what is dvis?
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Domestic Violence Information System (DVIS) Presented by The Office of the State Attorney Fifteenth Judicial Circuit Palm Beach County, Florida. What is DVIS?. - PowerPoint PPT PresentationTRANSCRIPT
Domestic Violence Information System (DVIS)
Presented byThe Office of the State Attorney
Fifteenth Judicial CircuitPalm Beach County, Florida
What is DVIS?• The Domestic Violence Information System
(DVIS) is a centralized repository and source for information about defendants and victims involved in domestic violence.
• The purpose of the project is to facilitate more effective interventions for battered women and their children by promoting collaborative involvement by the courts, child protective services, and social services providers.
Where DVIS Came From
• DVIS grew out of the requirements that were identified from a Violence Against Women Act (VAWA) grant awarded to the State Attorney’s Office.
DVIS Project Goals
• To create an information system that will share information between agencies.
• To protect the safety of people exposed to domestic violence.
• To hold offenders accountable for their actions.
• To have this system duplicated in the various circuits within Florida.
Build it and they will come
• Create an application that is far more beneficial to use than to avoid.
• Involve Stakeholders in the process.• Create a tool that is useful and easy to use.• “Build it their way.”• Make technology a useful tool.
The DVIS Application is
• A collaborative project involving law enforcement, criminal justice, social service and private agencies.
• A software development project using quality software development standards endorsed by the Software Quality Institute and the IEEE Computer Society.
How DVIS Works
STACCase DVIS Web-Access
Changes Observed During the Project
• Information is available to multiple agencies very quickly.
• Business processes are being changed.• New ways of doing things are being
recommended.
Community Benefits
• Improved communication between agencies• More information is available to law
enforcement,courts and agencies• Cases are more easily identified by Family
Court• Student problems can be better addressed
Outreach Strategies
• Stakeholder Involvement• Provide an Information Platform• Develop trust between Stakeholders• Maintain open lines of communication
between all agencies involved
Court Administration
Family Court
Domestic Courts DIV B & TD
Domestic Violence Information System (DVIS) Shared Information Stakeholders
PBSO
*Scott Shoemaker 688-4162Douglas Reece 688-3971
PBC Victim Services
*Nancy Dixon 355-4944Sandy Duncan 355-4409
Kathy Frolick, Sup. 355-2418Jerre Foley, Counselor
----------------------------------Wants to see:Address InformationDefendant/Client StatusIncidentsSafety problems
Elderly Services
Court Victim Services
Jeanine Hoban 355-2154--------------------------------
Maintains a Defendant information database :Tracts Enrollment into Intervention ProgramsNotice of non complianceCompletion of Intervention ProgramsInformation is typically received via FAXcopies are placed in case filesDefendant Information release formsPOC for Batters Intervention Programs (BIP)
Batters Intervention ProgramsAbusive Partners Program
A.R.T.S.Atlantic Coast Counseling, Inc
D.A.R.T.FA/CTSF.V.I.P.
Forest Hill Counseling Center, IncLet's Grow Together, Inc.
New Options of Royal Palm Beach----------------------------
Connie Ingram 792-9242-----------------------------
Enters Enrollment - Compliance -Noncompliance - Demographics - DrugHistory - Client History
-----------------------------What they would like to see:Arrest Warrants, Re-arrestsProbable CauseVictim ContactsClients that have been Non-CompliancedClients that have Re-enrolledClients past enrollments into a BIPprogramClients number of arrests for DVSubstance abuse information on Client
State AttorneyDOVE Unit
Enters Case into STACSTAC populates DVISDOVE enters:Victim Information all ChildrenIncidents----------------------------------------------Wants: Hearing Information
DOC*Valerie Rolle 837-5175
Court AdminFamily Connection
Barbara Pope355-3200
Legal AidJorge Anton
655-8944ext. 255
PRIDEDebi Stratton 683-9188*Wanda Joiner 684-2370---------------------------------
Share information relating to anycontact orders for their clients.
--------------------------------------What they would like to see:Update/timely info of contactbetween def. and LEVictim Contact or a way tocontact victimsSame info as BIP's arerequestingHow many police reports/incidentreport on defendantBetter information gatheringbetween main PRIDE office andsatellite officesEnrollment Information
AVDAPam O’Brien561-265-3797
ext: 101
DCFEvelyn Ellison 837-5709
Public SafetyPaul Milelli
YWCA Harmony HouseLiz Foxall 650-0050 x139
Enrollment -CVS Information
Maintains a separate databaseon Victims
Dial in by Modem
WAN Connection
Server Based System
PC Based SystemSTACCase
TrackingDVIS
AnimalAbuse
Public SafetyAnimal Control
Palm Beach County Enterprise Network
All Interested CourtsCriminal / Civil
PBSODV System
For Severe DVCases:Arrestee InformationVictim InformationCase NotesArrest ReportPhotos911 Recording
Edit Date: 2/18/2003 10:10:29 AM
Diagram presents the various stakeholders that have a part in theDVIS system which is funded by a VAWA grant, administered by theDepartment of Children and Families (DCF)
Microsoft SQL Server 2/18/2003 Creator: dzinn
VAWA Stakeholders-2.vsd SAO 15
VAWA Stakeholders
DCFTallahassee Office
Palm Beach District Schools
Clerk of the Court
Sharon Bock 355-4995*Linda Rondone 355-6257
-------------------------------Provides Case Number in
order to enter case into STAC-------------------------------------
PrideWanda Joiner 684-2370Debi Stratton 683-9188
Business Benefits• Business processes have been modified and
streamlined• Notification of compliance/non-compliance
is instantaneous creating a paradigm shift• Victim confidentiality is maintained
through system security and selective access.
Business Process Improvements
• Eliminate redundant reporting requirements.• Eliminate 116 data entry steps per client per
program for the Batters Intervention Programs (BIPS)
• Eliminate 38 manual steps per case• Immediate notification of compliance, non
compliance, incidents, enrollments.
Edit Date: 2/18/2003 10:14:39 AM
Diagram presents a flow chart of the business processes comparing the manual stepscompared to using the DVIS database to eliminate a number of steps.
Microsoft SQL Server Rev: 0 Creator: dzinn
VAWA-DVIS Compliance Process.vsd SAO 15
Compliance Process Tracking
Enters Enrollment
EntersCompliance
Fax to Courts
Fax to Courts
Courts Receive Fax
Courts Receive Fax
Completes Form(23 Entries)
Completes Form(28 Entries)
Enters Informationinto Courts Database
Enters Informationinto Courts Database
Files Documentin Case File
Files Documentin Case File
Client/DefendantInformation already in
the database
BIPs enter enrollment,compliance, status report
information
Enters StatusInformation
Completes Form(23 Entries) Fax to Courts Courts Receive Fax Enters Information
into Courts DatabaseFiles Document
in Case File
Multiple manual stepsto get information
Multiple manual stepsto get information
Multiple manual stepsto get information
Courts/AgencyPrints Forms
Information Available toCourts and Agencies
on line
Enters Enrollment Fax to DCF DCF Receive FaxCompletesDCF Form(43 Entries)
Enters Informationinto DCF Database Files Document Multiple manual steps
to get information
BIP DCF Requirements (Current Process Steps)
Reports Available forview and print
on line
BIP Court Requirements (Current Process Steps)
EntersNon-Compliance Fax to Courts Courts Receive FaxCompletes Form
(27 Entries)Enters Information
into Courts DatabaseFiles Document
in Case FileMultiple manual steps
to get information
DVIS Business Process Improvement Model for Program Compliance Tracking and Reporting
DVIS Database effects on the current process
Total Processes 144 5 5 38 5 Multiple manual stepsManual Reports
33
Files Documents
Remember Faxes do get lost requiring re-faxing the information
Future Electronic Filingto: PBC CJIS
Process Reduction to BIPs-116 steps per case
Process Reduction to Courts-38 steps per case
Total Process Improvement-154 steps per case
Connecting Information
DVIS
DCFTallahassee
DCFPalm Beach County
37Law Enforcement
Agencies
Stakeholders DCFInvestigators
Courts: Criminal Family Juvenile
Training
• All stakeholders will receive training in DVIS and STAC where applicable.
• User Guides will be developed to serve agencies that use DVIS.
What do we need to do?
• Work closely as a team to meet business needs using the new information model
• Review the business rules and processes using the new information model.
• Recommend changes and additions to DVIS• Use the system.