Whose job is it anyway?Whose job is it anyway? Once were 4 people named:Once were 4 people named:

Everybody, Somebody, Nobody and AnybodyEverybody, Somebody, Nobody and Anybody..

There was an important job to be done and Everybody was asked to do it.

Whose job is it anyway?Whose job is it anyway?

Everybody was sure Somebody would do it. Somebody got angry about that, because it was Everybody’s

jobEverybody thought Nobody could do it but Nobody realised that Everybody wouldn’t do it. It ended up that Everybody blamed

Somebody when Nobody did what Anybody could have done!

Anybody could have done it, but Nobody did it.

Presentation Skills Presentation Skills

IntroductionIntroduction Some people are good public speakers and some Some people are good public speakers and some

are not - part of it comes with training and are not - part of it comes with training and experience,experience,

Whatever the ability of the student, to be successful, Whatever the ability of the student, to be successful, he/she needs to:he/she needs to: know what he/she’s talking aboutknow what he/she’s talking about prepare what he/she’s going to say (or be very quick prepare what he/she’s going to say (or be very quick

thinking so it can be made up as he/she goes along)thinking so it can be made up as he/she goes along) For inexperienced public speakers (i.e. you) preparation is For inexperienced public speakers (i.e. you) preparation is

key. If the presentation has been well prepared it will make key. If the presentation has been well prepared it will make it much more likely to go well.it much more likely to go well.

Preparation SkillsPreparation SkillsThe material as a presentationThe material as a presentation

Visual aidsVisual aids

The venueThe venue

The presentation team flowThe presentation team flow

Know the audienceKnow the audience

Organise the MaterialOrganise the Material

Know the subjectKnow the subject Don't just read from the slides!!!Don't just read from the slides!!!

Select the materialSelect the material

Don't try to cram too much inDon't try to cram too much in

Select two or three key pointsSelect two or three key points

Make the points you want to makeMake the points you want to make

Don't use too much jargonDon't use too much jargon

Organise the MaterialOrganise the Material

Make the pointMake the point

Support the pointSupport the point

Move logically to the next pointMove logically to the next point

Organise the PresentationOrganise the Presentation

Introduction:Introduction: Yourself (or the team)Yourself (or the team) Your subjectYour subject Your purposeYour purpose The structure or order of your The structure or order of your

presentationpresentation When the audience can ask questionsWhen the audience can ask questions

Organise the PresentationOrganise the PresentationDevelopmentDevelopment

Don't try to do too muchDon't try to do too much Space out your pointsSpace out your points Present the points in a logical orderPresent the points in a logical order If handing over… introduceIf handing over… introduce

ConclusionConclusion Sum upSum up Don’t introduce new materialDon’t introduce new material Keep it interestingKeep it interesting

Visual AidsVisual Aids

Make presentations easierMake presentations easier Give the audience something to focus uponGive the audience something to focus upon Give the presenter something to base the talk Give the presenter something to base the talk

aroundaround Make sure they don't distract the audience from Make sure they don't distract the audience from

the topic you are presentingthe topic you are presenting Make sure the audience does not just readMake sure the audience does not just read

the slides and ignore your commentsthe slides and ignore your comments

Types of visual aidsTypes of visual aidsDynamicDynamic

blackboard blackboard whiteboard whiteboard flip chartflip chart unprepared OHP slides unprepared OHP slides

Can be altered in front of the audienceThe mechanics can get in the wayMake sure writing doesn’t take too longDisastrous if you do not know the subject

Types of visual aidsTypes of visual aidsStaticStatic

overhead projector slidesoverhead projector slides 35 mm slides 35 mm slides overhead projections from computeroverhead projections from computer

prepared in advancenot good for interaction the audience can focus on the wrong part of the

slide

Types of visual aidsTypes of visual aids

Overhead projections from a computerOverhead projections from a computer needs expensive equipmentneeds expensive equipment can have a poor quality imagecan have a poor quality image often go wrongoften go wrong practice with projector is generally hard to arrangepractice with projector is generally hard to arrange

External Images External Images video, filmvideo, film objects, actorsobjects, actors

SlidesSlides

Don't put too much on a slideDon't put too much on a slide

+--------++--------++-----+ +-----+ +-----+ +-----+ +------------------------------------+too much+------------------------------------+too much

)(*)( ^*^%&$&%£&%*&)*)(*)_*_)*_)*)_*)(*)( ^*^%&$&%£&%*&)*)(*)_*_)*_)*)_*¦ +--¦ +------¦ +--¦ +------+---------------------------------+ ¦-----+ +---------------------------------+ ¦-----+ +-----+ ¦ ¦ ¦too much +-----+ ¦ ¦ ¦too much

no one can be bothered to read it allno one can be bothered to read it all ¦ ¦ +-----+ ¦ ¦ ¦ +-----+ ¦fdgbfb fgn gfm hg m fdgbfb fgn gfm hg m

htjyykiiPngygnyjjnyjyjj67j76htjyykiiPngygnyjjnyjyjj67j76

SlidesSlides

Make the letters and pictures big enough to be Make the letters and pictures big enough to be read (32 point)read (32 point)

Make sure it can be read (24 point)Make sure it can be read (24 point) Make sure it can be read (20 point)Make sure it can be read (20 point) Make sure it can be read (16 point)Make sure it can be read (16 point) Make sure it can be read (14 point)Make sure it can be read (14 point)

SlidesSlides

Gradually Gradually

reveal reveal

the the

slideslide

OverlaysOverlays

Incremental versionsIncremental versions

SlidesSlides

Keep a consistent style:Keep a consistent style:

Headers and FootersHeaders and Footers

LogoLogo

Fonts:Fonts:

SlidesSlides

Use pictures and graphsUse pictures and graphs

““A picture is worth a thousand words…”A picture is worth a thousand words…”

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But not to many typesBut not to many types

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Too manyToo many

different fontsdifferent fonts

just lookjust look

SILLYSILLY

((anyone with the relevant physical anyone with the relevant physical faculties can use a graphics faculties can use a graphics package,and they do!)package,and they do!)

SlidesSlides

So don't do too many special effectsSo don't do too many special effects

((anyone with power point can anyone with power point can think they are a special effects think they are a special effects artist,and many do!)artist,and many do!)

The VenueThe Venue

Book the RoomBook the Room

Arrive in good timeArrive in good time

Check equipment is working and presentCheck equipment is working and present

Arrange SeatingArrange Seating

Check for the sun/lights shining on slidesCheck for the sun/lights shining on slides

Check the sound qualityCheck the sound quality

The PresentersThe PresentersRehearsalRehearsal::

Check the overheads can be read at Check the overheads can be read at the backthe back

Check you can be heard at the backCheck you can be heard at the back Check that the presentation fits in the Check that the presentation fits in the

allocated timeallocated time

Agree the roles for each team memberAgree the roles for each team member

The AudienceThe Audience

The AudienceThe Audience

InvitationsInvitations

Advertising Advertising

RefreshmentsRefreshments

The Actual PresentationThe Actual PresentationFollow the planFollow the plan

Talk to the audienceTalk to the audience Don’t stand frozen to one spotDon’t stand frozen to one spot Don’t look like you’re reading a scriptDon’t look like you’re reading a script Don’t mumble, talk to the floor, or worseDon’t mumble, talk to the floor, or worse SlidesSlides::

Give the audience time to look at themGive the audience time to look at them Be careful not to stand in front of it Switch it off when it is Be careful not to stand in front of it Switch it off when it is

not needed not needed

Questions????Questions????