www.abdn.ac.uk/dit

Pure SilverReusing and Repurposing

Bibliographic Data in a Current Research Information System and

Institutional Repository

15 September 2010

Robin Armstrong VinerCataloguing Manager, Library & Historic

CollectionsUniversity of Aberdeen

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Introduction

Background PURE UK Data Model Common European Research Information

Format (CERIF) Workflow Bibliographic Data Harvesting Institutional Repository Integration Bibliographic Data Export Benefits and Lessons Learned for

‘Interesting Times’

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Background

2008-09 – Review of the University’s existing publications database Likely requirements of the Research

Excellence Framework (REF) Lessons learned from the Research

Assessment Exercise 2008 (RAE 2008) Data quality issues Technical support issues Usability issues

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Pure

Spring 2009 – Pure from Atira selected as the University’s Current Research Information System (CRIS) Offered synchronisation with the

University’s existing data sources Offered integration with external data

sources Offered integration with Institutional

Repository Offered Research Portal and CV

Modules Offered improved usability

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Pure UK Data Model

Eight Families linked by Relationships Additional Families added to reflect REF Four additional Families added to

support Workflow

Families have Templates, Classifications and Elements

Relationships have Classifications

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Pure UK Data Model

Research Output Family Nine Templates covering 40

Classifications Additional Templates developed for

other UK customers 41 Elements Linked to eight Families

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CERIF Data Model

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Workflow - Users

A single user workflow in the CRIS allowing individual members of staff (or their designated administrators) to

Add their Activities, Impacts and Research Outputs

• Harvesting Bibliographic Data from external sources• Linking them to Organisation, Person and Projects

Data harvested from internal sources

Add the Full Text of Research Outputs for inclusion in the Institutional Repository

Update the Research Portal and their University Web Pages

Update their Research Outputs – including adding the Full Text

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Workflow - Users

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Workflow - Users

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Workflow - Users

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Workflow – Institutional Repository Team

A single workflow in the CRIS allowing the Repository team to Validate published Research Outputs Re-validate published Research

Outputs updated by individual members of staff

Manage embargoes Update the Research Portal and the

individual member of staff’s University Web Page automatically with any changes

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Workflow – Institutional Repository Team

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Bibliographic Data Harvesting

Individual members of staff (or their designated administrators) can import Bibliographic Data via ArXiv, PubMed and Web of Science

Application Programming Interfaces (APIs) BibTex, RefMan and RIS Formats

Planned developments include Harvesting of InCites Bibliometric Data Web of Science harvesting service Integration of SHERPA RoMEO and JULIET

APIs

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Bibliographic Data Harvesting

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Bibliographic Data Harvesting

CRIS pre-populated with enhanced and new Bibliographic Data provided by Thomson Reuters

Three Bibliographic Data Sets uploaded Existing Bibliographic Data enhanced with

Web of Science Bibliographic Data Existing Bibliographic Data which could not

be matched to Web of Science Bibliographic Data

Web of Science Bibliographic Data linked to the University by Thomson Reuters which could not be matched to the existing Bibliographic Data

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Internal Data Harvesting

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Institutional Repository Integration

Bibliographic Data and Full Text transferred from the CRIS to the Institutional Repository via Lightweight Network Interface (LNI)

50 Elements from Research Output Family and linked Families mapped to 23 Qualified Dublin Core Elements Metadata Profile based on analysis of

Scottish Practice

Bibliographic Data re-presented using MODS Crosswalk

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Institutional Repository Integration

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Institutional Repository Integration

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Institutional Repository Integration

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Bibliographic Data Export

Bibliographic Data exported Automatically to Research Portal and the

University Web Pages of individual members of staff

Manually through management reports and through lists and reports downloaded by individual members of staff

Planned developments include export and electronic submission of REF Data

Bibliographic and Bibliometric Data use limited by copyright and licence restrictions

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Bibliographic Data Export

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Benefits and Lessons Learned for ‘Interesting Times’

Streamlined process For individual members of staff For the Institutional Repository team

Increased content and profile for the CRIS and the Institutional Repository

Improved internal profile for Library & Historic Collections with Project Board Individual members of staff

Compliance Collaborative working

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Questions

r.armstrongviner@abdn.ac.uk

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Thank you