2010 - bharat petroleum · jaipur rajasthan. pin 302006 . request for quotation crfq -1000132668...

2010

ISSUED BY:-

BHARAT PETROLEUM CORPORATION

LIMITED, AMM RAJASTHAN ,

MANAGER CONSTRUCTION GROUP, 22

GODOWN, OLD RESIDENCY ROAD,

JAIPUR RAJASTHAN. PIN 302006

.

REQUEST FOR QUOTATION CRFQ -1000132668

TENDER FOR ANNUAL

RATE CONTRACT FOR

SUPPLY AND LAYING

PAVER BLOCK AT RETAIL

OUTLETS IN JAIPUR

RETAIL TERRITORY,

RAJASTHAN

Vendor SAP Code_________Sign& Seal of Vendor_________________Page 1 of 14 (This Section to be enclosed with PQ Bid)


TENDER FOR ANNUAL RATE CONTRACT FOR SUPPLY &

LAYING OF PAVER BLOCKS ON RETAIL OUTLETS IN JAIPUR

RETAIL TERRITORY, RAJASTHAN

ISSUED BY:-BHARAT PETROLEUM CORPORATION LIMITED, AMM RAJASTHAN OFFICE, MANAGER CONSTRUCTION GROUP, 22 GODOWN, OLD RESIDENCY ROAD, JAIPUR RAJASTHAN. PIN 302006

TABLE OF CONTENTS

1) Annexure I Preamble 2) Annexure II Instructions to Tenderers 3) Annexure III Scope of Work / Terms & Conditions 4) Annexure IV Integrity pact (Performa) 5) Annexure V Standard Tender Document 6) PRICE BID DOCUMENT - WITH COMPLETE TECHNICAL SPECIFICATIONS.

B

TENDER CALENDER

TENDER CALENDAR

Activity Start Date/Time End Date/Time

TenderRelease 17-01-2011 20:56 17-01-2011 20:59

Bid Preparation and Submission 17-01-2011 21-00 29-01-2011 15:00

Unpriced Bid Opening 29-01-2011 15:05 01-02-2011 17:00

Unpriced Bid Evaluation 29-01-2011 15:15 01-02-2011 17:00

Priced Bid Opening 29-01-2011 15:30 01-02-2011 17:00

Priced Bid Evaluation 01-02-2011 16:00 02-02-2011 17:00



Annexure I - Preamble

1. Bharat Petroleum Corporation Ltd. Invites bids for Annual rate Contract for Supply and Laying of Paver Blocks at Retail Outlet in Jaipur Retail Territory , Rajasthan from vendors registered or enlisted with BPCL and keen to work in the state of Rajasthan .

2. SERVICE TAX shall be payable extra as per prevalent norms i.e (10% of 33% including 2 %

cess and 1 % Education Cess on Service Tax) 3. The tender document has been created vide BPCL SAP Collective RFQ no. 1000132668. To

ensure equal opportunity for all & to demonstrate transparency in our systems, this document has been uploaded on the BPCL website http://www.bharatpetroleum.in , and is accessible from the tenders section, under the category AMM, RAJASTHAN. Request for the document, or any clarifications can also be made by e-mail addressed to [email protected]

4. The tender document has also been uploaded on the BPCL E-Procurement web site

https://bpcl.eproc.in. Interested tenderer have to obtain digital signing certificate from any suitable certifying agency, or use the Digital Signing Certificate Application forms enclosed with this tender document and apply for the same as prescribed in the pertinent annexure.

5. BPCL shall not be responsible for any expenses incurred by tenderers in connection with the

preparation and delivery of their bids.

6. Bids from Consortium shall not be accepted. Telex / Telegraphic / Fax / E-mail bids shall not be accepted. Late / Delayed / Post Tenders shall be rejected and representative of such tenderer shall not be allowed to attend the bid opening.

7. Vendors who have been “Black listed” or have currently been put on “Holiday List”, by virtue of unsatisfactory performance, by any office of BPCL, are not eligible to quote for this tender. Quotations received from such vendors, shall be rejected. Decision of BPCL shall be final and binding.

8. This is E-tender and entire bidding process has to be done online in our e-procurement web portal https://bpcl.eproc.in

9. This tender is floated in e-procurement module . The tenderers shall be quoting from their own offices / place of their choice. Internet connectivity shall have to be ensured by each tenderer themselves. BPCL shall not have any liability to bidders for any interruption or delay in access to the site irrespective of the cause.

10. To witness the tender opening, we request all tenderers to be present in this office, at the address as mentioned above.It is understood that the tenderers have thoroughly gone through the entire information placed in the tender enquiry & are committed to abide by the same. The tender opening shall also be available on the E-Procurement portal.

11. Only after examining the Pre Qualification criteria & finding it in order, the price Bid shall be

considered for evaluation.

12. For clarifications, if any, please feel free to contact the undersigned on any working day between 10:00 am to 4:00 pm.

MANAGER CONSTRUCTION GROUP,

BHARAT PETROLEUM CORPORATION LIMITED,

22 GODOWN, OLD RESIDENCY ROAD,

JAIPUR

RAJASTHAN. PIN 302006

[email protected]



Annexure II - Instructions to Tenderers

1. Competitive offers are invited from all parties registered /enlisted with BPCL for Annual Rate Contract for

Supply and laying Paver Block at Retail Otlets in Jaipur Retail Territory , Rajasthan. 2. SUPPLY AND PERFORMANCE GUARANTEE

The successful tenderer shall enter into an agreement to execute the job related to Supply and laying of paver block on Retail Outlets in Jaipur Territory . Failing which the balance job will get executed at the cost and risk of successful tenderer.

3. Based on the documents submitted by the bidders i.e Registration Letter from Registered Vendor and EMD from enlisted Vendor , short listing will be done for those. Price bids shall be considered for evaluation, for only those bidders who qualify the Prequalification that is submission of Latest registration Letter or EMD as the case may be. A comparison of all such Price Bids shall be done to identify the L1 .

4. If any of the documents submitted by the vendor, as below lack in any manner, the vendor shall be

disqualified & the Price Bid shall not be opened, for evaluation.

a) Registred Vendor: Registered vendor means those venders, who are registered with BPCL as vendors against security deposit and solvency and has registration letter issued to them by any office of Bharat Petroleum Corporation Limited. Registered vendor need to submit latest registration letter issued to them by any office of Bharat Petroleum Corporation Limited before opening date of tender to the below mentioned address.

b) Enlisted Vendor

Enlisted vendor means those venders, who do not has registration letter issued to them from any office of Bharat Petroleum Corporation Limited , but they are in our panel as enlisted vendors and work with us through tenders. Any previous Purchase order , LOI or Enlistment letter is not treated as proof of registration. Un- registered/ Enlisted vendor need to pay EMD of Rs. 1.0 Lac ( Rs. One Lakh ) through demand draft from any scheduled Nationalised bank in Favor of “ Bharat Petroleum Corporation Limited” payable at “ Jaipur”

Please ensure that Registration Letter / EMD ( as the case may be) must reach at following address before opening date of tender. S.C.Jha / S.K.Gupta Construction Group Engineer, Bharat Petroleum Corporation Limited, Old Residency Road, 22-Godam, Jaipur - 302006

Rajasthan.

Last Date of Receipt of EMD or Registration Letter as the case may be is 29th Jan 2001 by 15:00 Hrs. 5. The tender is for a period of Twelve months from the date of placement of contracts. This is basically a rate

contract and quantities are not guaranteed. However, the annual requirement as per best estimate is given in the Price Bid Section.

6. Tenderers are requested to carefully study all the documents / annexures , and understand the terms &

conditions, specifications, etc., before quoting their rates. In case of doubt, written/ e-mail clarifications should be obtained, but this shall not be a justification for request for extension of due date. Offers should strictly be in accordance with the tender terms & conditions and our specifications.


7. The rates quoted should not have any quantity restrictions. Incomplete offers or offers received with deviations / subjective or counter conditions/ quantity restrictions are liable to be rejected and no further correspondence / enquiries on this issue by the tenderer shall be entertained.

8. The offer submitted by the tenderer shall be valid for acceptance for a period of 180 days from the date of

closing of the tender. In case of successful tenderer, the finalised rate shall remain valid till conclusion of the contract in all respects.

9. ACCEPTANCE OF THE OFFER BY THE CORPORATION: Based on the offers received, BPCL will place orders on L1 Bidder.

a. Evaluation of the Pre Qualification Criteria - All parties shall be evaluated on the Pre Qualification criteria based on the Letter of Registration / EMD provided by the bidder to the tenderer before opening date of Tender opening. Please quote your vendor code & name of Firm on back of DD / Letter.

b. Evaluation of the Price Bid i. Price bid of only those tenderer shall be considered whose is meeting Pre-qualification

criteria i.e submittion of Letter of Registration / EMD in time.

ii. The evaluation of the price bid, in the first instance, will be based on the Net Delivered Price (NDP) calculated cumulatively for each item of the Price Bid Bill of Quantities. Ranking of vendors, if required for the purpose of negotiations, will be based on the original quotation.

iii. BPCL reserves the right to negotiate with tenderers and counter offer a rate if required.

Tenderers may have to attend the concerned office of the Corporation for negotiations/ clarifications if required at their own cost, in respect of their quotations without any commitment from the Corporation.

iv. Notwithstanding the above, BPCL is not bound to accept the lowest offer and reserve the

right to reject any and / or every tender without assigning any reason whatsoever and /or place order on one or more tenderers and /or carry out negotiations with any tenderer in the manner considered appropriate by BPCL.

v. BPCL also reserves the right to reject any un-workable offer. Purchase/price preference as

applicable would be given to Public Sector Enterprises as per directives of the Government of India.

10. It shall be understood that every endeavour has been made to avoid errors which can materially affect the

basis of the tender and the successful Tenderer shall take upon himself and provide for risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

11. Courts in the city of Delhi alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising under this tender either before or after or during finalisation of the tender.

12. List of abbreviations used :

c. The terms “BPC”, “BPCL”, The Corporation and the Company in the appropriate context means Bharat Petroleum Corporation Limited, the Company registered under Companies Act 1956 and includes its successors and assignees.

d. The term “PESO” in the appropriate context means Petroleum, Explosive andSafety Organisation. e. The term “BIS” in the appropriate context means Bureau Of Indian Standards. f. The term “OITC” in the appropriate context means Oil Industry Technical Committee. g. The term “OMC” in the appropriate context means PSU Oil Marketing Companies viz. M/s Indian Oil

Corpn. Ltd, M/s Bharat Petroleum Corpn. Ltd., M/s Hindustan Petroleum Corpn. Ltd. and M/s IBP Co. Ltd.

h. The term “UT” in the appropriate context means Union Territory i. The term “PSU” / “PSU Oil Company” in the appropriate context means Public Sector Undertaking

Oil Marketing Companies j. The term “PSE” in the appropriate context means Central Public Sector Enterprise k. The term “LoI” in the appropriate context means Letter of Intent l. The term “PO” in the appropriate context means Purchase Order m. The term “PR” in the appropriate context means Price Reduction n. The term “NDP” in the appropriate context means Net Delivered Price o. The term “VAT” in the appropriate context means Value Added Tax p. The term “ITC” in the appropriate context means Input Tax Credit q. The term “PQ” in the appropriate context means Pre-Qualification.


Annexure III

Scope of Work and Terms & Conditions A. WORK DETAILS:

Annual Rate Contract for Supplying and laying paver block at retail outlets in Jaipur Retail Territory , Rajasthan ,

complete in all respect as per specification including clearing of site.

B. ESTIMATED QUANTITIES

As per enclosed CRFQ

C. SPECIFICATIONS

1. The specifications for the pavers and their testing procedure is encl.

2. Failure of any paver block will require replacement of entire paver blocks even if they have been installed immediately.

3. Tools and Equipment : Successful tenderer shall make available at site any tools and tackles including safety equipments required to work within retail outlet’s licensed premises like helmets, shoes, rain/water protection equipments etc. which may be required for the purpose of job at no additional charge.

D. COMPLETION TIME & PERIOD OF CONTRACT:

1. The period of the contract will be One year from the date of award of the contract.

2. Call off will be issued for each location separately depending upon the readiness of the site. Payment shall be made for each location separately after satisfactory completion of the job.

3. Each site shall be completed within 20 days for ROs other than OSTS and max 45 days in OSTS from the date of LOI. The successful bidder has to give output of 350 square meter,

per day.

The contract may be extended for same quantity as mentioned in the bill of quantities on same rates and terms and conditions if the same is mutually agreeable. However, M/s BPCL have the right to award the said job for further periods to any other party at any rates as deemed fit and the decision of M/s BPCL will be final in this regard.

E. RATES AND PRICES:

1. The rates will be firm and all inclusive (taxes, duties etc.) for the entire period of the contract. Service

tax shall be paid extra as applicable. The payment will be released based on the actual quantum of the

work carried out. M/s BPCL has the sole right to delete or increase the quantity of any item or delete

completely any or all the items. No additional charges on account of transportation of men and material,

conveyance, etc. will be given.

2. No advance payment shall be made.

3. Power / water and all other related requirement towards execution of the work has to be arranged by the

contractor.


F. PAYMENT TERMS:

1. As per clause 37 and 38 of the Notice Inviting Tender.

2. M/s BPCL will be deducting the mandatory deductions i.e. work contract taxes, income tax, etc. from the

payments due to the contractor.

G. PENALTY CLAUSE:

1. Liquidated damages @ 0.5% per week of the value of that particular work will be levied subject to max. of 5% of contract value, if tenderer fail to adhere to the commitment as in clause D(3)

above. This is over and above the normal liquidity damage clause in the standard tender

document/agreement.

2. Non attendance or non-rectification of the faults coming under the scope of work and terms and conditions of the contract will entitle BPCL to get the job done from any other vendor at the risk

and cost of the successful tenderer. The decision of the Engineer in-charge of BPCL in this

regard will be final and binding on the contractor.

3. Incase of non-compliance of contract obligations and also in case of any damages, breakages and loss or theft to the building, fittings, assets and equipments attributable to staff or labour

deployed by the contractor, contractor will be responsible for repairing/ replacing the same at

his cost failing which the actual cost incurred towards repair/ replacement with suitable penalty

shall be imposed on the contractor by M/s BPCL.

GENERAL CONDITIONS OF THE CONTRACT

a) The successful tenderer will accept full and exclusive responsibility for Wages, PF, Bonus, Medical, Leave, etc. and any other obligations referred to under the law now and hereafter imposed by State Govt./Local Bodies for the person(s) deployed by the tenderer. The successful tenderer should accept full and exclusive

responsibility of insurance of the persons deployed by him.

b) Bharat Petroleum Corporation Ltd. will have no liability whatsoever concerning the persons deployed by the tenderer for the purpose. The successful tenderer shall keep the Corporation indemnified against all losses or

damages or liability arising out of or imposed in the course of employment of person(s) by him.

c) The successful tenderer shall make regular and full payment of wages, salaries, PF and any other payments due to his employee(s) and furnish necessary proof.

d) If applicable the successful tenderer shall obtain the necessary Labour License from the Licensing Authority under the Contract Labour (R&A) Act and Contract Rules framed thereunder and produce the same to the authorised representative of Bharat Petroleum Corporation Ltd., whenever asked to do so.

e) The successful tenderer shall comply with all Acts, Laws under CL(R&A) ACT 1970 and EPF & ESI ACT, Payment of wages act, Minimum wages act or other Statutory Rules, regulations with their latest amendments, by-laws applicable or which might become applicable at Rajasthan with regard to the performance of the work included herein or touching this Contract, from time to time


and take such necessary steps as may be deemed necessary in this regard. The successful tenderer shall keep Bharat Petroleum Corporation Ltd. indemnified against all penalties, claims and liabilities of every kind for any violation of such Acts, Laws or Regulations etc. by him/her, his/her agent or his/her staff.

If at any time during the period of the Contract, it is observed by the Corporation or by its authorised representative/s that the services rendered by the tenderer's personnel are not to the satisfaction of the Corporation or any terms of the Contract are violated, the Corporation reserves the right to terminate the Contract.

f) It shall be entirely the responsibility of the successful tenderer to ensure that no unlawful act is done by his person(s) while on duty.

g) The successful tenderer shall be solely responsible for settling/resolving any dispute/claim of his/her personnel during the pendency of the Contract. No liability shall accrue to Bharat Petroleum Corporation Ltd. under any circumstances even after expiry of the contract.

h) During the tenure of the contract the contracting agency has to co-ordinate the work with other agencies working inside or outside the BPCL retail outlet. Also in case of emergency or major problems the contractor

has to provide complete support and assistance to other agencies.

i) BPCL registered Party is required to submit their letter of registration with BPCL and enlisted party is

required to submit EMD in the form DD of Rs. 1,00,000 ( Rs. One Lacs) from any scheduled nationalized

bank in favour of “ Bharat Petroleum Corporation Limited “ Payable at “ Jaipur” as applicable needs to be

enclosed with the quote.

* The Bidder must ensure to deposit the EMD (DD) at Jaipur office before the time of opening of tender

and keep the acknowledement receipt in safe , failing which their Bid will be rejected in PQ Bid.

j) Integrity Pact Program : Performa of Integrity Pact (ANNEXURE IV ) shall be uploaded by the bidder along

with the price bid . duly signed by the same signatory who has Digital Signature. All pages of the Integrity

Pact (IP) shall be signed. Bidder’s failure to upload the duly signed IP along with bid document shall result in

the bid not being considered for further evaluation.


ANNEXURE- IV TECHNICAL SPECIFICATION OF PAVER BLOCK

CRFQ NO :

S.NO. ITEM DESCRIPTION SPECIFICATION

1 SIZE 225 MM X 112.5 MM X 80 MM

2 DIMENSIONAL TOLERANCE (+/-) 2 MM FOR LENGTH & WIDTH

(+/-) 2 MM FOR HEIGHT

3 CHAMFER 7 MM ALONG TOP EDGES

4 COMPRESSIVE STRENGTH

NOT LESS THAN 35 N/SQMM FOR INDIVIDUAL PAVERS WITHOUT CORRECTION FACTOR FOR CHAMFER/ THICKNESS ETC.

5 SAMPLING INTERNAL TESTING - 3 BLOCKS EVERY 5000 BLOCKS

EXTERNAL TESTING - 2 BLOCKS EVERY 10000 BLOCKS

6 TRANSVERSE STRENGTH MIN. 3 Mpa (BIS 1237 - 1980)

7 WATER ABSORPTION 5.80%

8 SURFACE NON SKID

9 WEAR RESISTANCE 3 MM AVERAGE

3.5 MM MAXIMUM (L.A.ABRASION TEST AS PER BS 6717)

10 TESTING PROCEDURES AS PER IS CODE (ONLY CORRECTION FACTOR IS NOT APPLICABLE IN COMPRESSIVE STRENGTH TEST)


ANNEXURE IV

(To be executed on plain paper and applicable for all tenders of value above Rs. 1 crore)

INTEGRITY PACT

Between

Bharat Petroleum Corporation Limited (BPCL) hereinafter referred to as "The Principal",

And

………………………...……………………..hereinafter referred to as "The Bidder/Contractor/Supplier"

Preamble

The Principal intends to award, under laid down organization procedures, contract/s for Annual Rate Contract for Prefab Canopies at Retail Outlets in the state of Rajasthan, CRFQ Reference 1000127589.The Principal values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidder/s, Contractor/s and Supplier/s. In order to achieve these goals, the Principal cooperates with the renowned international Non-Governmental Organisation "Transparency International" (TI). Following TI's national and international experience, the Principal will appoint an Independent External Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above. Section 1 - Commitments of the Principal (1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles: a) No employee of the Principal, personally or through family members, will in connection with the tender, or the execution of the contract, demand, take a promise for or accept, for himself/herself or third person, any material or immaterial benefit which he/she is not legally entitled to. b) The Principal will, during the tender process, treat all Bidders with equity and reason. The Principal will, in particular, before and during the tender process, provide to all Bidders the same information and will not provide to any Bidder confidential / additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution

c) The Principal will exclude from the process all known prejudiced persons. (2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions. Section 2 - Commitments of the Bidder / Contractor/Supplier (1) The Bidder / Contractor/Supplier commits itself to take all measures necessary to prevent corruption. He commits himself to observe the following principles during his participation in the tender process and during the contract execution. a) The Bidder / Contractor/Supplier will not, directly or through any other person or firm, offer, promise or give to any of the Principal's employees involved in the tender process or the execution of thecontract or to any third person, any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange, any advantage of any kind whatsoever during the tender process or during the execution of the contract. b) The Bidder / Contractor/Supplier will not enter with other Bidders into any undisclosed agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process.


c) The Bidder / Contractor/Supplier will not commit any offence under the relevant Anti-Corruption Laws of India; further the Bidder / Contractor/Supplier will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically. d) The Bidder / Contractor/Supplier will, when presenting his bid, disclose any and all payments he has made, is committed to, or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract. (2) The Bidder / Contractor/Supplier will not instigate third persons to commit offences outlined above or be an accessory to such offences. Section 3 - Disqualification from tender process and exclusion from future contracts

If the Bidder, before contract award, has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already signed, for such reason. (1) If the Bidder/Contractor/Supplier has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question, the Principal is also entitled to exclude the Bidder / Contractor/Supplier from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years. (2) A transgression is considered to have occurred if the Principal after due consideration of the available evidences, concludes that no reasonable doubt is possible. (3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice. (4) If the Bidder / Contractor/Supplier can prove that he has restored / recouped the damage caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely. Section 4 - Compensation for Damages (1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security. (2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor/Supplier liquidated damages equivalent to Security Deposit / Performance Bank Guarantee. (3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder / Contractor/Supplier can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder / Contractor/Supplier shall compensate the Principal only to the extent of the damage in the amount proved. Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process. (2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the contract, if already awarded, can be terminated for such reason. Section 6 - Equal treatment of all Bidders / Contractors /Suppliers/ Subcontractors

(1) The Bidder/Contractor/Supplier undertakes to demand from all subcontractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before contract signing.


(2) The Principal will enter into agreements with identical conditions as this one with all Bidders, Contractors/Suppliers and Subcontractors. (3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or violate its provisions. Section 7 – Punitive Action against violating Bidders / Contractors / Suppliers/ Subcontractors

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or Subcontractor, or of an employee or a representative or an associate of a Bidder, Contractor, Supplier or Subcontractor which constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office. Section 8 - Independent External Monitors (1) The Principal has appointed competent and credible Independent External Monitors for this Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement. (2) The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently. He reports to the Chairperson of the Board of the Principal. (3) The Bidder/Contractor/Supplier accepts that the Monitor has the right to access without restriction to all Project documentation of the Principal including that provided by the Bidder/Contractor/Supplier. The Bidder/Contractor/Supplier will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to this project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder/ Contractor/ Supplier/ Subcontractor with confidentially. (4) The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Bidder/Contractor/Supplier. The parties offer to the Monitor the option to participate in such meetings. (5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit non-binding recommendation. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. However, the Independent External Monitor shall give an opportunity to the Bidder/Contractor/Supplier to present its case before making its recommendations to the Principal. (6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and, should the occasion arise, submit proposals for correcting problematic situations. (7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India. (8) The word 'Monitor' would include both singular and plural. Section 9 - Pact Duration This Pact begins when both parties have legally signed it. It expires for the Contractor/Supplier 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded. If any claim is made / lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged / determined by Chairperson of the Principal. Section 10 - Other provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal, i.e. Mumbai. The Arbitration clause provided in the main tender document / contract shall not be applicable for any issue / dispute arising under Integrity Pact.


(2) Changes and supplements as well as termination notices need to be made in writing. Side agreements have not been made. (3) If the Bidder/Contractor/Supplier is a partnership or a consortium, this agreement must be signed by all partners or consortium members. (4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intentions.

For the Principal

For the Bidder/Contractor/ Supplier

Place

Witness 1 : ………………………………………. (Signature/Name/Address)

Date

Witness 2 : ………………………………………. (Signature/Name/Address)

MANAGER CONST.(RETAIL) , JAIPUR

BHARAT PETROLEUM CORPORATION LIMITED,

OLD RESIDENCY ROAD, 22 GODAM, JAIPUR - 16

ANNUAL RATE CONTRACT FOR SUPPLY &

LAYING OF PAVER BLOCK ON RETAIL OUTLET

IN JAIPUR TERRITORY, RAJASTHAN

COLLECTIVE RFQ NO. 1000132668

LIMITED TENDER ENQUIRY.

REGISTRED/ENLISTED VENDORS.

.

14.01.2011

VENDOR SAP CODE _______________________ SIGNATURE & SEAL OF THE VENDOR

__________________

0141 2740876

PLEASE ENCLOSE THIS WITH THE PRICE BID

TENDER OPENING TIME:- 15:30 PM

AMM

RAJASTAHAN

.E TENDER.4

ON LINE BIDS ONLY

29.01.2011 / 15:00 PM

COLLECTIVE RFQ NO. 1000132668

120 DAYS FROM THE DATE OF

AGREEMENT


__________________


ANNUAL RATE CONTRACT FOR SUPPLY & LAYING OF PAVER ON RETAIL OUTLETS IN JAIPUR TERRITORY,

RAJASTHAN

Party shall note that quoted rates should be inclusive of all material, labour, electricity, water,

power equipment, tools / tackles, centering, shoring, lifts, leads, scaffolding, excise / customs /

octroi duties, sales tax, works contract tax, trade tax, turnover tax & cess etc. levied by State /

Central authorities. All materials are to be supplied by the tenderer unless otherwise stated.

29.01.2011 / 15:00 PM

CRFQ No.:- 1000132668, ANNUAL RATE CONTRACT FOR SUPPLY & LAYING OF PAVER ON RETAIL OUTLETS IN JAIPUR TERRITORY, RAJASTHAN


__________________



__________________




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On completion of the work to the satisfaction of BPCL and after clearing the debris, tools, tackles, materials

etc. from the site, the contractor shall submit his final bill based on the jointly recorded measurement of

actual work done. Payment of final bill will be made after adjusting interim payments, recoveries if any, and

retention amount deducted and retained.

Payments for each of the Running Bill of the contractor shall be limited to 90% of the value of work certified.

At the end of the contracted work, 10%-retained value as above will be converted to Retention Money for a

period of 6 months. No interest will be paid on money retained by the Company. Retention money shall be

paid to the contractor after 6 months from the date of final bill payment after adjustment any dues/claims of

the Corporation against the contractor for any reason whatsoever as per the agreement, which may arise

within the defect liability period of 6 months.


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Retention money is deductible for all jobs of a value exceeding Rs.1,00,000.00 each at 10% of

the value of the gross bill amount, less TDS and WCT – with the introduction of Extended

Withholding Tax (EWT) functionality in SAP.

On specific request of the contractor, BPCL may agree to release Retention Money of

running/final bill against Performance Bank Guarantee (in approved format) valid till 6 months

from the date of completion of job plus a lodgment period of 3 months, provided such request

is received in writing at the time of responding to the Tender Enquiry and PBG is submitted

along with duly acknowledged agreement. NO mid-course release of Retention Money shall be

entertained till end of defect liability period.

Any defects noticed during the inspection and earlier shall be made good by the

successful tenderer at his cost to the satisfaction of the Company’s engineer. In the event of

the successful tenderer failing to make good the defects, the company shall have the right to

get the defects rectified by any other agency at the cost of successful tenderer, and for this

purpose deduct such sums from the retention money.


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ANNEXURE-B

Over writings, corrections and alterations are to be avoided. In case corrections become

necessary, the same should be initialed by the person signing the tender.. Tenderers are advised

not to use any type of corrections fluid.


`123/-

`4920/-

`4920/-

`4920/-

`123/-

`123/-

Material/Services required at:

Sanganer TOP

Bharat Petroleum Corporation Ltd.

Sitapura Industrial Area,P.O.Shri Ram Ki

Nangal,Sanganer Jaipur- 281005

India______________________________________________________________________________________________________________________________________________Item Material RFQ Qty Unit Unit Price

Description Delivery date Value

Amount in Words_______________________________________________________________________00010 Supp. & laying Paver block in Jaipur Ter 31.03.2012_______________________________________________________________________ The item 00010 covers the following services:

10 9001113 50,000 M2

RW Pavers 80mm . natural grey colr (Square meter)

Supplying n laying cement concrete paver blocks of size 225 x 112.5 x 80 mm

over 50 mm thick coarse sand bedding i/c filling voids with fine sand and

compaction using surface vibrator as per the enclosed terms and conditions and

specifications for various locations. Pavers to be of Natural grey colour of

approved shape.

_______________________________________________________________________ 20 9001114 2,000 M2

RW Pavers 80mm . Red colour. (Square meter)




specifications for various locations. Pavers to be of Red colour of approved

shape.

_______________________________________________________________________ 30 9001115 6,000 M2

RW Pavers 80mm rub. moulded natural gre (Square meter)




specifications for various locations. Pavers to be rubber moulded of Natural

grey colour of approved shape.

_______________________________________________________________________

To,

BPCL ESTIMATE

MUMBAI . India - 400038.

Ph : , Fax : .

Vendor Code:300648

Quotation Due Date:28.01.2011

For Bharat Petroleum Corporation Ltd.

REQUEST FOR QUOTATION Collective RFQ Number / Date

1000132668 / 14.01.2011

Contact person/Telephone

CONST.GRP [JAIPUR]

Fax :

RFQ No / Date : 6000459543 / 14.01.2011

Page 1 of 3

Item Material RFQ Qty Unit Unit Price

Description Delivery date Value

Amount in Words_______________________________________________________________________ 40 9001116 1,000 M2

RW Pavers 80mm rub. moulded Red colour. (Square meter)




specifications for various locations. Pavers to be rubber moulded of Red

colour of approved shape.

_______________________________________________________________________

RFQ Number :6000459543 Date : 14.01.2011To: BPCL ESTIMATE MUMBAI - 400038 India

For Bharat Petroleum Corporation Ltd.Page 2 of 3

TERMS & CONDITIONS

Important Notice_______________________________________________________________________Sr.No Description_______________________________________________________________________ 001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount,

Excise, S.T., Charges, Transport, Packing & forwarding, Octroi, etc.

as applicable.

003 In case you are unable to quote, kindly send the quotation with a

regret for our records. Non-receipt of a regret will adversely

affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and

signature.

005 Your quotation must be strictly in enclosed envelope

indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code

Collective RFQ Number & RFQ Number.

007 Retention Money 10 % shall stand deducted from each and every

running bill submitted in the event of contract is awarded.

LIST OF ENCLOSURES

RFQ Number :6000459543 Date : 14.01.2011To: BPCL ESTIMATE MUMBAI - 400038 India

For Bharat Petroleum Corporation Ltd.Page 3 of 3

2010 - bharat petroleum · jaipur rajasthan. pin 302006 . request for quotation crfq -1000132668...

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