Work Package 2

Communication & Dissemination

Leader: TUC

TUC Group

Prof. Zach Agioutantis, Mining Engineer

Ms Andriani Athousaki, Civil Engineer

Mr. Stelios Mavrigiannakis, Mining Engineer

•

TUC / Crete

My favorite season is

spring, summer, fall,

….

SARMa Partner

… visit Hania – Crete in Greece

WP2 Aim

Ensure coherent communication strategy in order to:

• Raise the visibility of the project

• Raise the visibility of the outputs for Several target groups General public

Target groups: scientific community, quarry operators, planners, stakeholders.

this presentation …

• reviews the activities that have been completed• the Intranet• the Communication Plan• the Event Toolbox• the Dissemination Activity Report

• reviews the activities that are in progress• highlights the activities that will be developed

…but before the intranet• we need to increase the number of hits

Intranet Structure - Restricted Area

Intranet Structure - Restricted Area

Intranet Structure - Restricted Area

Intranet Structure - Restricted Area

Intranet Structure - Restricted Area

Intranet Structure - Restricted Area

Intranet Structure - Restricted Area

Intranet Structure - Restricted Area

Comments on web site• News update – send us your news• More hits – use the site more, get your

colleagues to use the site• Let us know if you have cross-referenced

the site

Comments on Intranet• Other information to be added to the

intranet– Common upload area ?

– Online questionnaires ?

– Updated mailing lists

The communication plan is one of the WP2 deliverables

It was completed in November 2009.

It should be used as a guideline of the consortium concerning internal and external communication and dissemination of SARMa and its outputs.

The Communication Plan

Location of the Communication Plan in the intranet

Overview of the Communication Plan (1/7)

Contents

• 0. Executive Summary.• 1. Introduction to the SARMa project

– 1.1 Challenges to the SARMa project– 1.2 Key results.– 1.3 Purpose of the communication plan.

• 2. Communication Manager and Partner Responsibilities

Overview of the Communication Plan (2/7)

• 3. Target groups– 3.1 Internal Communication

-3.1.1 Communication flow within the partnership

-3.1.2 Mailing lists

-3.1.3 Communication with the Joint Technical Secretariat

3.1.4 Communication with National Contact Points (NCP)

3.1.5 Communication with National Controllers (NC)

3.1.6 Partner (consortia) meetings

Overview of the Communication Plan (3/7)• 3. Target groups

– 3.2 External Communication-3.2.1 Academic staff-3.2.2 Research staff-3.2.3 Government-central planning-3.2.4 Regional planning committees -3.2.5 Research and Development Funding Bodies-3.2.6 Professional bodies.-3.2.7 Companies-3.2.8 Media-3.2.9 General Public

Overview of the Communication Plan (4/7)

• 4. Logo and graphical identity

• 5. Templates– 5.1 Word document templates

– 5.2 PowerPoint templates

– 5.3 Poster templates

– 5.4 Leaflet templates

– 5.5 Brochure templates

– 5.6 Other templates

Overview of the Communication Plan (5/7)

• 6. Communication material– 6.1 Web site

– 6.2 Internet telephony

– 6.3 Media

– 6.4 Brochures and posters

– 6.5 SARMa dissemination

Overview of the Communication Plan (6/7)

• 7. Communication activities– 7.1 General Activities

-7.1.1 Public Relations and Media

-7.1.2 Media contact list

-7.1.3 News update

-7.1.4 Press releases

– 7.2 Planned Activities

– 7.3 Other conferences and workshops

– 7.4 Costs

• 8. Reporting, Evaluation and Criteria for Success

Overview of the Communication Plan (7/7)

• Appendix A: Contact List of Partners

• Appendix B: Contact List of External Experts and Observers

• Appendix C: Mailing Lists

• Appendix D: SARMa Webpage

Comments on the C.P.

• Update ?• Other ?

Event toolbox (1/14)• The toolbox presented here is based on the templates

initially developed by Alianta and included in the Annex to the Internal Handbook – Doc name : SARMa_Annexes_to_the_internal_handbook

• The toolbox includes update templates only for event organization

• Location of toolbox in the intranet

Event toolbox (2/14)

Templates• A0 Meeting Agenda• A06 Registration Form• A10 Badges• A13 Attendance List• 10d Checklist for meetings• A12 Poster • A16 Evaluation Questionnaire• A11 Certificate of Participation• C04 Meeting Minutes• A18 Press Announcement• A19 Press Release• C08 Dissemination Activity Report

Event toolbox (3/14)

Template A0

Meeting Agenda

Event toolbox (4/14)

Template A06 Registration Form

Event toolbox (5/14)

TemplateA10 Badges

Event toolbox (6/14)

TemplateA13 Attendance List

Event toolbox (7/14)

Template 10d Checklist for meetings

Event toolbox (7/14) – Checklist (1/4)

Event toolbox (7/14) – Checklist (2/4)

Event toolbox (7/14) – Checklist (3/4)

Event toolbox (7/14) – Checklist (4/4)

Event toolbox (8/14)

Template

A12 Poster

Event toolbox (9/14)

Template A16 Evaluation Questionnaire

Event toolbox (10/14)

Template

A11 Participation Certificate

Event toolbox (11/14)

Template C04 Meeting Minutes

Event toolbox (12/14)

TemplateA18 Press

Announcements

Event toolbox (13/14)

Template

A19 Press Release

Event toolbox (14/14)

Template

C08 Dissemination

Activity Report

Comments on the Event toolbox

….as proposed by activity leader (IGR)• add form for invitation letter• add form for meeting location information• add comments below each item in A16

…other comments – send us your comments

…clarify (Urska)

• Is the event toolbox part of the internal handbook? – has the internal handbook been updated?

Dissemination Activity Report as generated by the event database

module.

The event database module

automatically reads in the individual

documents

• Partner:• Date:• Place:• Type of event: (event organized by

partners and events attended by partners)• Brief Description of Event:

Dissemination Activity Report 1/7

• Target group(s) Reached: • Individuals • Administrative actors • Private Sector actors • SMEs • Mixed (*) • Total (**)

• (*) if difficult to differentiate target groups used Mixed• (**) for events where SARMa information is posted in

common place or discussed over a podium use total number of participants in event unless exact number in room is known. Total may be entered.

Dissemination Activity Report 2/7

Dissemination Activity Report 3/7

• Attendance list• Invitation• Event Agenda• Event Program• Photos• Leaflet (A4 folded in

three)• Brochure (booklet)• Poster• Press conference

• Sarma on TV• Sarma on the Radio• Sarma in the

newspapers or other printed material

• Sarma in a web site (3rd party)

• Other Comments

Dissemination Activity Report 4/7

Dissemination Activity Report 5/7

Dissemination Activity Report 6/7

Dissemination Activity Report 7/7

DAR warnings

Example of dissemination activity

Comments on D.A.R.

• Count your events• Send us your event forms

Summary

– the Intranet

– the Communication Plan

– the Event Toolbox

– the Dissemination Activity Report

To do list ….

• Poster and leaflet templates• Event database • Other ?