1 open access study materials for better information management: developing oceanteacher a...

1Open access study materials Open access study materials for better information for better information management: developing management: developing OceanTeacherOceanTeacher

A contribution to the annual IAMSLIC A contribution to the annual IAMSLIC conference, conference, this year at this year at FAOFAO in Roma/Rome, Italia/Italy in Roma/Rome, Italia/Italy October 2005October 2005

by by

[email protected]@vub.ac.be

P.PissierssensP.Pissierssens@@unesco.orgunesco.org

Linda.PikulaLinda.Pikula@@noaa.govnoaa.gov

[email protected]@bellsouth.net

mailto:[email protected]










2

1.1. About UNESCO-IOC-About UNESCO-IOC-IODEIODE

2.2. Evolution and aims of Evolution and aims of OceanTeacherOceanTeacher

3.3. Structure and contents Structure and contents of of OceanTeacherOceanTeacher

4.4. Plans for further Plans for further development of development of OceanTeacherOceanTeacher

5.5. Challenges and Challenges and bottlenecks related to bottlenecks related to OceanTeacherOceanTeacher

6.6. Assessment/evaluation Assessment/evaluation of of OceanTeacherOceanTeacher

7.7. Invitation to contributeInvitation to contribute

- contents - summary - structure- overview

of this contribution

3

AbstractAbstract• Study materials about data and information management that are Study materials about data and information management that are

freely available through the Internet and the WWW are collected freely available through the Internet and the WWW are collected and made available through the and made available through the OceanTeacherOceanTeacher system in an system in an organized way. organized way.

• Either we include the full documents or at least a WWW hyperlink to Either we include the full documents or at least a WWW hyperlink to the documents in case the document cannot be copied for some the documents in case the document cannot be copied for some technical reason or because of copyright restrictions. technical reason or because of copyright restrictions.

• It is important that as many as possible full documents are It is important that as many as possible full documents are included, because many users work in developing countries without included, because many users work in developing countries without broadband internet access. broadband internet access.

• More specifically, most attention is spent to study materials on data More specifically, most attention is spent to study materials on data and information management to support marine science or and information management to support marine science or oceanography, as the whole system is created in the framework of oceanography, as the whole system is created in the framework of UNESCO - International Oceanographic Commission (IOC) - UNESCO - International Oceanographic Commission (IOC) - International Oceanographic Data and Information Exchange (IODE) International Oceanographic Data and Information Exchange (IODE) network. network.

• The primary aim of the system is to assist managers and staff The primary aim of the system is to assist managers and staff members to set up and run new IODE centres. members to set up and run new IODE centres.

• In parallel with the part on information management, study In parallel with the part on information management, study materials on data management are included and this forms now the materials on data management are included and this forms now the largest part. largest part.

• This contribution offers an overview of the evolution of the system, This contribution offers an overview of the evolution of the system, the bottlenecks, the state of the art, and the plans for the future.the bottlenecks, the state of the art, and the plans for the future.

4

UNESCO > IOC > IODEUNESCO > IOC > IODE

UNESCO with headquarters in Paris, UNESCO with headquarters in Paris, the the United Nations organization United Nations organization for education, science and culturefor education, science and culture

> UNESCO-IOC > UNESCO-IOC The International Oceanographic CommissionThe International Oceanographic Commission

> UNESCO-IOC-IODE > UNESCO-IOC-IODE = = The International Oceanographic The International Oceanographic

Data and Information ExchangeData and Information Exchangeestablished by the IOC in 1960.established by the IOC in 1960.

5

The aims of The aims of UNESCO-IOC-IODEUNESCO-IOC-IODE

• to facilitate and promote the exchange of to facilitate and promote the exchange of oceanographic data and informationoceanographic data and information

• to develop standards, formats, and methods to develop standards, formats, and methods for the global exchange of oceanographic data for the global exchange of oceanographic data and informationand information

• to assist member states to acquire the to assist member states to acquire the necessary capacity to manage oceanographic necessary capacity to manage oceanographic data and information and become partners in data and information and become partners in the IODE networkthe IODE network

6

UNESCO-IOC-IODE activities UNESCO-IOC-IODE activities aimed at capacity buildingaimed at capacity building

UNESCOUNESCO

UNESCO-IOCUNESCO-IOC

UNESCO-IOC-IODEUNESCO-IOC-IODE

UNESCO-IOC-IODE UNESCO-IOC-IODE capacity buildingcapacity building

7

UNESCO-IOC-IODE activities UNESCO-IOC-IODE activities aimed at capacity buildingaimed at capacity building

• National & regional workshops and training coursesNational & regional workshops and training courses

• Advisory missionsAdvisory missions

• InternshipsInternships

• Regional Ocean Data & Information Exchange Regional Ocean Data & Information Exchange NetworksNetworksFor instance For instance

»ODINAFRICA for Africa ODINAFRICA for Africa (running)(running)

»ODINCARSA for the Carribean and South America ODINCARSA for the Carribean and South America (needs more funding)(needs more funding)

»ODINCINDIO for the Indian Ocean?ODINCINDIO for the Indian Ocean?

• Training tools: Training tools: OceanTeacherOceanTeacher ! !

8

UNESCO-IOC-IODE UNESCO-IOC-IODE regional ODIN networksregional ODIN networks

• The ODIN strategy includes the following The ODIN strategy includes the following components:components:

»Linking of Linking of training training equipment equipment operational support operational support

»Stimulating regional co-operationStimulating regional co-operation

»Orientation towards concrete products and Orientation towards concrete products and servicesservices

»Taking into account the many stakeholdersTaking into account the many stakeholders

9

UNESCO > IOC > IODE UNESCO > IOC > IODE > ODINAFRICA> ODINAFRICA

For instance:For instance:

ODINAFRICA ODINAFRICA = = The Ocean Data and Information Network The Ocean Data and Information Network for Africafor Africa

http://http://ioc.unesco.org/odinafricaioc.unesco.org/odinafrica//

http://ioc.unesco.org/odinafrica/



10

UNESCO-IOC-IODE-UNESCO-IOC-IODE-project project ODINAFRICAODINAFRICA

• Started in 2001 with Started in 2001 with 20 States in Africa.20 States in Africa.

11

UNESCO-IOC-IODE-UNESCO-IOC-IODE-ODINAFRICAODINAFRICA aims aims

• Aims include the following Aims include the following

»to improve access to data and information to improve access to data and information available in African marine science centersavailable in African marine science centers

»to develop skills for the creation, dissemination to develop skills for the creation, dissemination and analysis of data and information productsand analysis of data and information products

»to stimulate the transition towards digital to stimulate the transition towards digital information systems on the Internet like information systems on the Internet like catalogues + interlibrary lending + catalogues + interlibrary lending + communication by e-mail + usage of Internet-communication by e-mail + usage of Internet-based information sources + document based information sources + document repositoriesrepositories

12

UNESCO-IOC-IODE-UNESCO-IOC-IODE-ODINAFRICAODINAFRICA achievements achievements

• National Oceanographic Data Centers National Oceanographic Data Centers establishedestablished

• Improved Internet connectivityImproved Internet connectivity

• Data atlases, Data atlases, meta-databases, meta-databases, national ocean awareness activities, national ocean awareness activities, stakeholder meetings, stakeholder meetings, national coordination teams, national coordination teams, training courses…training courses…

13

UNESCO-IOC-IODE-UNESCO-IOC-IODE-ODINAFRICAODINAFRICA achievements achievements

• Improved marine information management:Improved marine information management:

»libraries establishedlibraries established

»one computer program for integrated library one computer program for integrated library management provided and installed in most management provided and installed in most centerscenters

»training courses for information managerstraining courses for information managers

»national catalogues creatednational catalogues created

»merging in a union catalogue that is searchable merging in a union catalogue that is searchable through the WWWthrough the WWW

»start-up of 1 common ODINAFRICA document-start-up of 1 common ODINAFRICA document-repositoryrepository

14

OceanTeacher OceanTeacher situated in UNESCO-IOC-IODE situated in UNESCO-IOC-IODE

UNESCOUNESCO

UNESCO-IOCUNESCO-IOC

UNESCO-IOC-IODEUNESCO-IOC-IODE

UNESCO-IOC-IODE UNESCO-IOC-IODE capacity buildingcapacity building

UNESCO-IOC-IODE UNESCO-IOC-IODE OceanTeacherOceanTeacher

15

UNESCO-IOC-IODE UNESCO-IOC-IODE project project OceanTeacherOceanTeacher

• OceanTeacherOceanTeacher provides training tools provides training tools for data and information exchange in general for data and information exchange in general and in particular for applications in ocean and in particular for applications in ocean science. science.

• These tools are used during IODE training These tools are used during IODE training courses, courses, but they can also be used for self training and but they can also be used for self training and continuous professional development.continuous professional development.

• http://ioc.unesco.org/oceanteacher/http://ioc.unesco.org/oceanteacher/

• The WWW site is accessible free of charge.The WWW site is accessible free of charge.

• The site can also be obtained on 1 DVD diskThe site can also be obtained on 1 DVD disk

http://ioc.unesco.org/oceanteacher/

16

UNESCO-IOC-IODE UNESCO-IOC-IODE the evolution towards the evolution towards

OceanTeacherOceanTeacher• 1960-1997: no standard curriculum1960-1997: no standard curriculum

• 1997: start of the development of HTML-based 1997: start of the development of HTML-based training curriculum on CDtraining curriculum on CD

• 1998: start of the IODE “ResourceKit”1998: start of the IODE “ResourceKit”

• 2001: 2001: “ResourceKit” + training modules = “ResourceKit” + training modules = OceanTeacherOceanTeacher

17


OceanTeacherOceanTeacher• 2003: 2003:

refinement of refinement of the outline = taxonomy = classification the outline = taxonomy = classification of the study materialsof the study materials

18


OceanTeacherOceanTeacher• 2004: 2004:

bringing together in common modules the bringing together in common modules the documents on topics that are relevant for data documents on topics that are relevant for data as well as information management, as well as information management, such as ICT and metadata; such as ICT and metadata;

renaming to renaming to OceanTeacher OceanTeacher ““Digital Library” + “Courses”Digital Library” + “Courses”

19

UNESCO-IOC-IODE UNESCO-IOC-IODE project project OceanTeacherOceanTeacher

• This can be considered primarily as This can be considered primarily as an open access an open access digital library digital library developed in an international co-operation.developed in an international co-operation.

• This offersThis offers

»documentsdocuments

»hyperlinks to documents on the WWWhyperlinks to documents on the WWW

»computer programscomputer programs

»references to related products (such as the FAO references to related products (such as the FAO cd-rom)cd-rom)

20

OceanTeacherOceanTeacher digital librarydigital library

Information Information management management

in sciencein science

Information management Information management in ocean sciencein ocean science

Data Data management management

in sciencein science

Data management Data management in ocean sciencein ocean science

Global oceanography today Global oceanography today

Information and communication science and technologyInformation and communication science and technology

21

OceanTeacherOceanTeacher digital librarydigital library

• The digital library can be browsed.The digital library can be browsed.

• To facilitate editing and browsing, a taxonomy To facilitate editing and browsing, a taxonomy is developed and applied.is developed and applied.

• The contents can be searched using an The contents can be searched using an external search system (for instance external search system (for instance GoogleGoogle).).

22

OceanTeacherOceanTeacher digital library and coursesdigital library and courses

OceanTeacherOceanTeacher

Digital library Courses

Besides the digital library, various “courses” Besides the digital library, various “courses” guide users and trainees through the digital guide users and trainees through the digital library, in a way that corresponds to the aims library, in a way that corresponds to the aims and audience of a particular training course.and audience of a particular training course.

23

OceanTeacherOceanTeacher coursescourses

The creation and application of a “Course” The creation and application of a “Course” works works

»WELL in the case of 1 trainer who can directly WELL in the case of 1 trainer who can directly contribute online to the contribute online to the OceanTeacherOceanTeacher WWW site WWW site

»but NOT WELL in the case of several trainers who but NOT WELL in the case of several trainers who cannot directly contribute online to the cannot directly contribute online to the OceanTeacherOceanTeacher WWW site WWW site

24

OceanTeacherOceanTeacher sizesize

• OceanTeacherOceanTeacher is in 2005 perhaps the largest is in 2005 perhaps the largest stand-alone, single-topic teaching system on the stand-alone, single-topic teaching system on the WWW.WWW.

• It incorporates the followingIt incorporates the following

»1.5 GBytes1.5 GBytes

»More than 6000 individual filesMore than 6000 individual files

»About 3600 illustrationsAbout 3600 illustrations

»More than 14000 internal cross-links that integrate the More than 14000 internal cross-links that integrate the entire systementire system

»More than 13000 links to external resourcesMore than 13000 links to external resources

»Many oceanographic textbooksMany oceanographic textbooks

25

OceanTeacherOceanTeacherchallenges and bottleneckschallenges and bottlenecks

• Permission must be obtained to include some Permission must be obtained to include some materials in materials in OceanTeacherOceanTeacher, even when they , even when they are available/accessible free of chargeare available/accessible free of charge

continuedcontinued……

26


• Only few study materialsOnly few study materials

»are available free of chargeare available free of charge

»offer high quality contentsoffer high quality contents

»are up to date and will be updated later when are up to date and will be updated later when neededneeded


27


• Keeping copies of documents and programs up Keeping copies of documents and programs up to date in the to date in the OceanTeacherOceanTeacher system, system, when the original master version contents is when the original master version contents is updated elsewhereupdated elsewhere

• International co-operation requires some face-International co-operation requires some face-to-face contacts, which is expensiveto-face contacts, which is expensive


28


• Funds are limited (of course)Funds are limited (of course)

• Differences in language among the users Differences in language among the users hinder communication, training and learning hinder communication, training and learning (English, French, Spanish, Portuguese…)(English, French, Spanish, Portuguese…)

• ……

29

Further development of Further development of OceanTeacherOceanTeacher

• Development goes on in the Development goes on in the ODIMEXODIMEX project project from 2004 to 2007.from 2004 to 2007.

• This work is supported by the Government of This work is supported by the Government of Flanders, Belgium.Flanders, Belgium.

30


• Enlarge and improve the open access digital Enlarge and improve the open access digital library of study materials on data and library of study materials on data and information managementinformation management

• In parallel:In parallel:Evaluate, refine and improve the taxonomy / Evaluate, refine and improve the taxonomy / structure of the digital librarystructure of the digital library

31


• Expand the topics covered, withExpand the topics covered, with

»Remote SensingRemote Sensing

»Marine biological data managementMarine biological data management

»Operational oceanography data managementOperational oceanography data management

»Circulation modellingCirculation modelling

32


• Expand target audience: Expand target audience: focus also on scientists in related areas, focus also on scientists in related areas, not only data and information managers.not only data and information managers.

• Derive from Derive from OceanTeacherOceanTeacher a more or less a more or less standard proposed university curricula, standard proposed university curricula, for various study programs.for various study programs.

• Focus not only on starting data and Focus not only on starting data and information centers in developing countries, information centers in developing countries, but also on continuous professional but also on continuous professional development.development.

33


• Extend Extend OceanTeacherOceanTeacher from a static web site from a static web site to a web site that is managed by a contents to a web site that is managed by a contents management system, management system, which is of course based on a database which is of course based on a database management system management system and and

»which provides an electronic learning environmentwhich provides an electronic learning environment

»which can not only be browsed, which can not only be browsed, but also searched by an internal search systembut also searched by an internal search system

34

UNESCO-IOC-IODE UNESCO-IOC-IODE OOceanTeacherceanTeacher www site www site

Files on the WWW

database

evolution

Contributors

Web master

Contributors

35

Assessment / evaluation ofAssessment / evaluation ofOceanTeacherOceanTeacher

• Assessment of Assessment of the product developed during a project the product developed during a project or during a phase in a longer, ongoing project, or during a phase in a longer, ongoing project, is of course desirable.is of course desirable.

• How to evaluate a product like How to evaluate a product like OceanTeacherOceanTeacher that is still evolving fast?that is still evolving fast?

• Up to now, the system has already been an Up to now, the system has already been an essential component of several training courses essential component of several training courses on marine data management and on marine data management and on marine information management.on marine information management.

36

UNESCO-IOC-IODE UNESCO-IOC-IODE invitation of authorsinvitation of authors

• You are invited to contribute documents You are invited to contribute documents to the to the OceanTeacherOceanTeacher digital library digital library on information management on information management for library and information staff.for library and information staff.

• Why contribute?Why contribute?

»High visibility of the WWW siteHigh visibility of the WWW site

»Prestigious, due to quality control by the chief Prestigious, due to quality control by the chief editors and the international charactereditors and the international character

»Probably long term stability of the system, due to Probably long term stability of the system, due to international supportinternational support

37

Questions and suggestions Questions and suggestions are are

welcomewelcome

1 open access study materials for better information management: developing oceanteacher a...

Documents

data management

oceanteacher system

better information management

abstract study materials

contents of oceanteacher

open access study materials

development of oceanteacher

contribution slide