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NOTICE INVITING E-TENDER (NIT)

Subject: -Invitation of E-Tender for “Providing Canteen Services” at ESIC Model Hospital,

Jaipur (Rajasthan)

Medical Superintendent, ESIC Model Hospital, Laxmi Nagar Sodala, Jaipur, Rajasthan invites E-Tenders

in two bid system through 'E' procurement solution for “Providing Canteen Services”. Tender

documents are available on- line from 21.01.2019 1100 hrs https://esictenders.eproc.in) and

www.esic.nic.in . Bidders have to deposit the Earnest Money Deposit (EMD) of Rs. 50,000/- (Rs. Fifty

Thousand only) in the form of Demand Draft drawn on any scheduled bank in favor of “ESIC Fund A/c

No. 1” payable at Jaipur.

S.

N

O

Name of Service

(detail in

Annexure

enclosed

Estimated

Cost of Work

Pre-bid

meeting

Last date

and time of

submitting

tender

online

Cost of

earnest

Money

Period of

submission

of E tender

form

Date of opening of tenderDatr

Date of

Opening of

Tender

1 Providing

Canteen

Services

As per

Consumption

31.01.2019

At 11.00 AM

(offline)

13.02.2019

up to 11.00

Hrs

Rs. 50,000/-

(Rs Fifty

Thousand

only)

From

21.01.2019

13.02.2019 up

to 11.00 Hrs.

13.02.2019

at 15:00hr

(Technical

Bid)

Medical Superintendent

ESIC Model Hospital, Jaipur

कम�चार� रा�य बीमा �नगम आदश� अ�पताल

E.S.I.C. Model Hospital

(�म एव ंरोजगार मं�ालय, भारत सरकार)

Ministry of Labour & Employment, Government of India) (AN ISO 9001:2008 Certified Hospital)

y{eh uxj] vtesj jksM] t;iqj - 302006 दरूभाष स.ं – 0141-2228040 ई-मेल – ms-jaipur.rj@esic.in

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Important Instructions for Bidders

All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate

(DSC) with Both DSC Components i.e. Signing & Encryption to participate in the

E-Tenders.

Bidders should get Registered at https://esictenders.eproc.in.

Bidders should add the below mentioned sites under Internet Explorer Tools

Internet Options Security Trusted Sites Sites of Internet Explorer :

https://esictenders.eproc.in

https://www.tpsl-india.in

https://www4.ipg-online.com

Also, Bidders need to select “Use TLS 1.1 and Use TLS 1.2” under Internet Explorer

Tools Internet Options Advanced Tab Security.

Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in

favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as Debit

Card, Credit Card or Net Banking for participating in the Tender.

Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp

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Sl no Description Page no

1. Notice inviting tender (NIT) 1-2

2. Important Instructions to the Tenderers 4-14

3. List of Furniture and equipment’s provided by ESIC 15

4. Detail of Tenderer (Annexure-A) 16-18

5. Declaration (Format-I) 19-20

6. Experience of the Firm (Format-II) 21

7. Check List (Format-III) 22

8. Financial Bid 23-24

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IMPORTANT INSTRUCTIONS TO THE TENDERERS

1. The amount of earnest money deposit (EMD) shall be Rs. 50,000/- (Rs. Fifty Thousand only) in

the form of DD/Pay Order, drawn in favor of ESIC payable at SBI Jaipur “ESIC Fund A/C no-1”. It

should remain valid for a period of six months from the last date of submission of the tender. No

interest is payable on EMD. The EMD shall be adjusted towards performance security deposit in

case of successful tenderer.

2. Tenderer Should submit hard copy of EMD at ESIC Model Hospital Jaipur before last

date and time of submission of Tender i.e. 13.02.2019, 11.00 Hrs.

3.Tender form shall be complete in all respect. Incomplete or tenders without EMD shall be

treated as invalid.

4.Last date of submission of tender is 13.02.2019.

5.Date and time of opening of tender is -:

a. 13.02.2019 at 15:00hr (Technical Bid)

b. Financial Bid- To be disclosed soon

6.Each and every page of the tender documents should bear the stamp and signature of the

authorized representative of tenderer in acceptance of the terms and conditions laid down by

ESIC. All Formats shall be filled without exception. The tenderer shall also enclose the latest

Income Tax Clearance Certificate and proof of VAT/works Contract Tax/ GST Registration

where applicable. All entries in the tender form should be legible and filled clearly.

7. The site for the work is available and can be seen on any working day during office hours by

contacting Care taker/Authorized person of , ESIC, Model Hospital, Jaipur, Rajasthan.

8. The Competent Authority of ESIC i.e Medical Superintendent ESIC Model Hospital, Jaipur ,

reserves the right to accept or reject/relax any terms/condition of tender without assigning any

reason.

9. Conditional tenders are liable to be rejected.

10. The tender for the work shall remain open for acceptance for a period of Ninety days (90)

from the date of opening of tender.

11. The EMD of unsuccessful tenderers shall be refunded within one month after the award of

work to the successful tenderer.

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12. No tenderer will be allowed to withdraw after submission of the tender within the bid

validity period otherwise the EMD submitted by the tendering firm would stand forfeited.

13. In case of successful tenderer declines the offer of contract, for what so ever

reason/reasons tenderer’s EMD will be forfeited.

14. The tenderers shall quote for all items failing which the bid shall be considered non-

responsive. Tender incomplete in any form will be rejected outright.

15. For finalization of the contract the tenderer whose rates given in the financial bid, are the

lowest in comparison to other tenderers will be considered as the lowest tender.

16. The successful tenderer shall have to deposit performance security deposit (PSD) of Rs.

1.0 Lacs (One Lacs only) within two weeks after award of contract, by way of a draft payable at

Jaipur in favor of “ESIC Fund A/C No. 1” with validity of 2 months beyond the completion of

contract otherwise the contract will be cancelled and EMD will be forfeited.

PSD shall be refundable without interest. Any amount which is payable by the contractor to the

employer on any account of a cause arising out of the contract may be adjusted against P.S.D.

17. Incomplete, conditional, telephonic bids or tender received after due date and time will

not be considered and summarily rejected.

18. Rate quoted shall be firm and fixed and are inclusive of cost of manpower, material,

machinery, tools and plant etc. in the relevant item.

19. Rates quoted by the contractor shall inclusive of all taxes, duties and levies, insurance,

G.S.T. etc .No escalation of whatsoever nature shall be payable. Any increase in

taxes/levies/rates imposed by state or Central Government or local authorities on

components/raw materials or installations as a whole or part after the submission of bid and

during the contract, shall not be paid by the department.

20. Proposals should be submitted via e-bid only on https://esictenders.eproc.in.

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FACILITIES TO BE PROVIDED BY ESIC MODEL HOSPITAL JAIPUR

1. Rent free space including dining hall and kitchen area.

2. Electricity and water at free of cost.

3. Furniture and equipment’s as listed in Table-A.

Note:-

1. Contractor shall use electricity and water judicially. In case of any miss use of water and

electricity noticed by Hospital Authorities, a penalty as per decision of Medical

Superintendent shall be imposed and that shall be binding for contractor.

2. Inventory of furniture and equipment’s shall be handover to Contractor by Hospital

Authorities in working conditions. Contractor shall use all equipment’s and furniture

carefully. Any damage/fault in any equipment/furniture during contract period shall be

responsibility of Contractor. Contractor shall handover all the equipment’s/furniture back

to Hospital Authorities at the end of contract period in working condition. In case failure

in above, Hospital Authorities may recover the cost involved to make functional the

equipment from security deposit that may be equal to the cost of that particular

equipment at the time of end of contract period.

ELIGIBILITY CRITERIA

1. The tenderer should have minimum two years’ experience as on 31.03.2018 in field of

providing canteen Services in a Govt. Hospitals (State Govt/Central Govt /PSU /

Autonomous body) having minimum of 300 beds.

OR

The tenderer should have minimum two years’ experience 31.03.2018 in field of providing

canteen Services in any Govt. Institution like Government Colleges or Government Offices.

2. The Bidder should not be under declaration of ineligibility for corrupt and fraudulent

practices or any other reason whatsoever, or have not been black listed by Govt. of India or

any of its agencies including Public Enterprises and/or by any State Govt. or any of its

Agencies.

3. The Bidder should not have been convicted of any offences under any Labour Laws.

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OTHER TERMS AND CONDITIONS

1. The Contractor shall run the canteen for the benefit and use of the employees of ESIC Model

Hospital and the patients and their attendants visiting this Hospital exclusively in the

aforesaid premises.

2. The contractor shall bear all the expenses for running the said Canteen and this hospital shall

not in any manner be liable to reimburse the expenses so incurred.

3. The Contractor shall keep the canteen open and render all the necessary services, sale of

eatables, tea etc., from 8:00 AM to 10:00 PM on all normal working days including Sunday

and other holidays, If so desired by this hospital.

4. The Contractor shall serve the supply for sale of articles as mentioned in the schedule of

items or any other articles which may be decided subsequently by the Medical

Superintendent or the Officer authorized by him at the rates specified by the canteen

committee to the Contractor.

5. Tenderer should submit the signed copy of Tender Document (Technical Bid only, with all

documents desired in technical bid) along with EMD at ESIC Model Hospital Jaipur on

before last date of submission of Tender Document. The documents should be in a sealed

envelope and bear the name “E-Tender for “Providing Canteen Services” at ESIC Model

Hospital and Staff Quarters, Jaipur (Rajasthan)”. The envelop shall be addressed to:-

Medical Superintendent

ESIC Model Hospital, Jaipur

Laxmi Nagar, Ajmer Road

Sodala, Jaipur- 302006

Rajasthan

a. The envelope shall indicate the name and address of the bidders to enable the bid to

be returned unopened in case it is declared ‘late’ or rejected.

b. Tender may be sent by Registered Post/ Speed Post/ Courier or delivered in person.

The responsibility for ensuring that the tenders are delivered in time would rest with

the bidder.

6. The Hospital will provide free water for washing of the utensils, and free electricity for

general illumination, refrigeration and aeration of the kitchen / canteen / store, but no

electricity will be permitted for cooking.

7. The Hospital will provide suitable space for Kitchen & eating within the hospital campus.

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8. The services of the canteen staff will be at the disposal of the staff of this hospital including

Doctors, other Officers, Nurses, etc. and bona fide visitors. The users of the canteen shall be

paying for the services directly to the Contractor.

9. The contractor selected for canteen service, will be required to maintain highest level of

cleanliness and standard of hygiene with regard to the persons under his employment and

utensils for serving the food.

10. The personnel appointed by the tenderer must have proper and clean uniform for their

identification. The personnel so appointed should have the basic knowledge of personal

hygiene and safe & clean methods of food handling, they should be of good character &

decent behavior.

11. The quality of the raw materials to be used for preparation of food in the staff canteen should

be of highest standard and fresh.

12. The fuel to be used for cooking will only be commercial LPG and shall be arranged by the

Contractor.

13. The Contractor will be responsible for maintaining adequate number of persons engaged in

cooking, distribution of food and disposal of garbage and left over food.

14. The Contractor should keep the staff canteen complex clean. If, at any point the Canteen its

premises are found to be unclean, the Contractor shall be held responsible and action deemed

fit shall be taken by the Competent Authority.

15. The Contractor shall bear all the expenses for running the canteen and the Hospital shall not

in any manner be

a) Liable for any damage caused due to incidents like theft, burn, fire, electric shock

or bear any compensation for damage or injury or injury caused to its workmen while

discharging their duty.

b) The Contractor shall not be entitled to use the accommodation allotted by the

Hospital for any other purpose or business other than canteen.

16. The persons associated with preparation and distribution of food will be required to undergo

periodical medical checkups to rule out the possibilities of communicable disease / infectious

diseases, and anybody found suffering from such has to be kept out of work till he / she is

fully recovered.

17. The list of personnel deployed for food preparation, handling and serving have to be

intimated to the Authority from time to time.

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18. There shall be no compromise on the quality of food supplied by the Contractor and if any

such incidence or food adulteration is found, action deemed fit, including black listing the

firm, shall be taken by the Competent Authority and all the rules of Prevention of Food

Adulteration Act (PFA Act) will apply.

19. The agency will be responsible for complying with payment of minimum wages (State or

Central whichever is higher ) and other Social Security benefits including prescribed number

of leave / holidays and prescribed hours of work Schedule as per Labour Laws in force from

time to time to its employees deployed in the hospital, all laws related to Social Security (ESI

& P.F. etc), GST and other taxes wherever applicable & other Labour legislations, pollution

control and such statutory orders from time to time as regards to treatment & disposal of

garbage, and the Contractor will be liable for any consequences resulting from violation of

any such rule / provision.

20. The Contractor will be responsible for such conduct of the persons engaged by him in the

Hospital, which will be conducive for maintaining the harmonious atmosphere in the

Hospital and will be responsible for any act of commission & omission of such persons.

21. The agency while submitting their tender form shall enclose certified Photostat copies of

experience, Trade license essential for carrying out the activities under reference, license

under Contract Labour Act, and any other documents in support of carrying out the activities

under reference from Competent Authority.

22. The successful bidder / tenderer shall obtain a valid license under the Contract Labour (R &

A) Act, 1970 and rules framed there under and shall continue to hold it till completion of the

contract. The contractor should be registered with E.P.F., E.S.I., and Tax authorities if

applicable and shall possess valid Registration Number.

23. All pages of the tender and related papers are to be duly authenticated by Tenderer or

Authorized signatory on behalf of Tenderer.

24. The Hospital Campus is a “NO SMOKING ZONE”, hence sale and use of tobacco is

prohibited.

25. The sale and use of Liquor (alcohol) is also strictly prohibited in canteen area and

Hospital Premises.

26. The Contractor shall display the approved rates prominently in the Canteen Hall.

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27. The Contractor shall keep in a conspicuous place in the Canteen the approved rate list of

items and a Complaint book to record complaints and this book shall be open for inspection

by the persons duly authorized by Medical Superintendent.

28. The Contractor should use AGMARK/F.P.O. or Standard quality food articles and the

Certificate in that regard should be kept in the premises.

29. An Officer authorized by Medical Superintendent can check the quality of food and hygienic

condition. If any shortcoming is noticed/found a fine of Rs. 500/- would be imposed for

every occasion.

30. The Contractor will provide all applicable Licenses for the premises to run the canteen

within 21 days of award of work or commencement of work, whichever is earlier i.e. shop &

establishment, Food License and any other Licenses.

31. A penalty of Rs. 2000/- will be imposed on the Contractor for each day of unauthorized

closing of canteen. If canteen remains closed for a week continuously, this agreement is

liable to be cancelled and the Contractor shall be required to vacate the premises within 48

hours as per directions of Hospital authorities. PSD in such case shall be forfeited by

Hospital Authorities.

32. The Contractor will vacate the canteen and hand over the possession of the premises on the

expiry of this contract. If canteen is closed to any reason under the order of Hospital

administration, then the Contractor will have to vacate the premises within 48 hours after

receiving the notice thereof. If the Contractor fails to vacate the canteen premises on

stipulated date or on direction then damage charges for the overstay at the rate of Rs. 5000/-

per day will be recovered from the Contractor out of the Security money. If Security deposit

is insufficient to recover damage charges then the same will be recovered through the Court

of law.

33. Security Money of the Contractor will be forfeited in case of breach of any condition

stipulated herein.

34. For any dispute regarding quality / service and rates the decision of the Medical

Superintendent shall be final and binding to the Contractor.

35. No child labour shall be deployed.

36. The Successful Tenderer will have to execute an agreement on Rs.500/- (Rs. Five Hundred

Only) Stamp Paper with the ESIC Model Hospital, Laxmi Nagar, Ajmer Road, Jaipur (Raj)

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37. The supplier shall possess requisite statutory license for carrying out the business and shall be

responsible for complying with all existing laws pertaining to the services offered as well as

to those pertaining to engagement of persons under him. Compliance against the same will be

the sole responsibility of the Contractor.

38. The supplier should provide non-alcoholic beverages including tea, coffee etc. and provide

refreshments including lunch/dinner to the officers and staff of the Hospital, attendants of

patients admitted in ESIC Model Hospital, Jaipur and those attending OPD services of the

Hospital/College. The supplier may also be required to supply refreshments/meals for

various conferences, meetings and functions that may be held in the Hospital.

39. Clear indication of veg and non-veg items should be mentioned in packed items.

40. Subletting of canteen contract is strictly prohibited and violation would amount to

termination of contract.

41. The Contractor is expected to pass on the benefit of free accommodation, electricity and

water in the form of reduced cost of food items while quoting the rates.

42. The contractor shall keep kitchen, wash area, utensils, serving vessels, plates and toilet clean

and disinfected and shall make arrangements for disposal of garbage and left-over of food.

Housekeeping services will not be extended to the canteen area either for cleaning

purpose or any other work.

43. The contractor shall be responsible for removal/disposal of garbage generated in the canteen.

Any blockage in canteen has to be cleaned by the contractor and in the event of failure

to clear the blockage, it shall be cleaned by the hospital administration and the amount

involved shall be levied upon/deducted from Security deposit without any notice.

44. The agency will be responsible for complying with payment of Central Minimum wages and

other Social Security benefits including prescribed number of leave / holidays and prescribed

hours of work Schedule as per Labour Laws in force from time to time to its employees

deployed in the hospital, all laws related to Social Security (ESI & E.P.F. etc), Service Tax

wherever applicable & other Labour legislations, pollution control and such statutory orders

from time to time as regards to treatment & disposal of garbage, and the Contractor will be

liable for any consequences resulting from violation of any such rule / provision.

45. The persons provided by the contractor shall be the employee of the contractor only and there

is no Master and Servant or Employer and Employee relationship between the persons

provided by the contractor and this Hospital and further the said persons of the contractor

shall not claim any employment, engagement or absorption in this Hospital, in future.

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46. The persons provided by the contractor shall not claim any benefit / compensation/

absorption/regularization of service from/in this hospital under the provision of Industrial

Disputes Act, 1947 or Contract Labour (Regulation & Abolition) Act 1970. Undertakings

from the persons to this effect shall be required to be submitted by the contractor to this

hospital.

47. The Contractor shall bear all the expenses for running the canteen and the ESIC Hospital

shall not in any manner be

a. Liable for any damage caused due to incidents like theft, burn, fire, electric shock or

bear any compensation for damage or injury or injury caused to its workmen while

discharging their duty.

b. The Contractor shall not be entitled to use the accommodation allotted by the ESIC

Hospital for any other purpose or business other than running the canteen.

48. The contract will be terminated on either side with, one month Notice.

49. The Medical Superintendent shall have the right to terminate the agreement with the

Contractor by giving one month’s notice without assigning any reason. Refund of the

unutilized portion of Security Deposit paid by the contractor will be at the discretion of the

Medical Superintendent.

50. In case of gross breach of any terms and conditions attached to the contract, the

Performance Security Deposit of the Contractor will be liable to be forfeited by The Medical

Superintendent ESIC Hospital besides annulment of the contract and also

blacklisting of the contractor.

Evaluation of Bids

Technical Bid:- Bids received and found valid will be evaluated by the ESIC to ascertain the best

evaluated bid for the complete work/ services under the specification and documents. The

tenderer should take care to submit all the information sought by ESIC in prescribed formats.

Incomplete, conditional, telephonic bids or tender received after due date and time will not be

considered and summarily rejected. Following will be checked:

a. Firm’s relevant experience and strength – Profile of contractor, registration details, like

GST registration, Clearance of Income Tax & Contractor’s Registration, P.F., Sales

Tax, Labor Act & ESI, experience of similar works, annual turnover.

b. Qualification/Related experience.

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Financial Bid: The financial bid of the tenderers, whose technical bid is found to be suitable,

will be opened in the presence of the tenderers, who choose to attend the opening of financial bid.

Award of work

I. The selection of the contractor will be at the sole discretion of the ESIC who

reserves its right to accept or reject any or all the proposals without

assigning any reason.

II. The Contract for the “Providing Canteen Services” shall be awarded to the best qualified

responsive tenderer.

III. After evaluation of tenders the notification on award of contract will be intimated

to the successful tenderer.

Tenders received late after closing hours for whatever the reason will summarily

be rejected.

Fraud and Corruption

The bidders, Suppliers, Contractors and consultants, observe the highest standard of ethics during

the procurement and execution of such contracts.

In pursuit of this:-

I. Defines for the purposes of this provision, the terms set forth below as follows

a. “Corrupt practice “means the offering, giving, receiving or soliciting, directly or in

directly of anything of value to influence the action of a public official in the

procurement process or in contract execution.

b. “Fraudulent practice” means a misrepresentation or omission of facts in order to

influence a procurement process or execution of contract.

c. “Collusive practice” means a scheme or arrangement between two or more bidders, with

or without knowledge of borrower, designed to establish bid prices at artificial, no

competitive levels.

d. “Coercive practice” means harming or threatening to harm directly or indirectly person

or their property to influence their participation in the procurement/tender process to

affect execution of a contract.

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The award of work will be rejected if it determines that the bidder recommended or aware

has directly or through a contractor, engaged in corrupt, fraudulent, coercive or collusive

practice in competing for the contract in question.

Contract Period

A. The contract will be valid initially for one years from the date of engagement of the

agency subject to annual review of the performance of the agency.

B. After the completion of the assigned responsibilities across the tenure of the contract,

client at his sole discretion and mutual consent, may extend the contract up to two year on

the same terms and condition of the agreement. In such case date of expiry of PSD shall

be extended by the contractor beyond the 60 days of revised completion of work.

C. In exceptionally deserving case client, at his sole discretion and mutual consent, may

consider further extension of the period of contact for which independent assessment of

performance could be sought.

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Table-A

List of Furniture and Equipment’s

S.No Item/Description Unit Number

1 Table for Cafeteria 4 seater Nos 23

2 Chair for Cafeteria Nos 92

3 Cold display counter Nos 1

4 Hot display counter Nos 1

5 Bain marin front side glass and granite top Nos 1

6 SS Exhaust Hood for burner Nos 2

7 MS Cylinder Bank Nos 1

8 Gas Regulator Nos 20

9 Rubber Pipe Nos 22

10 Psi Nos 1

11 MS Valve 25 mm Nos 3

12 Pressure gauge Nos 1

13 Bulk Cooker/Boiler for making Rice/Dal Nos 1

14 Four door refrigerator Nos 1

15 Two Burner Range Nos 2

16 SS Sink with table for bulk Cooker & Two Burner

Range

Nos 2

17 Solid dish landing Table with Garbage chute Nos 1

18 Storage Rack Nos 1

19 Pick up counter Nos 1

20 Three sink unit for utensil washing Nos 1

21 Exhaust machine Nos 1

22 LPG gas pipe line Nos 1

23 Fan ducting Nos 1

24 Electric power pannel Nos 1

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Annexure “A”

Technical Bid

E.S.I.C. Model Hospital Jaipur, Rajasthan

DETAILS OF TENDERER

1 NAME OF TENDERING COMPANY / FIRM / TENDERER:

………………………………………………………………………………………

……………..…………………………………………………………………………

………………………………………………………………………………………

2 NAME OF OWNER / DIRECTORS:

………………………………………………………………………………………

………………………………………………………………………………………

……………………………………………………………………………………..

3 FULL PARTICULARS OF OFFICE:

(a) Address:

………………………………………………………………………………………

………………………………………………………………………………………

………………………………………..………………………………………………

(b) Telephone No.: …………………………………………………………….

(c) Fax No.: ……………………………………………………………………..

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(d) E-Mail Address…………………………………………………………..

4 FULL PARTICULARS OF THE BANKERS OF COMPANY / FIRM /.

(a)

i)Name of the Bank:

………………………………………………………………………………………

ii) Branch Name:-

…………………..……………………………………………………………………

iii) IFSC

……………………………………………………………………………………..

iv) MICR

…………………………………………………………………………………….

(b) Address of the Bank:

………………………………………………………………………………………

………………………………………………………………………………………

(c) Telephone No. ……………………………………………………………

(d) Fax No ……………………………………………………………

(e) E-Mail Address………………………………………………………………

5 REGISTRATION DETAILS:

(a) PAN / GIR No……………………………………………………………….

(b) Service Tax Registration No………………...........................................

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(c) E.P.F. Registration No. ……………………………………………………..

(d) E.S.I. Registration No………………………………………………………….

(e) GST Registration No………………………………………………

6 DETAILS OF EARNEST MONEY DEPOSIT:

(a) Amount (Rs.):………………………………………………..

(b) D.D. No. and Date: ……………………………………………….

(c) Drawn on Bank:…………………………………………………….

(d) Valid up to: ………………………………………………………..

Declaration by the bidder: This is to certify that I/We before signing this tender have read and

fully understood all the terms and Conditions contained herein and undertake myself/ourselves to

abide by them.

Date:

Place:

Name: Seal:

Signature of Tenderer

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DECLARATION (Format-I)

PROFORMA FOR SUBMITTING ELIGIBILITY

REQUIREMENT AND UNDERTAKING

To,

Medical Superintendent,

ESIC Model Hospital,

Jaipur, Rajasthan

Sub: Submission of Tender for “Providing Canteen Services in ESIC Model Hospital,

Jaipur (Rajasthan) ”

Sir / Madam,

Having examined the conditions of contract and specifications including, I/we, the undersigned,

offer to undertake to Provide Canteen Services at ESIC Model Hospital, Jaipur , in conformity

with the specifications, terms & conditions of Tender.

1. I/We agree to abide by the terms and provisions of the said conditions of the contract and

provisions contained in the notice inviting tender. I/We hereby unconditionally accept(s) the

tender conditions of ESIC tender documents in its entirety for the above work. It is certified

that I/we have not stipulated any condition(s) in our tender offer. In case any condition(s) are

found in our tender offer violated after opening tender, I/We agree that the tender shall be

rejected and ESIC shall without prejudice to any other right or remedy be at liberty to forfeit

the EMD absolutely.

2. That, I/We declare that I/we have not paid and shall not pay any bribe to any officer of ESIC

for awarding this contract at any stage during its execution or at the time of payment of bills,

and further if any officer of ESIC asks for bribe/gratification, I shall immediately report it to

the ESIC authorities.

3. That, I/We undertake that ESIC’s tender document shall form part of contract agreement.

We understand that ESIC is not bound to accept the lowest or any bid, you shall receive.

4. I have carefully read and understood all the terms and conditions of the tender and hereby

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convey my unconditional acceptance of the same. The information/documents furnished along

with the above application are true and authentic to the best of my knowledge and belief.

I/We, am/are well aware of the fact that furnishing of any false information/fabricated

document would lead to rejection of my tender at any stage besides liabilities towards

prosecution under appropriate law.

5. I/We also undertake that the firm/agency/company has not been indicted for any criminal,

fraudulent or anti competition activity and has not been black listed/debarred by any Govt. or

other organization.

Yours faithfully

Dated:

Signature of Bidder

Name: ……………………

Telephone:………………..

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FORMAT-II

Technical Bid

E.S.I.C. Model Hospital Jaipur, Rajasthan

Experience of Company

(Experience of relevant and similar work of Providing canteen services completed /Ongoing

during last three years preceding March, 2017) Use separate sheet for each work.

1.

Work title and Location

2.

Name of the Client and Address /

Telephone no. of responsible

Person

E-mail ID

3.

Describe area of Participation

(Specific Work done/Services

rendered by the applicant)

4.

Period of Work Done/Services

rendered for the project

5.

Total cost of work

6.

Date of start of the work and the

present status

7.

Any other details

NOTE:

Supporting documents like certificates from the clients in support of each of the above projects to

be furnished.

Signature of Contractor

22

FORMAT – III (Check List)

Technical Bid

E.S.I.C. Model Hospital Jaipur, Rajasthan

Check list of the documents to be uploaded with the tender

Confirm the enclosure of all the below listed documents without which tenderer may not be

eligible to participate in the tender.

S.no Items Confirm

1 EMD

2 Tender form with complete technical bid (format-I to III &

Annexure-A), with all pages serially numbered, signed and stamped

on each page.

3 Audited Balance sheet of last three years with details of annual

turnover, profit/loss account etc. i.e 2015-16,2016-17,2017-18

4 Income tax return of last three years i.e 2015-16,2016-17,2017-18

5 Self-Attested Photo copy of PAN Card

6 ESI Registration certificate copy with latest payment details.

7 EPF Registration certificate copy. With latest payment detail

8 Service Tax/VAT/WCT/GST registration certificate with details of

the latest payment

9 Satisfactory completion/Undergoing of contract certificate from

previous organizations

Signature and Seal of Authorized Person

Date:

Place: Full Name:

23

FINANCIAL BID

Offer of rates to be submitted in the following sub-heads and shall be inclusive of all

charges, statuary obligations and any other expenses related to or incident to performance of the

job under reference and with regards to terms and conditions specified herein before.

MENU

Items Code

Menu/Name of the items

Composition/Description/ Quantity

Unit Rates

quoted 1. Tea Standard cup-150ml Per cup

2. Coffee Standard cup-150ml Per cup

3. Milk Standard cup-200ml Per cup

4.

Biscuit Cream Cracker Per Packet

Good Day Per Packet

Marie Per Packet

Any Other Biscuit Per Packet

5. Samosa/Kachori 100gms Per piece

6. Bread Pakoda 100gms Per piece

7. Veg pakoda 100gms Per piece

8. Soft Drinks Mineral Water Per piece

Cold Drinks Per piece

BREAKFAST + DINNER + LUNCH

9. Veg noodles 150gms+ketchup Per portion

10 Puri & Sabji Four Puri & One service spoon Chhola, Dal, or sabji

Per portion

11. Plain Paratha

& Sabji

Two Paratha & One service spoon Chhola Dal / Sabji.

Per portion

12. Plain Paratha One Paratha Per piece

13. Plain Roti & Sabji

Two Roti & One Service

spoon, Sabji

Per piece

14.

Plain Roti

One Roti

Per piece

15. Vegetable Meals (four roti, Rice, Dal, Sabji,

Per meal

24

Meals Veg

Chutney, salad)

16. Special (Roti, Rice, Bhaji, Dal,

Special Sabji, Chutney,

Papad, one sweet, salad)

Per meal

18. Curd rice 250gms+pickle Per plate

20 Veg fried rice 450gms+kuruma Per plate

21. Veg pulav 450gms+kuruma Per plate

22. Veg biryani 450gms+kuruma+curd onion Per plate

24. Curd 200gms Per cup

25. Egg Curry (2 piece egg) Per plate

Omelette(2 piece egg) Per plate

Boiled (one piece egg) Per portion

Total (Rs)