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Tender invitation for the procurement and installation of a Train Optical Character

Recognition (OCR) Portal

2019

As the number of containers transported by rail continues to grow, PCT is interested in

installing a Train Optical Character Recognition Portal (the “OCR Portal”) to meet its needs

for automated container inspection, identification and inventory (the “Project”) and is seeking

proposals from firms qualified and experienced in providing and implementing Train Optical

Character Recognition Portals.

Scope of the Project

The Project aims to provide PCT with the OCR Portal, which constitutes an automated

system for recording and identifying rail wagons and its containers, with the specifications

described in more detail herein.

The OCR Portal shall be able to execute advanced automation functions so as to read the rail

wagon number, the container number, container size / type and container position (F/M/R),

once the train arrives at the port.

Upon receipt of the container, images of the three (3) sides of the container (right, left and top

side) will be recorded in the system, in order to identify the state of the container, when it

enters the terminal. Same process applies to each container leaving the terminal via rail.

The data collected by the OCR Portal will be transmitted in real time through developing an

appropriate interface with the local TOS.

The OCR Portal must have at least the following functionalities:

Automatically recognize and record the Container number and ISO code.

Automatic recording of the containers status entering and leaving the terminal via rail.

Automatically detect and classify Dangerous goods labels.

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Timetable

The Contractor is required to complete the Project in its entirety within five (05) months

upon signing the agreement to be entered into between PCT and the Contractor (“the

Agreement”).

The duration of the Project as stipulated, includes the Pilot Operation Period, namely the go-

live period within which the functionality of the system is examined and tested. The Pilot

Operation Period of the overall system is determined in fifteen (15) days.

It is clarified that the duration of the Project is absolutely essential to PCT and

therefore no amendment in relation to the timetable will be acceptable. Any Proposal

modifying the timetable will be inadmissible.

Training

During the Pilot Operation Period, on-the-job training will be carried out. PCT in co-

operation with the Contractor may modify the training program included in the Technical

Proposal (number of trainees, number of courses, duration of training, organization of teams,

etc.) as needed to fulfill better targets.

Critical success factors of the Project

The Contractor is obliged to fulfill the following requirements, which are absolutely essential

for the successful implementation of the Project:

The OCR Portal shall enhance the Port Operations and Services, meaning that the OCR

Portal shall assist PCT to provide higher quality services to PCT's clients and the public

authorities, and shall reduce the time required for loading and unloading of the containers.

The offered software shall be fully adaptable in PCT's business systems.

Any malfunctions or bugs, as well as any initial operating problems shall be successfully

resolved by the Contractor within the Pilot Operation Period, as stipulated hereinabove.

The Contractor shall guarantee its ability to provide lasting and good quality preventive

and reparative maintenance for a period of time at least one [1] year.

During the implementation of the Project the Contractor will be responsible for:

1. Timely procurement and installation of all the required hardware and software.

2. Implementation of settings and customizations required for the proper functioning of

the system, as defined by the specifications and the Contractor’s technical proposal.

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Important Notes

(a) Any solution proposed must include any and all additional costs that would be

incurred in order to create a functional, secure and managed enterprise environment.

These additional considerations must include licensing, implementation of a

management platform, patch cords, possible cabling and appropriate devices for

connecting the OCR Portal to network switch, installation, deployment and training

services, client upgrades/replacements, device installation costs, lifting equipment etc.

PCT will evaluate only the proposals “Client owned total solution” (hardware,

software, services) that will provide to PCT a “turnkey” solution of a Rail OCR

Portal installation.

(b) The Contractor will be required to provide comprehensive services to complete the

entire process of the OCR Portal at the site specified. These services will include

planning, equipment acquisition, staging, scheduling, training, reporting,

documentation updates, communication and coordination with other parties involved

in the overall Project.

(c) The Contractor must be willing to work in a cooperative manner with PCT staff and

other parties working on behalf of PCT.

(d) The OCR Portal shall be able to perform its functionalities any time and under any

conditions (weather, lighting, day, night, etc.).

Following are the:

Chapter A: Description of the OCR Portal

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Chapter B: Technical Specifications

Chapter C: Financial Specifications

Chapter D: Terms and Conditions & General Prequalification Criteria

Appendix A: GDPR Statement & Prequalification documents

Chapter A. Description of the OCR Portal

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The scope of the OCR Portal is to scan inbound and outbound trains automatically and

identify the rail-wagons and containers based on their unique ID.

The OCR Portal must be fitted besides and above of the train rails at a position in which the

best performance of the system will be achieved.

In the below picture a proposed position for the OCR Portal installation and the connection

point to the internal network of PCT are described.

The OCR Portal must be able to automatically detect and recognize the container number, the

rail-wagons and additionally detect the train speed, the train direction and train shunting.

The OCR Portal should be able to automatically detect and classify IMO labels.

The system must be able to work bi-directional and produce image of the inbound and

outbound trains.

As a result, the operator will be able to identify the state of the complete train.

Chapter B. Technical Specifications

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General requirements

All equipment to be delivered to PCT and installed must be in brand new condition, in perfect

working order and shape, suitable for its intended use, free of any defects and free of any

damage, in its original packaging, coming from the manufacturer’s official site and

accompanied by the manufacturer's official warranty and support. For any software associated

with the above equipment, PCT will be the only authorized user.

The equipment to be provided and installed must be produced from reputable manufacturers

and the products must be at least CE certified. Any other certifications will be evaluated

accordingly. Additionally, the equipment to be proposed shall meet the technical requirements

mentioned herein. It is clarified that the compliance of the equipment with the requirements

described in this paragraph is absolutely essential.

In particular, the equipment to be proposed and installed, comprising cameras, triggering

devices, computer and communications equipment (line scan cameras, laser scanner, led

lights, servers, network switches, etc.), must be similar to the equipment already installed in

PCT. The Contractor shall justify in detail and comprehensibly the selection of the proposed

equipment and shall present the relevant calculations. For example, for the selection of the

UPS, it will be necessary to present the calculations of the load it will need to cover and the

backup time, for the selection of the active network equipment it will be necessary to present

the calculations of the data volume which will be exchanged within the systems, for the

selection of the storage capacity and the recording device, it will be necessary to present the

calculations of the data volume that will be stored in it, etc.

The equipment must be covered by a manufacturer's warranty for at least one (1) year.

The Contractor, prior to the final receipt of the Project by PCT and in order for the Project to

be considered concluded, will have to deliver to PCT a detailed documentation in printed

form, including all the installed equipment with its full installation data, maps showing the

installed equipment, cable routes, shafts, etc., as well as all technical brochures, software

licenses, etc. A copy of the detailed documentation file, not including the technical brochures

and software licenses, will be delivered in editable electronic format (MS OFFICE,

AUTOCAD, etc.).

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In the event that one or all of the software offered follows the per-user licensing model, a

documented sufficient number of software licenses should be provided to allow it to be used

by different operators (different user names) in three eight hours shifts at all points of

installation (Operation Center, Gates, etc.). Also, an additional administrator / super user

license to be provided which can be linked to all software regardless of the number of users

already connected to them.

`Where reference is made to a “software supply”, it means the latest version of it.

The technology of line scanning must be used from the system which will perform the OCR.

The system must have intelligent OCR camera system to read automatically the

following items:

Number of the container

Rail Wagon Number

Position of the container on rail car

ISO code

Detection of the container size and configuration (i.e. 2X20’’ containers)

Container IMO label presence and class

Support single and double stacked trains

Support all possible container configurations such as single 20’,40’,45’ 2x20’ etc.

Line scan Camera

The system cameras must have three (3) line-scan cameras to make images of the three sides

of the container (left, right and top).

Long line scan camera

The system must have two (2) long sides line scan cameras to make images of two sides of

the rail-wagon (left & right).

Camera specifications

Dimensions (with housing) (L x W x H): 800 x 198 x 163 mm

Enclosure material: Aluminum, powder coated

Temperature range: -20°C to +45°C

Power supply: PoE or by choice AC 110/230V, 24V DC

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Power consumption: 45W

Physical wire connector: EU: M20x1,5 or optional US: NPT 1/2"

IP65

Lens: EF-mount: 10 / 20 / 28 / 50 mm Zoom: 10...20 mm

Sensor: Linear CMOS

Aspect ratio: 1:1

Pixel size: 14.01 x 14.01 µm

Memory: Dual micro SD cards: 2x 4GB

Mono/Color: Mono / RGB

Cameras Software environment

Operating system: Integrated processors with Linux

Diagnostics processor: Integrated diagnostics web application

Embedment on camera OCR engines

o Container and ISO code number

o Trailer numbers (Europe)

o IMO and dangerous good labels, including classification

Line Scan LED Lights

8 units per portal of led with the below characteristics

Dimensions (L x W x H): 97 x 126 x 1500 mm

Applications: Outdoor

Operating temperature: -20°C to 55°C

Protection rating LED chamber: IP65

Protection rating power supply: IP54

Housing: Extruded aluminum blank anodized

DC driver for dimming: DC driver for dimming

Number of led: 36 high bright

Connectivity: Via 4 different circuits to 2 redundant power supplies.

Power consumption: les than 3Kw/portal, 320W per unit in operation

Control via PLC controller

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Portal specifications

Material: Blank anodized aluminum

Dimensions: Vertical rectangular tube (2x): 6000 x 350 x 225 mm

Horizontal rectangular tube: 5650 x 350 x 225 mm

Weight: 33kg/m.

Feet: Anchors: 10 x 2.

Cable tray: Internal cable trays

Unistruts: Integrated

Portal structure used for carrying the camera and lighting equipment and power and

network connections.

System triggering

The system must have two laser scanner systems and one LIDAR kit (two per kit) for

segmentation, detection of train speed and wheel.

The system must offer

Line scanning technology to scan the 2 sides and the top (only in case of non-electrified

rail) of the train /container.

Must be able to support train lengths up to 2 km or more.

Must be able to detect shunting.

Must be able to detect a departing from an arriving train.

Must be able to determine the speed of the train where the rail-wagons begin and end as

well as detecting the axles.

Easy maintenance and modular structure at the sub system, the replacing of camera sub

system must be done in a few minutes.

High redundancy. Dual IP ports per camera system.

Continuous monitoring and remote control.

Visual Operator Console for post processing, OCR validation and consolidation.

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Must be able to work day and night.

Housing for demanding environment.

The system portal must NOT have any external cabinets for power and data connections.

The system must have local CPU’s for the image and OCR processing in order to avoid

centralized server with high demands.

The camera systems must be able to connect with cat5/6 cables and with fiber optic to the

PCT network.

All designated equipment is required to withstand temperatures ranging from --20°C to

+45°C and extreme weather conditions, including high winds, rain, snow, ice and dust.

Equipment is required to be secure but easily accessible to facilitate general maintenance

and repair operations.

The compatibility with existing system that will be able to allow share the same spare

parts between similar existing systems.

Software specifications

The software must be able to be installed in physical or virtual servers.

The software must be able to be installed in virtual servers in separate data rooms.

The system must not have installed servers at the field only at the computer room.

The system must support MS SQL, Oracle, DB2 and Sybase.

Train OCR system must include GOS/TOS interface.

The system must have Equipment Control software.

The system must perform OCR post-processing and exception processing Workstation.

The OCR Camera software (one per system) must managing all OCR processing (where

applicable:

Container number & ISO code

IMO Placards presence and classification

Rail-wagon number

Operator software

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Every train passing the Camera portal will generate a “line” in the operator software. The

operator can select a train by clicking on this line. Processed and validated trains do not

appear in the overview.

The Operator software has interfaces to use load lists or pre-booking information.

pre-booking must be able to load and merge with the OCR data, so the operator can start

working on the train processing and validation.

OCR threshold must be configurable and the operator must be guide (through a mark on

the data below threshold) from the system to check and change the date below the

threshold.

The system must have extensive zoom capabilities in the operator application makes this

job simple and easy.

The system must have a “Visit Retrieval” to allow the operator to search on a train based

or container number and wagon number.

The operator must be able to do post processing. He must be able to browse visually

through the complete train and correct the missing data.

Interface requirements

The Contractor must develop an interface between the PCT-TOS and OCR Portal that will

include as minimum the below characteristics.

Incoming Train (Rail Discharge)

Validate CNTR No against TOS Data (real time check)

Validate IMO against TOS Data (real time check)

Validate combination of cntr/wagon ID against TOS Data (real time check)

Validate wagon sequence (real time check)

Update Train ATA.

Outgoing Train (Rail Loading)

Validate CNTR No against TOS Data (Report)

Validate IMO against TOS Data (Report)

Validate combination of cntr/wagon ID against TOS Data (Report)

Validate wagon sequence (Report)

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Update Train ATD.

For inbounds trains all the checks must be in real time.

For the outgoing trains a report the system must create a report with the differences.

Nevertheless, the vendor must be able to adapt the interface to the PCT operational needs.

Optional futures

The system must be able to upgrade with software and hardware in order to support the

following future:

Container IMO class (depending on visibility/space between the containers.

Requires optional back/front cameras

Detection of door direction (requires optional back/front cameras)

Seal presence (depending on visibility/space between the containers.

Requires optional back/front cameras)

System performance – Rail-wagon & Container Identification

The system must be able to perfume the following results:

Rail OCR Portal - OCR Performance data (both directions)

Date captured Hit Rate Description/Comment

1 Container ID >97%

2 Container ISO code >97%

3 Container IMO placards

presence

>98%

4 Rail-wagon Number/ID >80% 80% if only based on rail-

wagon images.

In the exceptional case of an error of recognition or of a certainty of confidence, the operator

should automatically be informed, at a remote point, to intervene and correct the CNTR code

if it consults the corresponding boot images displayed on the screen automatically.

Network, Servers and Data storage

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The necessary network equipment, servers and data storage will be available from PCT. The

Contractor should describe the servers and the data storage needed to meet the system needs.

The Contractor should consider the possibility of using the existing hardware, so as to certify

or not its compatibility.

The Contractor should pay particular attention to the system design which must be of

high reliability and constant functionality.

Infrastructure and Route Specifications

All infrastructure works will be carried out by the Contractor himself with his own means and

personnel and only upon the relevant approval of the works to be performed by PCT. It is

explicitly stated that PCT will not approve any works prior to the obtainment of all necessary

permits from the competent Public Authorities by the Contractor, according to the applicable

Laws.

For the connection of the new system to the existing installations of PCT, the necessary

excavations and installation works will be a natural continuation of the existing infrastructures

and routes.

The depth of all trenches will be 0.50m and the width is 0.20m depending on how it is placed

and the number of cable protection tubes.

Cable protection piping will be made of polyethylene (PE), structured outer wall and smooth

interior (CAVIDOTTO tubes) with integrated steel. The cross section of the piping will be at

least DN / OD 50mm (in the case of cables of larger cross sections than 5x35mm DN / OD

75mm can be fitted).

The filling of the trench will be made with concrete.

Work on routes also includes grid placement marking along the entire length of the pit.

It is also necessary to supply and install D400 (or E600) cast iron cast-iron covers when the

wells are in roads or heights of heavy goods vehicles), dimension 400x400mm for case of

crossing the area in areas crossing of vehicles and heavy machinery.

Manhole covers are placed at reasonable intervals from about 40m to about 50m.

Wiring Specifications

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The cables required for installation and operation of the system are divided into power and

signal / control cables. For their procurement, account should be taken of the particularities of

the Port Facility, environmental conditions, underground routes, power consumption, rodent

threat, etc. From each access point for installation and transit (wells, openings, etc.), the

necessary measures should be taken to ensure that they are closed and sealed.

Fiber optic cables with reinforced housing at least the following technical specifications:

Type: 12 pairs of shielded monotropic fiber

Wavelength: 1310 nm

Operating field diameter: 9.2 ± 0.6 μm

Bark diameter: 245 ± 10 μm

Insulation skin concentricity error: 12.5 μm

Cut-out wavelength: 1150/1330 nm

Loss at 1310/1550 nm: ≤ 0,38 dB / km / ≤ 0,25 dB / km

Color dispersion: ≤ 3.5 ps / nm.km (between 1285 and 1330 nm)

Color dispersion at 1550 nm: ≤ 18 ps / nm.km

Loss change: 0.1 dB / km (between -40 ° C and + 70 ° C)

Refractive index at 1310/1550 nm: 1,467

Halogen-free cable

Strength / Crushing: 2000 Ν

Twist: 5 turns / m

Maximum traction load: 700N

Minimal static bending: 69mm

Minimal dynamic bending: 104mm

Operation in minimum temperature range: -20 ° C to + 50 ° C

Water resistance: <3m @ 18hr

Finally, the mechanical and environmental requirements should be in accordance with

EN / IEC 60793-2, as well as IEC 60332-1 or newer.

Chapter C. Financial Specifications

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Participants are requested to submit a financial proposal for providing the total Solution and

services that are the subject-matter of this RfP as described.

Financial proposal layout

Financial Table F.1-1

HARDWARE & SOFTWARE

Item

#Description / Category Quantity

A2: Total Solution

Cost (€) without

VAT

Free Warranty

Provided

(in years)

1

2

3

…

GRAND TOTAL SOLUTION COST (without VAT):

Financial Table F.1-2

SERVICES

Item

#Description / Category Quantity

A2: Total

Solution Cost (€)

without VAT

Free Provision

of Services

(in years)

1 Physical Installation Services

2 Configuration Services

3 Training Services

4 Maintenance & Support Services,

SLA

… Please mention any other services…

GRAND TOTAL SOLUTION COST (without VAT):

Participants should provide the following:

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a. Price per man day per specialist level (excl. travel and accommodation expenses) for any

additional services may be required in the future.

b. Detailed analysis for the following after the expiration of the free warranty period:

i. Annual maintenance cost for the overall solution (analyzed per type of device &

software and service type)

ii. Annual SLA cost for 24x7 support with 4 hours hardware and software replacement or

as required by the technical specifications when the solution is offered “as Service”

Financial Terms and conditions

All prices should be in Euro, excluding VAT

Prices should include the entire delivery to PCT premises and deployment as per Project

specifications

Suggested Payment Terms:

o 45% of the total Project price 20 days after the signing of the Agreement and upon

submission by the Contractor to PCT of an equal value letter of guarantee, issued by a

bank operating in EU.

o 20% of the total Project price 20 days after the completion of the OCR Portal installation.

o 25% of the total Project price 20 days after the system Go-Live

o 10% of the total Project price 20 days after the final acceptance for the entire delivery of

the solution and issuance of the Final Acceptance Certificate (FAC) by the Client.

FAC will be issued upon delivery of the entire Project and after continuous 30 days of

production operation without interruption

The Project proposal should be quoted on a “Fixed Price” base for all solution categories

Any delivery/shipping and insurance cost should be included in the Participant’s cost.

All prices quoted should be inclusive of any applicable withholding tax.

PCT may on its sole and absolute discretion choose to purchase only parts of the total

offered solution and the supplier is obliged to accept without change of the financial cost.

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Chapter D. Terms and Conditions & General Prequalification Criteria

Participation Terms

(1) Experience

The Participants shall have concluded at least two (2) similar projects implemented on

terminals of equivalent capacities located in Greece or other EU countries.

“Similar projects” for the needs of the present tender are considered:

Design, configuration and installation of gateway management software (OCR portal).

Design, configuration and installation of a vehicle identification system, and number

of containers.

Upgrading and / or maintenance and / or technical support for the operation of an

information gateway management system.

The Participants shall submit a table listing the relevant projects to which they participated.

(2) Quality assurance

ISO9001:2015, ISO27001:2013, OHSAS18001:2007

1.1. Submission method

All documents and materials should be submitted in electronic format in CD or USB media

included in one (1) sealed envelope/package.

The sealed envelope/package should contain:

A separate sealed envelope/package including the Technical proposal with at least

the following media: two (2) CD or USB copies.

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A separate sealed envelope/package including the Financial proposal with at least

the following media: two (2) CD or USB copies.

A separate sealed envelope/package including the General Prequalification Criteria

in hardcopy format and/or in electronic media as mentioned in Article 1.4 and

Appendix A as follows: one (1) CD or USB copy.

The files stored in the CD or USB media must be either in Microsoft “word .doc files” or

Adobe “.pdf” format files for both the Technical and Financial Proposal.

All envelop/packages and CD’s or USBs should be clearly marked with the indication

“TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL” or “General Prequalification

Criteria”, as appropriate (note: lack of proper identification may invalidate the Proposal).

The sealed Technical and Financial envelops/packages should be enclosed inside an outer

envelope (which must also be sealed) marked as follows:

With the words: Procurement and Installation of a Train Optical Character

Recognition (OCR) Portal”

With the words: Proposal by … (name and address of the respective Participant).

With the address of PCT:

Piraeus Container Terminal S.A.

SEMPO Central Building

Neo Ikonio

Perama 18863, Greece

Attn.: Mr. Konstantinos Ampelidis (Procurement officer)

Any financial information in the Technical Proposal may invalidate your Proposal.

All suppliers are required to submit their Proposals until September 23th 2019 at 12:00 at

PCT premises SEMPO Central Building, Neo Ikonio, 18863, Perama, Greece to the secretary

desk.

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1.2. Validity

The Proposals, including the Financial Proposals of the Participants, shall be valid for a

period of four (4) months from the submission deadline date.

Participants are advised that they may be asked to extend the validity of their proposals for

two (2) additional months.

A Proposal shall only be deemed to be accepted when a notification of Acceptance is

communicated to the Participant by email or facsimile transmission (by fax). The date of

transmittal of the email or fax notifying acceptance shall be deemed to be the date of

acceptance of the Proposal. Acceptance of a Proposal submitted by the Participant shall create

an irrevocable obligation on the Participant, immediately after the acceptance date, to enter

into the Agreement with PCT.

It is at the PCTs sole discretion to consider all Proposals void and invalid. PCT reserves the

right to repeat, postpone, cancel, suspend or amend the tender process, at any time without it

being held liable in any way to the Participants and/or third parties. No person acquires, on

any ground or cause, any right or claim for compensation (not even for the cost of

submitting the Proposal) against PCT, its employees, officers or advisors, and agents in

general, arising from the participation in the tender process. Exclusion from the tender

process or failure in the tender process does not give rise to any right to claim compensation

from PCT and/or its employees, officers or advisors, and agents in general. Each Participant

bears responsibility for the costs and expenses incurred in preparing and submitting a

Proposal in response to the tender invitation.

1.3. True and Correct statements

Each Participant understands that the information contained in its Proposal will be relied upon

by the evaluators in making their decision with respect to the award of the Contract and such

information is expressly warranted by the Participant to be true and correct. Furthermore,

each Participant will furnish such supporting and confirming information, prior to the award

of the tender, as may be reasonably requested by PCT.

Any approvals and permissions (by the Greek or any other Authorities) that are necessary for

the execution of the Project shall be described by the Participants in the Proposal, along with

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the activities required to achieve them (including duration and costs – Costs should be

included only in the Financial Offer).

Notwithstanding, unless required by relevant rule and regulation (the Participants are obliged

to mention explicitly such rule and/or regulation) that this is the obligation of PCT to fulfill

them, the Participant shall be responsible at their own cost to fulfill those approvals and

permissions.

All proposed solutions must have any possible required suitable license or certificate to

guarantee the usage of the hardware and software products in the European Union.

1.4. GDPR statement & Prequalification Criteria

The participants are required to fill in, print and sign the GDPR statement as attached in

Appendix A and include the hardcopy printed or scanned document in the General

Prequalification Criteria envelope.

Additionally, the participants are required to include in the General Prequalification Criteria

envelope the relevant documents as mentioned in Appendix A, “REQUESTED

PREQUALIFICATION DOCUMENTS”. These documents can be either hardcopy printed or

scanned documents.

2. ASSESSMENT OF PROPOSALS

2.1. Presentation and interviews

Following submission of their Proposals and in cases where the Tender Evaluation Team

members have questions on the Proposals, Participants may be required to present their

Technical Proposals to the Evaluation Committee.

A Proof of Concept of a scaled-down version of the offered solution will be required prior to

the selection of the Contractor.

All Participants’ costs associated with the Proof of Concept, the Presentation and any

interviews will be solely at the Participant’s expense.

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2.2. Evaluation Process

A panel/ Evaluation Committee will be formed to review and evaluate the Proposals, as well

as any supplementary information it may obtain in the course of the evaluation process

through clarifications, presentations and interviews with Participants. The assessment will be

performed according to the compliance with the mandatory requirements set out in the

technical specifications. Technical proposals that do not meet the minimum criteria set will be

considered inadmissible. Technical proposals that are inadmissible will not be further taken

into consideration for financial evaluation, meaning that non-eligible technical offers will not

participate in the financial offers opening procedure.

Participants are required to submit their BEST AND FINAL OFFER.

Each offer will receive a grade on a scale of 0 – 100 based on requirements compliance.

A ratio will be calculated for each offered solution where the Technical parts carries a weight

of 80% and the Financial part 20%.

The solution that offers the highest Technical/Financial ratio will be selected.

PCT may on its sole and absolute discretion choose to purchase only parts of the total offered

solution and the supplier is obliged to accept without change of the financial cost.

The agreement to be entered into between PCT and the selected Participant (the “Agreement”

or the “Contract”) shall be governed by construed and enforced in accordance with the laws

of the Hellenic Republic. The parties will make every effort to settle amicably any dispute or

difference, which may arise concerning the interpretation or the execution of this Agreement.

Any dispute or difference, which may arise concerning the interpretation or the execution of

the Agreement and any claims arising there under, shall be subject to the exclusive

jurisdiction of the courts of Athens, Greece.

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APPENDICES

Appendix A

GDPR Statement & Prequalification documents

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REQUESTED PREQUALIFICATION DOCUMENTS

Please submit the relevant documents as per each company details mentioned below:

INFORMATION

REQUESTED

ΑΠΑΙΤΟΥΜΕΝΑ

ΣΤΟΙΧΕΙΑ

GREEK

Suppliers

EU

Supplier

(Exluding

Greek

Suppliers)

Non

EU

Supplier

Company Full DetailsΠλήρη Στοιχεία

Επιχείρησης

Required

Informatio

n

Required

Informatio

n

Required

Informatio

n

Bank Details Τραπεζικά Στοιχεία

· Bank Name · Όνομα Τράπεζας

Απαιτούμεν

ο

Στοιχείο

Required

Informatio

n

Required

Informatio

n

· Beneficiary Name· Δικαιούχος

Τραπ.Λογ/σμού


ο

Στοιχείο

Required

Informatio

n

Required

Informatio

n

· Bank account number · Αριθμός Λογ/σμού


ο

Στοιχείο

Required

Informatio

n

Required

Informatio

n

· SWIFT code · SWIFT code


ο

Στοιχείο

Required

Informatio

n

Required

Informatio

n

· IBAN · IBAN Απαιτούμεν Required Required

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ο

Στοιχείο

Informatio

n

Informatio

n

TAX Certification Φορολογική Ενημερότητα


ο

Στοιχείο

NO NO

Social Security Certification Ασφαλιστική Ενημερότητα


ο

Στοιχείο

NO NO

G.E.MI. (General

Electronical Commercial

Registry) Up-to-date

authorization letter *

Γ.Ε.Μ.Η.

(Επικαιροποιημένο

"ΓΕΝΙΚΟ

ΠΙΣΤΟΠΟΙΗΤΙΚΟ") *


ο

Στοιχείο

NO NO

TAXISNET -personalized

information (from Taxisnet)

Up To Date Registry

Verification *

TAXISNET- Σελίδες

"Προσωποποιημένης

Πληροφόρησης" *


ο

Στοιχείο

NO NO

«Good standing certificate

from Tax Authority»

(Official English Translation)

*

NO

Required

Informatio

n

Required

Informatio

n

VAT Registry (Official

English Translation) NO

Required

Informatio

n

NO

Business License (Official

English Translation) NO

Required

Informatio

n

Required

Informatio

n

Please fill only the fields that

apply to your company.

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