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New 4-H Club Leaders Lesson Two

New 4-H Club Leaders Lesson Two

The 4-H Club Meeting Parliamentary Procedure Program Planning Basics

Bill HeltemesFlorida 4-HVolunteer Recruitment Coordinator

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What is a 4-H Club?What is a club meeting?What is a 4-H Club?

What is a club meeting?

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The 4-H CLUBThe 4-H CLUBA Group of 5 or more youth in at least two families

Has an adult “Club Leader”

Has a club meeting at least once a month

Has a planned educational program

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Elects members as officers

Does a community service project each year

Involves families

Involves parents as club adult volunteers

Holds club meetings within the community

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The 4-H Club Meeting

The 4-H Club Meeting

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Business

Opening: Fun activityCall to Order Pledges Singing Roll Call

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Business: Club MinutesTreasurer’s ReportUnfinished (old) BusinessNew BusinessAnnouncementsAdjournment

Program: Member ParticipationEducationalProject Work

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Refreshments/Recreation

Clubs That Have Fun- are more active- do more things- get along better

Include fun in every club meeting!

All work and no play make a club meeting dull!

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4-H ClubOfficers4-H ClubOfficers

Only club members may serve as officers

Officers are elected by club members

Leaders and parents do not have A voting privilege

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President

Vice President

Secretary

Conducts all meetingsAppoints committeesServes as a good role modelfor other members

Conducts meetings for president

Keeps minutes of club meetingsKeeps attendance records

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Treasurer Takes care of all club funds

Historian Keeps the club scrapbook

Reporter Publicizes the club in the community

RecreationLeader

Leads recreation at meetings and activities

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The 4-H Club LeaderThe 4-H Club Leader

An adult volunteer who is in charge of a 4-H Club

Helps the members plan and conduct meetings and other club activities

Provides supervision and guidance

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Provides reports to County Extension Office

Secures a proper meeting placefor club meetings.

Gets the parents of clubmembers to help.

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Makes sure the members make the decisions.

Maintains contact with the County4-H Extension Office

Provides a positive role model for thechildren in the club.

Refer to the More Detailed Position Description You Have Already Received.

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4-H ClubHelpers

4-H ClubHelpers

Parents of club members

Older teens

Other adults in the community

Project Leaders: help members with their projects, such as foods, computers, sewing, etc.

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Activity Leaders: helps club members plan and carry out activities such as community pride a club trip, etc.

Resource Leaders: provide a club program such as a career talkProvide transportation assistance

Help chaperone club tripsHelp provide supervision at activitiesand events

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Steps to Follow inOrganizing Your Club

Steps to Follow inOrganizing Your Club

1) Obtain approval as a 4-H Club Leader

2) Find a meeting place

3) Set a date for the Informational Meeting

4) Recruit Youth (and their families) a. Talk to families in your neighborhood b. Put up posters c. Visit with local pastors and school principals

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5) Conduct your first club meeting (informational meeting for youth and parents)

6) Conduct parent meeting

10) Complete and return appropriate forms

7) Conduct second club meeting

Review progress with 4-H Agent

8) Meet with club program planning committee and finalize program plan

9) Conduct third club meeting

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Program Planning Basics Steps in Developing a Club Program Plan

Program Planning Basics Steps in Developing a Club Program Plan

Mission: what is our club all about?

Vision: what do we want our club to be?

System: what must our club do to get us there?

Values: what principles will guide our club?

Motivation: how do I help our club get there?

“What Will Our 4-H Club Be All About”

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The Program Plan Includes….

The Program Plan Includes….

Mission Statement

Vision Statement

Club Goals

Input from Members

Input from Parents and Other Leaders

Input from the Community

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The Program Planning Meeting

The Program Planning Meeting

Have a club program planning committee.

Summarize (or have member do so) the ideas from the club meeting and the parent meeting into these categories: Club programs & activities County programs & activities Project education

On a large sheet of paper make a yearly calendar. Designate this lists from the above to appropriate months.

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Does the plan offer: a balance of social and educational activities? Is each age group covered? Is there a balance throughout the year?

What activities relate to club mission and goals?

List the leadership jobs needed to carry out the plan. List any additional leadership jobs for the year. Indicated which activities and jobs have adult leaders.

Do the activities chosen relate to the building of assets? Which ones?

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Present the club program plan to the club for approval.

Determine what to do about activities and jobs for which there are no leaders. Should these be eliminated?

Have an officer meeting. Decide which activities need committees. Appoint committee chairs and members (or take volunteers at the next club meeting).

Review the list of activities and jobs with the officers for which there are no leaders. Determine if there are others who can be asked, or other ways of accomplishing the activities.

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The Club Program Book

Request a club program book from the 4-H Office.

Assist your officers, or planning committee in completing this book. Include Club Roll Call and special programs that will occur at club meetings. Be sure each meeting is balanced with fun, business and education.

Have copies of the program book made for each club family.

Try to provide every member with at least one role at each club meeting.

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Remind committee chairpersons and adult leaders responsible for activities when they should begin to function.

Your Role During the Year

Provide them with necessary materials or resources that are available.

Include them on agenda items for committee and leader reports.

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The 4-H Club MeetingThe 4-H Club MeetingSetting the Stage

Know your group – not just their names.

A pleasant meeting place.

A comfortable atmosphere.

A feeling of belonging and acceptance.

An executive board.

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Preparing for the 4-H Business Meeting

Preparing for the 4-H Business Meeting

The Meeting Agenda

“What will I do with them all at the same time, and with so much energy and enthusiasm?”

Your Officer Team

Have the Stage Well Set

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Democracy in ActionDemocracy in Action4 Principles for Democratic Action

1. Wishes of majority must be followed.

2. Rights of minority: - all must be heard

- all have opinions - it’s important to “speak out”

3. Respect for others: All members are equalCourtesy to others in the clubListen to what others have to say

4. Have an order of business: important for the first 3 to occur.

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Basic Parliamentary Procedure

Basic Parliamentary Procedure

The Business Meeting

1. Have an order of business:

2. Quorum

3. President

4. An agenda

5. Motions

agenda

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Making MotionsMaking MotionsA motion is a request for action.

1. Be recognized – stand or raise your hand. “Madame President I move….”

2. State the motion

3. Another member seconds the motion.

4. The President restates the motion, then asks for discussion.5. The President calls for the vote, or a member may request a vote.6. A vote is taken and the President announces the result.

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Conducting the 4-H Club Business MeetingConducting the 4-H Club Business MeetingOrder of Business - AgendaMeeting is called to order by the President

Secretary reads the minutesSecretary reads correspondenceTreasurer gives financial reportCommittee reports are givenPresident calls for unfinished (old) businessPresident calls for new businessAnnouncements by club leaderAdjournment

PledgesIntroductionsRoll Call

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AgendaCall to Order Welcome Introductions Thought for the Day Pledges Get Acquainted – Recreation “4-H Spirit Song” Program: 4-H Opportunities; What’s It All About 4-H Projects and Enrollment New Business: Meeting Date, Time and Place

Name of the Club Possible Officers for the Club Volunteers for Next Meeting for:

Thought for the Day, Pledges, a game, bring cookies, bring drinks

Adjournment

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4-H Club Pledge4-H Club Pledge

I pledge my HEAD to clearer thinking, My HEART to greater loyalty, My HANDS to larger service, and my HEALTH to better living, for my club, my community, my country and my world.

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4-H Spirit Song4-H Spirit SongI’ve got that 4-H Spirit up in my head, up in my head, up in my head. I’ve got that 4-H Spirit up in my head, up in my head to stay.

I’ve got that 4-H Spirit deep in my heart, deep in my heart, deep in my heart. I’ve got that 4-H Spirit deep in my heart, deep in my heart to stay.

I’ve got that 4-H Spirit down in my toes, down in my toes, down in my toes. I’ve got that 4-H Spirit down in my toes, down in my toes to stay.

I’ve got that 4-H Spirit all over me, all over me, all over me. I’ve got that 4-H Spirit all over me, all over me to stay.

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Beat the AgentBeat the Agent

Team Contest

Score 2 Points for Correct Answer

Lose 1 Point for Incorrect Answer

Agent Scores 1 Point for Incorrect Answers by Both Teams

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Round One1. How many kids and families does it take to make a 4-H club?

A: 5 kids and 2 families

2. What is an agenda? A: the order of business

3. Name the three parts of a club meeting.A: Business, Program, Recreation

4. List at least 5 things that describes what a 4-H club is.

A: A group of 5 or more in two or more families; has an adult leader; meets at least monthly; planned educational program; only members serve as officers; does an annual service project; involves families; holds club meetings within the community.

5. List at least 4 district, state or national 4-H events or activities.

A: district events, judging contests, state fair, legislature, cwf, etc.

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Round One Bonus QuestionsRound One Bonus Questions1. “I make a motion to….” is a proper way to make a motion. A. False, “I

move..”

2. Which of the following words in the 4-H affirmative action statement are not required? Religion, color, sex, race, height, creed, or national originA. height

3. List 5 things club members do.

A. Attend and participate in club meetings; conduct club meetings; practice leadership; plan club activities; conduct club activities; make decisions; enroll in at least one 4-H project; do record books; give speeches and demonstrations

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Round Two1. Explain how a motion is made – what are the correct steps?

A. Be recognized – stand or raise your hand. Address the chair or president and state your motion: Madame President I move….”

2. What occurs in the opening part of the club meeting and in what order?A. call to order, pledges, singing or a fun activity, roll call

3. List at least 5 things a 4-H club teaches youth?A. How to cooperate, how to get along, leadership, citizenship, life skills, how to have fun in a positive way, how to make good decisions, public speaking and writing, vocational skills

4. I pledge my head to clearer ____________. thinking

5. And my health ____ better living. to

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Round TwoBonus Questions

Round TwoBonus Questions

1. Give at least 4 projects that have judging team programs.

Dairy, forestry, horse, land, horticulture, marine, wildlife, rabbit, consumer education, livestock

2. My heart to truer thinking. ???? head – clearer, or greater loyalty

3. What is State 4-H Congress?

A. State leadership and competitive event held annually at University of Florida in late July.

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Round Three

1. What is the name of the program in which 4-H’ers learn about our state legislative process? A. State 4-H Legislature

2. Give 5 examples of what could be done for an end of meeting club program?

3. In what order are the parts of the business portion of the meeting?A. (correspondence) Minutes, Treasurer’s Report, (bills), Old & New Business, Announcements, Adjournment

4. What 3 letter word describes what must be included in every club meeting? A. Fun

5. List the official officers in a 4-H club. A. President, Vice-President, Secretary, Treasurer, Reporter, Historian, Song & Recreation Leaders, (parliamentarian)

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Round ThreeBonus Questions

Round ThreeBonus Questions

1. Under special circumstances a parent or leader may have voting privileges in a 4-H club. A. No

2. A club is limited to 5 adult volunteer leaders.A. No, there is no limit.

3. List 4 responsibilities of the club organizational leader.

A. Be in charge of the club, provide supervision, provide guidance, help members plan and conduct meetings and activities, provide reports to county office, secure proper meeting place, get parents of members to help, make sure members make the decisions, maintain contact with county office, be a positive role model

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Our Next MeetingOur Next Meeting

Youth Development: Planning projects and activities for youth of different ages

Club Leadership Techniques

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Thought for the DayThought for the Day

A hundred years from now it will not matter what my bank account was, the sort of house I lived in, or the kind of

car I drove. But the world may be different because I was important in

the life of a child.

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Participated in religious activities during the past week.#19 Religious community

Has made a major life choice because of a sense of purpose. #39 Sense of purpose Free

Has intervened when someone does something wrong in the neighborhood. #13 –Neighborhood Boundaries

Has risen to a challenge because of encouragement from friends.#15 positive peer influence

Has/had teachers who encouraged to always do her or his best.

#16 High Expectations

Has rules abouttelling other family members where you are.#11 Family Boundaries

Spent yesterday evening at home with family.

#20 Time at home

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Doesn’t believe “IF it feels good do it”.#16 High Expectations

Has rarely felt bored in school.

#22 School Engagement

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Remembers people’s birthdays

#33 Interpersonal Competence

Often volunteers to serve others.

#9 Service to others

Is in the middle of a good book (what is it?) #25 Reading for Pleasure

Has role models who spend time helping others. #14 Adult role models

Considers him or herself an optimist (why?).#40 Positive view of the world

Eats dinner with family most evenings.#1 Family Support

Has been laughed at for taking an unpopular stand on an issue. #28 Integrity

Has a regular family meeting at home.#2 Positive family communication

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Can’t think of anyone else he/she would rather be.#38 Self-esteem

Works hard to do best at school or work.#21 Achievement motivation

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Has returned money when got incorrect change at a store. #29 – Honesty

Is good at finding solutions when problems arise.

#37 – Personal Power

Has stood up to pressure to do something unhealthy. #35 – Resistance Skills

Thanks young people when they take leadership.#7 Community values youth

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Has worked hard to meet a commitment that wasn’t enjoyable.

#30 Responsibility

Remembers an adult who really influenced his or her life. #3 Other adult relationships

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Volunteers (or his or her parent) volunteers in a school.#6 Parent involvement in school

Knows the school’s cheer or fight song.# 24 Bonding to school

Knows names of at least 10 neighbors

#4 Caring neighborhood

Participates or volunteers in a community youth program.#18 Youth programs

Knows the school policy on violence and bullying#12 School boundaries

Does or has done homework every school night

#23 Homework

Does something unique to keep safe.

#10 Safety

Is fluent in two or more languages.

#34 Cultural Competence

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Enjoys planning big projects

#32 Planning and decision making

Did or does something to make school more friendly#5 Caring school climate

Has training in conflict resolution#36 peaceful resolution Free

Has been in a protest march to address a school issue or concern. #27 Equality and social justice

Has helped find leadership opportunities

38 Youth as resources

Plays a musical instrument (which one?)

#17 creative activities

Raises or gives money to help with famine or disaster relief. #26 Caring