PMPProject Management Professional

Exam Preparation Course

Project Management

Frame Work

Welcome

Name

Organization

Role in organization

Who am I ?

• My name is Ahmed Hegazy• Certified Project Management Professional PMP by PMI /

USA from July 2010.• Certified ITIL Foundation • Six Sigma Green Belt by Expert Rating• BSC , Major Accounting, Faculty of Commerce 1999• Business Administration Diploma (ongoing) Ain Shams

University• Business Administration Consultant at Abshir for

knowledge (Owner).

Ground Rules To Enhance Performance

Start on time to End on time

Mobile Phone on Silent Please

What you will learn today ..

• What is PMP …

• What is PMI …

• What is PMPBOK …

• Why PMP …

• How to be certified …

• What is PMPBOK processes and knowledge

areas …

• What is the deferent between project and

operation …

• And more …

PMI > PMBOK> Exam> PMPProject Management Institute (PMI) provide Project

Management Body Of Knowledge (PMBOK)

PMI : The Project Management Institute (PMI) offers a range of services to the Project Management profession such as the development of standards, research, education, hosting conferences and training seminars.

PMBOK : Global Standard to manage projects

Good practice to manage projects

Provides common terminology

PMP : As of 31 July 2010, there were 393,413 active PMP certified individuals worldwide.

Project Management Professional

Type Professional Organization

Founded 1969

Headquarters Newtown Square, Pennsylvania, United States

Area served Worldwide

Focus Project management

Method Certification, Industry standards, Conferences,

Publications

Members 341,900+

Motto “building professionalism in project management...”

Website www.pmi.org

PMI

PMI Certifications

Project Management Professional (PMP)Certified Associate Project Manager (CAPM)

Program Management Professional (PgMP)

PMI Scheduling Professional (PMI –SP)

PMI Risk Management Professional (PMI – RMP)

PMP requirements

•Three years of project management experience, with 4,500 hour for bachelor’s or the global

equivalent

•Five years with 7500 hours for secondary degree •35 hours of project management education

WWW.PMI.ORG

PMP Credential Process Timeline

• Application Submission (Window open 90

days)

• Application Completeness Review (5

business days when submitted online)

• Application Payment Process (can’t

schedule exam until payment is submitted)

• Audit Process (5 business days, if selected)

• Examination Eligibility (1 year from date of

application approval)

• Certification Cycle (3 years)

https://certification.pmi.org/Registry.aspx

Why PMI?.... Why PMP?

Are flexible.

PMI certifications are not based on one specific methodology

Keep you up-to-date.

PMI continually conducts in-depth studies to ensure that our

credentials actually reflect the current skills, knowledge and best

practices you need to succeed.

Encourage professional growth.

You never have to worry about a PMI certification becoming

obsolete. Our certification maintenance program requires you to

earn professional development units (PDUs).

Help you get ahead.

The Project Management Professional (PMP)® credential

increases your salary by up to 10%, according to the PMI Salary

Survey and helps you stand out and better market yourself to

prospective employers.

Are renowned throughout the world.

PMI has provided project management certifications for over 25

years, and our PMP® credential was the first one designed

specifically for project managers..

•The exam must be completed in four hours

•Includes 200 multiple-choice questions with four answer

choices per question

•The passing score on the exam is now 106 out of 175,

approximately 61 percent.

•Twenty-five of the 200 exam questions are "prerelease

questions;'. (they are not included in your score for the

exam)

•THE PMP EXAM IS NOT Only A TEST OF THE

INFORMATION IN THE PMBOK Guide!

•Do not expect the exam to have all straightforward,

definition-type questions.

•You cannot rely only on real-world experience.

About the PMP exam

Included:

• up to about 150 "What would you do in this

situation?" questions (situational questions).

• only 10 to 15 questions requiring you to

MEMORIZE the inputs or outputs from the PMBOK·

Guide.

• Expect 20 formula-related calculations on the

exam.

About the exam

PMPBOK

PMI Standard Contents

Ten Knowledge Areas

1. Project Integration Management

2. Project Scope Management

3. Project Time Management

4. Project Cost Management

5. Project Quality Management

6. Project Human Resources Management

7. Project Communications Management

8. Project Risk Management

9. Project Procurement Management

10. Project Stakeholder Management

Ten Knowledge Areas

Five Process Groups

1- Initiating process group

2- Planning process group

3- Executing process group

4- Monitoring and Controlling process group

5- Closing process group

Five Process Groups

Ten Knowledge AreasFive Process Groups

What is a Project?

A project is a temporary endeavor undertaken to create a

unique product, service, or result (Deliverables).

Temporary

( definite beginning and definite end)

Unique

( different location, different design, different circumstances, different contractors etc.)

Progressive Elaboration

Continuously improving and detailing a plan as more detailed and specific information and more accurate estimates become available.

Projects• Temporary• Unique output• Resources on temporary

upon-need basis

Operations• Ongoing and repetitive

• Similar outputs

• Permanent resources

Projects and Operations

• Planned, executed & Controlled series of tasks and activities

• Produce output/product

Project Vs Operation

•The application of knowledge, skills, tools and techniques to project activities to meet the project requirements.

•Balancing the project constraints

(cost,quality,schedule,risk,resources…)

•Project management is accomplished through the

appropriate application and integration of the 42

logically grouped project management processes

What is Project Management?

StakeholdersThis is an organization or person who has an interest in

the project and stands to gain or lose something as a

result of the project.

SponsorThe person or group that provides the financial

resources for the project and issue the project

charter.

Project charterA document issued by the sponsor that formally

authorizes the existence of a project, and provides

the project manager with the authority to apply

organizational resources to project activities.

Important Terms

Overlapping between process groups

Project Life Cycle

A project life cycle is a collection of generally sequential and sometimes overlapping project phases whose name and number are determined by the management and control needs of the organization or organizations involved in the project, the nature of the project itself, and its area of application.

Project Phases

Single-Phase Project

Phase-to-Phase relationships

A sequential relationship

One phase must finish before the next phase can begin.

An overlapping relationship

One phase starts before the prior phase completes

An Iterative relationship

Work for subsequent phases are planned as the work of the

previous phase is performed.

Characteristics of a Project Life Cycle

Product life cycle

Product life cycle can run as projects•Performing a feasibility study•Conducting market research•Running an advertising campaign•Installing a product

Projects and strategic planning

Projects are often utilized as a means of achieving an organization's strategic plan.Projects are typically authorized as a result of one or more of the following strategic considerations

• Market demand • Business need • Customer request • Technological advance • Legal requirements

مثال لالهداف االستراتيجية الحدى الشركات

حماية المستهلك :الهدف اإلستراتيـــــجي األول

تقديم خدمة متميزة للمواطن :الهدف اإلستراتيجي الثــــاني

حماية استثمارات الشركة :الهدف اإلستراتيجي الثــــالث

االرتقاء بمستوى اإلدارة بالشركة :الهدف اإلستراتيجي الرابــــع

تحقيق التوازن المالي للشركة :الهدف اإلستراتيجي الخـامس

رفع مستوى العاملين بالشركة :الهدف اإلستراتيجي السـادس

Program management

A program is defined as a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually.

Portfolio management

A portfolio refers to a collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives. The projects or programs of the portfolio may not necessarily be interdependent or directly related.

Relationships Among Project Management, Program Management, and Portfolio Management

Portfolio

Program

Project Project

Project

PMO (Project Management Office)

•Their role can vary from an advisory capacity

to full authority over projects. • Managing shared resources • Identifying project management methodology, best practices, and standards, policies, templates• Coaching, mentoring• Coordinating communication across projects

Role of a Project Manager

Project Manager The person assigned by the

performing organization to achieve the project

objectives.

Functional manager is focused on providing

management oversight for an administrative area.

Operation manager is responsible for the core

business.

Functional

The organization is grouped by areas of specialization within

different functional areas (i.e., accounting, marketing, and

manufacturing).

Projectized

The entire company is organized by projects.

Matrix

This form is an attempt to maximize the strengths of both the

functional and projectized forms.

In a strong matrix, power rests with the project manager.

In a weak matrix, power rests with the functional manager, and

the power of the project.

In a balanced matrix, the power is shared between the functional

manager and the project manager.

Organizational Structure

Functional Organization

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

C.E.O

Projectized Organization

Project Manager

Staff

Staff

Project Manager

Staff

Staff

Project Manager

Staff

Staff

Project Manager

Staff

Staff

C.E.O

Weak Matrix Organization

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

C.E.O

Balanced Matrix Organization

Functional

Manager

Staff

Project manager

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

C.E.O

Strong Matrix Organization

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

Functional

Manager

Staff

Staff

Manager of Project

Managers

Project manager

Project manager

C.E.O

Organizational Structure

Process Interactions

Note: Many of the Inputs, Tools & Techniques, and Outputs for the 47 Project Management processes appear in more than one of the Project Management Process Groups; many of these will be addressed only once in the following Units unless additional information specific to a Process Group needs to be addressed

Inputs Tools and Techniques Outputs

قطن تصنيع قماش

Organizational Process Assets

(OPA)Enterprise Environmental Factors

(EEF)

Assets that belong to the organizations involved in the project, which influence the project's success.Work processes and procedures• Company policies, procedures. and guidelines, Standards • How to tailor the above to the project • TemplatesCorporate knowledge baseHistorical information :• Project files • Lessons learned knowledge base • Information within databases

internal and external environmental factors that influence the project's success.Internal factors

• Organizational structure & culture • Infrastructure • Personnel administration External factors• Government/industry standards • Commercial databases • Marketplace conditions Tools and systems• PMIS • Work authorization system

Develop Project Charter

The process of

developing the

project charter.

Expert judgment is

applied to

technical and

management

aspects by

individuals or

groups with

Thank you

Ahmed Hegazy

+201091991137

PMP, Six Sigma Green Belt , ITIL