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Ensuring An Involved SSC To Improve Student Achievement

Office of AccountabilityMonitoring and Accountability Reporting

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Agenda

Title I Parent RequirementsThe School Site Council (SSC) Single Plan for Student Achievement

(SPSA) Categorical Budgets

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Outcomes

Participants will:

Learn about Title I requirements. Understand the SSC responsibilities of the

principal, members, and team. Learn SSC tasks and governing laws. Gain knowledge of the new SPSA template. Learn about monitoring the SPSA. Increase understanding of categorical

budgets.

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Title I Law

Every Title I school must:Review the District Title I Parent

Involvement Policy with Guidelines for Implementation.

Develop or revise as needed the site Title I Parent Involvement Policy and the

site Home/School Compact.

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Title I Law (cont.)

Distribute copies of these three documents to parents in English and other languages as needed.

Conduct the annual Title I meeting to inform parents of the Title I Program and its requirements.

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What is the SSC?

The SSC is a decision-making committee that oversees the Single

Plan for Student Achievement (SPSA) and corresponding categorical

budgets.

The SPSA is the plan that drives the school’s instructional program.

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Why do we have an

SSC? Every district school is required to

establish and maintain an appropriately configured School Site Council.

• This complies with California Education Code Section 52852 and SDUSD Administrative Procedure 9060.

• SSCs must be established at schools participating in education programs supported by categorical funds.

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General SSC Responsibilities

Focus on improving student achievement for all students.

Regularly attend SSC meetings. Review meeting procedures. Review procedures regarding

categorical programs and budgets. Be prepared to serve on

subcommittees to assist the SSC.

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Tasks of the SSC

Review school and student performance data.

Establish/Review school goals.

Monitor implementation of the SPSA.

Develop/Oversee Title I Parent Involvement Policy and Home/School Compact.

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Tasks of the SSC (cont.)

Collaborate and seek input from other school committees.

Complete English Learner Advisory Committee (ELAC) tasks (if SSC has ELAC authority).

Annually recommend the SPSA to the SDUSD Board of Education for

approval.

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SSC Composition

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Elementary Model

50%

Principal

ClassroomTeachers

Other Staff

Parents/Community

50%

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Sample Elementary ModelMinimum of 10 Members

50% Staff

1 Principal1 Other Staff3 Classroom teachers *

Minimum of 5

* Majority must be classroom teachers

50% Parents/ Community Members

Minimum of 5

SSC Secondary Model(Minimum of 12 members)

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Principal (1)

ClassroomTeachers*

(4) Other Staff (1)

Parents/Community

(3)

*Majority must be classroom teachers

Students(3)

25% 25%

Sample Secondary ModelMinimum of 12 Members

50% Staff

1 Principal1 Other Staff4 Classroom teachers+

Minimum 6

*Majority must be classroom teachers.

25% Parents/ Community Members

Minimum of 3

25% Students

Minimum 3

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Non-Classroom Certificated Personnel:• Nurse• Counselor• Resource Teacher• Librarian• Vice-Principal

Any Classified Personnel:• Office Staff• Building Services Supervisor• Technicians (e.g., library tech, computer tech)• Assistants or Aides• Campus Security• Food Services Personnel

“Other” Staff Members

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Parents/Community Members

Parents:• Must be a parent of a student at the school site.• Can be an employee within the school district.• Can NOT be an employee at the school site.

Community Members:• Must be a member of the school community.• Can be a representative of a school partner.• Can NOT be an employee at the school site.

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Membership

All eligible members of the school community may serve on the School Site Council.

SSC members represent ALL students at the school.

Schools may not require that any seat be filled by a specific representative (e.g., parent of a English Learner, 10th grade teacher).

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District Advisory Council

The DAC representative or alternate should attend the monthly DAC meeting.

National, state, and district information is discussed at DAC meetings.

The DAC representative should report all DAC information to the SSC so that stakeholders are informed.

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Important Legal and District Requirements

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The Greene Act Open Meetings

• Agenda is posted 72 hours in advance of the meeting.

• Posting is in a place accessible to public.

• Agenda must state location, time, and date of meeting.

• Agenda includes specific details of the meeting.

• Voting takes place only on posted agenda items unless item is added

by unanimous vote. *

*See handout

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Principal Responsibilities

The principal at each site is responsible for ensuring that the School Site Council is fulfilling its duties under federal, state, and

District mandates.

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Principal and SSC Chair Responsibilities

The principal and SSC chair are responsible for working together to guide the School Site Council.

They must: Follow the Greene Act requirements. Maintain all records in the SSC notebook. Co-sign all required documents. Set the monthly agenda. Collect and organize all handouts for meetings. Educate other members.

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Effective Meeting Management

Effective Meeting Management is thefoundation of productive meetings.

The chairperson is the gatekeeper ofmeeting order.

The District uses Robert’s Rules of Order as its parliamentary guide.

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Bylaws

Bylaw articles should address: Duties of the SSC Membership Elections Office Committees Meetings Amendments

Bylaws guide the council.

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Agenda

The agenda should contain:

1. Call to Order2. SSC Business3. Data Review4. SPSA5. Budget6. DELAC & ELAC7. Public Comment

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Meeting Minutes

Serve as group memory. May be requested by any member of

the public. Considered legal documents in the

event of a dispute. Always on the agenda for approval.

SSC secretary can ask for clarification when taking minutes.

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Keeping Records

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Records

If it is not written, it does not exist.

Minutes, agendas, sign-in sheets, handouts, documents from SSC meetings, and the SPSA are public records.

Documents must be kept in the SSC notebook.

The SSC Notebook must be made available for public review upon request.

Copies must be made upon request. *

*Please allow schools reasonable amount of

response time per request.

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Why do we maintain records?

Federal Program Monitoring (FPM)

Federal and state laws require the California Department of Education (CDE) to monitor the implementation of categorical programs operated by all California school districts.

FPM is a combination of data and document review, and onsite visits of categorical programs administered by our district.

(requires 7 years plus current year)

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Records maintained in the SSC Notebook

Agendas Minutes Elections Bylaws SPSA

Budget Information Assessments Parent Involvement Title I Documents Miscellaneous

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The Single Plan for Student

Achievement

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What are SMART Goals?

S = Strategic and Specific

M = MeasurableA = AttainableR = Results-basedT = Time-bound

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Monitoring the 2011-12 Plan (Ongoing)

Review relevant school and student achievement data.

Based on the data, consider the effectiveness of overall strategies.

Identify obstacles. Examine budget expenditures. Seek input from school

committees.

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“Show Me the Money”

The Budget

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School Budgets

Schools have two primary sources of funds to operate the school.

• Unrestricted budgets (district funds)

• Restricted budgets (categorical funds)

In addition, schools may receive funds through grants, foundations, PTA, and

miscellaneous other sources.

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Categorical Funds(under SSC purview)

Description Resource Code

Title I Basic 30100 Title I Parent Involvement 30103 EIA/LEP 70910 EIA/SCE 70900 QEIA 74000

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Guidelines for Categorical Expenditures

The purpose of supplemental funds is to:

Provide direct instructional support to students to improve academic achievement in core subjects.

Supplement the district’s general program.

Support professional development. Foster new types of parent partnerships

that focus on improving student achievement.

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Reallocating Expenses

Before requesting a budget transfer of expenses, you must remember:

Money is not limitless—you must transfer money out of a resource in order to pay for the newly-identified

expense.

The SSC should make prudent use of limited funds. You should get the most “bang for your buck.”

Contact Information

Monitoring and Accountability Reporting Department

http://www.sandi.net/site/Default.aspx?PageID=1501

Vikki Henton- Program Manager(619) 725-7093 (Phone)

(619)725-7055 (Fax)

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Contact Information

School Support Dario Gutierrez (619) 725-7785(Areas: 1, 2, and Special Ed dgutierrez@sandi.netand Transition Schools)

Dr. Susan JK Weinshanker (619) 725-5614 (Areas: 4, 5, and Language

sweinshanker@sanid.netSchools)

Mary Johnson (619) 725-5611(Areas: 3, 6, and Atypical Schools) mjohnson8@sandi.net