12 developing oral and online presentations

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 1

Developing Oral and Online Presentations


Building Your Career with Oral Presentations

Display Your Skills

Think on Your Feet

Grasp Complex Issues

Handle Challenges


The Three-Step Process

Analyze Situation

Gather Information

Select Medium

Get Organized

Revise

Master Delivery

Prepare to Speak

Overcome Anxiety

Adapt to the Audience

Composethe Message

Planning CompletingWriting


Planning the Presentation

Analyzethe Situation

Analyzethe Situation

Selectthe Medium

Selectthe Medium

GatherInformation

GatherInformation

Organize theInformationOrganize theInformation


Analyzing the Purpose

Inform(thông báo)

Inform(thông báo)

PersuadePersuade

Collaborate(hợp tác)

Collaborate(hợp tác)


Analyzing the Audience

UninterestedUninterested Apprehensive(e ngại)

Apprehensive(e ngại)

Hostile(hiềm khích)

Hostile(hiềm khích)

SupportiveSupportive Interested But Neutral (trung lập)

Interested But Neutral (trung lập)


Selecting the Right Medium

Web-BasedPresentations

Web-BasedPresentations

In-PersonPresentations

In-PersonPresentations


Organizing the Presentation

Main IdeaScope

(phạm vi)Approach

Constraints(h n ch /ràng bu c)ạ ế ộ

Constraints(h n ch /ràng bu c)ạ ế ộ

Expectations(hi v ng)ọ

Expectations(hi v ng)ọ

Direct Direct

IndirectIndirect

One MessageOne Message

Audience NeedsAudience Needs


The Presentation Outline

• State your purpose and main idea (Nêu mục đích của bạn và ý

tưởng chính)

• Organize your points and sub-points (Tổ chức các điểm và

điểm hỗ trợ của bạn)

• Identify major points throughout (Xác định các điểm trọng

yếu)

• Plan transitions between sections (Kế hoạch chuyển tiếp giữa

các phần)

• Prepare bibliography and sources (Chuẩn bị tài liệu tham khảo

và các nguồn)

• Choose a compelling title (Chọn một tiêu đề hấp dẫn)


The Speaking Outline

Simplify Planning Outline

Select Key Words

Add Delivery Cues(Thêm dấu hiệu giao hàng)

Arrange Your Notes


Writing the Presentation

Adapting to the Audience


Composing the Presentation

Composing the Presentation



Small Groups Large Audiences

Casual StyleCasual Style

Encourage ParticipationEncourage Participation

Simple VisualsSimple Visuals

Formal StyleFormal Style

Control ParticipationControl Participation

MultimediaMultimedia


Presentation Introduction

Arouse InterestArouse Interest

Build CredibilityBuild Credibility

Preview MessagePreview Message


Presentation Body

Connect IdeasConnect Ideas

Capture AttentionCapture Attention


Presentation Close

Restate PointsRestate Points

Describe StepsDescribe Steps

Finish StrongFinish Strong


Effective Visual Aids

Visualize IdeasCreate Interest

Increase Variety Promote Learning


Types of Visual Aids

Chalkboards andWhiteboards

Chalkboards andWhiteboards Flip ChartsFlip Charts Other VisualsOther Visuals

ElectronicPresentations

ElectronicPresentations

OverheadTransparencies

OverheadTransparencies


Creating Effective Slides

Readable Content

Modified Graphics

Design Elements

Animation and Effects


Writing Readable Content

One Concept Short Phrases

Visual AidsParallel Grammar

Under 25 Words

Active Voice


Designing Slide Graphics

Simplify Visuals Highlight Key Points

Clear Visual PathsClear Visual Paths

Logical LayoutsLogical Layouts

Fewer DetailsFewer Details

Shorter ElementsShorter Elements


Selecting Design Elements

Color Schemes

Background Elements

Foreground and Artwork

Fonts and Type Styles


Animation and Effects

Function vs. decoration

Transitions and builds

Action buttons/hyperlinks

Multimedia elements


Online Presentations

DisadvantagesDisadvantagesAdvantagesAdvantages

Cost SavingsCost Savings

ConvenienceConvenience

Limited FeedbackLimited Feedback

Technology IssuesTechnology Issues


Online Presentation Tips

Send Preview Materials

Consider the Audience

Ensure Compatibility

Keep Content Simple

Get Feedback Often

Allow Plenty of Time


Completing Presentations

Finalizing Slidesand Support

Finalizing Slidesand Support

Preparing toSpeak

Preparing toSpeak

PracticingYour Delivery

PracticingYour Delivery

OvercomingAnxiety

OvercomingAnxiety

HandlingQuestionsHandlingQuestions


Finalize Slides and Support

Title SlidesTitle Slides

Agenda SlidesAgenda Slides

Navigation SlidesNavigation Slides

Printed HandoutsPrinted Handouts


Preparing to SpeakPreparing to Speak

Subject Matter

Speaking Occasion

PurposeAu

dien

ce

MemorizingThe Speech

MemorizingThe Speech

Reading aPrintout

Reading aPrintout

Speaking From Notes

Speaking From Notes


Practicing Your Delivery

Present NaturallyPresent Naturally

Track Your TimeTrack Your Time

Check the EquipmentCheck the Equipment

Rehearse the SpeechRehearse the Speech

Anticipate QuestionsAnticipate Questions

Introduce the SlidesIntroduce the Slides


Overcoming Anxiety

Prepare and practice

Stay positive

Visualize success

Take deep breaths

Be ready


Overcoming Anxiety

Get comfortable

Don’t panic

Stay focused

Make eye contact

Keep going


Responding to Questions

Anticipate Questions Focus on Questioner

Respond Appropriately Maintain Control

Survive the Hot Seat End the Presentation

12 developing oral and online presentations

Business

prentice hall chapter

pearson education

presentation introduction

presentation body

presentation close

presentation outline

message audience

planning outline