1 brookhaven science associates nsls-ii project procurement anthony guadagni procurement manager...

1 BROOKHAVEN SCIENCE ASSOCIATES

NSLS-II Project Procurement

Anthony GuadagniProcurement Manager

NSLS-II Project Advisory Committee MeetingDecember 10 – 11, 2009


Overview

• Staffing• Pre-Procurement Planning• Procurement Progress• Contract Management• Conclusion


Staffing


Pre-Procurement Planning

• Identify Major Procurements >$5M• Identify Significant Procurements >$100K• Advance Planning

• CAMs identify and define technical procurements• Procurement Meetings• APPs• Procurement Schedule


Procurement Performance

• Major Procurements (Greater than $5M)– Ring Building ($173M)– Storage Ring Magnets ($17.4M)– Laboratory Office Buildings ($40-80M)– LINAC (est. $8.5M)– Booster (est. $14.7M)

• Significant Procurements (Greater than $100K)– 8 Unit Substation ($3.2M)– Substation Expansion ($1.1M)– Transformers ($700K)– Switch Gears ($342K)– Chilled Water Piping ($1.4M)


Procurement Performance

Award Date CostDescription Baseline Actual Estimated ActualDeposition System Feb 09 Feb 09 $736K $845KAPS Welding Jan 09 Feb 09 $1.7M $1.7MRing Building Feb 09 Feb 09 $167M $173M8 Unit Substation Apr 09 Apr 09 $3.0M $3.2MSwitch Gear May 09 Apr 09 $445K $342KTransformers May 09 May 09 $1.1M $0.7MSubstation Exp Jul 09 Jul 09 $1.8M $1.1MChilled Water Plant May 09 Jul 09 $8.4M $8.3MChilled Water Piping Jun 09 Aug 09 $1.0M $1.4MChamber Flange Aug 09 Sept 09 $877K $900KTransducer Oct 10 Sept 09 $666K $600KHall Probe Bench Aug 09 Sept 09 $773K $715KSR Magnets Aug 09 Oct 09 $18M $17.4M

Total $205M $210M

Excellent Performance To Date


Ring Building Procurement

• Extensive contractor outreach for ring building procurement• Five technically responsible competitive offers received• Award went to Highest technical scored - lowest price source

• Ring Building Contract awarded to Torcon, Inc. on February 18, 2009 Price consistent with baseline - enabled retirement of significant risk

*Lab Office Buildings procurement will model the Ring Building


Contract Management/Administration Planning

Contracts Specialist

Technical Staff Quality Assurance

ESH Staff Budget Staff

Total

Ring Building .7 FTE .65 FTE .44 FTE 2.5 FTE .15 FTE 4.44 FTE

Magnets .5 FTE .33 FTE .5 FTE .1 FTE .05 FTE 1.48 FTE

LINAC .2 FTE .33 FTE .25 .2 FTE .05 FTE 1.03 FTE

Booster .2 FTE .33 FTE .33 .2 FTE .05 FTE 1. 11 FTE

LOBs .3 FTE .35 FTE .06 1 FTE .01 FTE 1.72 FTE


Contract Management/Administration

• Contract Management/Administration• The “Team”

– Buyer/Contract Specialist- PPM Administrative Staff (including May 2010 position)

– Technical Representative– Budget Staff– Quality Assurance– ES&H– Field Representatives (As required)

• Guidance– Standards Based Management System (SBMS)

- Contract Administration Subject Area– PPM Standard Work Instruction (SWI)

• Tools– Procurement Schedule– Expedite Report– Microsoft Outlook


Contract Management/Administration

• Verifies conformance to business requirements– Schedule Compliance– Review, verification, and approval of invoices– Payment

• Verifies technical conformance to contract requirements including:

– Safety– Material certification and inspection, conformance to drawings and

specs– Technical performance


Conclusion

• Procurement Planning• Project Schedule – Well defined

– updated as work progresses• Advance Procurement Planning (APP)

– Assign work– Planning and preparation

• Staffing • Is appropriate, in place, and qualified• Well integrated with the technical staff• Highly experienced and motivated to minimize procurement risks


Conclusion

• FY2009• Excellent performance to date• Identified the risks, issues and responded to all challenges

• Contract Management/Administration• The Team is in place• Possess the experience• Have the tools in place

• NSLS-II Procurement well positioned for FY2010 and beyond

1 brookhaven science associates nsls-ii project procurement anthony guadagni procurement manager...

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