> tom corbett, governor ron tomalis, secretary of education title of presentation > tom...
TRANSCRIPT
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
1Tom Corbett, Governor Ron Tomalis, Secretary of Education
Highly Qualified Data Collection –
Pa. Information Management System(PIMS)
Jamal Wakeem
Higher Education Associate
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
2www.education.state.pa.us
Please register all participants from your LEA by providing the following in the chat box: Name Complete LEA name Email address
Please have a copy of the 2011-2012 PIMS Manual, Volumes I and II available during this presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
3www.education.state.pa.us
Timeline
Data Submission: January 30 to February 17, 2012
Collection Closed (no tickets/no overrides): February 20 to March 16, 2012
Correction Period (overrides not required): March 19 to April 27, 2012
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
4www.education.state.pa.us
Timeline
Entering Uncertified Charter School Teachers in Teacher Information Management System (TIMS): January 27 to February 17, 2012
Overrides Required: April 30 to May 31, 2012
Submission of HQT-ACS: By June 29, 2012
HQT Data Closed: June 29, 2012 (no changes will be made after this
date)
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
5www.education.state.pa.us
Updates and Changes
New logic will be applied in the 2011-12 HQT data analysis process: Teacher content test results (i.e. Elementary Special Education
teachers) Academic major in an area relevant to the State Course Code ID
No manual updates will be applied to 2011-12 HQT Uncertified charter school teachers submit application in TIMS LEA responsibility to review and correct HQT data to ensure
accurate percentages
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
6www.education.state.pa.us
What Entities Are Required to Submit Data?
School Districts Career and Technology Centers Intermediate Units Charter Schools State Juvenile Correctional facilities
Approved Private Schools (APS) and Private Residential Rehabilitation Institutions (PRRI) do not report
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
7www.education.state.pa.us
Pa.’s HQT Process in Four Easy Steps
Update your list of OPEN schools in EDNA (location ID) Create a list of courses that must be reported at each
location (Course Template) Generate a list of teachers for each section of each
current course at each location (Course Instructor Template)
Compile the list of students for each teacher and every section (Student Course Enrollment Template)
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
8www.education.state.pa.us
1. List of Location IDs
Use EDNA Advanced Search for OFFICIAL statushttp://www.edna.ed.state.pa.us/EntitySearch.asp
Areas to double check Reorganized schools New schools Closed schools
REMEMBER: Shared facilities must be reported separately if they have different school numbers
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
9www.education.state.pa.us
2. Plan your List of Courses
Mapping: Identify the Alternate Course ID or State Course Code that aligns with the curriculum in your local course (Local Course ID) Self-contained elementary classes Departmentalized 6th grade classes Secondary courses Specialized courses
Include all leading zeroes 0001, 0002 … 0006 Select one if there are multiple local subjects per grade
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
10www.education.state.pa.us
2A. Mapping Self-Contained Elementary Courses Include all leading zeroes 0001, 0002 … 0006 Select one if there are multiple local subjects per gradeDo not include the following subjects on any of the
templates: Art Music Physical Education Computer World Languages All specials
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
11www.education.state.pa.us
2A. Mapping Departmentalized 6th Grade When students change teachers for core subjects, use
the following State Course Codes: English/Language Arts 010013 Math 020026 Science 039994 Social Studies 043051 Music 051161 Art 059912 World Languages 069971
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
12www.education.state.pa.us
2B. Mapping Secondary Courses
01… English, Language Arts02… Mathematics03… Science04… Social Studies, History05… Fine Arts (Art and Music)06… World Languages07… Religion08… Physical Education09+ Military, Technology, Business, Vocation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
13www.education.state.pa.us
2B. Common Mapping Errors for Secondary Courses Anatomy/Physiology: 03053 or 08xxx Business Law: 04164 or 12054 Dance: 05xxx or 08xxx Photography: 05xxx or 11xxx
The department responsible for the course determines which state course code is to be used
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
14www.education.state.pa.us
2C. Mapping Specialized CoursesDual Enrollment -- Courses begin with letter DSpecial Education – Courses begin with letter
S Report only full-time, dedicated classrooms Exclude learning support, resource, co-
teachers, pull-out, push-in, etc.English as a Second Language – Courses
begin with letters ESL Report only full-time, dedicated classrooms
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
15www.education.state.pa.us
2C. Mapping Specialized Courses Visually Impaired – Courses begin with letter
V Hearing Impaired – Courses begin with letter
H Alternative Education – Courses begin with
letters AE There is a course code for ungraded
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
16www.education.state.pa.us
3. Course Instructor Planning
The data reported on the Course Instructor template are different from the “staff collection”
Identify teachers who are currently teaching courses that have students enrolled
Report only PPIDs for teachers Use 9999999 for teachers of dual enrollment courses
when they are not employees of LEA Use 8888888 for a teacher who is subcontracted by
the LEA These are single staff records with fictitious data
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
17www.education.state.pa.us
Cyber Scenarios
A cyber school reports data as a separate school, just like a brick and mortar school
True cyber schools are cyber charter schools.A cyber program is different from a cyber
school. Students attending a cyber program are considered virtually attending the school that offers the cyber program. Many school districts now offer students 100% virtual education.
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
18www.education.state.pa.us
Cyber Scenarios
Sometimes students attending a brick and mortar school take a cyber class Districts purchase these classes from a variety of sources, and
there are as many different agreements between the purchaser and the provider as there are cyber classes
When the class is owned by a public LEA in Pa., the LEA must report the real teacher information (no 888…)
The LEA that owns the class (i.e., responsible for the content), reports student, staff and course information
LEAs decide who owns the class
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
19www.education.state.pa.us
Reporting 8888888 or Teacher’s PPIDThe 8888888 ID code should only be reported
in cases where a teacher is not employed by a public LEA in Pennsylvania
Report a PPID in all other cases
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
20www.education.state.pa.us
4. Course Enrollment Planning
Select students for the course instructor sections reported
Student ID = PAsecureID
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
21www.education.state.pa.us
Check the Links before Uploading
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
22www.education.state.pa.us
IF ANY LINK FAILS, OR IF ANY TEMPLATE IS MISSING DATA, THE COURSE IS NHQT
Teacher Information
Management System
PIMS STAFF Data
PIMS COURSE
Data
PIMS COURSE INSTRUCTOR
Data PIMS COURSE ENROLLMENT
Data
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
23www.education.state.pa.us
NEXT STEPS…SUBMIT AND CHECK
PIMS View batch button Batch manager File details
Cognos Reports Run verify data reports Run error reports Run validation reports
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
24www.education.state.pa.us
GREEN CHECK IS NOT PERFECT
Number of Records
No Errors ETL
Inserted Updated
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
25www.education.state.pa.us
Running Cognos Reports
Always use the blue triangle under actions The link may not return all of the pages You need to watch and wait for report results
Use Advanced Options Run reports “in the background” to save time Use the edit options to change the report
name
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
26www.education.state.pa.us
Using “My Folders”
Reports that are run “in the background” are found in “My Folders”
Internet Explorer Viewing Problems: Pop-up Blockers Trusted sites See page 14 of the Cognos Report Primer for
how to correct viewing problems
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
27www.education.state.pa.us
Cognos Verification Reports
The PIMS Administrator’s Best Friend! Public Folders > eScholar Framework for
Cognos - Verify > Validation Reports > Template Verification Course Template Details Course Instructor Template Details Student Course Enrollment Template
DetailsNO REFRESH NEEDED!
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
28www.education.state.pa.us
Cognos Production Refresh Cycles
Normal PIMS and HQT refresh runs at noon and 5:30 pm
Certificates, tests and academic majors will be updated once a day from TIMS Remember: the refresh process may take time
to run
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
29www.education.state.pa.us
Cognos Production Reports
Refresh & HQT Process Required Public Folders > eScholar Framework for
Cognos - Production > HQT Reports Subjects, Certifications and HQT Status Teachers Teaching Core Content Courses at
0000 or 9999 Locations – Summary Teachers Teaching Core Content Courses at
0000 or 9999 Locations - Detail
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
30www.education.state.pa.us
HQT Reports
Refresh & HQT Process Required Public Folders > eScholar Framework for
Cognos - Production > HQT Reports HQT, Course and Course Instructor ACS HQT Teacher Listing NHQT Teacher Listing Not Evaluated Teacher Listing NHQT Sections and Students
Look at more than the percentages
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
31www.education.state.pa.us
If I Can’t Resolve a ProblemIf problems continue even after corrections are made to
your source file: Call the PIMS Help Desk 1-800-661-2423 Open a Remedy ticket, available at:
http://www.portal.state.pa.us/portal/server.pt/community/pims_-_pennsylvania_information_management_system/8959/pims_help/537828
Fax forms for deletions, etc. to (717) 787-3148
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
32www.education.state.pa.us
Thank you!
Jamal Wakeem, Bureau of School Leadership and Teacher Quality
Brian Truesdale, Center for Data Quality and Information Technology
ED, PIMS-HQT: [email protected] PIMS Help Desk: 800-661-2423
Questions?Please enter your questions in the Chat area
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
33www.education.state.pa.us
Office of Postsecondary and Higher EducationL. Jill Hans, Deputy Secretary
Bureau of School Leadership and Teacher QualityTheresa Barnaby, Director
Division of Professional Education and Teacher Quality
Christina Baumer, Division ManagerDivision of Certification ServicesBarbara Seifert, Division Manager
Office of AdministrationMichael Walsh, Deputy Secretary
Data QualityDeborah Rodrigues
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
Title of Presentation
>Tom Corbett, Governor Ron Tomalis, Secretary of Education
2011-12 HQT Data Collection - PIMS2011-12 HQT Data Collection - PIMS
34www.education.state.pa.us
For more information on these topics please visit
www.education.state.pa.us or contact
The mission of the Pennsylvania Department of Education is to lead and serve the educational community, to enable each individual to grow
into an inspired, productive, fulfilled lifelong learner.
PIMS Help Desk: 800-661-2423