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WORKSHOPMEETING OF THE FLAGLER BEACH CITY COMMISSION AUGUST 272008AT90APRESENT Mayor AliceMBaker Chairnan Jane MealyVceharmanJohn FcindCommissioners Joy McGrew Ron Vath and Linda Provencher Interim City Manager BernieMurphy Public WorksDrectorCtyngineer Bob Smith Interim Finance Drector KathleenDoyle CRADrector Caryn Miller Assistant to the City Manager Libby Kania and Deputy CityClerk Penny Overstreet1 CALL THE MEETING TO ORDER Commissioner Mealy called the meeting to order at96a2PLEDGE OFALLEGANCEMayor Baker led the pledge3 CONTINUED DISCUSSION OF 2008009FISCAL YEAR BUDGETS FORDEPARMENTUDGEfS OTADDRESSEDATfHEAUGUST 72008 WORKSHOPInterim ManagerMurphy addressed theCommission regarding the agenda Commissioner Vathrequested they address the inquiries trolTT the first budget workshop Commissioner Vathexpressed concernonhe items and requested the Commission ask forconsensusonhe items asthey are addressed He began with page 102 Utility Fund Capital He requested the capitalamoun shown onpage five5f55465lso be included in the detail onpage 102Commissioner VatlT requested onpage 102 under the detail of capitalized equipment thereference to item U10 which is identified onpage 12 be the same Page 85 Utilities MiscRevenues the line item support for Interest Income SBA Commissioner Vath requested thewordsAlRestricted Cash be included before Water Impact Fees Page 90 TelemetrySunstate Systems inquired what the400ee isCity Engineer Public Works Drector BobSmith responded the cost wouldallow themtoconnec their chlorine systems at the SouthWaterTower and theMllionalonank Commissioner Vath felt amoredetailed description wouldadd transparency Commissioner Vath inquired why onpage 12 item U11 there would be thistype of equipment needed for anewplant MMurphy responded the pumps arefor theWastewater Treatment Plant Page 96 Capitalized Equipment change the nomenclatureCommissioner Vath inquired why the Coquina waer project wasnot includedMMurphyindicated he does not feel this will be areoccurring charge Commissioner Vath inquired ifheTransportation Planning Organization fee of1000asreoccumng MMurphy indicatedthere has been noreal direction and it wasno included ConTlnissioner Vath expressed concernover spending from the reserve Page 58 Commissioner Vath suggested removing underProfessional Services the line item for the GIS Consultant Explanation and support for the GISConsultantwasprovided for the budget request by the Assistant to the City Manager the CRADrector and the Deputy Clerk Commissioner Vath rescinded the rejection for the line itemPage 72 Beach Commissioner Vath requested100emoved from suppliesnoconsensuswasreached toremovethe funds Dscussion turned to the service provided City Wde by thecompany Cintas Life and Safety which is the supplier ofirst aid supplies Consensus wasreached to remove200acrossthe board for the line items associated Cintas First Aid andSafety Interim Finance Drector Kathleen Doyle requested100be left in GeneralGovernment and70000n the Beach for the first aid supplies It wasnoted it would beremoved from General Government Commissioner Vath indicated the office supply budget isapproximately1800through out the City hewould like500ut and the remainder placedunder General Government with the departments pooling from the samesupply closet NoPage o4 087008

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consensuswasreached to do this Commissioner Vath requested aprint ou of the line itemexpenses for office supplies Commissioner McGrew suggested and received support from theCommission to end the useof the coversheets used for agenda packets andaddendums to thosepackets to reduce the paper expenses The Commission recessed101a ommissionerMealy reconvened the meeting at103a ommissioner Vath requested aconsensustoremove200rom General Government for Supplies aconsensuswasnoreached to do thisCommissioner Vath inquired regarding the fee for Paychex Assistant to the City ManagerLibby Kania reviewed the services provided in the package Commissioner Vath indicated hewould like the addition of thePatimpositionothe VOCA removed Dscussion beganregarding the grant application for theVOCAProgram MMurphy indicated the changewouldbe addressed under the General Government budget1 GENERALGOVERNMENT Page 43 InterimManagerMurphy reviewed thebudget highlights Indicating the budgetwaseducedby370oraotal of69048e noted the increased costas2196or aparttime

AdministrativeAssistant forUtility Servicesandnotedall associated cost wouldbe transferred from the Utility Fund Contractual Services increased1952Utilities increased600nd1000or twonewserversMMurphyindicatedwewouldbe receiving back39200or the MHz radios whichwillbe placed back in the reservefundsomewill be restricted Commissioner Feindinquired of the reimbursement for the twoots CRADrector CarynMillerindicated ourGrantwasanked 54th she added generally the top 60arefundedand the reimbursementwould be approximately40000ack inthe restrictedreservesCommissioner McGrew inquired about the well cost underImprovements MMurphy indicated itwasor the Libraryaronditioningsystem Commissioner Vathsuggested moving the line itemovero the Librarybudget TheCommission reachedaconsensusomovehe line item to theLibrary budget CommissionerFeind further suggestedaootnote indicating thewell is for thearonditioningsystem Page 44CommissionerVath questioned

the unemployment compensation budget line item and the Professional ServiceLine ItemMMurphy reviewed the changes Concernwasraised regarding theBrighthouse Channel 199 budget line item CommissionerMealy indicated she isarepresentative to that Boardand it wasindicated to her the budget wouldbeloweredbut she hasnobeenprovided the exacamoun Commissioner Vathrequestedaconsensusto removehePatmUtilitiesAssistant position Hefurther requestedajobdescription for the position Aconsensuswaseached toretain the position in the budget Dscussionturned to the Employee AppreciationLuncheon Consensuswasreached to removehe Employee AppreciationLuncheon line item budgeted at200lso remove50000rom the line itemfor the Christmas Luncheon Aconsensuswasreached to removehe100budgeted for the Creekside Festival Dscussionturnedto Professional Servicesline item particularly the budget for Marlowe Co Consensuswaseached tokeep Marlowe in the budget Dscussionturned to the line item forPromotionalActivities specifically the Volunteer Appreciation Luncheon Consensuswasreached to reduce the line item from75000o25000heCommissionrecessed foraunch break at129pommissioner Mealy reconvened fromLunch at10p

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2 CRAFUNDEXPENSECRAFUNDCAPITALMMurphy indicated therevenuefromAdaoremecreased significantly whichdemands they budgetthese projects longer than initially projected MMurphynoted the operatingcostswereeducedasmuchaspossible CRADrector CarynMiller reviewedthe received and funding wedidnoreceive Dscussion turned to the Stormwaterproject MMiller indicatedwearelooking at25000romaSJRWMDGrantand they have earmarked50000rom the CRAbudget that wouldbeaotal of75000he is requesting15000rom the StormwaterFund to assist fundingthe Phase One ofthe StormwaterProject She indicated ifthe Supreme Courtissuesaruling and the project canbebonded theywouldnoneed the15000from the StormwaterFund Commissioner Vath inquired ifthe project could bepiecedouMsMiller indicated SJRWMDis willing to workwithusbutwewouldhave to reduce the scope of the project Dscussiondeveloped regardingbonding vsborrowing from ourinfrastructure fundMMurphy suggested theneonhe Stormwater fee after expenses isaround15000esuggestedconsidering taking the15000nd purchasea20earbond and at leastcomplete themoscritical areasidentified in the StormwaterMasterPlan hestated this augmented by grantswemay receive could complete many oftheseprojects CommissionerVath suggested borrowing fromourInfrastructureFundsbut nodepleting themMMurphy stated youcould do thiseitherwayThediscussionturned to thePromotionalActivities CommissionerProvencherquestioned the cost associated with the Music in the Park events anddisagreedwith the charges for entertainmentMMiller stated she is looking intosponsorship of theevensPage 131 Commissioner Vath inquiredoheLandscaping Grant line item

3 CAPITAL PROJECTPLAN CityEngneerubicorksDrector BobSmithreviewed the Stormwater plan and indicatedweareworkingonanupdate to theStormwaterMaster PlanMMurphy suggestedwewait until that revisedplancomesbackbeforeweamend the future years andwearelooking at this budgetyear rightnowMayor Baker inquired iftherewasaive5ear schedule forpaving MMurphy indicatedwedoachedule annuallyandwewill becompleting atwo2ear schedule this falMSmithdistributedaandout tothe ElectedOfficials indicating the schedule for paving CommissionerFeindinquiredonhe status of the MorningsideSewer litigation MMurphy indicatedhe didnohave anynewnformation

Thediscussion turned back to the VOCApositions InterimFinanceDrectorDoyle indicatedthe grant isbasedonhe salaries for bothohe positions full andpatimndwedohave tokeep them to retain the grant monies She again indicated the grant submittedwasnofor thefull salary amounand they didno include the cost associated withbenefits MsDoyleindicated she has been inconacwiththem and has noted the changes to besubmittedinnexyears cycle andweshouldreceive the full amoun including benefitswepay in that fundingcycle No changes weremade to the VOCAbudgetDscussion ensued regarding the Millage raeMMurphy indicated for Flagler County3199is themosthat canbe approved with three3oesfrom the Commission anyamounoverthatPage 3 of4 087008

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wouldrequireasupermajority InterimFinanceDrector Doyle indicated the maximummillageraes3199Thediscussion continuedwith the argumentsoamajority voeto raise themaximummillage raeo providea2aise to the employees Theproposed millage raesbased on2873300nAdValoremrevenueCommissioner Feind inquired what raewill bebrought forwardat the first budget hearing MMurphy indicated the tentative trim rate is3739which is in the budget book and requiresasupermajority voeo pass that rate MDoyle indicated shewouldmake the changes approved todayADJOURNMENT Motion by Commissioner McGrew seconded by Commissioner Vath toadjourn the meeting at21phemotion carried unanimously

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PennyOverstreet Deputy City Clerk