Creative Europe / Culture

Workshop on project management

Kick Off Meeting 11 October 2018

Project life cycle

Monitoring & support from EACEA

Visibility of EU financial support

Dissemination of project results

Project selection

Grant agreement

Interim report/payment (if applicable)

Final report

Evaluation of project outcomes

by EACEA

Final payment

Possible audit

Managing your partnership

Cooperation projects: multi-beneficiary

Project leader/coordinator

partners

EACEA (the Agency)

= "Beneficiaries"

Parties of the grant agreement

Role of the project leader

Represents the project

Signature

Receives EU grant

Intermediary

Responsible for the project management

Monitors

Informs the Agency

Reports

Attention! No

subcontracting

Partners

Project implementation

Project communication

Cooperation agreement

Inform the coordinator on changes

Provide data for reporting

Liabilty

Cooperation Agreement

• Legal, financial and operational conditions for cooperation between the partners

o Obejctives of the project

o Activities

o Division of roles

o Communication

o Budgetary and financial framework

o Legal aspects

• Can be revised!

What to do in case of partnership problems?

Monitoring

What is project monitoring?

• Objectives

• Types:

–Desk

–Onsite/online

–Visit

10

The Agency

Supports you!

Provides guidance

Feedback

Policy input to the Commission

Communication!

Amendments

What is legally binding?

Project description

Work programme

Estimated budget

Selected by the Agency

Annexed to the agreement

Types of changes

1. Administrative changes (Participant Portal)

2. Formal amendments (Agency): • eligibility period

• work programme

• Budget (10%)

• partnership

• legal representative / contact person

• bank account

3. Informal • Dates

• venues

Basic principles of amendments

No substantial changes

Only in writing

Before the change

At the latest 1 month before the end of the eligibility period

Must be accepted

Reporting

Reporting obligations

Signature of Agreement

Interim report

Final report

Pre-financing payment

Interim payment

Final payment

Interim / final report

A. Technical report:

qualitative and quantitative evaluation of the implementation of the project and of its objectives, how did the project contribute to the objectives of Creative Europe, results, outputs, statistics

B. Financial report:

detail of all income received and costs incurred during the implementation of the project

C. Audit certificate

compulsory if grants > 60,000€; must be signed by approved independent auditor.

D. Products produced

to upload in the dissemination Portal (project results database)

eReport

So get ready for the data collection!

24

Communication & Dissemination of results

Difference

• Communication during the lifetime of your project

• Dissemination of the results beyond the duration of your project

26

Communication

• On the project activities

• During the whole lifetime

• Use EU logo

• Mention the EU support

• Creative Europe Desks

• EU national representations

27

Be creative

Visibility of the Union funding

• Use the European emblem (flag):

Available at: http://eacea.ec.europa.eu/about/eacea_logos_en.php

• For larger publications, mention:

'This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein'

Attention Penalty!

Education and Culture

Why is Dissemination important?

29

Key principles and objectives of the Dissemination & Exploitation Strategy:

• Transparency

• Impact

• Inspiration

• 2 levels: YOU / EU

Education and Culture

Promotion of projects' results

30

Sharing results :

• Good use of public funds

• Exploitation of programme results

• Next generation of programmes

• Creative Europe dissemination platform

Mandatory!

Education and Culture

31

Education and Culture

32

Project card

Education and Culture

33

Project map