word 2007 ® business and personal communication what kinds of documents can you create with word...
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1Word 2007® Business andPersonal Communication
What kinds of documents can you create with Word 2007?
Newsletter
Business Report
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1Lesson 1: Create a Document
With Microsoft Word 2007, you can creatememos, business letters, newsletters, and reports.
This presentation shows you the basics you need to know in order to create and organize Word files.
Business Letter
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1
•What are the parts of the Word screen?• How do I create and manage folders?• How do I name and save a document?• How do I key and edit text?• How do I print and close a document?• What vocabulary words should I review?
Lesson 1: Create a Document
View This Presentation to Answer the Following Questions:
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1Lesson 1: Create a Document
The Word screen contains
Title bar
Quick Access Toolbar Ribbon
Document pane
Start button and Status bar
Scroll bars
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1Lesson 1: Create a Document
The title bar displays the name of the current document or file.
The bar at the top of the screen is called the title bar.
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1Lesson 1: Create a Document
The status bar displays the current page and total page count.
Scroll bars move a document up and down or left and right on the screen.
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1Lesson 1: Create a Document
The Ribbon is a panel that organizes commands into tabs and groups.
The Ribbon is designed to help you quickly find a button, which is a small icon that can be clicked to perform various tasks.
Group
ButtonTab
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1Lesson 1: Create a Document
The Quick Access Toolbar is a customizable toolbar for easy access to your most commonly used command buttons.
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1What are some features of the Word screen?
TechCheckTechCheck
Answers include:• Title bar• Status bar• Menu bar• Scroll bars• Ribbon
Lesson 1: Create a Document
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1Which feature of Word allows you easy access to your most commonly used command buttons?
TechCheckTechCheck
Answer:The Quick Access Toolbar allows you easy access to your most commonly used commands.
Lesson 1: Create a Document
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1Lesson 1: Create a Document
By mastering good file management, you will be able to save time and prevent the
loss of information.
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1Lesson 1: Create a Document
Naming and saving documents.
File management includes:
Creating and organizing folders so that work can be easily saved and located.
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1Lesson 1: Create a Document
A folder is an item that helps you organize files.
To create a new folder, click the Office Button and choose Save As.
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1Lesson 1: Create a Document
To save a document with its current name, click the Save button on the Quick Access Toolbar.
If you want to rename the document, use the Save As command.
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1Lesson 1: Create a Document
You should save your document every 5 to 10 minutes to protect your work from being lost.
Use the Save As dialog box to name and save a document so that you can find it and work on it again.
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1Why is good file management an important skill to master?
Academic Skills CheckAcademic Skills Check
Answers include:• Good file management helps save time.• Good file management helps prevent the loss of information.
Lesson 1: Create a Document
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1What are some ways you can practice good file management?
Answers include:• Name and save documents.• Create and organize folders so that work can be easily saved and located.
Lesson 1: Create a Document
Tech CheckTech Check
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1Lesson 1: Create a Document
In a Word document, you can…
Key and edit text.
Delete text.
Correct spelling errors.
Undo or redo actions.
Print and close a document.
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1Lesson 1: Create a Document
To key, or insert, text into a document, click in the document where you want the new text to begin.
Then key the text into the document pane.
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1Lesson 1: Create a Document
The insertion point is also known as the cursor.
The insertion point is the blinking vertical bar that showswhere the text you key will appear on the screen.
Insertion point
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1Lesson 1: Create a Document
Word helps you find and correct spelling errors as you work on a document.
The use of proper spelling in a document is important to clear communication.
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1Lesson 1: Create a Document
A wavy red line under a word indicates that the word may be misspelled.
Do not forget to proofread. A document with errors will not be well received by readers.
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1Lesson 1: Create a Document
Printing a copy.
In addition to using Spell Check, you should edit a document by:
Reading it aloud.
Choosing a proofreading
partner to read the
document.
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1Lesson 1: Create a Document
Sometimes you need to edit, or change, your documents by deleting text.
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1Lesson 1: Create a Document
To restore a change, click Redo.
To erase a change you have just made to a document, click the Undo button.
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1Lesson 1: Create a Document
To print a document, first choose Print Preview.
Print Preview allows you to see the page as it will appear when printed.
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1Lesson 1: Create a Document
Once you are satisfied with the document, click Print to open the Print dialog box.
Use the Print dialog box to make choices such as the number of copies, or which printer you will use.
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1Lesson 1: Create a Document
After you have finished and saved your work in a document, you can close it.
To close a document, use the Close command in the Office menu.
You can also close a document by clicking the Close button.
Close
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1What are some ways to make changes in a Word document?
Tech CheckTech Check
Answers include:• Key text• Edit text• Delete text• Undo or Redo actions
Lesson 1: Create a Document
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1In addition to using the Spelling and Grammar tool, what else should you do to proofread a document?
Tech CheckTech Check
Answers include:• Print a copy.• Read the copy aloud.• Choose a proofreading partner to read your document.
Lesson 1: Create a Document
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1How do you erase a change you have just made in a Word document?
Tech CheckTech Check
Answer:To erase a change you have just made to a Word document, click the Undo button.
Lesson 1: Create a Document
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1Why is it important to use proper spelling in a document?
Academic Skills CheckAcademic Skills Check
Answer:It is important to use proper spelling because a document with errors will not be received well by readers.
Lesson 1: Create a Document
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1button
A small icon that can be clicked to perform a specific task.
Lesson 1: Create a Document
Vocabulary ReviewVocabulary Review
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1title bar
The bar at the top of the screen that displays the name of the current window.
Lesson 1: Create a Document
Vocabulary ReviewVocabulary Review
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1status bar
The bar at the bottom of the screen that displays information such as the current page or slide number and the total number of pages or slides in the document.
Lesson 1: Create a Document
Vocabulary ReviewVocabulary Review
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1scroll bar
A bar at the right side or bottom of the screen that allows you to move up and down or left and right in a document or a worksheet.
Lesson 1: Create a Document
Vocabulary ReviewVocabulary Review
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1Ribbon
A panel in Microsoft Office 2007 that organizes commands into tabs. The Ribbon changes depending on which applications and tools are activated.
Lesson 1: Create a Document
Vocabulary ReviewVocabulary Review
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1insertion point
A blinking vertical bar that indicateswhere the text you key will appear on the screen. Also known as a cursor.
Lesson 1: Create a Document
Vocabulary ReviewVocabulary Review
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1folder
An item that helps you organize files.
Lesson 1: Create a Document
Vocabulary ReviewVocabulary Review