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OTA Email OTA Email TransitionTransition

Yahoo Mail to Microsoft Exchange Yahoo Mail to Microsoft Exchange Beginning March 1- 2, 2014Beginning March 1- 2, 2014

Assembled by: OTA IT Department and Metrica Support

Any user, advisor or assistant, that currently has an active Any user, advisor or assistant, that currently has an active otatreas.us email addressotatreas.us email address

The transition will take place between Saturday, March 1, The transition will take place between Saturday, March 1, 2014 at midnight and Sunday, March 2, 2014. * 2014 at midnight and Sunday, March 2, 2014. * No No emails will arrive in the new email inbox until the emails will arrive in the new email inbox until the transitiontransition.*.*

The otatreas.us email system will be unavailable during The otatreas.us email system will be unavailable during the transition.the transition.

Starting on Sunday, March 1,at 6 PM ALL NEW EMAILS Starting on Sunday, March 1,at 6 PM ALL NEW EMAILS will be delivered to the new system. Users will still be will be delivered to the new system. Users will still be able to access their old Yahoo! accounts but new emails able to access their old Yahoo! accounts but new emails will not be available in Yahoo! interface. To see new email will not be available in Yahoo! interface. To see new email messages users MUST log into the new system at messages users MUST log into the new system at www.otatreas.us..

Who Will be Affected?Who Will be Affected?

A more secure and convenient email A more secure and convenient email programprogram

Stable email settingsStable email settings User friendly set up and transitionUser friendly set up and transition 50 GBs of User Storage50 GBs of User Storage Accessible on Windows, Macs*, and Accessible on Windows, Macs*, and

Smart Devices*Smart Devices*

**Standard support will be provided for all OTA and Metrica owned Standard support will be provided for all OTA and Metrica owned computer systems and peripherals. Private equipment such as: computer systems and peripherals. Private equipment such as: Macs, smart phones, or personally owned PCs will receive minimal Macs, smart phones, or personally owned PCs will receive minimal support or instructions provided along with a referral to their support or instructions provided along with a referral to their computer technical support. computer technical support.

AdvantagesAdvantages

The username will change from: The username will change from: xuser@otatreas.us to to firstname.lastname@otatreas.us, however users , however users will continue to receive emails sent to both will continue to receive emails sent to both addresses.addresses.

Automatic email forwarding is prohibited. Automatic email forwarding is prohibited. Compliance with the new security standards is Compliance with the new security standards is

mandatory.mandatory. Email programs such as: Microsoft LiveEmail programs such as: Microsoft Live OTA IT Department will now have access to reset OTA IT Department will now have access to reset

passwords and unlock accountspasswords and unlock accounts There will be no POP3 Mail or IMAP setup- There will be no POP3 Mail or IMAP setup- The only

protocol Exchange supports is Outlook Anywhere

Format ChangesFormat Changes

http://office.microsoft.com/en-us/web-apps-help/set-up-email-in-outlook-for-mac-2011-HA102823162.aspx

http://office.microsoft.com/en-us/office365-suite-help/use-office-365-on-your-iphone-or-ipad-HA103787373.aspx

https://itunes.apple.com/us/app/office-mobile-for-office-365/id541164041?mt=8

Mac Support LinksMac Support Links

Users will receive an email message complete with links Users will receive an email message complete with links to set up and access their email.to set up and access their email.

Users will click on Users will click on http://activate.otatreas.us Your Username and Password will be provided in the Your Username and Password will be provided in the

message.message.

These are the login pages that will appear. The first is the initial login page during set

up. The second is the Webmail Portal link. Either page is accessible for user.

This is a set up page for the new system. Users can select their preferred language and time zone. This page show up only once – upon the first login.

This is initial layout of the web application, which can be adjusted to user preferences.

New messages will appear in the in Inbox.

Users can click on the cog in the upper right corner to adjust the 365 settings.

Users can change their passwords under Office 365 Settings.

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MS Office Outlook MS Office Outlook SetupSetup

As seen through Office 2010As seen through Office 2010

Click on the File Tab Account Settings and choose Account Settings from the

drop down list

Click on New on the Email Tab

Enter user information for the: Name, Email Address, Password and confirmation

Click “Next” Manual

configuration may needed if the automatic setup fails

Choose Internet E-Mail

Click Next

The settings should automatically configure No additional mail settings should be needed

{{ The new account will appear in Outlook The user can move any messages from the

old Inbox to the new one or follow the steps on this link: http://office.microsoft.com/en-us/outlook-help/create-and-use-pst-data-files-in-different-versions-of-outlook-HP001231987.aspx

Users will be prompted initially for their password when accessing the new account for the first time in Outlook

The email transition for the users that solely use Yahoo Mail will require the users to give us direct access to their email so we can manually setup and move the information to their new mailbox

This is the most convenient way to access their information and insure none of their old messages will be lost.

Outlook Users will be able to transfer their saved messages to the new account by copying and dragging the information.

The best way to notify your contacts of the new email address is to create a mail message and blind copy or BCC all of your contact.

All messages will from your old email address will continue to be sent to the new address after March 1 and 2, 2014.

The steps will be listed on the OTA Webpage under Administrative- Support- Setting up otatreas.us email account

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