writing for business collaborative reports collaborative writing 87% of all business writing is done...
TRANSCRIPT
Writing for Business
Collaborative Reports
Collaborative Writing 87% of all business writing is done in
a group or team. The average business document is
reviewed by 3-5 people by the time the final draft is complete.
100% of all business documents are created within an organizational culture.
Work in a Group Get Acquainted Define the Task Plan Procedures Evaluate Procedures
Writing Procedure Prewrite
determine audience, purposeperform research, analysis
Draftformat to meet internal, external needs
Editrevise for content, style and format
Tools Prewrite
outline content, shared files Draft
revise outline, shared files Edit
revision protocolediting steps
Tools Prewrite
outline content, shared files Draft
revise outline, shared files Edit
revision protocolediting steps
Outline Tools analysis flow
MS Word
Tools Prewrite
outline content, shared files Draft
revise outline, shared files Edit
revision protocolediting steps
File Sharing Tools server space
G:\lab\temp
MS Word
Tools Prewrite
outline content, shared files Draft
revise outline, shared files Edit
revision protocolediting steps
Editing Tools Work organization
Editing steps
Shared Editing
Joe d ra fts sec tion 1
Joe ed its sec tion 2
Joe ed its sec tion 3
Jan a d ra fts sec tion 2
Jan a ed its sec tion 3
Jan a ed its sec tion 1
Jess ie d ra fts sec tion 3
Jess ie ed its sec tion 1
Jesse ed its sec tion 2
Single Editorship
Joe d ra fts sec tion l Jan a d ra fts sec tion 2 Jess ie d ra fts sec tion 3
"H ead W rite r" ed its an d com b in es a ll sec tion s
Joe d ra fts th e d ocu m en t
Jan a ed its th e d ocu m en t
Jess ie ap p roves th e d ocu m en t
Editing Hierarchy
Editing Step One
evaluate content of document document responsive to context, situation? message clear to a “new” reader? beginning section provide accurate summary body data valid and complete? supported by
examples or data? all the steps in the logic provided? headers accurately represent section content?
Editing Step Two
evaluate message format does it conform to requests and expectations? is it clean, crisp and professional looking? are address/signature details correct?
political? are layout elements lined up and consistent? do graphics support the message? are ideas presented in a reasonable, clear
order?
Editing Step Three
evaluate writing style focus on an action or decision; active voice reader’s needs recognized; sales attitude tone assertive and straightforward; direct prose clear, concise and direct; no redundant
words or sentences not too informal, nor too bureaucratic and
wordy no inappropriate gender-specific language
Editing Step Four
proofread language use read sentences for complete logic check that all words are used correctly read words for spelling pairs scan for correct punctuation check key grammar areas insure that mood, tense, person are
consistent and logical
Editing Step Five
Final Proofreading Review and Approve Content Review and Approve Format Review and Approve Style Review and Approve Language Use Read ENTIRE document for coherence
in tone, appearance, responsiveness to assignment goals.
