zika virus toolkit - centralregion.dadeschools.netcentralregion.dadeschools.net/efolder/2016...

2016-2017

ZIKA VIRUS TOOLKIT

This Tool-Kit replaces Weekly Briefing #19414 –

Reducing the Spread of Mosquito Borne Illness.

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ZIKA VIRUS TOOLKIT 2016-2017

S c h o o l O p e r a t i o n s

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By School Site & Non-School Site Administrators ...................................................................... 2

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By School Site Administrators ........................................................................................................ 7

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ZIKA VIRUS RESOURCES .......................................................................................................................................................... 9



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In light of the recent events with the Zika Virus, the District is providing a toolkit for school site and non-school site administrators that contains procedures and protocols that promote the reduction of the spread of mosquito borne illnesses. The toolkit was developed in collaboration with the Florida Department of Health.

On May 26, 2016, Weekly Briefing # 19414 – Reducing the Spread of Mosquito Borne Illnesses was

issued.

By School Site & Non-School Site Administrators

All school site and non-school site administrators should DISREGARD Weekly Briefing #19414 – Reducing the Spread of Mosquito Borne Illnesses that went out on May 26, 2016.

Contact Person: Ms. Maria E. Hernandez, Instructional Supervisor School Operations

Contact Telephone : 305-805-4600

The Miami-Dade County Public Schools’ website has extensive information regarding the Zika Virus and

activities that reduce the spread of mosquito borne illnesses.


Schools should place the District link for the Zika Virus, zikaresources.dadeschools.net , on their school’s website in an effort to direct staff, parents/guardians, students and community stakeholders to the abovementioned District website for information and resources.

Contact Person: Ms. Daisy Gonzalez-Diego, Chief Communications Officer Office of Communications


http://zikaresources.dadeschools.net/



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The School District’s health care provider has published a Zika Virus | What You Need to Know flyer for

all employees at http://zikaresources.dadeschools.net/pdfs/Zika_flyer.pdf . This flyer will be posted on

the M-DCPS portal.


Share with all school staff and faculty Cigna’s Zika Virus | What You Need to Know flyer, which can be accessed at http://zikaresources.dadeschools.net/pdfs/Zika_flyer.pdf .

Post Cigna’s Zika Virus | What You Need to Know flyer in areas frequented by employees such as (i.e. teacher’s lounge, health and wellness bulletin board, employee mailroom, copy room, etc...) .

Contact Person: Ms. Rosa Novo, Administrative Director Risk Benefits Management


Outdoor workers may be at the greatest risk of exposure to the Zika Virus, which is primarily spread through the bites from infected mosquitoes.


Review the “Safety Alert on Mosquito Protection for Outdoor Workers”, at http://attachmentManagerFiles.dadeschools.net/getFile.ashx?id=mD0rK/A7l/VsupMWjaKFIqT5PgVLeeIQoEsvdvC9bysm458Bjv/xZnlK9XqBquRUgX6yqkvOJek5EjmqX~!LwUimPnAjf~!a8D&app=AttachmentManager .

Share the “Safety Alert on Mosquito Protection for Outdoor Workers,” with all staff.

Contact Person: Mr. Michael G. Fox, Risk & Benefits Officer Risk Benefits Management


http://zikaresources.dadeschools.net/pdfs/Zika_flyer.pdf

http://zikaresources.dadeschools.net/pdfs/Zika_flyer.pdf

http://attachmentmanagerfiles.dadeschools.net/getFile.ashx?id=mD0rK/A7l/VsupMWjaKFIqT5PgVLeeIQoEsvdvC9bysm458Bjv/xZnlK9XqBquRUgX6yqkvOJek5EjmqX~!LwUimPnAjf~!a8D&app=AttachmentManager





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Those employees who are pregnant and have concerns may contact the Florida Department of Health in Miami-Dade at 305-324-2400. In addition, pregnant employees are also encouraged to seek the medical advice of their health care provider.

If any employee is requesting to take a leave, they can contact the Office of Retirement, Leave, and Unemployment Compensation at 305-995-7051.


Direct any pregnant employee who has concerns to contact the Florida Department of Health in Miami-Dade at 305-324-2400, and to also seek the medical advice of their health care provider.

Direct any pregnant employee who is inquiring about taking a leave, to the Office of Retirement, Leave, and Unemployment Compensation at 305-995-7051.

Contact Person: Ms. Patricia M. Fernandez, Assistant Superintendent Office of Human Capital Management


Administrators should ensure that the following mosquito control activities are implemented at their respective sites.


Conduct a physical assessment of your facility three times a week and be vigilant of containers which may have standing water containing mosquitoes, or mosquito larvae.

Drain standing water from all containers, including rain gutters (this includes the removal of debris to allow for proper drainage). Please keep in mind that containers can range in size from a bottle cap to a garbage bin. Make sure that containers with lids are maintained closed. If a lid is missing or damaged from a garbage bin, please report this anomaly to Facilities Operations, District Inspections at 305-995-1550.

In the event that there is standing water that has been there for more than four (4) consecutive days and cannot be manually drained, please submit a work order request to Facilities Operations, Maintenance, for assistance. You may contact Work Order Control/Maintenance Customer Service at 305-995-7777.

Empty and clean birdbaths at least twice a week.



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Discard unused bottles, cans, broken pots, and other debris.

Make sure doors and windows closed tightly and that torn and ripped screens are repaired.

Make the Drain and Cover flyer available in the main office for all employees and parents/guardians. The links are listed below. English: http://www.miamidade.gov/solidwaste/library/flyers/drain-and-cover-eng.pdf

Spanish: http://www.miamidade.gov/solidwaste/library/flyers/drain-and-cover-esp.pdf

Haitian-Creole: http://www.miamidade.gov/solidwaste/library/flyers/drain-and-cover-kre.pdf

Contact Person: Mr. Ignacio A. Palacio, District Director Division of Safety and Emergency Management


Administrators should encourage staff, parents/guardians, and students to implement the following recommendations for their personal protection in reducing the spread of mosquito borne illnesses.


Encourage and share the following with staff, parents/guardians, and students:

Staff and students should cover their skin with clothing when they are outside and when mosquitoes are active.

Staff, parents/guardians, and students should wear shoes, socks, long pants, and long sleeves outside.

Staff, parents/guardians, and students who decide to apply mosquito repellent should do so before arriving to school and after leaving school. It is recommended that staff and parents/guardians check with their medical provider prior to applying mosquito repellent.

Mosquito repellent CANNOT BE APPLIED AT SCHOOL OR BROUGHT TO SCHOOL. This applies during regular school hours, summer school, before and after school care programs, summer camp, and school sponsored events and field trips.

Additional information regarding reducing the spread of mosquito borne illnesses can be found at http://www.floridahealth.gov/videos/051116-fight-mosquitoes.html .

Attached is a short video and a “Drain and Cover” flyer listed below from the Florida

http://www.miamidade.gov/solidwaste/library/flyers/drain-and-cover-eng.pdf

http://www.miamidade.gov/solidwaste/library/flyers/drain-and-cover-esp.pdf

http://www.miamidade.gov/solidwaste/library/flyers/drain-and-cover-kre.pdf

http://www.floridahealth.gov/videos/051116-fight-mosquitoes.html



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Department of Health regarding mosquito control. English: http://www.miamidade.gov/solidwaste/library/flyers/drain-and-cover-eng.pdf



The video should be shown to all students and employees if possible

http://www.floridahealth.gov/videos/051116-fight-mosquitoes.html .

Contact Person: Wilma V. Steiner, Director, Comprehensive Health Services


The District has developed Connect-Ed messages for parents/guardians regarding the Zika Virus.


Follow the District’s Connect Ed message script and timeline when communicating with employees and parents/guardians, unless otherwise directed by School Operations. No ConnectEd messages should be sent out by individual schools.



The District has developed social media messages for schools in the affected area(s). The District is also sending social media messages from the District-wide account.


Follow the District’s social media accounts and share posts related to the Zika Virus. Post social media message if school is in the affected area.









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Due to the recent Zika outbreak in our geographical region, principals are being required to utilize a

liberal approach to the adherence of the school uniform policy. In light of this situation, principals should

exercise flexibility if students are wearing appropriate attire that is not a part of official school uniform.

Pursuant to School Board Policy, 5511 - Dress code and school uniforms: Unless a student’s

uniform constitutes a safety or health hazard, constitutes a distraction, or a disruption of the learning

environment exceptions should be made.

By School Site Administrators

Follow the above mentioned guidance [School Board Policy, 5511 - Dress code and school uniforms.]

Contact Person: Dr. Linda Amica-Roberts, Administrative Director School Operations


Miami-Dade County Public Schools (M-DCPS) will work in close consultation with the Florida Department

of Health and Miami-Dade County regarding outdoor activities including physical education, recess, and

after school activities. Should guidance be provided to limit outdoor activities (i.e. practice, physical

education, before and after school, fieldtrips, elementary patrols, service project, etc…), the appropriate

adjustments will be made.


It is recommended that school site administrators create a reporting process for athletic coaches, trainers, physical education coaches to follow should they identify conditions that may deemed hazardous.

Contact Person: Mr. Steffond L. Cone, Assistant Superintendent School Operations




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The Florida Department of Health has developed a short video and flyer regarding mosquito control titled

“Drain and Cover.”


Share the “Drain and Cover” flyer from the Florida Department of Health with staff, parents/guardians, and students. The flyer is available in three languages. Below are the links for the Drain and Cover short videos.

Attached is a short video and a “Drain and Cover” flyer listed below from the Florida

Department of Health regarding mosquito control.

English: http://www.miamidade.gov/solidwaste/library/flyers/drain-and-cover-eng.pdf



It is recommended that the “Drain and Cover” video be shown to all students and employees if possible during the first week of school at http://www.floridahealth.gov/videos/051116-fight-mosquitoes.html .

Distribute to all parents/guardians the “Drain and Cover” flyer in English, Spanish, and Haitian-Creole on the first day of school. See abovementioned links.

Contact Person: Mr. Ignacio A. Palacio, District Director Division of Safety and Emergency Management


The Florida Department of Health has developed the “Spill the Water” campaign which includes lessons

for elementary school, middle school, and high school students. The campaign includes lessons that can

be utilized by teachers with short videos.


Share with teachers the Florida Department of Health’s Teacher Toolkit via electronically http://www.floridahealth.gov/diseases-and-conditions/spill-the-water/_documents/teachers-tool.pdf.






http://www.floridahealth.gov/diseases-and-conditions/spill-the-water/_documents/teachers-tool.pdf




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Teachers in Pre-K through 12th grade are to implement their grade appropriate lesson from the Florida Department of Health’s Teacher Toolkit | “Spill the Water” http://www.floridahealth.gov/diseases-and-conditions/spill-the-water/_documents/teachers-tool.pdf. It is recommended that teachers teach the appropriate grade level lesson referenced on the flyer during the first week of school. Teachers can access their lesson by simply opening the electronic flyer, scrolling to their grade level, and then clicking the hyperlink on the flyer.

Contact Person: Mr. Paul V. Wilson, Administrative Director Maria E. Hernandez, Instructional Supervisor School Operations


ZIKA VIRUS RESOURCES

For additional information or resources on the Zika Virus visit zikaresources.dadeschools.net .





http://zikaresources.dadeschools.net/

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