business.

Volunteering • Volunteering by students from our residential colleges reached outstanding levels

during Orientation week with over 6,000 hours of work completed by 1,604 students from 11 colleges. 38 Dunedin organisations were assisted, with an average of 3.7 hours volunteering by each student.

• The University Volunteer Centre ran the 2019 Otago Guides programme, providing Academic Orientation support during Orientation Week.

• The University Volunteer Centre hosted the inaugural Matariki Global Citizenship Exchange student from the University of Western Australia, Perth.

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Events / Speaking Engagements Recent events I have attended or spoken at: 15 February 2019 150th Anniversary Clocktower Lawn Picnic 18 February 2019 Powhiri at Ōtākau Marae to welcome new Māori students 18 February 2019 Academic Convocation Ceremony 19 February 2019 OUSA Sports Day 20 February 2019 Welcome for International students 20 February 2019 OUSA Toga Party 21 February 2019 Welcome for Pacific students 22 February 2019 SBS Bank 150th anniversary celebration 23 February 2019 School of Pharmacy White Coat Ceremony 25 February 2019 Shared Services Leadership and Business Partners 26 February 2019 Welcome for Academic Excellence and Ralph and Eve Seeyle

Trust Scholarship students 27 February 2019 Inaugural Professorial Lecture, Professor Sarah Young,

Department of Pathology 28 February 2019 Welcome for Performance Entrance Scholarship students 4 March 2019 Alumni Appeal Scholarship Event 5 March 2019 Māori Entrance Scholarship Event At the time of writing I look forward to attending: 6 March 2019 150th Alumni Event, Parliament Buildings, Wellington 11 March 2019 Pacific Entrance Scholarship Event Upcoming Events 150th Anniversary Events • Otago University Association Football Club season launch – 13 March 2019

On 13 March 2019 the OUAFC kicks-off the season with a special launch to celebrate the new Māori name for the club and show off their commemorative 150th anniversary kit. In what is believed to be a first for a South Island football team, the club has adopted a Māori name - Te Kapa Poiwhana o te Whare Wānanga o Ōtākou. On the night, players will receive a 150th commemorative uniform to be used on special occasions.

• Book Launch – 15 March 2019 The launch of Dr Alison Clarke’s book Otago, 150 years of New Zealand’s First University will be held on 15 March 2019.

• Street Parade – 16 March 2019 Council members are invited to join University staff and students to participate in a street parade on Saturday 16 March 2019, departing from the Dental School at 10.30 am. The parade, featuring the “colours” of the University will be a lively “town and gown” celebration and a wonderful opportunity to interact with the community. Concluding in the Octagon, the parade will be followed by an official welcome to the city from mana whenua, the Mayor, the Chancellor, myself and the President of OUSA, followed by musical performances.

• Alumni Event – 16 March 2019 A University alumni event will be held on 16 March 2019 prior to the Highlanders vs Crusaders match. The event will be held at the Marsh Study Centre - site of the old Gardies Tavern, and will provide an excellent opportunity to learn about

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upcoming 150th Anniversary Celebration events. (RSVP required by 8 March 2019 to Development & Alumni Relations at [email protected] )

• Rugby Matches – April 2019 The New Zealand and Kansai Universities teams will both play at the University Oval during the first week of April as part of Otago’s 150th anniversary celebrations. The Kansai team, from Japan, arrives in Dunedin on 30 March and will play teams from the University of Otago on 2 April and New Zealand Universities on 6 April 2019. The second match will be the second time the national universities side has played a Japan-based team in Dunedin, the first being in 1968. It is the first time a New Zealand Universities Rugby Football team has played in the city since 1992.

• ScienceTeller Festival – 12-14 April 2019 Themed “Science and the Afterlife”, ScienceTeller 2019 promises an intellectual and fun foray into ghosts, immortality and all other afterlife affairs.

• Tally Ho!3 Concert – 13 April 2019 The Dunedin Symphony Orchestra will perform with a number of Otago’s world-famous singers and composers at the Dunedin Town Hall.

Inaugural Professorial Lectures 12 March 2019 Professor Haxby Abbott, Department of Surgical Sciences 18 March 2019 Professor Michael Schultz, Dunedin School of Medicine 25 March 2019 Professor Hazel Tucker, Department of Tourism 16 April 2019 Professor Greg Anderson, Centre for Neuro Anatomy, School of

Biomedical Sciences University of Otago Student Relay for Life, 30 – 31 March 2019 The 12-hour University of Otago Student Relay for Life will be held on the Dunedin campus commencing at 6 pm on Saturday 30 March 2019 and will raise funds for the Otago/Southland Division of the New Zealand Cancer Society. Awards and Recognition – Celebrating Excellence Fellow of the American Academy of Microbiology The Dean of the University of Otago, Christchurch, Professor David Murdoch has been made a Fellow of the American Academy of Microbiology – only the fourth New Zealander to receive the honour. The Fellowship recognises Professor Murdoch as an expert and world leader in respiratory infections. Fulbright Scholarship Otago academic and Genetics Otago Director, Associate Professor Julia Horsfield has been awarded a Fulbright New Zealand Scholarship. The scholarship will enable Dr Horsfield to continue her research at the University of California Davis and Irvine campuses. 2018 Professional Staff Awards The winners of the University’s 2018 Professional Staff Awards were recognised at an award ceremony in January. The awards included, for the first time, excellence in health and safety. Claire Gallop, Senior Manager Client Services, Faculty of Dentistry, won the Award for Exceptional Performance by Professional Staff; the inaugural Excellence in Health and Safety (team) award went to Recreation Services; and Dr Pascal Sirguey, Senior Lecturer in the School of Surveying, received the Excellence in Health and Safety (individual) award. Anne Vernall, Administrator Client Services in

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mailto:[email protected]?subject=Return%20to%20the%20Gardies

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the Department of Medicine, in Christchurch, received her award for Excellence in Health and Safety last year. 2019 New Zealander of the Year Awards Three Otago alumni featured in the recent New Zealander of the Year Awards. Mr Ian Taylor, founder of Animation Research Ltd was named 2019 New Zealand Innovator of the Year. Dr Bill Glass, godfather of occupational health in New Zealand received the 2019 Senior New Zealander of the Year Award. Kendall Flutey received the Young New Zealander of the year award for her efforts to teach children financial literacy via her online educational programme Banqer, now used by more than 300 primary and intermediate classrooms nationwide. Foveaux Strait Swimmer In early February 2019, Otago law and politics student Hannah Morgan completed a swim across Foveaux Strait to raise awareness about mental health. Hannah completed the swim in a near record-breaking time of 8 hours and 46 minutes, raising more than $21,000 for mental health in the process.

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To approve a motion under Section 48 of the Local Government Official Information and

Meetings Act 1987, that the public be excluded from the following parts of the

proceedings of this meeting, namely:-

Item 10 Part 2 of the Minutes of the meeting of the Council held on 12 February 2019 Item 11 University Seal

Item 12 Preliminary Financial Review

Item 13 Pt 2 of the Minutes of the meeting of the Finance and Budget Committee held

on 25 February 2019

Item 14 Pt 2 of the Minutes of the meeting of the Capital Development Committee held

on 28 February 2019

Item 15 Pt 2 of the Minutes of the meeting of the Health & Safety and Ethics

Compliance Committee held on 1 March 2019

Items16 Part 2 of the Minutes of the meeting of the Treaty of Waitangi Committee held

on 28 February 2019

Item 17 Appeals Board Report Item 18 Enabling Excellence Programme Report

Item 19 Naming of Facility

Item 20 Vice-Chancellor’s Business

Item 21 Chancellor’s Business

The general subject of each matter to be considered while the public is excluded, the reason for passing this

resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government

Official Information and Meetings Act 1987 for the passing of this resolution are as follows:-

General Subject Reason for passing this Ground under Section

resolution 48(1) for the passing

of this resolution

Items 10 - 21 Good reason for withholding Section 48(1)(a)(ii)

Confidential Minutes information under the Official

and Reports Information Act

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and

Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or

Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require. The interests

which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in

public are as follows (all references are to Section 9 of the Official Information Act):

Item 10 9(2)(a),(i) and (j)

Item 11 9(2)(i) and (j)

Item 12 9(2)(i)

Item 13 9(2)(i) and (j)

Item 14 9(2)(i),(j) and (k)

Item 15 9(2)(a),(gii),(i) and (j)

Item 16 9(2)(i)

Item 17 9(2)(a)

Item 18 9(2)(i) and (j)

Item 19 9(2)(i)

Items 20-21 9(2)(a) and (i)

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