10/12/18app.ocp.dc.gov/award_attachments/cw64687-base period-contract … · 5 0005 twin mattress...

10/12/18

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SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST

B.1 The Office of Contracts and Procurement (OCP), on behalf of the Department of Human Services (DHS)

Family Services Administration (FSA) is seeking to procure new furniture, furniture delivery, and

Installation services for clients exiting shelters into permanent housing.

B.2 The District of Columbia contemplates award of Firm-Fixed Price.

B.3 PRICE SCHEDULE

B.3.1.A. BASE PERIOD REQUIREMENTS/FIRM FIXED PRICE UNIT PRICE Contract

Line Item

Number

(CLIN)

Description of Services Estimated

QTY

Unit Unit

Price

Total

Estimated

Amount

0001 Full Sized Mattress

100 Per Item $160.00 $16,000.00

0002 Full Sized Box Spring

100 Per Item $ 60.00 $6,000.00

0003 Queen Mattress

100 Per Item $178.00 $17,800.00

0004 Queen Box Spring

100 Per Item $ 70.00 $7,000.00

0005 Twin Mattress

100 Per Item $ 80.00 $8,000.00

0006 Twin Box Spring

100 Per Item $ 50.00 $5,000.00

0007 Toddler Bed 100 Per Item $198.00 $19,800.00

0008 Adjustable Bed Frame (Twin -

Full)

100 Per Item $ 35.00 $ 3,500.00

0009 Adjustable Bed Frame (Full-

Queen)

100 Per Item $ 45.00 $ 4,500.00

0010 4-Drawer Dress (wood or wood

laminate)

100 Per Item $98,00 $ 9,800.00

0011 Sofa with Seating for 3

100 Per Item $248.00 $24,800.00

0012 Dining Table with minimum

seating for 2

100 Per Item $128.00 $12,800.00

Total $135,000.00

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B.3.2.A. OPTION PERIOD ONE (1) REQUIREMENTS/FIRM FIXED UNIT PRICE

Contract

Line Item

Number

(CLIN)


QTY

Unit Unit

Price

Total

Estimated

Amount


100 Per Item $160.00 $16,000.00


100 Per Item $ 60.00 $6,000.00

0003 Queen Mattress

100 Per Item $178.00 $17,800.00


100 Per Item $ 70.00 $7,000.00

0005 Twin Mattress

100 Per Item $ 80.00 $8,000.00


100 Per Item $ 50.00 $5,000.00



Full)

100 Per Item $ 35.00 $ 3,500.00


Queen)

100 Per Item $ 45.00 $ 4,500.00


laminate)

100 Per Item $98,00 $ 9,800.00


100 Per Item $248.00 $24,800.00


seating for 2

100 Per Item $128.00 $12,800.00

Total $135,000.00

B.3.3.A. OPTION PERIOD TWO (2) REQUIREMENTS/FIRM FIXED UNIT PRICE Contract

Line Item

Number

(CLIN)


QTY

Unit Unit

Price

Total

Estimated

Amount


100 Per Item $160.00 $16,000.00


100 Per Item $ 60.00 $6,000.00

0003 Queen Mattress

100 Per Item $178.00 $17,800.00


100 Per Item $ 70.00 $7,000.00

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0005 Twin Mattress

100 Per Item $ 80.00 $8,000.00


100 Per Item $ 50.00 $5,000.00



Full)

100 Per Item $ 35.00 $ 3,500.00


Queen)

100 Per Item $ 45.00 $ 4,500.00


laminate)

100 Per Item $98,00 $ 9,800.00


100 Per Item $248.00 $24,800.00


seating for 2

100 Per Item $128.00 $12,800.00

Total $135,000.00

B.3.4.A. OPTION PERIOD THREE (3) REQUIREMENTS/FIRM FIXED PRICE Contract

Line Item

Number

(CLIN)


QTY

Unit Unit

Price

Total

Estimated

Amount


100 Per Item $160.00 $16,000.00


100 Per Item $ 60.00 $6,000.00

0003 Queen Mattress

100 Per Item $178.00 $17,800.00


100 Per Item $ 70.00 $7,000.00

0005 Twin Mattress

100 Per Item $ 80.00 $8,000.00


100 Per Item $ 50.00 $5,000.00



Full)

100 Per Item $ 35.00 $ 3,500.00


Queen)

100 Per Item $ 45.00 $ 4,500.00


laminate)

100 Per Item $98,00 $ 9,800.00


100 Per Item $248.00 $24,800.00

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seating for 2

100 Per Item $128.00 $12,800.00

Total $135,000.00

B.3.5.A OPTION PERIOD FOUR (4) REQUIREMENTS/FIRM FIXED PRICE Contract

Line Item

Number

(CLIN)


QTY

Unit Unit

Price

Total

Estimated

Amount


100 Per Item $160.00 $16,000.00


100 Per Item $ 60.00 $6,000.00

0003 Queen Mattress

100 Per Item $178.00 $17,800.00


100 Per Item $ 70.00 $7,000.00

0005 Twin Mattress

100 Per Item $ 80.00 $8,000.00


100 Per Item $ 50.00 $5,000.00



Full)

100 Per Item $ 35.00 $ 3,500.00


Queen)

100 Per Item $ 45.00 $ 4,500.00


laminate)

100 Per Item $98,00 $ 9,800.00


100 Per Item $248.00 $24,800.00


seating for 2

100 Per Item $128.00 $12,800.00

Total $135,000.00

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B.4 PRICE SCHEDULE SUMMARY

B.4.1.

B.3.1.A. Period of Performance Base Year Date of

Award – 9/30/18 Amount

The Contractor shall provide, deliver, set up and

install new furniture items for each family’s or

individual’s new living accommodation site.

$135,000.00

B.4.2.

B.3.2.A. Option Year 1 10/1/18 – 9/30/19 Amount




$135,000.00

B.4.3.





$135,000.00

B.4.4.





$135,000.00

B.4.5.





$135,000.00

AWARD TOTAL

Option Year One (1) $135,000.00

Option Year Two (2) $135,000.00

Option Year Three (3) $135,000.00

Option Year Four (4) $135,000.00

Total $540,000.00

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SECTION C: SPECIFICATIONS/WORK STATETMENT

C.1 SCOPE

The Office of Contracts and Procurement (OCP), on behalf of the Department of Human

Services (DHS) Family Service Administration (FSA) is seeking to procure new

furniture, furniture delivery, and installation services for clients exiting shelter into

permanent housing.

The Contractor shall provide, deliver, set up and install new furniture items for each

family’s or individual’s new living accommodation site. These steps are expected to be

done in a professional, orderly, and expeditious manner so that any disruption or

inconvenience for the family being served are minimized to the greatest extent possible.

The contractor shall pick up pre-packed personal items from each family’s housing

site/accommodation, load all material onto an appropriate vehicle, un-load the items at

the family’s new living accommodation site. These steps are expected to be done in a

professional, orderly, and expeditious manner so that any disruption and inconvenience

for the family being served are minimized to the greatest possible extent.

.C.2 APPLICABLE DOCUMENTS

C.2.1 N/A

C.3 BACKGROUND INFORMATION

The DC Department of Human Services (DHS), Family Services Administration (FSA)

Homeless Services Division is to provide a continuum of services. The District’s

Continuum of Care was designed to serve clients based on their individual levels of need

and may include crisis intervention, outreach and assessment services, shelters,

transitional housing, permanent supportive housing, and supportive services.

C.4 REQUIREMENTS

The Contractor shall be required to perform the following actions and provide the

required services:

C.4.1 The Contractor shall purchase, ship, deliver, and set up furniture for clients at

sites designated by DHS.

C.4.2 The Contractor shall purchase, ship, deliver, and set up furniture for clients at sites

designated by DHS.

C.4.3 The Contractor shall only purchase furniture that is included in each approved package as

determined by the DHS.

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C.4.4 The Contractor shall purchase only freestanding structures with pieces that do not

require fastening to walls or floors.

C.4.5 The Contractor shall purchase durable furniture able to withstand frequent relocation

efforts without affecting certain parts or compromising the durability of the furniture.

C.4.6 The Contractor shall provide both labor and supervision, materials, supplies, tools,

equipment, and expertise necessary to perform the delivery and installation of all

furniture

C.4.7 The Contractor shall ensure delivery within 3 calendar days after the initial inspection of

the home/property where the furniture will be installed and delivered as determined by the

DHS.

C.4.8 The Contractor shall coordinate and maintain communications with the DHS/FSA to

receive detailed information related to logistical plans for the delivery at the sites

involved in the move.

C.4.9 The Contractor shall reserve the use of loading docks, establish and assemble equipment

required for an efficient and expeditious operation.

C.4.10 The Contractor shall schedule all furniture deliveries during normal business hours or on

evenings and weekends when deemed necessary and determined by the DHS.

C.4.11 The Contractor shall practice extreme confidentiality and a respect of privacy regarding

the identity of individuals and families receiving furniture deliveries.

C.4.12 The Contractor shall provide a current “Certificate of Liability Insurance” insuring the

minimum of $2,000,000.00 in coverage,

C.4.13 The Contractor shall assume responsibility of any damage to the exterior or interior of

the residence if damage during the time of the furniture delivery;

C.5 DELIVERABLES

C.5.1 The Contractor shall perform the activities required to successfully complete the

District’s requirements and submit each deliverable to the Contract Administrator

(CA) identified in section in accordance with the following:

C.5.2 Individuals will receive a complete furniture package to include a mattress, box

spring, adjustable bed frame (Twin to Full-sized), sofa, 4-drawer dresser, dining table

and chairs (Seating for two). This package is for studios and one bedroom only.

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All families will receive mattresses, box spring, bed frames (Twin to Full-sized), and 4 drawer

dressers only.

CLIN Deliverable Quantity Unit Format/Method

of Delivery

Due Date

0001 Complete furniture

package for Studio

Apartment

(Individuals)

30

monthly

Per Item Furniture Delivery

Truck

Up to 3 days from

notification from the

DHS

0002 Complete furniture

package for One

bedroom apartment

(Individuals)

30

monthly


Truck

Up to 3 days from


DHS

0003 Mattress, Box

Spring, Toddler

Beds, Twin Beds,

Adjustable Bed

Frames for Family

Units

65

monthly


Truck

Up to 3 days from


DHS

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SECTION D: PACKAGING AND MARKING

D.1 N/A


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SECTION E: INSPECTION AND ACCEPTANCE

E.1 The inspection and acceptance requirements for the resultant contract shall be

governed by clause number six (6), Inspection of Services, of the Government of the

District of Columbia’s Standard Contract Provisions for use with Supplies and

Services Contracts, dated July 2010. (Attachment J.1)


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SECTION F: PERIOD OF PERFORMANCE AND DELIVERIES

F.1 TERM OF CONTRACT

The term of the contract shall be for one year from the Date of Award specified on the

cover page of this contract.

F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT

F.2.1 The District may extend the term of this contract for a period of four (4) one-year option

periods, or successive fractions thereof, by written notice to the Contractor before the

expiration of the contract; provided that the District will give the Contractor preliminary

written notice of its intent to extend at least thirty (30) days before the contract expires.

The preliminary notice does not commit the District to an extension. The exercise of this

option is subject to the availability of funds at the time of the exercise of this option. The

Contractor may waive the thirty (30) day preliminary notice requirement by providing a

written waiver to the Contracting Officer prior to expiration of the contract.

F.2.2 If the District exercises this option, the extended contract shall be considered to include

this option provision.

F.2.3 The price for the option period(s) shall be as specified in the Section B of the contract.

F.2.4 The total duration of this contract, including the exercise of any options under this clause,

shall not exceed five (5) years.


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SECTION G: CONTRACT ADMINISTRATION

G.1 INVOICE SUBMITTAL

G.1.1 The Contractor shall submit proper invoices on a monthly basis or as

otherwise specified in Section G.4. All invoices must be processed though

e-sourcing vendor port for payment of services. This new system will require

that all vendors submit their invoices through this new pathway in order to

remain in business with the District Government. Invoices shall be prepared in

duplicate and submitted to the Agency Fiscal Officer with concurrent copies

to the Contract Administrator (CA) specified in Section G.9 below. The

address of the AFO is:

Hayden Bernard

Office of the Chief Financial Officer

64 New York Ave, N.E. 5th Floor

Washington, DC 20002

Main: (202) 671-4240

[email protected] and Zikia Harris

Contract Administrator (CA)-DHS/FSA

Department of Human Services

64 New York Ave., N.E. 6th Floor

Washington, D.C. 20002

202-645-5335 (work)

202-313-8732 (cell)

[email protected]

1. To constitute a proper invoice, the Contractor shall submit the following information in the

invoice.

2. Contractor’s name, federal tax ID and invoice date (date invoices as of the date of mailing or

transmittal);

3. Contract number and invoice number;

4. Description, price, quantity and the date(s) that the supplies or services were delivered or

performed.

5. Other supporting documentation or information, as required by the Contracting Officer;

6. Name, title, telephone number and complete mailing address of the responsible official to

whom payment is to be sent.

7. Name, title, phone number of person preparing the invoice;

mailto:[email protected]


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8. Name, title. Phone number and mailing address of person (if different from the person

Identified in G.2.2.6 above) to be notified in the event of a defective invoice; and

9. Authorized signature.

G.2 PAYMENT

G.2.1 LUMP SUM PAYMENT

The District will pay the full amount due the Contractor after:

a) Completion and acceptance of all work; and

b) Presentation of a properly executed invoice.

G.3 CONTRACTING OFFICER (CO)

Contracts will be entered into and signed on behalf of the District only by contracting

officers. The contact information for the Office of the State Superintendent of Education

is:

Emily Busch

Office of Contracting and Procurement

Government of the District of Columbia

441 4th Street, NW 7thFloor


Work: 202-724-5248

[email protected]

G.4 CONTRACT ADMINISTRATOR (CA)

G.4.1 The address and telephone number of the CA is:

Zikia Harris

Contract Administrator (CA)-DHS/FSA

Department of Human Services


Washington, D.C. 20002

202-645-5335 (work)

202-313-8732 (cell)

[email protected]



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SECTION H: SPECIAL CONTRACT REQUIREMENTS

H.1 DEPARTMENT OF LABOR WAGE DETERMINATIONS

The Contractor shall be bound by the Wage Determination No. WD 2015-4281, Revision

No. 11, dated 7/3/18 issued by the U.S. Department of Labor in accordance with the

Service Contract Act, 41 U.S.C. §351 et seq., and incorporated herein as Section J.2. The

Contractor shall be bound by the wage rates for the term of the contract subject to

revision as stated herein and in accordance with Section 24 of the SCP. If an option is

exercised, the Contractor shall be bound by the applicable wage rates at the time of the

option. If the option is exercised and the CO obtains a revised wage determination, the

revised wage determination is applicable for the option periods and the Contractor may

be entitled to an equitable adjustment.


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SECTION I: CONTRACT CLAUSES

I.1 APPLICABILITY OF STANDARD CONTRACT PROVISIONS

The Standard Contract Provisions for use with District of Columbia Government

Supplies and Services Contracts dated July 2010 (“SCP”) To obtain a copy of the SCP go

to www.ocp.dc.gov, click on OCP Policies under the heading “Information”, then click

on “Standard Contract Provisions – Supplies and Services programs such as payroll,

inventory control and engineering analysis programs. Computer programs may be either

machine-dependent or machine-independent, and may be general purpose in nature or

designed to satisfy the requirements of a particular user.

I.2 INSURANCE

A. GENERAL REQUIREMENTS. The Contractor shall procure and maintain,

during the entire period of performance under this contract, the types of insurance

specified below. The Contractor shall have its insurance broker or insurance

company submit a Certificate of Insurance to the CO giving evidence of the required

coverage prior to commencing performance under this contract. In no event shall

any work be performed until the required Certificates of Insurance signed by an

authorized representative of the insurer(s) have been provided to, and accepted by,

the CO. All insurance shall be written with financially responsible companies

authorized to do business in the District of Columbia or in the jurisdiction where the

work is to be performed and have an A.M. Best Company rating of A-VIII or higher.

The Contractor shall require all of its sub-Contractors to carry the same insurance

required herein. The Contractor shall ensure that all policies provide that the CO

shall be given thirty (30) days prior written notice in the event the stated limit in the

declarations page of the policy is reduced via endorsement or the policy is canceled

prior to the expiration date shown on the certificate. The Contractor shall provide the

CO with ten (10) days prior written notice in the event of non-payment of premium.

1. Medical Professional Liability Insurance. The Contractor shall provide

evidence satisfactory to the CO with respect to the services performed that it

carries $1,000,000 per occurrence limits; $2,000,000 aggregate; Bodily Injury

and Property Damage including, but not limited to: premises-operations;

broad form property damage; Products and Completed Operations; Personal

and Advertising Injury; contractual liability and independent Contractors. The

policy coverage shall include the District of Columbia as an additional

insured, shall be primary and non-contributory with any other insurance

maintained by the District of Columbia, and shall contain a waiver of

subrogation. The Contractor shall maintain Completed Operations coverage

for five (5) years following final acceptance of the work performed under this

contract.

http://www.ocp.dc.gov/

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2. Automobile Liability Insurance. The Contractor shall provide automobile

liability insurance to cover all owned, hired or non-owned motor vehicles used

in conjunction with the performance of this contract. The policy shall provide

a $1,000,000 per occurrence combined single limit for bodily injury and property

damage.

B. DURATION. The Contractor shall carry all required insurance until all contract work is

accepted by the District, and shall carry the required General Liability; any required

Professional Liability; and any required Employment Practices Liability insurance for

five (5) years following final acceptance of the work performed under this contract.

C. LIABILITY. These are the required minimum insurance requirements established by the

District of Columbia. HOWEVER, THE REQUIRED MINIMUM INSURANCE

REQUIREMENTS PROVIDED ABOVE WILL NOT IN ANY WAY LIMIT THE

CONTRACTOR’S LIABILITY UNDER THIS CONTRACT.

D. CONTRACTOR’S PROPERTY. Contractor and sub-Contractors are solely responsible

for any loss or damage to their personal property, including but not limited to tools and

equipment, scaffolding and temporary structures, rented machinery, or owned and leased

equipment. A waiver of subrogation shall apply in favor of the District of Columbia.

E. MEASURE OF PAYMENT. The District shall not make any separate measure or

payment for the cost of insurance and bonds. The Contractor shall include all of the costs

of insurance and bonds in the contract price.

F. NOTIFICATION. The Contractor shall immediately provide the CO with written notice

in the event that its insurance coverage has or will be substantially changed, canceled or

not renewed, and provide an updated certificate of insurance to the CO.

G. CERTIFICATES OF INSURANCE. The Contractor shall submit certificates of

insurance giving evidence of the required coverage as specified in this section prior to

commencing work. Evidence of insurance shall be submitted to:

Emily Busch

Contracting Officer

Office of Contracting and Procurement



Phone: (202) 545-3230

Email: [email protected]

H. DISCLOSURE OF INFORMATION. The Contractor agrees that the District may

disclose the name and contact information of its insurers to any third party which presents


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a claim against the District for any damages or claims resulting from or arising out of

work performed by the Contractor, its agents, employees, servants or sub-Contractors in

the performance of this contract.

I.3 ORDER OF PRECEDENCE

The contract awarded as a result of this Human Care Agreement will contain the

following clause:

A conflict in language shall be resolved by giving precedence to the document in the

highest order of priority that contains language addressing the issue in question. The

following documents are incorporated into the contract by reference and made a part of

the contract in the following order of precedence:

a) An applicable Court Order, if any;

b) Contract document;

c) Standard Contract Provisions;

d) Contract attachments other than the Standard Contract Provisions;

e) Human Care Agreement;

f) Bid


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SECTION J: ATTACHMENTS

The following list of attachments is incorporated into the solicitation by reference.

Attachment

Number Document

J.1 Government of the District of Columbia Standard Contract Provisions for

Use with the Supplies and Services Contracts (July 2010) available at www.ocp.dc.gov click on “Solicitation Attachments”

J.2 U.S. Department of Labor Wage Determination No: 2015-4281 (Rev.-11)

dated 07/3/2018

J.3 Office of Local Business Development Equal Employment Opportunity

Information Report and Mayor’s Order 85-85 available at www.ocp.dc.gov click on “Solicitation Attachments”

J.4 Department of Employment Services First Source Employment Agreement

available at www.ocp.dc.gov click on “Solicitation Attachments”

J.5 Way to Work Amendment Act of 2006 – Living Wage Notice

J.6 Way to Work Amendment Act of 2006 - Living Wage Fact Sheet

J.7 Tax Certification Affidavit

J.8

Bidder/Offeror Certifications

available at www.ocp.dc.gov click on “Solicitation Attachments”

J.9 Past Performance





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SECTION K: REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF CONTRACTORS

Bidder/Contractor Certification Form

Available at www.ocp.dc.gov click on “Solicitation Attachments”

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