spear

SPEARSurveying and Planning through Electronic Applications and Referrals

Agenda

• SPEAR Update• LASSI - SPEAR• Victorian Implementation of ePlan• Questions and Discussion

SPEAR Update

GLENELG

ARARAT

TOWONGGREATER

SHEPPARTON

SOUTHERN GRAMPIANS

SWAN HILL

CARDINIA*

GANNAWARRA

ALPINE

CAMPASPE *

MOYNE

WELLINGTON

PYRENEES

BALLARAT

HEPBURN

SURF COAST

COLAC OTWAYWARRNAMBOOL

MILDURA *

HINDMARSHBULOKE

LODDON

BAW BAW

STRATHBOGIEHORSHAM

EAST GIPPSLAND *

MOIRA

WEST WIMMERA

INDIGO

MITCHELL

LATROBE

SOUTH GIPPSLAND

WANGARATTA

BENALLA

YARRIAMBIACK

MANSFIELD

MURRINDINDI *

CENTRAL GOLDFIELDS

NORTHERN GRAMPIANS

CORANGAMITE

YARRA RANGES *MOORABOOL

GREATER BENDIGO

MOUNT ALEXANDER *

MACEDON RANGES

MORNINGTON PENINSULA

GREATER GEELONG

BASS COAST

GOLDEN PLAINS

WODONGA

$

$

$

$

$

$

$

SPEAR SUBDIVISION - MUNICIPALITY STATUS

* Certification Only - 9

Proposed - 1

Signed Up - 0

Active - 78

SPEAR Subdivision Status

Last Updated: 6/05/2014

$ Online Payments - 12

SPEAR Subdivision Statistics

SPEAR Developments

Non-subdivision Application Types

Applications to the Office of Surveyor General Victoria

(OSGV) are now lodged in SPEAR As such, OSGV and the SGV now have active roles in SPEAR to handle these new application types and approve them in SPEAR:

• Plan of Crown Allotment (OP) • Notice of Re-establishment (RE)

• Permanent Mark Sketch Plan (PM) (will be moving to LASSI – SMES)

Non-subdivision Application Types

Transfer of Land Act 1958 applications with a survey component are also lodged in SPEAR

– Section 60 (1), Application for a vesting order based on title by possession

– Section 99 (1), Application for amendment to boundaries, area or position

– Section 103 (2), Application to correct land description in the Register to accord with plan

– Section 15, Application to bring land under the operation of the Transfer of Land Act 1958 (Possessory General Law Land)

– Section 26P(1), Application for deletion of warning relating to title dimensions

– Section 98CA, Conversion of building subdivisions (stratum plans)

Other Application Types

Local Government Act 1989– Road Alignments (Paragraph 7(3) of Schedule

10 of the Local Government Act 1989)

Subdivision Act 1988– Section 26, Boundary Plans

Other Application Types - Statistics

BP, OSGV and TLA applications submitted per monthBP OP RE PM TLA

Jul-12 3 0 25 8 2Aug-12 4 4 78 21 2Sep-12 5 0 95 18 5Oct-12 3 3 62 15 6Nov-12 7 6 105 6 10Dec-12 2 0 92 14 7

2012 total: 24 9 457 82 32Jan-13 3 4 93 9 3Feb-13 3 3 128 11 3Mar-13 3 1 124 15 11Apr-13 4 2 104 20 11May-13 13 1 134 13 15Jun-13 9 4 125 32 4Jul-13 7 4 150 29 11

Aug-13 6 3 149 18 12Sep-13 3 5 164 22 4Oct-13 3 3 156 18 10Nov-13 2 4 117 20 10Dec-13 6 5 94 22 14

2013 total: 62 39 1538 229 108Jan-14 3 3 117 35 9Feb-14 3 2 119 21 15Mar-14 6 1 148 28 20Apr-14 7 1 192 33 14

2014 total: 19 7 576 117 58

Grand total: 105 55 2571 428 198

Current SPEAR watermarks on the plan

Signatures on the plan

SPEAR will be changing its method of watermarking documents by:

• applying signing text onto the plan directly (instead of in the margins)

• watermarking the ‘Council Certification and Endorsement’ section of the plan of subdivision with council’s decision (instead of producing a separate form)

Council Name: < Organisation Name>

Council Reference Numbers:Planning Permit:Certification:SPEAR Ref:

Certification• This plan is certified under section 6 of the Subdivision Act 1988

Statement of Compliance

Statement of Compliance• This is a statement of compliance issued under section 21 of the

Subdivision Act 1988 Public Open Space

Public Open SpaceA requirement for public open space under section 18 of the Subdivision Act 1988:• has not been made at Certification

Digitally signed by Council Delegate:

<name> <Organisation><Date>

Digitally signed by Licensed Surveyor:<name> (<Organisation>), Surveyor’s Plan Version (<num>), <Date>

Land Victoria Plan Registered<time><date>























Signatures on the plan

The new templates aim to standardise what is required across dealing types, reducing the number of templates that Land Victoria maintains from 23 to 6

New templates will be designed to suit:• Plans for Certification• Plans of Survey, Crown Allotment and Boundary

Plans• RE’s and TP’s• Abstract of Field Records

Signatures on the plan – Implementation

Land Victoria:

• Create new template files in DWG, LCD, DGN and DXF formats (to be available from the SPEAR website)

• Prepare a set of detailed document examples to illustrate how these templates should be applied across the various dealing types

• Planned for SPEAR Release 4.1 in April 2015

Owners Corporation Schedules in digital form

• Surveyors are now able to load the Owners Corporation schedules into SPEAR in an Excel spreadsheet as an optional action

• This will enable the information to be ‘cut-and-pasted’ into VOTS

• Currently, the information still has to be provided on the Subdivision Plan, as per normal practice

• We are planning in the future to require the spreadsheet and have SPEAR ‘attach’ it to the Plan, as necessary

LASSI - SPEAR

LASSI - SPEAR

• Interactive map-based search • Integrate existing survey data sources, making it

easier and quicker to perform survey searching• View and download survey documents in PDF

– Abstract and Surveyor’s Report– Survey Mark Sketch and Report

• Download surround information in digital data format for use to create the next ePlan

• How to access:– From SPEAR website (public access)

https://maps.land.vic.gov.au/lassi/SpearUI.jsp

– Login to SPEAR to save sessions• Top-right link on the Application List screen

https://maps.land.vic.gov.au/lassi/SpearUI.jsp

LASSI - SPEAR

ePlanElectronic Plans of Subdivision

Victorian Implementation of ePlan

Implementation progress

Stage 2 – In production since May 2013– ePlan as the Plan of Subdivision or Plan of

Consolidation– Plan PDF derived from the ePlan

(via Visualisation)– Further development of the validation,

visualisation and data delivery services

What can be lodged using ePlan?

• Most Subdivision Act application types currently supported by SPEAR can be lodged as ePlans– Section 22, 23, 24A, 32, 32a, 35, 35(8) (See SPEAR User

Guide 1)

– Must be connected to MGA94 bearing datum - this also applies to non-survey and partial survey plans

– Boundaries can be defined by buildings (footprint only)

• Except for Boundary Plans and Section 37 Staged Plans – The visualiser does not support the staged plans yet– Expect to support these in later 2015 and, perhaps,

also TLA and Crown applications

• 3D building plans are not yet supported

Implementation progress

• 5 surveying firms have submitted ePlans to SPEAR– Geometri, Absolute Surveying, Walpole Surveying,

Berry & Whyte Surveyors and Digital Land Surveys

• 21 ePlan submissions since May 2013– 3 have been registered

• 11 test ePlans from pilot organisations in 2012• 6 formal hands-on training sessions conducted for

LISCAD users• 1 formal hands-on training session conducted for

GeoCivil/ePSALON users

Vendors progress update

Vic NSW Qld Other ePlan Receive

d

Civil Survey Solutions, partner to AUTODESK (Civil 3D)

Topcon (Civilcad Magnet Office)

Geocomp International & ePlan Services (GeoCivil + EPSALON)

Beta Testing with NSW

Under Development

Geodata Australia (2 software packages):1. GeoSurvey (survey)2. Geocadastre (data capture and translation

to XML)

MARC Computer Services (LandMark) Under Discussion

LISTech (LISCAD) SA

12D Solutions (12D) Under Development

Under Development

Under Development

NZ

Carlson Software (Carlson) Under Development

Under Development

Keays Software Under Development

Under Development

Under Development

Foresoft

Bentley (Microstation, GeoPak), Mapsoft (MiniCad), Trimble and ESRI

Under Discussion Under Discussion Under Discussion

Vendors progress in Victoria

• LISTECH (LISCAD)– Current version 11.1

• ePlan export• ePlan import (ePlans

created by surveyors and data from LASSI-SPEAR)

– Next version 11.2• Multiple ePlans import• The new approach for

capturing multi-use easements

• A ‘Look-up Table’ to map surveyor’s codes to ePlan codes

For more information, visit https://www.spear.land.vic.gov.au/spear/pages/eplan/surveyors/liscad-pilot-resources.shtml

https://www.spear.land.vic.gov.au/spear/pages/eplan/surveyors/liscad-pilot-resources.shtml

https://www.spear.land.vic.gov.au/spear/pages/eplan/surveyors/liscad-pilot-resources.shtml

Vendors progress in Victoria (Cont)

• Geocomp Consulting / ePlan Services (ePSALON)– Version 1

• ePlan import (data from LASSI-SPEAR)

• Survey data import -from GeoCivil, planning to extend

• The new approach for capturing multi-use easements

For more information, visit https://www.spear.land.vic.gov.au/spear/pages/eplan/surveyors/epsalon-resources.shtml

https://www.spear.land.vic.gov.au/spear/pages/eplan/surveyors/epsalon-resources.shtml

https://www.spear.land.vic.gov.au/spear/pages/eplan/surveyors/epsalon-resources.shtml

Vendors progress in Victoria (Cont)

• 12D: Beta software in NSW (Aug), planning to extend

• Civil Survey Solutions: – (Civil 3D): Beta software in NSW, planning to

extend– (AutoCAD): Investigating the ePlan support

• Bentley: (Microstation): In the process of creating a business case

ePlan services

ePlan services are provided as part of SPEAR. They can be accessed via:

• Logging into SPEAR

• Guest access from SPEAR Web Site

• Web service from surveying software packages

Search & Download

Create & Upload

Review & Comment

View Data & Check

Visualise to PDFs

Search and download

Polygon searching allows for digital data download in a user defined area

ePlan data import in software packages

• Use case 1: Import XML file downloaded from LASSI-SPEAR as base file– To pre-populate the existing data and to save the

surveyor’s time in entering known information available in Vicmap

• Use case 2: Import XML file downloaded from LASSI-SPEAR as metadata– To pre-populate the metadata for datum, administrative

areas, location addresses and PMs/PCMs after the diagram is drawn

• Use case 3: Import existing ePlans– To review/modify existing surveys for undertaking a new

survey

Data viewer

Provides a tabular view of both diagram and textual information in ePlan

Review & comment

Visualise to PDF plan

Future Visualisation Views :

Benefits and Costs

ePlan benefits for Land Victoria and others

• Improved digital data examination– Labour-intensive nature of paper-based or PDF plan

examination – Reduces lodgement errors due to missing or incorrect

information• Efficient update process for cadastral databases

– Automatic and simultaneous update of the internal databases, e.g. cadastre, property, title and survey mark databases, etc

– Spatially-accurate cadastral database benefits many other users

• Standard data exchange format – Sharing and collaboration – Nationally and internationally recognised

• Data re-use– Decreases errors and saves time because data does not

need to be re-entered

ePlan benefits for surveyors

• Enhances the quality of subdivision plan data• Provides access to / reuse of digital data for

previous surveys through ePlan import functionality in surveying software packages

• Saves time for constructing the surveys through pre-populating administrative data from Vicmap and SMES (e.g. admin boundaries, survey marks, location addresses, road abuttals, etc.)

• Reduces lodgement errors due to missing or incorrect information

• Reduces number of requisitions

ePlan benefits for surveyors

• Assists with improved plan processing resulting in reduction in examination and registration times

• Allows for transfer and reuse of standardised digital data between surveying software packages and between organisations and units

• Assists with compilation of spatially-accurate map base for Victoria

Now that we have actual users, Land Victoria is reviewing the original detailed business case for ePlan to update the costs and benefits

ePlan benefits – a practitioner’s view

• A case study on Geometri Pty Ltd is underway to validate the ePlan benefits

• Some benefits reported by the surveyor:– Less scope for numerical errors in the final Plan of Subdivision

given that drafting/editing in a CAD package is avoided– No need to maintain plan templates for the various sections

of the Subdivision Act, such as section 22, section 35, etc– Appended pages to the subdivision plans, such as for OC’s

schedules or building envelopes, are quickly generated by SPEAR

– Field Notes are drafted more quickly with greater confidence that they are complete

– Time savings on requisitions given that the ePlan XML file is validated for structure and content prior to lodgement

Costs for ePlan

• Implementation costs to surveying firms – Setup of new and/or amendment to existing work practices to

cater for ePlan– Need for updated software– Running the current drafting process and the ePlan process

in parallel for some time– Training of surveyors and draughtsmen

• Cost to Land Victoria– Updates to SPEAR, VOTS and other existing software to cater

for ePlan– ePlan validation and visualisation– LASSI – SPEAR functionality– Creation of new work processes and supporting software,

e.g. computer-assisted examination

Surveyors engagement program for 2014

• Contacting and visiting the surveyors already involved in the two Pilot Programs

• Finding and training new surveyors interested in ePlan creation and submission– LISCAD surveyors– GeoCivil surveyors

• Running an incentive program – “Let us help you …”

ePlan focus areas in 2014

• Visualisation (quality improvement)• Extension of ePlans

– Stage plans, boundary plans, TLA Plans, Crown plans, re-establishment plans, supplementary abstracts (eSAFRs)

• Complete Abstract of Field Records in ePlan – Inclusion of occupation, features, offsets

• Auto-generation of Surveyor’s Report – Can it be generated from ePlan if all data are captured in

it?

• 3D building format plans – What are Land Victoria’s requirements for a 3D ePlan?– Validation and visualisation issues

ePlan roll-out strategy

Land Victoria is exploring mechanisms to encourage the take-up of ePlan. Possible options include:• Changing SPEAR so that ePlans auto-populate the SPEAR

application wizard• Lodging ePlan applications with Land Victoria to be cheaper

than lodging PDF applications (via 2015 RIS)• The examination process for ePlan applications to be quicker • The automated process for updating the map base to be

quicker• At a national level, the ePlan Working group is looking at the

options to make submission of digital lodgements compulsory country-wide in the medium term (starting with Queensland, NSW and Victoria)

Questions and Discussion

spear

Documents

subdivision act

plan of subdivision

spear ref

certificationthis plan

land victoria plan

new application types

plan signatures

council certification