YOXEL SW Adaptive Project Management

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Project Management Challenges

Project planning process is very inaccurate and inefficientOne person (project manager) is gathering and processing large amounts of data (list of tasks, priorities, risks, dependencies, time estimates, resource allocation parameters)Manually synchronizing multiple tools (Excel, MS Project, Bug-tracker) and duplicating a lot of information

Project execution easily gets off of trackExisting tools do not allow to have real-time accurate project status Project manager fails to notice execution problems soon enoughClear communication is hindered by lack of integration among various tools used in the project management process

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Traditional PM model

R&D/QA

Field/Support

Marketing

PM Project

Inefficient data input and synchronization

Unrealistic and inaccurate estimation

High risk of improper prioritization

Low visibility into project execution progress

Hindered team communication

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GNATSBugzilla/Mantis/RT

Jira

Seapine

MS Project

DotProject

Request Tracking Project Management

NetOffice

FeaturePlan

Development and PM teams use different tools

MS Project/Excel used by project and product managers

A bug/request tracker used by R&D and QA teams

The tools lack proper integration

Development vs. PM gap

YOXEL can help you!

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Enable collaborative management

Connect your backlog to the project management system

Benefit from team collaboration and distributed data input

Allow multiple stakeholders to manage one project

Stakeholders from R&D, Marketing, Field

YOXEL SW

R&D/QA Field/Support Marketing

Project Backlog

PM2 PM3 PM4PM1

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Project planning becomes much simplerLeverage your existing backlog (existing bug/request tracker)

All requests entered by other team members or customers in the past are available for simple and quick inclusion into a plan.Automatically inherit hierarchy and dependencies of requests already defined in the backlog

Plan collaboratively to speed up and improve the process Allow multiple project members to add requests to the planAllow selected members to vote on priorities of the tasks to mitigate the risks of improper prioritization in isolation.Quickly get implementation and test estimates from appropriate task owners in R&D and QAAllow R&D and QA managers do resource allocation

Promote open collaboration in your teamReceive more support from your team in critical decision making

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Clear visibility during execution Provide real-time accurate project status

Automatically get real-time status updates for all individual requests/tasks from your backlogAccurately predict the time required to implement and test remaining portion of the project

Avoid unpleasant surprises and react to issues in time“Planned vs. Actual" monitor shows you right away when a task is not moving as plannedRole based dashboards allow individual team members to know exactly what requires their attention, according to their responsibilities

Enable clear communication in context of the projectGet feedback from any team member regarding risks, issues, and recommendations through a dedicated project communication panel.

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Enabling Customer Participation

YOXEL SW

Help DeskKnowledge baseRequest tracker

Help DeskKnowledge baseRequest tracker

Help DeskKnowledge baseRequest tracker

● Share Support Knowledge● Learn customer priorities● Communicate requests status

Idea

Project ManagementPLAN:

● Refine requests and priorities● Allocate and balance resources● Let R&D enter estimates● Evaluate project feasibility

TRACK:● Monitor progress● Collaborate● Resolve bottlenecks● Stay on schedule

RELEASE:

Backlog of all requests getsprioritized according tocustomer feedback

ERERERBug

Enhancement

1. 2days

4. 4days

2. 1day

3. 2days

    RELEVANT, FUNCTIONAL, ON TIME!

Cus

tom

ers

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RTS/KBSRequests

Knowledge

Professional ServicesTechnical Support

CustomersClients

Partners

Access withlimited visibility

Critical Requests 1. Set exact order 2. of execution for your 3. critical requests ...

Technical Reporting Add Custom Fields Share Templates Customize Reports

Project Management Plan Projects Collaborate Prioritize Track Execution

MarketingR&D/QA

YOUR USERS/CUSTOMERS

YOXEL SWYOXEL SWRequest Tracker and Project Manager

YOXEL SW

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Summary

Focus on product value and product relevancy

Significantly simplify project planning process

Always have clear visibility into project execution

Succeed with your projects!

YOXEL can help you fix your brokenproject management processes!

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Appendix

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● Short incremental releases - iterations● Frequent re-prioritization based on customer feedback● Delivering functional incremental releases in each iteration

AGILE PRODUCT MANAGEMENTIterative/Adaptive Product Delivery

Maximize product value with “Agile”!

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RTS/KBSRequests

Knowledge

CustomersClients

Partners

Access withlimited visibility

Critical Requests 1. Set exact order 2. of execution for your 3. critical requests ...

Technical Reporting Add Custom Fields Share Templates Customize Reports

Project Management Plan Projects Collaborate Prioritize Track Execution

YOXEL SWYOUR USERS/CUSTOMERS

BTSBugzillaMantisTrac

MarketingR&D

Professional ServicesTechnical Support

Sync

YOXEL SWYOXEL SWOn Top of Your Existing Bug Tracker