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New 4-H Club Leaders Lesson One

New 4-H Club Leaders Lesson One

The Florida 4-H Club

Bill HeltemesFlorida 4-HVolunteer Recruitment Coordinator

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To the Wonderful World of 4-H!

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The 4-H StoryThe 4-H StoryClubs and Leaders

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MissionMission

Florida 4-H creates supportive environments for diverse

youth and adults to reach their fullest potential.

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VisionVisionFlorida 4-H aspires to be

the leading youth development program that creates positive change in

youth, families and communities.

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4-H EmblemPledge & Motto

4-H EmblemPledge & Motto

Emblem: green with white H’s, Head, Heart, Hands & HealthMotto: “To Make the Best Better”

Pledge: I Pledge my Head to Clearer Thinking, My Heart to Greater Loyalty, My Hands to Larger Service, and My Health to Better Living; for My Club, My Community, My Country and My World.

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The 4-H CLUBThe 4-H CLUBA Group of 5 or more youth in at least two families

Has an adult “Club Leader”

Has a club meeting at least once a month

Has a planned educational program

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Elects members as officers

Does a community service project each year

Involves families

Involves parents as club adult volunteers

Holds club meetings within the community

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The 4-H Club Meeting

The 4-H Club Meeting

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Business Meeting

Opening: Fun activityCall to Order Pledges Singing Roll Call

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Business: Club MinutesTreasurer’s ReportUnfinished (old) BusinessNew BusinessAnnouncementsAdjournment

Member ParticipationEducationalProject Work

Program

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Refreshments/Recreation

Clubs That Have Fun- are more active- do more things- get along better

Include fun in every club meeting!

All work and no play makes a club meeting dull!

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4-H ClubOfficers4-H ClubOfficers

Only club members may serve as officers

Officers are elected by club members

Leaders and parents do not have A voting privilege

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President

Vice President

Secretary

Conducts all meetingsAppoints committeesServes as a good role modelfor other members

Conducts meetings for president

Keeps minutes of club meetingsKeeps attendance records

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Treasurer Takes care of all club funds

Historian Keeps the club scrapbook

ReporterPublicizes the club in the community

RecreationLeader

Leads recreation at meetings and activities

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The 4-H Club LeaderThe 4-H Club Leader

An adult volunteer who is in charge of a 4-H Club

Helps the members plan and conduct meetings and other club activities

Provides supervision and guidance

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Provides reports to County Extension Office

Secures a proper meeting placefor club meetings.

Gets the parents of clubmembers to help.

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Makes sure the members make the decisions.

Maintains contact with the County4-H Extension Office

Provides a positive role model for thechildren in the club.

Refer to the More Detailed Position Description You Have Already Received.

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The Club Leader as ManagerThe Club Leader as ManagerClub Leader

ProjectLeader

ActivityLeader

ResourceLeader

TeenLeader

AssistantLeader

Parents

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4-H ClubHelpers

4-H ClubHelpers

Project Leaders: help members with their projects, such as foods, computers, sewing, etc.

Activity Leaders: help club members plan and carry out activities such as community pride a club trip, etc.

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Older Teens

- Other adults in the community

Resource Leaders - provide a club program such as a career talk, project demonstration, etc.

Assistant Leader

- Steps in for Club Leader

- handle enrollments, etc.

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Provide transportation assistance

Help chaperone club trips

Help provide supervision at activitiesand events

Parents/Guardians of club members

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Club Leader PoliciesClub Leader Policies4-H volunteers serve at the invitation of the University

Club leaders must have the approval of the 4-H Extension Agent

Normal length of appointment is one year: may berenewed upon approval of the volunteer and/or 4-H Agent. No employer-employee relationship is being created by this agreement.

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Must follow the Behavior Guidelines

Must follow the policies and procedures of the Florida4-H Program and the University of Florida

Must be willing to work with, and recruit, all childrenregardless of race, religion, disability, sex,or nationalorigin.

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Volunteer BenefitsVolunteer BenefitsLiability Insurance Protection

Workman’s Compensation

On the Job Training – Vocational Skills

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Expenses are tax deductible

Recognition

Making a difference in lives of kids!

Out of county opportunities

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4-H Rulesand Policies4-H Rules

and PoliciesMembership - 4-H is open to youth:

5-7

8-10

11-13

14-18

RaceColor

SexDisability

National Origin

Religion

Ages 5-18Ages 5-18

Regardless of

Regardless of

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Membership Fees

Program Year

$

Sept. 1 – Aug. 31

Large Animal Projects Ages 5-7

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Membership in more than one county

Ownership

Uniforms

9 per year

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Monthly meetings

Annual program plan

Funds and Equipment

Solicitation of $$$$

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Fund Raising

Selling of Merchandise

Constitution and By-Laws

Management

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Medical insurance

Health Forms

Code of Conduct

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4-H

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Reaching Out4-H Affirmative Action

Reaching Out4-H Affirmative Action

Extending our arms…

Club Statement

Membership limitations

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All Reasonable EffortsAll Reasonable Efforts

Use of Mass Media

Personal Letters or Circulars

Personal Visits

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Member RecruitmentContact Form

Member RecruitmentContact Form

This form must be returned to the CountyExtension Office with your Request for Club Charter form. The contact form is only requiredfrom clubs not having a representative enrollment of minority youth.

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Member Recruitment Contact Form

Club Name: __________ Club Leader:__________

Dates efforts were carried out: ___200_ - ____200_

Contacts Made

Name Age Race

Date of Contact

Type of Contact

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Request for Club CharterRequest for Club Charter

Name of Club:Type of Request:Name of club leader:Purpose of Club:Agreements:Signature of club leader:Official Approval4-H Agent’s signature:

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Ice Cream in a BagIce Cream in a Bag1. Mix together vanilla, milk, cream and sugar in

quart bag and seal.2. Place ice and salt in gallon plastic sealable bag.3. Place quart bag into gallon bag and seal gallon bag.4. Shake and mix for approximately 5 minutes until ice cream is made. (You can add chocolate chips, fruit, etc. to have flavored ice cream.5. Rinse salt off small bag, open bag and eat it with a spoon or drink it like a milkshake with a straw and enjoy.

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4-H Project Curriculum4-H Project Curriculum

The 4-H Project: a series of learning experiences within an area of subject matterinterest (beef, aerospace, foods)

4-H Curriculum: the sum of all planned learningexperiences for 4-H projects

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Dog ProjectDog ProjectPrinted Materials: Wiggles & Waggles, Unit I

Bounding Ahead, Unit II Leading the Way, Unit III Dog Project Helper’s Guide Member Record Book

Hands On: club and county project workshops, exhibits for fairs and displays

Activities: Demonstrations and Public Speaking, Obedience Training, County Fair, Dog Shows

Recognition: Project Record Book Pins, Ribbons, Fair Premiums, County Awards Program, State &

National Congress

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4-H Projects4-H Projects

There are more than60 different 4-H projects

to choose from!

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What Projects DoWhat Projects DoDevelops skills and knowledge related to the project area.

Develops a sense of responsibility

Teaches constructive use of leisure time

Creates awareness of career opportunities

Develops good work habits

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Learn By DoingLearn By DoingLecture Discussion Workshops

Project Meetings Audio Visuals

Demonstrations Field Trips/Tours

Exhibits Judging Contests Events

Role Playing Learning by Discovery

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Project Leader Tasks

Project Leader Tasks

Assist 4-H members in planning and carrying out their project

Help 4-H members learn the project subject matter

Schedule and teach project meetings/workshops

Help members plan demonstrations

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Keep current on the subject matter of the project

Attend project training meetings

Assist members in obtaining supplies or equipmentfor their project

Assist members with record keeping

Evaluate member’s record books to help them recognize their progress and to establish new goals

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What Is a Successful4-H Club?

What Is a Successful4-H Club?

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Ingredients for SuccessIngredients for Success

Balance of Fun, Learning and Business

Parents feel it is worthwhile.

Kids keep coming back

Kids make the decisions

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Leaders provide good guidance and role models

Each club meeting has a balance of Fun, Learning and Business

Members are motivated to learn more

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How Do We Make Allof This Happen?

How Do We Make Allof This Happen?

Planning For each club meeting For the year long program

Doing Members carry out the planned program

EvaluatingEvaluate…with your membersEvaluate club meetingsEvaluate the year’s program

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Planning the Club MeetingPlanning the Club MeetingDate:________ Time:_______ Place:____ ________

Agenda Item Things to Do Person in ChargeActivity for Early ArrivalsLead PledgesInspirational ActivityRoll Call Topic

Old Business: 1) 2)

New Business: 1) 2)

Program

Recreation

Refreshments

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Planning the Year’s ProgramPlanning the Year’s Program

Get input from members and parents

Setting club goals

Club planning committee

Parent meeting

Club officer meeting

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Let’s ReviewLet’s ReviewYour Club’s Plan Should….

Have a balance of fun, learning

and business

Relate toclub goals

Be balancedseasonally

Involve everyclub member

Include plansfor each

club meeting

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Agenda for Our Next Meeting

Agenda for Our Next Meeting

1. Review2. Parliamentary Procedure3. Conducting a 4-H Club Meeting4. Steps in organizing a 4-H club

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Role: Make a motion to table further business

After the motion to form a Share the Fun committee has been

Approved, you make the following motion to table further business.

“Mr./Madame President, since it is getting late, I move that we

table the rest of our business until the November club meeting.”

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Adventurer’s 4-H Club Meeting Agenda

October 10, 2001

Adventurer’s 4-H Club Meeting Agenda

October 10, 2001

Call to orderFlag pledges: American 4-HIntroductions: New club members and Special guestRoll call: please respond with your favorite thing to do in your past timeQuorum CheckMinutes from last meetingCorrespondenceTreasurer’s reportOutstanding BillsCommittee Reports: Holiday Parade Float BowlingOld Business: There is no old businessNew Business: Share the Fun Community Pride Club Trip Other New BusinessAnnouncements:AdjournmentProgram

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Adventurer’s 4-H Club Meeting AgendaOctober 10, 2001

Adventurer’s 4-H Club Meeting AgendaOctober 10, 2001

Call to OrderFlag Pledges: American (ask member leading pledges to come up front)

4-HIntroductions: New Club Members (there are no new members)

Special Guest (ask the person who has brought a guest to introduce him/her now)Roll Call (call on club secretary)Quorum Check Ask secretary if there is a quorum present)Minutes (ask secretary to read the minutes – ask if there are any additions or corrections – ask for a motion to approve – call for a vote)Correspondence (ask the secretary if there is any correspondence)Treasurer’s Report (ask treasurer to give report – ask if there are any additions or corrections – ask for a motion to approve – call for a vote)

Outstanding Bills: Ask if there are any outstanding bills (there is one); after it is presented ask for a motion to pay the bill, then call for a vote

Committee Reports: Holiday Parade Float (ask chairman to give the report) Bowling (ask bowling chair to give the report)Old Business:0 There is no old businessNew Business: Share the Fun (member will make a motion to have a Share the Fun act ask for discussion, then call for a vote) (after Share the Fun has been voted on another member will make a motion to set up a Share the Fun committee…ask for discussion, then call for a vote…if vote passes appoint several as members plus appoint a chairman)

(At this point someone will make a motion to table further business. Ask for a second and discussion, then call for a vote.)Announcements: Call on club leaderAdjournment: Since further business has been tabled all you need to do is call the meeting adjourned.Program: The rest of the training session is the program.

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Lead 4-H and American Pledges

After the meeting is called to order, the President will ask you to come forward to lead the club in the Pledge of Allegiance and the 4-H Pledge.

Lead the Pledge of Allegiance first, stand facing the group and partially facing the American flag. Then do the same for the 4-H Pledge.

Lead 4-H and American Pledges

After the meeting is called to order, the President will ask you to come forward to lead the club in the Pledge of Allegiance and the 4-H Pledge.

Lead the Pledge of Allegiance first, stand facing the group and partially facing the American flag. Then do the same for the 4-H Pledge.

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Introduces a Special Guest

(Your role is to introduce a guest to the club. When the President asks is there any new members or guests present, you stand and introduce your guest. Ask your guest to stand with you.)

“Mr/Miss President, I have a guest with me. I would like you to meet __________________.

He/she is in the 5th grade at Superstars Elementary School and is interested in learning more about our club and what do. I am hoping he/she will join because I think he/she will make a good member.

I hope you will make him/her feel welcome in our club.”

Introduces a Special Guest

(Your role is to introduce a guest to the club. When the President asks is there any new members or guests present, you stand and introduce your guest. Ask your guest to stand with you.)

“Mr/Miss President, I have a guest with me. I would like you to meet __________________.

He/she is in the 5th grade at Superstars Elementary School and is interested in learning more about our club and what do. I am hoping he/she will join because I think he/she will make a good member.

I hope you will make him/her feel welcome in our club.”

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Role: Club SecretaryRole: Club Secretary

You will call the roll call, tell the president if there is a quorum present, read the minutes, and take minutes of this meeting.

Club Membership List: use the sign in sheet for this meetingRoll Call: ask members to respond with their favorite past time

Minutes:

The Adventurer’s 4-H Club’s September 15 meeting was called to order at 6:25 PM by President Shanna. The meeting was held at Smithville School. A quorum was present. The secretary’s minutes were read and approved. The treasurer reported August expenses of $37.11 and income of $26.02. The balance on hand is $176.26. The report was approved.

John Smith suggested the club have a booth at the County Fair. Jane Doe made the following motion. “The Adventurer’s 4-H Club will have a club booth at the county fair and will spend up to %40 of club funds to build this booth.” John Smith seconded the motion and it passed. President Shanna asked for members to serve on this committee and appointed Jane as chairman. Committee members are Sam, Kim, Everett and Keisha.

Brandi brought up the idea of a club bowling party. After discussion it seemed everyone was in favor. President Shanna asked Courtney to check with the bowling alley for details and bring a recommendation back to the club at the October meeting.

There was no other business. Keisha gave a demonstration entitled “Marine Survival”. The meeting was adjourned at 7:35 PM.

Respectfully submitted,Chenoa Davis, Secretary

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Role: Club Treasurer

You will give the treasurer’s report when the president calls on you.

Treasurer’s Report

Balance forward on Sept. 15, 2001 $174.26

Expenses since our last meeting: 46.44 1. $35.21 to buy soil, plants and pots for our club garden project meeting 2. $11.23 for refreshments for the September meeting

Income since our last meeting: $46.29 1. $46.29 from sale of plants

Balance on hand, October 10, 2001 $174.11

Role: Club Treasurer

You will give the treasurer’s report when the president calls on you.

Treasurer’s Report

Balance forward on Sept. 15, 2001 $174.26

Expenses since our last meeting: 46.44 1. $35.21 to buy soil, plants and pots for our club garden project meeting 2. $11.23 for refreshments for the September meeting

Income since our last meeting: $46.29 1. $46.29 from sale of plants

Balance on hand, October 10, 2001 $174.11

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Role: Club Leader

As the club leader you will submit a bill for today’s refreshments and at the end of the meeting give the announcement below.

Club Bills: $14.11 for refreshments for today’s meeting

Announcements: Our next meeting is Nov. 7 at my house Pick up your project books after this meeting is adjourned.

Role: Club Leader

As the club leader you will submit a bill for today’s refreshments and at the end of the meeting give the announcement below.

Club Bills: $14.11 for refreshments for today’s meeting

Announcements: Our next meeting is Nov. 7 at my house Pick up your project books after this meeting is adjourned.

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Role: Holiday Parade Float Committee Chairman

You are the chairman of the club’s Holiday Parade Float Committee. Under the committee reports you will give the report below.

“Mr/Madame President, the float committee has chosen “Give Yourself This Holiday Season” as the theme for our float. We will have a float construction party at my house on Dec. 2nd at 7:00 PM. We’ll be building the float at the County Extension Office on December 6th at 10:00 AM. Each family will be called and told what to bring.

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Role: Vice President

Under committee reports you will give the report below as

Chairman of the Bowling Committee.

Mr./Madame President, the bowling committee met to plan

our club bowling party. We have reserved four lanes at Alley

Katz for Nov. 14 at 7:00 PM. The cost will be $5 per person

for 3 games and shoes. I move that this report be approved.

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Role: Make a Motion on Share the Fun

Your role in this club meeting is to make a motion to have a

Share the Fun act. Under new business you will suggest that

the club have a Share the Fun act because it is a lot of fun,

your friends want to do it, etc. After you have told the club

this you make the following motion.

“Mr./Madame President, I move that our club has a Share the

Fun act at the county fair.”

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Role: Make a motion setting up a Share the Fun committee

After the motion to have a Share the Fun act has been approved,

You make the following motion to have a Share the Fun committee.

“Mr../Madame President, I move that a committee be formed to plan

the Share the Fun act and report back to the club at the November

Club meeting.”