© 2012 wipro ltd | | confidential 1 vendor empanelment training
TRANSCRIPT
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL1
Vendor EmpanelmentTraining
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL2
Documents Required…
Note : W9 form is mandatory for all US vendors.
Domestic vendor
Vendor Mandate Form Cancelled cheque
PAN scan copy
Import Vendor (NON-Indian vendor providing service in India)
Vendor Mandate Form
NON-PE
TRC
Form 10F
PAN scanned copy
Foreign Vendor (NON-Indian vendor providing service in foreign countries)
Vendor Mandate Form
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL3
Attachments : SOP and Forms…Vendor Mandate Form
- Indian Vendors
Microsoft Excel Worksheet
Microsoft Excel Worksheet
Non Indian Vendors-
Vendors serving outside India
Microsoft Excel Binary Worksheet
Non Indian Vendors- Vendors serving India
Microsoft Word 97 - 2003 Document
Non Permanent Establishment Certificate
Microsoft Word Document
FORM 10F Format
SOP – Vendor Registration ( II Level )
Microsoft Word Document
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL4
Invoicing Procedure…
Address to courier the Hard Copy of Invoice: (Applicable to Indian Vendors)
INVOICE RECEIVING STATION-IRS
Wipro Limited – Wividus
EC1, Tower 4, 5th Floor
# 72, Electronic City
Hosur Main Road
Bangalore – 560100
Email id to mail the soft copy of Invoice: (Applicable to Non-Indian Vendors)
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL5
Invoicing Procedure…
Points to be noted -
• Submit invoices to IRS (Invoice Receiving Station) with Purchase Order (PO)/Contract Number mentioned on the invoice.
• Manual Purchase Order/Contract number having alpha numeric digits is not a valid PO/Contract number.
• In absence of above information, invoice will not be processed for payment and may call for rejection.
• In absence of PO/Contract number on the invoice, please mention Wipro SPOC Email id on the invoice, if not this invoice may call for rejection.
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL6
Common Errors/Mistakes…
Vendor portal NON-availability of documents Incomplete documents Mismatch in data updated with that of documents attached NON-availability of Financial details
Invoice: Bill/Ship to address given on the invoice not matching with that in the PO PO# not mentioned on the invoice PO# mentioned on the invoice is wrong Tax line item not mentioned on the invoice Invoice submitted without invoice number Summary or statement submitted in place of invoice Invoice amount exceeding PO value PO currency & invoice currency not matching Vendor name not matching with that of the PO (e.g. – name change,
subsidiary…) Invoice given for yearly amount where as payment to be done on quarterly basis
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL7
Vendor Helpdesk Information
Email:
Toll free number:
1800 200 3199 ( 09.00 to 18.00 Hours – IST )
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL8
Ombuds Process
A channel to voice concerns or apprehensions on lack/ absence of compliance to the Wipro’s Code of Business Conduct & Ethics
India Toll Free No- 000-800-100-1496
www.wiproombuds.com
© 2012 WIPRO LTD | WWW.WIPRO.COM | CONFIDENTIAL9
Thank you