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Czech-SlovakErasmus Mundus and Tempus Infoday

Brno, 3 December 2009

Erasmus Mundus II (2009-2013)Action 1 and Action 2

Erasmus Mundus and External Cooperation UnitEducation, Audiovisual and Culture Executive Agency - EACEA

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Erasmus Mundus II - Action 1

Main features EMMC and EMJD

Programme guide update

Adjusted award criteria

Application procedure

Tips and advices

Presentation topics

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Joint programmes at Masters and Doctoral level

Full scholarships for third country nationals and for Europeans (students/ doctoral candidates / scholars involved in EMMCs)

Possibility to include third country higher education institutions as full partners of the consortium

Revised student scholarships calculation

- Taking into account the cost of living

- Increasing resources for participating HEIs

- Decentralising the students insurance scheme

Increased focus on sustainability, employability, quality assurance and visibility

Action 1 – joint programmes

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Action 1

Budget and outcomes 2009-2013

Programme budget: EUR 463 million

Targeted outcomes

EM Joint Doctorates35 EM Joint Doctorates450 grants to third-

country students330 grants to EU

students

EM Masters Courses150 EM Masters Courses5,300 grants to third-country

students3,500 grants to EU students2,000 grants to third-country

academics2,000 grants to EU

academics

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An EM Masters or Joint Doctoral Programme must be coordinated by an eligible European HEI applicant with min 2 partners either eligible European or third

country HEIs be an integrated programme in all its aspects

be based on consortium agreement signed by the governing bodies of the partner HEIS

include a mandatory mobility component

be fully recognised by June 2011

be fully developed at the time of the application and ready to run for 5 consecutive editions as from 2011/12

Action 1Main features

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without prejudice to the teaching/training language, provide for the use of at least two European languages spoken in the countries where the study/research is carried out

attract and recruit top class students / doctoral candidates / scholars

support third country candidates in obtaining their visas and residence permits

provide insurance coverage to candidates enrolled

sign agreements with the student / doctoral candidate defining rules as well as rights and obligations of each of the two parties.

Action 1Main features EMMC and EMJD

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Framework partnership agreement covering five consecutive editions

Financial support for- the management of the joint programme (flat rate amount)- a fixed number of individual scholarships / fellowships

Two types of scholarships / fellowshipsCategory A: third country individuals, not resident, and have not carried out their main activity in Europe for more than 12 months over the last 5 yearsCategory B: any individual who does not fulfil category A requirement

Action 1Main features EMMC and EMJD

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All partners must be able to act as host institution and deliver part of the curriculum

- min. 20 ECTS (for one year EMMCs) or 30 ECTS (for longer EMMCs) for European HEIs

- min. 15 ECTS for third country HEIs The EMMC must last between 1 (60 ECTS) and 2 academic years

(120 ECTS)

- final examination results to be known at the latest in October of the year in which the EMMC finishes

The consortium is free to define its participation costs amounts but

- amounts must be transparent and clear to applicants

- there can be two different amounts for European and third country students

Action 1EM Masters Courses

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Contribution Category A scholarships

Category B scholarships

Scholars scholarships

Travel and any other types of personal costs

<1Y: EUR 4,000 >1Y: EUR 8,000

EUR 3,000 only if mobility to a third country partner

Participation costs per semester(incl. insurance)

max EUR 4,000

max EUR 2,000

Monthly allowance EUR 1,000 EUR 500

Living allowance (incl. travel costs)

EUR 1,200 / week for a maximum duration of 3 months per scholar

Total

<1Y: EUR 16,000>1Y: EUR 48,000

<1Y: EUR 10,000 without mobility to third country>1Y: EUR 23,000 with mobility to a third country

2 weeks: EUR 2,4003 months: EUR 14,400

Action 1EMMC scholarships

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Based on the EMMCs model and on the experience of Marie Curie fellowship

– Focus of Marie Curie on individual research of grantees

– EMJDs emphasis on a structured inter-university cooperation model and on the implementation of an integrated doctoral programme

A double objective– Shape doctoral studies in the European Area of Higher

Education by promoting innovative models of joint governance between the university, research and professional sectors

– Support researchers from European and third countries in a framework of excellence

Expected Outputs at the end of EM II– 35 EMJDs and 750 doctoral fellowships

Action 1 EM Joint Doctorates

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Organisations other than HEI can be formal partners of the consortium

– providing teaching, training or research opportunities

– recruiting, employing, hosting doctoral candidates Finalization of EMJD within a maximum duration of 4 years

– fellowships for max 3 years For each EMJD edition

– start of individual research activity at the latest in March of the academic year concerned

– Finalization of EMJD activities final results for candidates in October of the fourth year at the latest

Obligation to follow training / perform research for a (cumulative) period of 6 months minimum in at least two of the countries represented in the consortium

Action 1 EM Joint Doctorates

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Clear definition and justification of the thematic area(s) covered by the EMJD

Recruitment of doctoral candidates under an employment contract unless prohibited by national regulation

Follow the principles of the European Charter for Researchers and the Code of Conduct for the recruitment of Researchers for the recruitment, enrolment and monitoring of doctoral candidates

Free determination of the amount of participation costs but

– must be transparent and clear to potential candidates

– there can be two different amounts for laboratory and non laboratory based research

– the amounts proposed should take into account the fixed contribution to these costs included in the individual doctoral candidate fellowship

Action 1 EM Joint Doctorates

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Contribution

for a 3-year doctoral fellowship

Category A Category B

Travel, installation and other personal costs

EUR 7,500 EUR 3,000 (if mobility to third country)

EMJD participation costs • EUR 300 / month (EUR 10,800 for 36 months) for non-laboratory based EMJDs

• EUR 600 / month (EUR 21,600 for 36 months) for laboratory based EMJDs

Fixed living allowance (36 months in total)

• EUR 2,800 per month (EUR 100,800 for 36 months) for an employment contract

• EUR 1,400 per month (EUR 50,400 for 36 months) for a stipend

Maximum fellowship amount

Between EUR 61,200 and EUR 129,900(depending on category, lab. or type of recruitment)

Action 1 EMJD fellowships

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116 Masters Courses offering scholarships 2010 50 new Erasmus Mundus Masters Courses selected

– 31 entirely new Masters– 19 renewals of Masters originally selected in 2004 &

2005– 17 Masters from 2004 and 2005 not renewed

231 EU HEIs involved 58 third country partner HEIs 77 third country associated partners

Action 1EMMC results 2009

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13 Erasmus Mundus Joint Doctorates selected

65 EU HEIs involved

14 third country partner HEIs

21 third country associated partners

Action 1EMJD results 2009

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Erasmus Mundus Programme 2004-2009

Number of Masters Courses

Number of Students

Number of Scholars

Number of Windows scholarships

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EM II programme guide update

Adjustment of award criteria weightingAddition of a chapter for an Erasmus Mundus

brand nameReinforcement of the employment contracts in

the Joint Doctorates Inclusion of Action 2 in the Programme Guide

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Action 1EMMC adjusted award criteria

Academic quality (30% instead of 25%)

Objectives of the EMMC from academic point of view, contribution to excellence, innovation and competitiveness of the European Higher Education

Course integration (25%)

Implementation and course delivery across the consortium partners; selection, admission, recognition mechanisms

Course management, visibility and sustainability measures (20%)

Efficient and effective management / implementation of the EMMC

Student‘s facilities and follow-up (15%)

Quality assurance and evaluation (10% instead of 15%)

Consortium‘s quality assurance and evaluation strategy; efficient monitoring of the course and improvement; balanced gender participation and measures for disadvantaged students/scholars

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Action 1EMJD adjusted award criteria

Academic and research quality (25% instead of 20%) Objectives of the EMJD from academic and research point of view, contribution to excellence, innovation and competitiveness of the European Higher Education

Partnership experience and composition (25% instead of 20%)

Adequacy of the partnership; scientific excellence of consortium partners and their education, research and innovation aspects

European integration and functioning of the programme (20%)

Implementation and delivery of the course between the partner institutions Provisions for EMJD candidates and fellowship holders (15% instead

of 20%)

Promotion and marketing strategy; administration of fellowships; recruitment conditions; linguistic aspects, career prospects and services

Programme management and quality assurance (15% instead of 20%)

Organisation and cooperation mechanisms; evaluation and sustainability plans; existence of complementary funding

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EM Action 1 and Action 2 Application and selection procedure

Involvement of a variety of actors The Agency checks eligibility and selection criteria The EM National Structures check eligibility of

– European HEIs without an ERASMUS Charter– recognition status of degrees awarded in the context of EM

Action 1 Joint Programmes” The EU Delegations in third countries

– check the eligibility status of the third country HEIs involved (in EM Action 1 and 2)

– assess the relevance of the proposals in accordance with the regional priorities

External experts assess the quality of the proposal in relation with the award criteria

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Proposal assessed by external experts – selected from the Agency’s Call for expression of

Interest– two individual assessments followed by a consolidated

assessment and, if divergence between two experts, involvement of a third expert

– experts’ thematic expertise in international cooperation in Higher Education and Research and/geographical knowledge

Selection Board - Action 1 - composed of high level academic authorities to assist in the selection of”

Evaluation committee - Action 2 - composed of Commission and Agency staff to submit the list of proposals to the authorising office of the Agency

EM Action 1 and 2Application and selection procedure

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Transparent and Objective

Assessment based exclusively on the selection and award criteria (eligibility and exclusion criteria must be fulfilled in order for the proposal to be assessed)

Experts Assessment Manual published on the Agency website prior to the experts’ panel

Communication of assessment results and experts comments to all applicants

EM Action 1 and 2Application and selection procedure

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Action 1Application form

Application form (electronic form)Part A: Identification of the applicant and other participating organisations Part B: Description of the organisations (nature of the organisation and

its purpose and activitiesPart C: Description of the joint programme (EMMC or EMJD). Study

area(s), description of participation costs, summary description of the programme

Part D: Consortium‘s experience in the area of joint programmesPart E: Implementation of the joint programme (EMMC or EMJD specific

questions related to the award criteria)Part F: Details on the degrees awarded

Checklist and declaration of honour by legal representative of applicant organisation

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Action 1Application timetable

End of March 2010: submission of a summary sheet for both EMMCs and EMJDs (one page max. including the title, field/area(s) covered, the core partners and short summary and key features of the programme)

End of April 2010: applications submission deadline

From May to July 2010: assessment and selection of proposals

End of July, beginning of August 2010: selection decision and communication of results

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EM IITips and Advices

Have your project clearly in mind before

– starting to read the guide in detail

– starting to complete the application form Submitting a good proposal is the easy part. Implementing an

excellent trans-national joint programme is much more difficult.

– ensure you have the full support of your institutions

– ensure a good balance of responsibilities and tasks between partners

Get advice from colleagues experienced in joint programmes Be concrete / give examples / avoid vague statements Do not assume: what is in your mind and not in the application cannot

be assessed Use tables, graphics, flowcharts to illustrate your programme

structure, the mobility tracks, the organisational aspects