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MTAC Workgroup 117

October 22, 2007

Washington DC

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“Circle of Love”

An Integrated Approach

ElectronicElectronic Mailing Mailing

InformationInformation

Electronic Centralized

Payment

Scan atEntry

InductionElectronic Advance

Notification

Unique Barcodes

Mail Preparation

Electronic In-Process &

Performance-BasedMail Verification

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Uniquely identifies the sender

Uniquely identifies the mailpiece or aggregate

Includes sortation & routing

Includes Product, Special Service, or other Unique indicators

Intelligent Mail® Tray Barcode

6060 PRIMACY PKWY STE 201

MEMPHIS TN 38188Address Change Service

John Doe

6449 AMBERVIEW CV

MEMPHIS TN 38141 - 8346 TRLR453012MOPS TRLR453012MOPS

RR DonnellySTANDARD FLATS

CARRIER ROUTE PRE-SORT55035

PPM33366666688888888

TR

AC

H

MA

ILE

RB

AR

CO

DE

ABC Company

Intelligent Mail® Package Barcode

Intelligent Mail® Container Barcode

Mail PreparationNew Intelligent Mail® Barcodes

Intelligent Mail® Barcode

Information-Based Indicia

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Mail PreparationInside the Intelligent Mail Barcode

Barcode ID: 2-digit field to specify presort makeup. “00” if you don’t use OEL

Special Services: 3-digit field used to identify extra services like Confirm, OneCode ACS. “700”: First-Class; “702”: Standard; “704”: Periodicals

Mailer ID (MID): 6- or 9-digit Mailer identifier assigned by USPS

Adjustable Field: 3-digit field used for MID (if 9-digit MID), or for Serial Number (if 6-digit MID)

Unique Serial Number: 6 or 9-digit field used to uniquely identify mailpieces

Destination ZIP: 11-digit Delivery Point ZIP Code

15 1617 18 19Unique Serial Number

6N

202122232425262728293031Routing ZIP

11N

3 4 5Service Type

3N

6 7 8 9 1011Mailer ID

6N

1 2Barcode ID

2N

1213 14

3N

Adj Field

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A Mail Owner who mails 10 million or more pieces annually will be assigned a 6-Digit MID with a maximum of one MID per 10 million pieces in annual mail volume.

A Mail Owner who mails less than 10 million annually will be assigned a 9-Digit MID with a maximum of one 9-digit MID per 1 million pieces in annual mail volume.

A Mailing Agent at a location that mails 10 million or more mailpieces annually will be assigned one 6-Digit MID with a maximum of 1 MID per 10 million pieces per mailing location.

A Mailing Agent at a location that mails less than 10 million pieces annually will be assigned one 9-Digit MID with a maximum of 1 MID per 1 million pieces per mailing location.

15 16 17 1819Unique Serial Number

6N

20 2122232425262728293031Routing ZIP

11N

3 4 5Service Type

3N

6 7 8 9 1011Mailer ID

6N

1 2Barcode ID

2N

1213 14

3N

Adj Field

Mail PreparationMailer ID (MID) Assignment

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Call PostalOne! Helpdesk at 800-522-9085 for Mailer ID assignments for Letter & Flat Mailers, and for Mailers looking to use Intelligent Mail barcodes on Trays, Sacks, Tubs and Containers

Call Confirmation Services Helpdesk at 877-264-9693 for Mailer ID assignments for Package Mailers

Call Confirm Helpdesk at 800-238-3150 for Mailer ID assignments for Mailers looking to use OneCode Confirm™

Call ACS Helpdesk at 800-238-3150 for Mailer ID assignments for Mailers looking to use OneCode ACS™

Mail PreparationMailer ID (MID) Assignment

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10/24 Intelligent Tray Barcode label

Routing and content Unique mail preparer ID Unique tray, sack, or tub ID Enables “nesting” of trays

OLD

NEW

Mail PreparationIntelligent Mail® Tray Barcode

L sr T ID1N 1N

Mailer ID Adjust Field Serial No.3 or 5 digit N 3N 6N 3N 5N

ZIP CIN

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

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New Intelligent Mail® Container Barcode Applied to a placard Unique mail preparer ID Unique pallet, container, APC, rolling stock

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45900

HARTE-HANKS DM BALTIMORE MD 21227

USPS SCAN REQUIRED

Mail PreparationIntelligent Mail® Container Barcode

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

T ID1N

App ID Mailer ID Adjust Field Serial Number2N 6N 3N 9N

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Mail Preparation & Mailing Information New

Intelligent Mail Barcode

Tray

Tray

PalletPieces

Pieces

Intelligent Mail Tray Barcode

Intelligent MailPallet Barcode

CustomerSystem

PostalOne!

System

Electronic Mailing Information Mail.dat Web Services Postage Statement Wizard PTS/Delivery Confirmation

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Mail Preparation» Postage» Presort» Entry Location» Destination

Piece Level» PTS/Delivery Confirmation» Mail.dat

• PDR / ADIS» Web Services

• XML» Postage Statement Wizard

• Not Available

Nesting Relationships» Pieces to Bundles» Pieces to Trays» Bundles to Pallets» Trays to Pallets

Mail Volumes

Postage Statements

Mail.datMail.dat

Web ServicesWeb Services

Postage Statement WizardPostage Statement Wizard

HighHigh

LowLow

Mailing Information Electronic Documentation

Mailers Provide Mail Makeup Address Information Piece Counts Logical Tray Counts Pallet Counts Entry Location & Schedule Weight

Mailers Provide Mail Makeup Address Information Piece Counts Logical Tray Counts Pallet Counts Entry Location & Schedule Weight

Low

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Verification ApproachCurrent

Mail Verification Activities

» Barcode Quality, Presort,, Mailpiece Count, Address Quality, Correct Meter, Bundle Integrity, Weight Verification

Mail Verification Approach» MERLIN & Manual (Sample-Based)

» Labor Intensive and Time Consuming» Average 49 minutes – 1.28 hours

Verification Rules» Every mailing > 10,000, 1 in 6 < 10,000

Performance-Based Verification (PBV)

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Scan mailpieces, handling units, & containers with Intelligent Mail Barcode

Scan at induction points to start the clock

Scan during mail processing (interim data points)

Last scan (End Of Run) predicts delivery

Scan data (location, operation, time) compared to service benchmark establishes performance

Determine service

performance

Processing Scans

Induction Scans

Automated Verifications

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Manifest Quality

Presort Errors

Barcode Quality

Mailpiece Count

Address Quality

Optimized Manual/MERLIN Verifications

In-Process Barcode-Enabled Verifications

Optimized Verification Model New

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Intelligent Mail/Electronic Doc. Pilot Update

Pilot Underway

» First-Class Letters

» Standard Letters & Flats

Pilot Participants

» JCPenney/ Harte-Hanks in Cincinnati, OH, Grand Prairie, TX,

Fullerton, CA & Wilkes-Barre, PA

» PSI, Omaha, NE & Dallas, TX

» ZipSort, Minneapolis, MN

» Prudential, Bellmawr, NJ

» Netflix in North Texas, TX

Total # of Mailings Total # of Volume

First Class Letters 517 17,398,207 pcs

Standard Letters 17 58,655,479 pcs

Standard Flats 10 18,160,900 pcs

Total 357 94,510,554 pcs

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Pilot Weekly Report

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Pilot Weekly ReportAddress Quality

Mailing Date

Invalid Delivery Point % of Total Pieces in Mailing

Number of UAA Matches Found

Total UAA % of Total Pieces in Mailing

NIXIE % of Total Pieces in Mailing

COA Matches as a % of Total Pieces in Mailing

Oldest COA Match (Days)

"Old" COA Matches as a % of COA Pieces

"Old" COA Matches as a % of Total Pieces in Mailing

11/28/06 1.8% 251 5.3% 2.3% 3.0% 327 9.0% 0.3%11/30/06 1.4% 2963 6.3% 2.4% 3.8% 350 7.8% 0.3%

12/5/06 0.7% 153 8.1% 4.9% 3.2% 588 19.7% 0.6%12/7/06 4.9% 208 1.8% 1.1% 0.6% 444 29.3% 0.2%

12/12/06 2.0% 82 2.7% 1.2% 1.4% 351 4.5% 0.1%12/14/06 2.7% 1161 2.7% 1.3% 1.3% 267 14.3% 0.2%

1/4/07 3.4% 1943 4.0% 2.0% 2.1% 649 4.4% 0.1%1/9/07 2.1% 1974 4.5% 2.1% 2.4% 702 31.3% 0.7%

1/18/07 2.4% 1440 3.3% 1.4% 1.9% 716 11.9% 0.2%1/23/07 2.7% 1632 3.6% 1.7% 1.9% 515 11.8% 0.2%1/25/07 3.1% 1391 3.1% 1.3% 1.7% 716 11.5% 0.2%1/30/07 2.4% 1988 4.1% 1.6% 2.5% 489 11.8% 0.3%2/1/07 1.6% 3580 8.5% 4.3% 4.2% 712 16.3% 0.7%2/6/07 1.1% 2181 5.2% 2.1% 3.1% 575 9.8% 0.3%

2/13/07 2.6% 474 2.1% 0.7% 1.5% 503 70.8% 1.0%2/22/2007 1.4% 235 1.2% 0.2% 1.0% 667 34.0% 0.3%

Electronic Feedback on Invalid Delivery Points and Undeliverable

as Addressed (UAA)

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Pilot Weekly Report Address Quality, Invalid Delivery Points

Electronic Feedback on Invalid Delivery Points

Electronic Feedback on UAA Intelligent Mail Barcode Pieces

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Intelligent Mail/eDOC Report Container & Tray Visibility

Barcode D&R Tag USPS Scan Site Scan Date/Time Scan Type

99P000493PSI-TEST012050056   Omaha 9/12/2007 20:38 UNLD

99P000493PSI-TEST012050057   Omaha 9/13/2007 20:45 UNLD

99P000493PSI-TEST012050058   Omaha 9/14/2007 20:43 UNLD

99P000493PSI-TEST012050061   Omaha 9/19/2007 20:48 UNLD

077312420123456000129391 AV1DA399Q+ PSI TMS 9/14/2007 1:25 ASSIGNMENT

077312420123456000129401 BMTDA405C4 PSI TMS 9/14/2007 13:31 ASSIGNMENT

077312420123456000129421 AV1DA399QJ PSI TMS 9/14/2007 0:57 ASSIGNMENT

Electronic Feedback on Container/Tray Scans

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