western illinois university board of trustees...steve rock – chair, faculty senate – macomb...

1

WESTERN ILLINOIS UNIVERSITY

BOARD OF TRUSTEES June 6, 2014, 9:00 a.m.

Riverfront Campus Rooms 103 & 104

Western Illinois University

Moline, Illinois

Agenda Topic Page Action

Motion to Convene to Open Session – 8:00 a.m.

Roll Call Action

Motion to Convene to Executive Session – 8:00 a.m.

Roll Call Action

Executive Session – 8:00-8:45 a.m.

Motion to Reconvene in Open Session – 9:00 a.m.

Roll Call Action

Review and Approval of March 28, 2014 Board Meeting Minutes ..................................... 5 Action

Chairperson’s Remarks

Cathy Early

President’s Remarks

Jack Thomas

Assistant to the President for Governmental Relations Report

Jeanette Malafa

General Comments by Vice Presidents

Dr. Kenneth Hawkinson, Provost and Academic Vice President

Mr. Brad Bainter, Vice President for Advancement and Public Services

Dr. Gary Biller, Vice President for Student Services

Ms. Julie DeWees, Vice President for Administrative Services

Dr. Joseph Rives, Vice President for Quad Cities and Planning

2


Advisory Group Reports and Comments

Audrey Adamson – Representative, Council of Administrative Personnel – Quad Cities

David Dunn – President, Student Government Association – Macomb

& Nicolas Moreno – President, Student Government Association – Quad Cities

Wendi Mattson – President, Civil Service Employees Council – Macomb

& Alison Shook – Representative, Civil Service Employees Council – Quad Cities

Steve Rock – Chair, Faculty Senate – Macomb

& Padmaja Pillutla – Chair, Faculty Council – Quad Cities

Board Committees

Finance Committee

Lyneir Cole, Chair

Report No. 14.6/1 ....................................................................................................................... 7

Report on Contributions (Vice President Brad Bainter)

Report No. 14.6/2 ..................................................................................................................... 19

Repair and Maintenance of Official Residence (Vice President Julie DeWees)

Report No. 14.6/3 ..................................................................................................................... 21

Purchases of $100,000 - $499,999.99 (Vice President Julie DeWees)

Resolution No. 14.6/1 ............................................................................................................... 23 Action

Purchases of $500,000 or more (Vice President Julie DeWees)

Resolution No. 14.6/2 .............................................................................................................. 25 Action

New or Changed Capital Reserves for Non-Indentured Entities (Vice President Julie DeWees)


FY2015 Preliminary Spending Plan (Budget Director Matt Bierman)

Academic & Student Services Committee

Yvonne Savala, Chair

Report No. 14.6/4 ..................................................................................................................... 31

Annual Listing of Academic Program Changes (Provost Ken Hawkinson)

Report No. 14.6/5 ..................................................................................................................... 37

Report on Academic Curricular and Administrative Changes (Provost Ken Hawkinson)

3



Tenure Recommendations for 2014-2015 (Provost Ken Hawkinson)

Presidential Assessment and Evaluation Committee

Carolyn Ehlert Fuller, Chair

Resolution No. 14.6/5 ............................................................................................................... 43 Action

Presidential Assessment and Contract

General Discussion and Action Items

Report No. 14.6/6 ..................................................................................................................... 45

Long Term Plan Update (Vice President Joe Rives)

Report No. 14.6/7 ..................................................................................................................... 47

Higher Learning Commission-North Central Association of Colleges and Schools:

Western Illinois University Change Request for a New Branch Campus Address in

the Quad Cities (Vice President Joe Rives)

Report No. 14.6/8 ..................................................................................................................... 75

Higher Learning Commission-North Central Association of Colleges and Schools:

Western Illinois University Multi-Location Report (Vice President Joe Rives)


Release of March 28, 2014 Executive Session Meeting Minutes


International Union of Operating Engineers Local 399 (Landscape Maintenance

Unit) Contract (Vice President Julie DeWees)


AFSCME (Building Services Unit) Memorandum of Agreement (Vice President Julie DeWees)

Resolution No. 14.6/9 ............................................................................................................ 101 Action

Election of Officers of the Board for July 1, 2014-June 30, 2015

Resolution No. 14.6/10 .......................................................................................................... 105 Action

Trustee Appreciation – Andre Ashmore

Resolution No. 14.6/11 .................................................................................... Emailed/Handout Action

Purchases of $500,000 or more (Vice President Julie DeWees)

4


Old Business

New Business

Board of Trustees Bylaws and Regulations Review Committee (Board Chair Cathy Early)

Next Meeting

July 10-11, 2014 – Retreat – WIU, Macomb

October 3, 2014 – WIU, Macomb

Adjourn Action

5


BOARD OF TRUSTEES

June 6, 2014

Review and Approval of the March 28, 2014 Board Meeting Minutes

Minutes are available for review at:

http://www.wiu.edu/board_of_trustees/minutes/index.php


BOARD OF TRUSTEES June 6, 2014

Report No. 14.6/1

Report on Contributions

Administrator

Typewritten Text

Interim Campaign Progress Report

July 1, 2013 - June 30, 2014

RECEIPTSPLEDGES

Total Outright Gifts

(not associated with pledges)

Gifts in

Kind

Cash

Gifts

Total

Pledges

Planned Gifts

Present Value

(not included in total)

Planned

Gifts Future

Pledges

Made

$727,708 $0 $2,822,969 $199,034 $3,022,003 $2,360,000 $3,087,708

FY2014 Progress: $6,109,711

Total Goal % to Goal

FY2014 67.89%$9,000,000$6,109,711

PURPOSE: Record of FY2014 Goals and Progress

AUDIENCE: Internal use for administrators and development officers

NOTES: COFAC does not include Radio; Student Services does not include Parents Fund

Gifts in Kind do not include Service or Noncharitable Gifts in Kind.

Printed on: 5/7/2014

Outside scholarships not included in report: $1,271,889.50

Administrator

Typewritten Text

Interim Campaign Progress Report

July 1, 2013 - June 30, 2014

OtherCOEHS COFAC Library Honors CIS QC Athletics TotalCBTStudent

ServicesAlumni BOT Radio PFACAS WQPT

359,7342014 Total: 439,744 440,314 1,791,011 10,703 50,144 49,002 146,605 309,276 1,420,260 6,109,711 23,634 16,852 12,956 372,056

40,000 3,659 2,160 55,930 29,034 906 45 9,667 32,315 3,718 199,034 228 0 0 0

276,991 364,445 366,265 167,963 10,415 6,575 25,850 50,550 77,034 709,699 2,822,969 316,885 700 16,023 10,164

43,002

0

12,882 410,528

21,372

624,418

71,640 67,118 10,695 3,223 30,120 23,107 86,388 7,383 12,256 55,171 51,843 727,708 42,743 12,518 6,688

0 25,000 1,500,000 0 0 0 0 0 0 0 2,360,000 0 0 180,000 0 0 655,000

199,927

Planned Gifts

Future Value

Gifts-in-Kind

Gifts

Pledges 46,890

PURPOSE: Record of FY14 Progress by unit

AUDIENCE: Internal use for administrators and development officers

NOTES: COFAC does not include Radio; Student Services does not include Parents Fund.

Gifts in Kind do not include Service or Noncharitable Gifts in Kind.


Outside scholarships not included in report: FY14: $1,271,890

Administrator

Typewritten Text

Significant Donors Report, Fiscal Year 2014

Gifts of $5,000 or more as of 5/7/2014Includes pledges and receipts since July 1, 2013

Pledges Receipts

Name

Pledges

Made

Planned

Gifts

Made

Planned

Gifts

Paid

Planned

Gifts

Cash

GIK

Made

GIK

Paid

Total

Receipts

FY14

Cash

Gifts

Pledges

Paid

Planned

Gifts

PV

Total

Pledges

FY14

Non-

Deductible

GIK Paid

Non-

Deductible

GIK Made

- 5,000Afolabi, Olakunle - - - - - - - - - - 5,000

59,640 -Allen, Dorothy - - - 59,640 - - - - - - -

8,209 -Anonymous - - - - - 25 8,184 - - - -

74,577 -Apple Computer Inc - - - - - - 74,577 - - - -

6,500 -Archer-Daniels-Midland

Company

- - - - - - 6,500 - - - -

7,500 -Arvegenix Llc - - - - - - 7,500 - - - -

100,000 -At&T Foundation - - - - - - 100,000 - - - -

3,593 3,101Bainter, Bradley - - 2,842 - - - 751 - - - 3,101

5,000 -Baise, Ann - - - - - - 5,000 - - - -

5,000 -Baise, Gary - - - - - - 5,000 - - - -

12,700 -Basf Corporation - - - - - - 12,700 - - - -

10,000 -Bayer Cropscience - - - - - - 10,000 - - - -

6,500 -Beckman, Peggy - - - - - - 6,500 - - - -

83,260 2,000Belles, Alfred - - 2,000 76,000 - - 5,260 - - - 2,000

40,000 -Booth, Thomas - - - - - 40,000 - - - - -

5,000 5,880Boyer, Alfred - - 5,000 - - - - - - - 5,880

- -Boyer, Andrea - - - - - - - - - - -

7,022 7,039Boynton, Virginia - - 6,312 - - - 710 - - - 7,039

5,000 -Bp Foundation Inc - - - - - - 5,000 - - - -

5,000 -Brooks, Clyde - - - - - - 5,000 - - - -

50,709 -Brooks, Maxene - - - - - - 50,709 - - - -

1,000 -Carey, Charles - - - - - - 1,000 - - - -

- -Carey, Linda - - - - - - - - - - -

77,675 -Caterpillar Foundation - - - - - - 77,675 - - - -

10,000 -Chicago Mercantile

Exchange Group

- - - - - - 10,000 - - - -

Records listed in grey font indicate total combined gifts for spouse, life partner, matching gift, family foundation, or crossed business of $5,000 or more.

Records shown in bold are new to this list since the last meeting.

Administrator

Typewritten Text

Pledges Receipts

Name

Pledges

Made

Planned

Gifts

Made

Planned

Gifts

Paid

Planned

Gifts

Cash

GIK

Made

GIK

Paid

Total

Receipts

FY14

Cash

Gifts

Pledges

Paid

Planned

Gifts

PV

Total

Pledges

FY14

Non-

Deductible

GIK Paid

Non-

Deductible

GIK Made

20,000 -Chicago Mercantile

Exchange Group Foundation

- - - - - - 20,000 - - - -

- -Christie, Karen - - - - - - - - - - -

- -Christie, Norman - - - - - - - - - - -

7 -Clawson, Pat - - - - - - 7 - - - -

5,217 2,500Clawson, Roger - - 2,500 - - - 2,717 - - - 2,500

11,000 -Codilis, Ernest - - - - - - 11,000 - - - -

- -Codilis, Pamela - - - - - - - - - - -

33,500 -Community Foundation

Great River Bend

- - - - - - 33,500 - - - -

3,750 2,500Conger, James - - 1,250 - - - 2,500 - - - 2,500

3,750 2,500Conger, Syndy - - 1,250 - - - 2,500 - - - 2,500

20,000 20,000Country Companies

Services Inc

- - 20,000 - - - - - - - 20,000

1,000 5,000Crane, Patricia - - - - - - 1,000 - - 5,000 -

5,120 1,090De Wees, Julie - - 1,090 - - - 4,030 - - - 1,090

10,660 10,200Dexter, Donald - - 10,200 - - - 460 - - - 10,200

12,500 -Di Grino, B. Nick - - - - - - 12,500 - - - -

12,550 50Di Grino, Susan - - 50 - - - 12,500 - - - 50

6,000 750Diamond Den - - 750 - - 5,250 - - - - 750

1,238 1,100Diehl, Virginia - - 1,133 - - - 105 - - - 1,100

10,754 250Distefano, John - - 10,250 - - - 504 - - - 250

10,754 250Distefano, Kimberley - - 10,250 - - - 504 - - - 250

37,500 -Doris & Victor Day

Foundation

- - - - - - 37,500 - - - -

11,000 -Dot Foods Inc - - - - - - 11,000 - - - -

4,059 900Early, Cathy - - 900 - - - 3,159 - - - 900

13,000 -Ehmen, Larry - - - - - - 13,000 - - - -

- -Ehmen, Reva - - - - - - - - - - -

11,000 -Ei Dupont De Nemours &

Company

- - - - - - 11,000 - - - -

5,000 -Engeln, George - - - - - - 5,000 - - - -

1,000 1,001,000Epperson, Kenneth - - 1,000 - - - - - - 1,000,000 1,000

1,030 1,001,000Epperson, Lorraine - - 1,000 - - - 30 - - 1,000,000 1,000

5,194 4,623Fernandez, Susan - - 4,226 - - - 968 - - - 4,623



Pledges Receipts

Name

Pledges

Made

Planned

Gifts

Made

Planned

Gifts

Paid

Planned

Gifts

Cash

GIK

Made

GIK

Paid

Total

Receipts

FY14

Cash

Gifts

Pledges

Paid

Planned

Gifts

PV

Total

Pledges

FY14

Non-

Deductible

GIK Paid

Non-

Deductible

GIK Made

10,100 -Fidelity Charitablegift

Fund

- - - - - - 10,100 - - - -

8,000 -First Christian Church - - - - - - 8,000 - - - -

9,500 -Fmc Corporation Apg - - - - - - 9,500 - - - -

6,250 12,500Garvey, John - - 6,250 - - - - - - - 12,500

6,250 12,500Garvey, Sarah - - 6,250 - - - - - - - 12,500

5,000 5,000Genesis Systems Group - - 5,000 - - - - - - - 5,000

8,583 9,950Gilbert, Charles - - 8,250 - - - 333 - - - 9,950

333 -Gilbert, Karen - - - - - - 333 - - - -

7,083 -Great River Medicalcenter - - - - - - 7,083 - - - -

18,800 -Grice, George - - - - - - 18,800 - - - -

8,000 -Growmark Foundation - - - - - - 8,000 - - - -

2,520 2,000Haffner, Rhonda - - 2,000 - - - 520 - - - 2,000

250 50Hawkinson, Ann Marie - - 50 - - - 200 - - - 50

4,844 27,050Hawkinson, Kenneth - - 4,384 - - - 460 - - - 27,050

50,550 100Hermann, George - - 100 - - - 50,450 - - - 100

350 -Hermann, Mary - - - - - - 350 - - - -

22,982 -Hines, Daisy - - - 22,982 - - - - - - -

- -Hines, Herbert - - - - - - - - - - -

252,981 -Hodges, Robert - - - 252,981 - - - - - - -

18,420 -Hurh, Gloria - - - - - - 18,420 - - - -

15,500 -Iaa Foundation - - - - - - 15,500 - - - -

5,040 1,200Idol R Mitchell Dpmpc 3,840 - 1,200 - - - - - - - 1,200

58,186 -John Deere Classic - - - - - 300 57,886 - - - -

25,800 -John Deere Foundation - - - - - - 25,800 - - - -

15,810 -John Deere World

Headquarters

40 - - - - 770 15,000 - - - -

500 -Johnson, Dale - - - - - - 500 - - - -

5,000 -Anonymous - - - - - - 5,000 - - - -

500 -Johnson, Lynn - - - - - - 500 - - - -

2,988 2,025Johnson, Marilyn - - 2,025 - - - 963 - - - 2,025

3,038 2,025Johnson, W. Garry - - 2,025 - - - 1,013 - - - 2,025

14,950 1,000Jones, Warren - - 11,250 - - - 3,700 - - - 1,000

50,000 -Kennedy, Olga - - - - - - 50,000 - - - -

2,600 50Kerr, Judith - - 50 - - - 2,550 - - - 50



Administrator

Typewritten Text

Pledges Receipts

Name

Pledges

Made

Planned

Gifts

Made

Planned

Gifts

Paid

Planned

Gifts

Cash

GIK

Made

GIK

Paid

Total

Receipts

FY14

Cash

Gifts

Pledges

Paid

Planned

Gifts

PV

Total

Pledges

FY14

Non-

Deductible

GIK Paid

Non-

Deductible

GIK Made

2,600 50Kerr, Lawrence - - 50 - - - 2,550 - - - 50

7,600 -Kingman, James - - - - - 7,600 - - - - -

11,195 -Anonymous - - - - - - 11,195 - - - -

- 25,025Knowles, John - - - - - - - - - 25,000 25

2,500 -Koza, Scott - - - - - - 2,500 - - - -

16,040 -Kwqc 16,040 - - - - - - - - - -

5,000 -Leiby, Kerry - - - - - - 5,000 - - - -

10,000 -Linguisystems Inc - - 10,000 - - - - - - - -

112 -Lockard, Mary - - - - - - 112 - - - -

100,000 -Lowell N Johnson Charitable

Foundation

- - - - - - 100,000 - - - -

5,055 -Magnusson, Jane - - - - - - 5,055 - - - -

5,000 -Magoon, Patrick - - - - - - 5,000 - - - -

- -Magoon, Robin - - - - - - - - - - -

5,000 -Mahoney, C. John - - - - - - 5,000 - - - -

5,000 -Marathon Oil Corporation - - - - - - 5,000 - - - -

5,550 1,500Maskarinec, Martin - - 1,500 - - - 4,050 - - - 1,500

5,000 5,000Mb Financial Bank - - 5,000 - - - - - - - 5,000

1,655 1,000Mc Cann, Steven - - - - - 300 1,355 - - - 1,000

5,000 5,000Mc Carthy-Bush Foundation - - 5,000 - - - - - - - 5,000

6,600 -Mc Donough County Law

Library Fund

- - - - - - 6,600 - - - -

5,044 -Mc Donough County Voice 4,094 - - - - 950 - - - - -

5,733 -Mc Donough Dist Hosp

Development Fund

- - 1,100 - - - 4,633 - - - -

15,000 -Mc Entire, Lewis - - - - - - 15,000 - - - -

- -Mc Entire, Nola - - - - - - - - - - -

34,761 -Mediacom 34,761 - - - - - - - - - -

5,457 503Megginson, Charolette - - 457 - - - 5,000 - - - 503

6,250 6,250Midland

Informationresources

- - 6,250 - - - - - - - 6,250

2,655 2,600Mietus, Chris - - 2,600 - - - 55 - - - 2,600

3,655 3,800Mietus, Kenneth - - 3,600 - - - 55 - - - 3,800

2,500 600Miller, Brenda - - - - - - 2,500 - - - 600

22,049 2,000Miller, David 19,938 - 2,000 - - - 112 - - - 2,000

2,500 -Miller, Larry - - - - - - 2,500 - - - -



Pledges Receipts

Name

Pledges

Made

Planned

Gifts

Made

Planned

Gifts

Paid

Planned

Gifts

Cash

GIK

Made

GIK

Paid

Total

Receipts

FY14

Cash

Gifts

Pledges

Paid

Planned

Gifts

PV

Total

Pledges

FY14

Non-

Deductible

GIK Paid

Non-

Deductible

GIK Made

27,500 75,000Modern Woodmen Of

America

- - 25,000 - - - 2,500 - - - 75,000

90,200 -Moline Foundation - - 90,000 - - - 200 - - - -

2,000 10,000Morton Community

Foundation

- - 2,000 - - - - - - - 10,000

5,750 -Mtc Communications Inc - - - - - - 5,750 - - - -

5,000 5,000Nardi, Thomas - - 5,000 - - - - - - - 5,000

10,000 -National Collegiateathletic

Assn

- - - - - - 10,000 - - - -

6,000 6,000Neader, Craig - - 6,000 - - - - - - - 6,000

5,550 1,500Neumann, Kathleen - - 1,500 - - - 4,050 - - - 1,500

5,000 5,000Next Phase Enterprises Llc - - 5,000 - - - - - - - 5,000

2,500 -Nielsen, Joyce - - - - - - 2,500 - - - -

2,500 -Nielsen, Peter - - - - - - 2,500 - - - -

9,500 500Nollen, Paul - - 1,300 - - - 8,200 - - - 500

9,500 500Nollen, Sheila - - 1,300 - - - 8,200 - - - 500

2,880 -Northwestern

Mutualfoundation

- - - - - - 2,880 - - - -

- -Ohlin, Debra - - - - - - - - - - -

5,000 -Ohlin, Edward - - - - - - 5,000 - - - -

2,863 1,750O'Neill, Dan - - 1,750 - - - 1,113 - - - 1,750

2,803 1,750O'Neill, Linda - - 1,750 - - - 1,053 - - - 1,750

13,000 12,500Ontiveros, Blenda - - 12,500 - - - 500 - - - 12,500

5,000 5,000Ontiveros, Christopher - - 5,000 - - - - - - - 5,000

5,000 5,000Ontiveros, Pamela - - 5,000 - - - - - - - 5,000

13,000 12,500Ontiveros, Robert - - 12,500 - - - 500 - - - 12,500

655 -Parkhurst, Heidi - - - - - 300 355 - - - -

23,297 -Pbs Digital Llc - - - - - - 23,297 - - - -

12,500 -Pierson, Donna - - - - - - 12,500 - - - -

12,500 -Pierson, Robert - - - - - - 12,500 - - - -

5,000 5,000Pike Oil & Gas Inc - - 5,000 - - - - - - - 5,000

7,500 3,000Quad City Bank & Trust Co 1,500 - 6,000 - - - - - - - 3,000

156,329 -Rezab, Donald - - - - - - 156,329 - - - -

156,829 500Rezab, Gordana - - 500 - - - 156,329 - - - 500

19,738 -Richert, Alphons - - - - - - 19,738 - - - -

38,950 50Richert, Ruth - - 50 - - - 38,900 - - - 50



Pledges Receipts

Name

Pledges

Made

Planned

Gifts

Made

Planned

Gifts

Paid

Planned

Gifts

Cash

GIK

Made

GIK

Paid

Total

Receipts

FY14

Cash

Gifts

Pledges

Paid

Planned

Gifts

PV

Total

Pledges

FY14

Non-

Deductible

GIK Paid

Non-

Deductible

GIK Made

5,308 -River Cities Reader 5,308 - - - - - - - - - -

22,000 -Riverboat Development

Authority

- - - - - - 22,000 - - - -

4,800 3,600Rives, Joseph - - 3,300 - - - 1,500 - - - 3,600

16,075 1,500Rodeffer, Frank - - 1,500 - - - 14,575 - - - 1,500

2,500 -Rogers, Elizabeth - - - - - - 2,500 - - - -

2,500 -Rogers, Michael - - - - - - 2,500 - - - -

22,225 250Sanders, Jo Ann - - 250 - - 20,225 1,750 - - - 250

22,595 250Sanders, William - - 250 - - 20,225 2,120 - - - 250

7,075 -Sarah Knight Memorial - - - - - - 7,075 - - - -

24,801 -Sawyer, Mona - - - - - - 24,801 - - - -

13,179 -Seymour, Arlene - - - - - - 13,179 - - - -

13,179 -Seymour, Arlington - - - - - - 13,179 - - - -

20,802 -Shave, Barbara - - - - - 20,802 - - - - -

26,000 -Shipp, James - - - - - - 26,000 - - - -

- -Shipp, Veronica - - - - - - - - - - -

8,000 -Shoemate Foundation - - - - - - 8,000 - - - -

25,000 -Shortness, Ernest - - - - - - 25,000 - - - -

100,000 100,000Sodexo Inc & Affiliates - - 100,000 - - - - - - - 100,000

5,000 -Song, Min 5,000 - - - - - - - - - -

3,773 3,101Spelman, Amy - - 2,842 - - - 931 - - - 3,101

56,045 -State Farm Companies

Foundation

- - - - - - 56,045 - - - -

66,174 50Strong, Herbert - - 50 - - - 66,124 - - - 50

115 100Strong, Nancy - - 50 - - 65 - - - - 100

25,000 25,000Stronghurst Llc - - 25,000 - - - - - - - 25,000

2,000 1,000Styczynski, Neil - - 1,000 - - - 1,000 - - - 1,000

6,600 -Syngenta Crop Protection

Llc

- - - - - - 6,600 - - - -

- -Teeter, Carmelita - - - - - - - - - - -

15,000 -Teeter, Glenn - - - - - - 15,000 - - - -

20,000 -Teeter, Norman - - - - - - 20,000 - - - -

5,000 -The Goldstein

Familyfoundation

- - - - - - 5,000 - - - -

25,000 -The Schutt Family Believers

Charitable Fund

- - - - - - 25,000 - - - -



Administrator

Typewritten Text

Pledges Receipts

Name

Pledges

Made

Planned

Gifts

Made

Planned

Gifts

Paid

Planned

Gifts

Cash

GIK

Made

GIK

Paid

Total

Receipts

FY14

Cash

Gifts

Pledges

Paid

Planned

Gifts

PV

Total

Pledges

FY14

Non-

Deductible

GIK Paid

Non-

Deductible

GIK Made

7,550 -The Singh Group - - - - - - 7,550 - - - -

8,420 8,190Thomas, Jack - - 7,420 - - - 1,000 - - - 8,190

300 -Thomas, Linda - - - - - - 300 - - - -

3,705 1,125Thompson, David - - 1,125 - - 55 2,525 - - - 1,125

2,705 125Thompson, Jacqueline - - 125 - - 55 2,525 - - - 125

15,000 -United Suppliers Inc - - - - - - 15,000 - - - -

100,000 100,000Webb, Dan - - 100,000 - - - - - - - 100,000

7,500 -Wehrly, James - - - - - - 7,500 - - - -

12,600 -Wesley United Methodist

Church

- - - - - - 12,600 - - - -

7,500 -Wilbur-Ellis Company - - - - - - 7,500 - - - -

6,722 6,722Woodrums Inc 6,722 6,722 - - - - - - - - -

- 75,000Wright, Betty - - - - - - - - - 75,000 -

- 75,000Wright, Kenneth - - - - - - - - - 75,000 -

PURPOSE: List of significant donors, with gifts or pledges greater than $5,000 for the current fiscal year.

INCLUDES: Anyone coded in "Beu" or "Bayliss" societies or with planned gifts made of greater than $5,000 this year.

AUDIENCE: External (Board) and internal use for administrators and development officers.


Note: Some individuals have pending matching gifts that cause them to appear on this list even though their current year giving is $0.00 so far.



Set the Standard -

Higher Values in Higher Education

Annual Fund Report

July 1, 2013 - June 30, 2014

Total

Pledges

Pledges

PaidCash GIK

Total

Gifts*

# of

Pledges

Average

Pledge

GIK

Paid

Business and Technology

Student Services

Athletics

Quad Cities

Library

International Studies

Alumni

Honors

Fine Arts and Communication

Arts and Sciences

Education and Human Services

Other

Board of Trustees

Radio

Parents

Total

43,468

47,641

44,497

11,045

120

12,256

59,457

643,439

4,500

64,623

7,583

3,223

13,277

213,887

6,688

55,836

2,795

136,509

3,900

22,227

31,403

27,355

49,193

1,125

0

3,995

2,235

6,495

1,750

26,574

5,941

358,949

5,975

74,034

10,164

94,143

141,157

50,535

67,139

1,075

6,382

10,340

75,110

700

6,495

311,084

24,350

1,446,729

0

31,832

0

40,000

3,659

2,160

55,930

906

0

29,034

2,001

0

1,071

0

45

189,954

0

2,244

0

0

0

0

0

0

0

0

0

0

0

0

2,244

0

8,770

244,618

14,064

156,370

176,218

80,050

172,262

3,106

6,382

43,369

79,346

7,195

9,316

337,658

30,336

1,997,876

University Scholarships 157,517 1,945 0 41,921 31,750 191,212

722

1,097

597

103

28

1

447

357

167

367

113

21

832

129

576

6,308

72

67

257

66

41

108

115

214

103

34

152

73

102

40

133

605

107

120

TV (WQPT) 146 13,418 92 0 5,702 410,528 21,372 437,603

214,487

10,775

52,223

Leatherneck Club

Performing Arts Society

Library Atrium Society

Above Pledge Totals Include: Above Receipt Totals Include:



Leatherneck Club 140,146

41,936

5,465

Total Annual Fund : $2,280,122.11

PURPOSE: Record of FY14 Annual Fund to report Unit totals includes phonathon and President's Scholarship totals

AUDIENCE: Internal use for administrators and development officers; Distributed to Board of Trustees and WIU Foundation Board

NOTES: * Total Gifts equals Income (Gifts, Pledges Paid, Gifts-in-Kind and GIK Pledges Paid).

GIK's do not include Service or noncharitable Gifts in Kind

Total: Pledges, Gifts and GIKS (does not include pledges or GIK pledges Paid to avoid double counting)

Printed on : 5/7/2014

Set the Standard -

Higher Values in Higher Education

Phonathon Report

July 1, 2013 - June 30, 2014

Total

Pledges

Pledges

PaidCash GIK

Total

Gifts*

# of

Pledges

Average

Pledge

GIK

Paid


Student Services

Athletics

Quad Cities

Library

International Studies

Alumni

Honors


Arts and Sciences

Education and Human Services

Other

Board of Trustees

Radio

Parents

Total

27,610

35,519

40,017

2,415

0

12,256

10,113

196,530

50

8,562

7,143

743

4,905

8,180

5,905

125

25

4,124

3,570

16,168

24,424

24,425

5,235

325

0

2,115

2,110

5,525

50

125

2,230

117,425

40

0

100

500

100

30

225

0

0

100

100

100

0

0

0

3,645

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

65

4,124

3,670

16,668

24,524

24,455

5,460

325

0

2,215

2,210

5,625

50

125

2,230

121,070

University Scholarships 2,350 0 0 32,837 26,875 29,225

682

1,074

217

43

18

0

75

357

162

2

110

1

74

110

504

3,993

49

65

111

52

37

39

41

50

45

34

63

65

49

36

135

561

56

0

WQPT 50 0 0 0 100 150 3 100

8,080

1,980

0

Leatherneck Club



Above Pledge Totals Include: Above Receipt Totals Include:



Leatherneck Club 4,024

0

1,800

Total Phonathon : $200,174.88

PURPOSE: Record of FY14 Phonathon to report Unit totals

AUDIENCE: Internal use for administrators and development officers; Distributed to Board of Trustees and WIU Foundation Board

NOTES: * Total Gifts equals Income - Gifts, Pledges Paid, Gifts-in-Kind and GIK Pledges Paid

GIK's do not include Service or noncharitable Gifts in Kind

Total: Pledges, Gifts and GIKS (does not include pledges or GIK pledges Paid to avoid double counting)

See Annual Fund report for all phonathon and annual fund total

Printed on : 5/7/2014

Administrator

Typewritten Text

Administrator

Typewritten Text

Administrator

Typewritten Text

Administrator

Typewritten Text

19



Report No. 14.6/2

Repair and Maintenance of Official Residence

The Western Illinois University Board of Trustees Finance Committee established guidelines at

the June 4, 2004 meeting regarding ongoing maintenance of the official residence. The Vice

President of Administrative Services is responsible for performing maintenance of at least

$20,000 annually and presenting a report to the Board at the June meeting.

FY2015 (planned):

Replace worn carpeting in the upstairs living spaces and stairway

Replace oven and cooktop

FY2014:

Upstairs windows

FY2013:

Railing and back patio repair

Upstairs windows

FY2012:

Vinyl flooring, main floor public areas

General painting, ceiling fans, and bathroom fixtures

Security system

Windows and sliding glass doors

FY2011 Fiber installation and parking lot resurfacing

FY2010 HVAC

FY2009 Painting and exterior walk-in doors

FY2008 Windows and kitchen doors

FY2007 Windows and carpet

FY2006 Landscaping and main entrance

FY2005 Windows and doors

FY2004 No work done

FY2003 Roof

21



Report No. 14.6/3

Purchases of $100,000 - $499,999.99

Purchases of $100,000 - $249,999 Receiving Vice Presidential Approval

Vendor Type of Purchase Amount Number of Bids

Trotter General Contracting, Inc.; Macomb, IL

Construct a new permanent wooden basketball floor at Western Hall

$176,500.00 + $13,855.00

contingency = $190,355.00

4

GED Testing Service LLC; Bloomington, MN

Continuous order for GED practice tests for resale

$200,000.00 Sole Source

Phone Masters; Wood River, IL

Install wire pathway for new wireless access project in Bayliss, Henninger, Tanner, and Thompson Halls.

$172,873.00 5

Western Illinois University uTech Computer Store; Macomb, IL

Apple equipment for uTech including 101 iMacs

$136,812.00 Exempt

Leander Construction Co.; Canton, IL

Thompson Hall lobby remodel $210,755.00 4

Mythics; Virginia Beach, VA

Sun server equipment for QC Riverfront Phase II

$209,786.32 (CDB funds)

MHEC Contract

Dell Marketing LP; Round Rock, TX

Dell OptiPlex 7010 Minitower computers (282 ea) for QC Riverfront Phase II

$245,232.84 (CDB funds)

MHEC Contract

22

Purchases of $250,000 - $499,999.99 Receiving Presidential Approval

Vendor Type of Purchase Amount Number of Bids

Laverdiere Construction, Inc.; Macomb, IL

Hanson Field Scoreboard Replacement $456,609.00 + $25,000.00

contingency = $481,609.00

2

CDW Government, LLC; Vernon Hills, IL

Egress Equipment for increasing bandwidth usage

$297,727.53 IPHEC Contract

Hood Demolition and Excavation; Rushville, IL

Continuous order for sidewalk, pavement, curb, and guttering

$350,000.00 3

EBSCO Industries, Inc. dba EBSCO Information Services; Cary, IL

FY15 continuous order for library materials (exempt from BOT approval)

$650,608.00 Exempt

University of Illinois CARLI; Champaign, IL

FY15 continuous order for library materials

$263,392.00 Exempt

AT&T Datacomm, Inc; Springfield, IL

Cisco equipment for wireless infrastructure for Bayliss, Henninger, Tanner, and Thompson Halls

$488,611.09 CMS Contract

23



Resolution No. 14.6/1

Purchases of $500,000 or more

Resolution:

WHEREAS Governor Quinn announced the release of funds for the construction of the Center for the

Performing Arts; and

WHEREAS Western Illinois University has a need for a parking lot due to the construction of the Center

for the Performing Arts; and

WHEREAS a vendor will be selected in accordance with the Illinois Procurement Code and all other

applicable statues and rules:

THEREFORE be it resolved that the Board of Trustees of Western Illinois University delegates

authority to President Thomas to approve the contract to construct a parking lot to support the

Center for the Performing Arts. Total cost of the project shall not exceed $1,500,000.

25




New or Changed Capital Reserves for Non-Indentured Entities

Resolution:

WHEREAS request for the approval of new or changed capital reserves for non-indentured entities shall

be submitted to the Board of Trustees annually; and,

WHEREAS general guidelines established by the Legislative Audit Commission were followed:

THEREFORE be it resolved that the Board of Trustees approves the capital reserves as presented.

PREVIOUSLY APPROVED RESERVES

Funded

Approved Amount Change Adjusted

Entity Amount as of 5/05/2014 Requested Total

Movable Equipment

Public Service $425,000 $91,165 $0 $425,000

Student Programs and Services $400,000 $296,253 $0 $400,000

Instructional Resources and Services $545,000 $369,241 $0 $545,000

University Stores and Service Centers $850,000 $51,716 $0 $850,000

University Publications $26,625 $0 $0 $26,625

Sponsored Credit $4,000 $0 $0 $4,000

Parking Operations $40,000 $0 $0 $40,000

Transit $32,500 $0 $0 $32,500

Parking Lots

Parking Operation $1,600,000 $132,155 $0 $1,600,000

27




FY2015 Preliminary Spending Plan

Resolution:

WHEREAS Western Illinois University must prepare a preliminary spending plan prior to July 1 for

State Appropriated, University Income, Auxiliary and All Other Funds for the Illinois Board of

Higher Education, Illinois State Legislature and the Governor; and,

WHEREAS this spending plan requires Board of Trustees approval prior to submission; and,

WHEREAS this spending plan reflects Western’s tradition of strong, conservative fiscal management

and resource allocation to support goals and priorities stated in Higher Values in Higher

Education and Western Illinois University’s Mission Statement:

THEREFORE be it resolved that the Board of Trustees approves the FY2015 spending plan as presented

in the FY2015 spending plan document, and be it further resolved that the President be authorized

to make technical adjustments in these budgets if necessary.

28

Illinois state statute requires Western Illinois University (and all other Illinois public universities) to

prepare a Fiscal Year 2015 Preliminary Spending Plan prior to July 1 for State Appropriated, University

Income, Auxiliary and All Other Funds for the Illinois Board of Higher Education, Illinois State

Legislature, and the Governor. Furthermore, the Fiscal Year 2015 Preliminary Spending Plan must be

approved by the Western Illinois University Board of Trustees prior to institutional submission and

expenditure. The Preliminary Spending Plan for Fiscal Year 2015 is displayed in the table below.

State University Auxiliary Other Non-

Appropriated Income Facilities System Appropriated

Funds Funds Funds Funds Total

Personal Services 50,184,300$ 54,501,900$ 14,200,000$ 14,250,000$ 133,136,200$

Medicare 830,000 700,000 200,000 150,000 1,880,000

Contractual Services - 11,200,000 22,530,000 13,000,000 46,730,000

Travel - 500,000 150,000 750,000 1,400,000

Commodities - 2,264,000 650,000 2,200,000 5,114,000

Equipment - 3,000,000 900,000 2,000,000 5,900,000

Awards & Grants and Matching Funds - 2,000,000 1,400,000 25,000,000 28,400,000

Telecommunication Services - 575,000 150,000 360,000 1,085,000

Operation of Automotive Equipment - 300,000 200,000 600,000 1,100,000

Permanent Improvements - 700,000 400,000 300,000 1,400,000

CMS Health Insurance 1,744,800 - 200,000 1,000,000 2,944,800

Other - - 14,420,000 390,000 14,810,000

Total FY2015 Operating Budget 52,759,100$ 75,740,900$ 55,400,000$ 60,000,000$ 243,900,000$

Table 1


FY2015 Preliminary Spending Plan

At the time of writing this report, the Illinois General Assembly has not passed an operating bill for

Illinois Higher Education. Therefore, the University’s Fiscal Year 2015 preliminary spending plan for

state appropriated funds is presented at essentially level funding with Fiscal Year 2014 levels. The only

change is related to the amount of Performance Funding that has been recommended by the Illinois Board

of Higher Education. If Higher Education appropriations are level we would receive $52,759,100. The

Income Fund budget reflect the necessary increases in salary obligations, and the planned expense

reductions by the Leadership Team.

Western Illinois University’s Fiscal Year 2015 All-Funds Operating Budget will be presented to the

Western Illinois University Board of Trustees in October and will include the appropriation approved by

the General Assembly and income projections based on fall enrollment.

29

State University Auxiliary Other Non-

Appropriated Income Facilities System Appropriated

Funds Funds Funds Funds Total


Medicare 800,000 825,000 200,000 160,000 1,985,000

Contractual Services 2,500,000 9,600,000 21,800,000 11,300,000 45,200,000

Travel - 1,000,000 100,000 700,000 1,800,000

Commodities 263,500 1,700,000 800,000 1,800,000 4,563,500

Equipment 400,000 2,500,000 900,000 1,600,000 5,400,000

Awards & Grants and Matching Funds - 2,000,000 600,000 27,000,000 29,600,000

Telecommunication Services 150,000 400,000 300,000 280,000 1,130,000

Operation of Automotive Equipment 180,000 136,700 100,000 500,000 916,700


CMS Health Insurance 1,744,800 - 200,000 625,000 2,569,800

Other - - 14,425,000 400,000 14,825,000



Medicare 800,000 700,000 200,000 150,000 1,850,000


Travel - 1,000,000 100,000 750,000 1,850,000

Commodities 263,400 1,700,000 700,000 2,000,000 4,663,400

Equipment 400,000 2,200,000 900,000 2,000,000 5,500,000



Operation of Automotive Equipment 180,000 161,800 100,000 600,000 1,041,800


CMS Health Insurance 1,744,800 - 200,000 900,000 2,844,800

Other - - 14,620,000 450,000 15,070,000



Medicare 800,000 700,000 200,000 150,000 1,850,000


Travel - 400,000 150,000 750,000 1,300,000

Commodities 383,400 1,500,000 700,000 2,200,000 4,783,400

Equipment 400,000 2,200,000 800,000 2,000,000 5,400,000



Operation of Automotive Equipment 150,000 241,800 100,000 600,000 1,091,800


CMS Health Insurance 1,744,800 - 200,000 1,000,000 2,944,800

Other - - 14,495,000 390,000 14,885,000


Table 2

Fiscal Year 2012

Fiscal Year 2013

Fiscal Year 2014


Fiscal Year 2012 Through 2014 All-Funds Budget

31



Report No. 14.6/4

Annual Listing of Academic Program Changes

The Illinois Board of Higher Education requires that each public university submit a list of academic

program changes annually on June 20. Following is Western Illinois University’s report for the period

June 21, 2013, to June 20, 2014.

33


ANNUAL LISTING OF ACADEMIC PROGRAM CHANGES

June 21, 2013 to June 20, 2014

PROGRAM CHANGE

CIP

CODE

PROGRAM TITLE

REMARKS

DATE

APPROVED

*****REPORTING CATEGORIES AS IDENTIFIED BY IBHE***** 1

Creation of a new non-credit program or a program

of study composed of credit courses that does not

result in the formal award of a degree.

N/A

2

Creation of a new unit that does not have an

instructional, research, or public service mission

including new units that might be named department,

division, or institute.

N/A

3

Addition of a new organized set of courses within a

major to an existing degree program.

16.0101

B.A. in Foreign Languages and Cultures—

include option in French

Formerly B.A. in French (16.0901)

IBHE

10/22/13 16.0101


include option in German

IBHE

10/22/13 16.0101


include option in Spanish

Formerly B.A. in Spanish (16.0905)

IBHE

10/22/13 27.0101

B.S. in Mathematics—add option in

Computational and Data-Enabled

Mathematics and Statistics

Campus

04/14/14

42.0101

B.S. in Psychology—add option in

Forensic Psychology

Campus

05/02/14 4

Addition of an externally funded research or public

service activity labeled as a center or institute

because of grant requirements. The activity is

temporary, not formally organized, and has no

continuous mission.

N/A

5

Addition of a new minor.

Minor in Computer-Mediated

Communication

Campus

11/05/13

Minor in Contemporary United States

Campus

34

PROGRAM CHANGE

CIP

CODE

PROGRAM TITLE

REMARKS

DATE

APPROVED

*****REPORTING CATEGORIES AS IDENTIFIED BY IBHE*****

Studies

03/27/14

5

Addition of a new minor (continued).

Minor in Information Technology

Campus

05/02/14

Minor in Fisheries

Campus

05/02/14

Minor in Teaching English to Speakers of

Other Languages (TESOL)

Campus

05/06/14 6

Change in a degree title.

13.0501

B.S. in Media and Instructional

Technology

Formerly B.S. in Instructional Design and

Technology

Campus

04/23/14 7

Change in the name of an administrative, research, or

public service unit.

N/A

8 Elimination of an existing degree program/center.

N/A

9

Reorganization, restructuring, consolidation,

elimination, and other changes of existing

administrative, research, or public service units that

does not result in an increase in subunits.

Effective July 1, 2014:

Department of Educational and

Interdisciplinary Studies and

Educational Leadership

Formerly:

Department of Educational and

Interdisciplinary Studies

Department of Educational Leadership

Effective

07/01/14

Effective July 1, 2014:

Department of Health Sciences and

Social Work

Formerly:

Department of Health Sciences

Department of Social Work

Effective

07/01/14

Tentative Title:

Department of Curriculum, Instruction,

and Counselor Education

Currently:

Department of Counselor Education

Department of Curriculum and

Instruction

TBD

10

Creation of certificate program in a field in which

there is a previously approved degree program.

52.1302

Pending

Post-Baccalaureate Certificate in Business

Analytics

IBHE

Pending

Undergraduate Certificate in Marketing

Technologies

Campus

02/13/14

35

PROGRAM CHANGE

CIP

CODE

PROGRAM TITLE

REMARKS

DATE

APPROVED


Undergraduate Certificate in Integrated

Marketing Communication

Campus

02/13/14 11

Creation of a joint degree program from two

previously approved programs.

27.0101

Integrated 5-Year Baccalaureate/Master’s

Degree Program in Mathematics

(Mathematics or Computational and Data-

Enabled Mathematics and Statistics

option) and Mathematics

Created from previously approved

Mathematics option and new

Computational and Data-Enabled

Mathematics and Statistics option of

previously approved Bachelor of Science

in Mathematics and previously approved

Master of Science in Mathematics

Campus

03/27/14

45.1101


Degree Program in Sociology


Bachelor of Arts in Sociology and Master

of Arts in Sociology

Campus

05/02/14

43.0103


Degree Program in Law Enforcement and

Justice Administration


Bachelor of Science in Law Enforcement

and Justice Administration and Master of

Arts in Law Enforcement and Justice

Administration

Campus

05/07/14

52.1302 Suggested

M.S. in Applied Statistics and Decision

Analytics

Created from previously approved Master

of Arts in Economics and Master of

Science in Mathematics. To be submitted

to IBHE staff for approval in academic

year 2014-2015

Campus

05/05/14

IBHE

TBD

12 Creation of a new, formally organized research or

public service unit that has a temporary mission of up

to five years.

N/A

13

Creation of a certificate program in a field or at a

level in which there is not a previously approved

degree program at that level or higher level.

N/A

14

Creation of a new program that results from the

reorganization or restructuring of the curricular

16.0101

B.A. in Foreign Languages and Cultures

Formerly B.A. in French (16.0901) and

B.A. in Spanish (16.0905)

IBHE

10/22/13

36

PROGRAM CHANGE

CIP

CODE

PROGRAM TITLE

REMARKS

DATE

APPROVED


elements of an existing program that have over time

evolved into separate and distinct programs.

13.1325

B.A. in French Teacher Education

Formerly B.A. in French (16.0901),

Teacher Education option

IBHE

10/22/13 13.1330

B.A. in Spanish Teacher Education

Formerly B.A. in Spanish (16.0905),

Teacher Education option

IBHE

10/22/13 15

Reclassification of a program resulting from

incremental changes or consolidation of two or more

degree programs into a single program.

N/A

16

Changes in degree designation at the same level.

N/A

17

Creation of a degree program in a new field or at a

new level.

03.0104

Ph.D. in Environmental Science: Large

River Ecosystems

IBHE 08/07/13

HLC 01/22/14 TBD

M.A. in Community and Economic

Development

To be submitted to Western Illinois

University Board of Trustees and the

IBHE board for approval in academic year

2014-2015

President

05/05/14

IBHE

TBD 18

Creation of new units of instruction, research, or

public service that involve a change or expansion in

mission.

N/A

19

Creation of a new campus.

N/A

*****ADDITIONAL CATEGORIES IDENTIFIED BY UNIVERSITY*****

20

Retitling of existing minor

Minor in Art Studio

Formerly Studio Art

Campus

08/26/13

Minor in Business Analytics

Formerly Decision Sciences

Campus

04/21/14 21

Elimination of pre-professional program

Pre-Professional Program in Agricultural

Engineering

Campus

01/08/14 22

Elimination of pre-declared major status

Pre-Law Enforcement and Justice

Administration major status

Allows direct enrollment into Law

Enforcement and Justice Administration

major

In process

37



Report No. 14.6/5

Report on Academic Curricular and Administrative Changes

The following agenda report on academic curricular and administrative changes is provided in accordance

with Section III, Subsection D.2., of the Board of Trustees Regulations. The report includes changes for

the period June 21, 2013, to June 20, 2014.

Creation of a Degree Program in a New Field or at a New Level

The Ph.D. program in Environmental Science: Large River Ecosystems was approved by the Illinois

Board of Higher Education (IBHE) on August 7, 2013, and by the Higher Learning Commission (HLC)

on January 22, 2014. The program will be offered at the Quad Cities Riverfront Campus beginning Fall,

2014.

The Master of Arts program in Community and Economic Development was approved by the President

on May 5, 2014. It will be submitted to the Western Illinois University Board of Trustees and the Illinois

Board of Higher Education (IBHE) for approval in academic year 2014–2015.

Creation of a Joint Degree Program from Two Previously Approved Programs

The Master of Science program in Applied Statistics and Decision Analytics was approved by the

President on May 5, 2014. It was created from the previously approved Master of Arts in Economics and

Master of Science in Mathematics, and the pending Post-Baccalaureate Certificate in Business Analytics.

It will be submitted to IBHE staff for approval in academic year 2014–2015.

Elimination of Programs

The Pre-Professional Program in Agricultural Engineering was eliminated on January 8, 2014, due to

poor enrollment. There are currently no students enrolled in this program, and there have been none in

the last six years.

The Pre-Law Enforcement and Justice Administration major status is in the process of being eliminated.

This will allow students to enroll directly into the LEJA major.

39


BOARD OF TRUSTEES

June 6, 2014


Tenure Recommendations for 2014-2015

Resolution:

WHEREAS the attached tenure recommendations are in accordance with Article 20 of the 2010-2015

Collective Bargaining Agreement with UPI Local 4100 and applicable Board Regulations:

THEREFORE be it resolved that the Board of Trustees of Western Illinois University approves as

presented the tenure recommendations for 2014-2015.

NAME DEPARTMENT/UNIT DEGREE RANK

Arts and Sciences

Babu, Panakkattu K. Physics Ph. D. Associate

Baird, Neil P. English & Journalism Ph. D. Associate

Bideshi, Davison Sociology & Anthropology Ph. D. Associate

Chamberlin, Ute E. History Ph. D. Associate

Garrido, Marisol Foreign Languages & Literature Ph. D. Associate

Hamner, Everett English & Journalism Ph. D. Associate

Helwig, Timothy W. English & Journalism Ph. D. Associate

Hum-Musser, Sue M. Biological Sciences Ph. D. Associate

Liang, Fuyuan Geography Ph. D. Associate

McGinty, Patrick J. Sociology & Anthropology Ph. D. Associate


Diehl, Kevin A. Accountancy & Finance J. D. Associate

Gravitt, Denise D. Engineering Technology Ph. D. Associate

Kim, Seongchan Engineering Technology Ph. D. Associate

Pryor, Charles R. Accountancy & Finance Ph. D. Associate

Education & Human Services

Alexander-Albritton, Carrie Counselor Education Ph. D. Associate

Anderson, Christine J. Curriculum & Instruction Ph. D. Associate

Hyde, Andrea M. Educational & Interdisciplinary Studies Ph. D. Associate

Jorgensen, C. Gregg Curriculum & Instruction Ph. D. Associate

Lee, Deborah M. Curriculum & Instruction Ed. D. Associate

Longley, Carol E. Dietetics, Fash. Merchand. & Hospitality Ph. D. Associate

Lukkarinen, Michael D. Recreation, Park & Tourism Admin. Ph. D. Associate

McCrary, Barry S. Law Enforcement & Justice Admin. Ph. D. Associate

Miretzky, Debra Educational & Interdisciplinary Studies Ph. D. Associate

Sergevnin, Vladimir A. Law Enforcement & Justice Admin. Ph. D. Associate

Singh, Abha Curriculum & Instruction Ph. D. Associate

Stevens, Sharon R. Educational & Interdisciplinary Studies Ph. D. Associate

Webb, Carol E. Educational Leadership Ph. D. Associate

Yager, Stuart O. Educational Leadership Ph. D. Associate


Cangro, Richard M. Music Ph. D. Associate

*Killian, Terry L. Theatre & Dance M. F. A. Full

Rathje, Terry D. Art M. F. A. Associate

Rowson Love, Ann Art Ph. D. Associate

TENURE RECOMMENDATIONS

40

Tenure Recommendations - June 6, 2014 BOT Meeting

NAME DEPARTMENT/UNIT DEGREE RANK


**Ehrgott, Ellen M. Communication Sciences & Disorders M. S. Assistant

32 candidates recommended, of which *1 candidate was hired with tenure

**1 candidate not recommended - will be issued a terminal contract for 2014-2015

NEGATIVE TENURE RECOMMENDATIONS

41

43


BOARD OF TRUSTEES

June 6, 2014


Presidential Assessment and Contract

Resolution:

WHEREAS the Board of Trustees is responsible for Presidential Assessment; and,

WHEREAS the Board Chair appointed two members to the committee to address Presidential

Assessment in July 2013; and,

WHEREAS constituency input was sought and received:

THEREFORE be it resolved that the Western Illinois University Board of Trustees hereby authorizes the

following:

45



Report No. 14.6/6

Long Term Plan Update

The March 2014 Long Term Plan Update reviewed institutional actions associated with Western

Illinois University’s participation in the Higher Learning Commission-North Central Association

of Colleges and Schools’ new Persistence and Completion Academy. The Update concluded by

indicating implementation teams would begin their work after the March 2014 Commission

Academy Roundtable.

Five members of the Academy Steering Team (Dr. Andy Borst, Rhonda Kline, Sara Lytle, Dr.

Kristi Mindrup, and Dr. Roger Runquist) attended the March Roundtable with representatives

from all other participating institutions. The WIU team established a four-year “WIU

Framework,” focusing on definition, measurement, description and predication, implementation,

and evaluation. Work started at the Roundtable will be continued with each of the University’s

implementation teams, and sets a four-year continuous improvement cycle.

In beginning Academy participation, the President’s Leadership Team supported the goal of

having persistence and completion rates that meet and exceed median values at peer institutions.

Teams have been provided comparative data, and are defining themes affecting persistence and

completion rates and measuring (mapping) available data complied by Institutional Research and

Planning (available at www.wiu.edu/university_planning/hlc/SupportingMaterials.php) to these

themes.

The Macomb Team identified four themes affecting student persistence and completion:

finances, first generation status, college readiness, and student engagement. The team

will next map available data to these themes to baseline factors influencing student

retention and degree completion. The team also plans to operationally define the First

Year Experience.

The Quad Cities Team is discussing factors influencing student persistence and

completion. The team also reviewed the Vice President for Quad Cities Annual Report

presentation for increased background on Quad Cities operations. The team will map

available quantitative and qualitative data to factors affecting “at-risk” students, and

operationally define the first year experience.

The Off-Campus Team plans to categorize student enrollments by exclusively on-line

students, on-ground and on-line students, and exclusively off-campus (location) students.

Using this categorization will help to understand which type of students are above and

below major averages for retention, completion and time-to-degree, and it will inform

persistence, completion, and data mapping conversations.

http://www.wiu.edu/university_planning/hlc/SupportingMaterials.php

46

Following the WIU Framework, summer team work focuses on definition and measurement. In

the second year of Academy participation teams will engage in empirical analyses to describe and

predict persistence and completion. Completed empirical analyses will serve as the basis for

suggested process improvements to the President’s Leadership Team. Subsequent actions in years

three and four of Academy participation will focus on implementing, evaluating, and adjusting

changes in a continuous process improvement model.

47



Report No. 14.6/7

Higher Learning Commission-North Central Association of

Colleges and Schools: Western Illinois University Change Request

for a New Branch Campus Address in the Quad Cities

Western Illinois University designed 3561 60th Street as its branch campus site in the Quad Cities

since 1997. The University received Higher Learning Commission-North Central Association

Colleges and Schools approval to designate the Western Illinois University-Quad Cities

Riverfront Campus as a location in the Quad Cities since Phase I opened in January 2012.

Because the University plans to close the 60th Street property to centralize all programs and

services at Riverfront Campus to gain operational efficiencies, the University, per federal

requirements, is required to notify the Commission of its intent to close 60th Street and provide a

Change Request to open Riverfront Campus as a branch campus.

The federally required Change Request is provided in the pages that follow, and the Board of

Trustees and campus community will continue to receive updates on this process as it proceeds.

The University will have to host a Change Evaluation Visit from representatives of the Higher

Learning Commission within six months of opening Riverfront Campus as a branch campus. This

is a federally mandated process to ensure quality instructional and service delivery.

Form: Branch Campus and Additional Location(s) – Substantive Change Application

Audience:Institutions Process: Substantive Change

Form Contact: [email protected]

© Higher Learning Commission Published: September 2013

Page 48 Version 03

Branch Campus and Additional Location(s)

Substantive Change Application

Institution: Western Illinois University City, State: Macomb, IL

Name of person completing this application: Dr. Joseph Rives Date Submitted: 4/19/14

Title: Vice President, Quad Cities and Planning Phone: (309-762-8090) Email: [email protected]

The questions are designed to elicit brief, succinct, detailed information, rather than a narrative or

references to extensive supporting documents. Do not attach other documents unless they are specifically

requested in the questions.

The total submission should be no more than 10-12 pages on a single classification of change. (The page

limit excludes attachments.) The submission should be no more than 20 pages total on an application

addressing multiple change requests.

Submit the completed application as a single electronic document (in Adobe PDF format) on the

following webpage: http://www.ncahlc.org/document_upload/.

Part 1: General Questions

1. Requested Change(s). Concisely describe the change for which the institution is seeking approval.

Please Note: If submitting a change request for a new program and distance offerings or a new program and

location, the institution should submit the New Program Application.

Western Illinois University (WIU) seeks to close its branch campus at 3561 60

th Street in Moline, Illinois,

and open a branch campus at 3300 River Drive in Moline, Illinois at the same time of closure. If this

change is approved, WIU would immediately close 3300 River Drive as a location on the Commission’s

Notification Program for Additional Locations since a change in classification has occurred.

Background for the Requested Change

The State of Illinois funded $57.9 million for the first two (of three) phases for construction of the

Western Illinois University-Quad Cities Riverfront Campus in 2009 as part of the Illinois Jobs Now

capital constriction bill. Riverfront Phase I opened as an additional location for WIU in January 2012

following $15.8 million in renovation to the former Deere and Company Technical Center. John Deere

donated a building and 20 acres of land to Western Illinois University. Phase II construction will reach

substantial completion in July 2014, with classes starting in the five interconnected buildings on August

25, 2014. Response to Question #8 describes the physical features of Phases I and II of the Western

Illinois University-Quad Cities Riverfront Campus.

http://www.ncahlc.org/document_upload/





Page 49 Version 03

Opening Western Illinois University-Quad Cities on River Drive as a branch campus provides the

physical infrastructure to accommodate the University’s Higher Values in Higher Education Strategic

Plan goal of doubling enrollment in the Quad Cities from 1,502 in fall 2013 to 3,000. The University has

outgrown its 60th Street location (with 18 classrooms, library, and 50 offices), and use of two properties

located 4.5 miles apart in the same town creates inefficiencies and redundancies.

Western Illinois University’s expansion in the Quad Cities also advances Strategic Plan priorities to:

Develop and offer new and expanded academic programs in areas of demand and need that

are consistent with the academic mission of the University.

Main the agility to respond to emerging needs in the state and region, including the

Governor’s initiatives, P-20 (preschool through graduate school) initiatives, and area

economic development plans.

Create opportunities for increasing public involvement in educational activities.

Expand weekend and summer school offerings in order to meet the needs of non-traditional

student populations.

Advancement of these priorities also contributes to successful implementation of The Illinois Public

Agenda for College and Career Success, the statewide strategic plan for higher education. With expanded

facilities supporting increased enrollment, Western Illinois University will support actions to:

Increase educational attainment to match the best-performing states.

Increase the number of high-quality post-secondary credentials to meet the demands of the

economy and an increasingly global society.

Better integrate Illinois’ educational, research, and innovation assets to meet economic needs

of the state and its region.

Teach-Out Plan

Attachment A displays Western Illinois University’s Teach-Out Plan for the 3561 60th Street branch

campus. Per Commission Instructions for Preparing and Filing Teach-Out Plans and Teach-Out

Agreements, “Completed Teach-Out Plan[s] should be sent by the chief executive officer of the institution

to the Commission staff liaison assigned to the institution, unless the plan is part of a change request, in

which case it should be submitted through the Commission’s process for approval of a substantive

change.”

2. Classification of Change Request. Check all boxes that apply to the change.

Note: not every institutional change requires prior review and approval. Review the “Overview of Commission

Policies and Procedures for Institutional Changes Requiring Commission Notification or Approval” to make certain

that current HLC policy requires the institution to seek approval.

Location(s):

New additional location(s) New campus(es)

Request for access to Notification Program for locations

https://content.springcm.com/content/DownloadDocuments.ashx?aid=5968&Selection=Document%2Cb64ba8b4-4e91-df11-9372-001cc448da6a%3B

https://content.springcm.com/content/DownloadDocuments.ashx?aid=5968&Selection=Document%2Cb64ba8b4-4e91-df11-9372-001cc448da6a%3B





Page 50 Version 03

An institution submitting more than one change request should complete multiple applications,

one for each type of change. The other types of change requests include:

Change in mission

Change in student body

New academic program(s)

Direct assessment competency-based program(s)

Location(s)

Distance delivery

Consortial arrangement

Contractual arrangement

Substantially changing the clock or credit hours required for a program

Change in academic calendar (e.g., quarters to semester) or change in credit allocation

Teach-out plan if closing location provides total degree programs

3. Special conditions. Indicate whether any of the conditions identified below fit the institution (Yes or

No). If Yes, explain the situation in the box provided.

a) Is the institution, in its relations with other regional, specialized, or national accrediting agencies,

currently under or recommended for a negative status or action (e.g., withdrawal, probation,

sanction, warning, show-cause, etc.)? No.

b) Is the institution now undergoing or facing substantial monitoring, special review, or financial

restrictions from the U.S. Dept. of Education or other federal or state government agencies? No.

c) Has the institution’s senior leadership or board membership experienced substantial resignations

or removals in the past year? No.

d) Is the institution experiencing financial difficulty through such conditions as a currently declared

state of exigency, a deficit of 10% or more, a default or failure to make payroll during the past

year, or consecutive deficits in the two most recent years? No.

e) Is the institution experiencing other pressures that might affect its ability to carry out the proposal

(e.g., a collective bargaining dispute or a significant lawsuit)? No.

4. Approvals. Mark the approvals that are required prior to implementing the proposed change and

include documentation of the approvals to the request or evidence that approval is not needed.

Internal (faculty, board) approvals: Minutes from the October 17, 2008 Western Illinois

University Board of Trustees meeting document the Board’s recommendation to the Illinois

Board of Higher Education that the State fund Phase I of the Riverfront Campus construction and

planning for Phase II. The University received state funding for planning and construction of

Phases I and II in July 2009. No Western Illinois University Board of Trustees approvals are

required for moving existing degree programs into Phase I or II.

System approvals: Not applicable.





Page 51 Version 03

State approval(s): The State of Illinois’ Fiscal Year 2014 Capital Budget shows that the state

funded $57.8 million for construction of the new Western Illinois University-Quad Cities

Riverfront Campus. A total of $15.8 million supported renovation of the former John Deere

Technical Center that created Phase I of Riverfront Campus; and $42.0 million supported

planning and construction of Phase II. No Illinois Board of Higher Education approvals are

required for moving existing degree programs into the new campus location.

Program(s)

Additional location(s) or campus(es). Western Illinois University has had State of

Illinois and Commission approval to have a branch campus in the Quad Cities since 1997

and a Riverfront location since 2012. Evidence of Commission approvals is on the

University’s Organization Profile maintained by the Commission.

Contractual or consortial arrangements

Clock/credit hour changes

For Distance Delivery only: Not applicable.

Foreign country(ies) approvals: Not applicable.

No approval required

5. Specialized Accreditation. Complete this section only if specialized accreditation is required for

licensure or practice in program(s) covered by this change application.

The institution has already obtained the appropriate specialized accreditation. Attach a copy of

the letter from the agency granting accreditation.

Western Illinois University holds 17 discipline-based accreditations, in addition to institutional

accreditation from the Commission. Nine of the 17 accreditations specifically relate to academic

programs offered at Western Illinois University-Quad Cities. The University’s accreditation

schedule for these nine agencies is displayed below.





Page 52 Version 03

Western Illinois University Accreditation Schedule

Accrediting Body Degree/Option Last Date of

Accreditation

Next Date of

Accreditation

National Council for

Accreditation of Teacher

Education

All Teacher Licensure Programs 2012 2018

ABET: Engineering

Accreditation Commission of

ABET

B.S. in Engineering 2010 2018

AACSB International-The

Association to Advance

Collegiate Schools of Business

Bachelor of Business (Accountancy,

Economics, Finance, Human Resource

Management, Management, Marketing,

Supply Chain Management);

M.A. in Economics; Master of Business

Administration; Master of Accountancy

2010 2014-2015

The Association of Technology,

Management, and Applied

Engineering

B.S. in Engineering Technology, B.S. in

Construction Management

2011 2015

Commission on Collegiate

Nursing Education

Bachelor of Science in Nursing 2010 2015

Council for Accreditation of

Counseling & Related

Educational Programs

M.S. Ed. in Counseling 2008 2016

Iowa College Student Aid

Commission

Museum Studies and Distance Education

certificate and degree programs

2013 2015

National Association of Schools

of Art and Design

M.A. in Museum Studies 2010 2015-2016

National Recreation and Park

Association/Council for

Accreditation of Parks,

Recreation, Tourism and

Related Professions

B.S. in Recreation, Park and Tourism

Administration

2009 2014-2015

The institution has begun the process of seeking or plans to seek specialized accreditation.

Specify the name of the agency and the timeline for completing the process. (If approval is a

multi-stage process, the institution should contact the HLC staff liaison to discuss the timeline

before submitting this change application form.)

The institution does not plan to seek specialized accreditation. Provide a rationale for not

seeking this accreditation.

6. Changes Requiring Visits. This section is not for Commission-mandated visits such as additional

location confirmation visits or campus evaluation visits.

Note: Complete this section only if the institution is already aware that the proposed change

will need to be reviewed through a visit. (If the institution is unsure whether a visit is

required, the Commission will advise the institution based on the information provided in the

change application.)

Request to schedule a Change Visit.

Request to add a proposed change to an already scheduled visit. Specify type of visit and date

scheduled:





Page 53 Version 03

Whether the change will be reviewed through a separate Change Visit or embedded in an already

scheduled visit, the following schedule will apply.

Part 1 of this change form must be submitted at least 4 months before the visit. If the visit has

not already been scheduled, this filing will initiate the process of scheduling the visit.

The institution files Part 2 of this change form at least 2 months before the scheduled visit. If

the change will be embedded in an already scheduled visit, the form should be filed as an

attachment to the report prepared for that visit.

Please note: The Commission plans to update the change forms annually, on or about September 1 of

each year. However, if a Change Application form was accessed more than 90 days prior to filing, it is

recommended that the institution visit http://www.ncahlc.org/change to ensure that there have been no

changes in the application form in the intervening time.

Part 2: Topic Specific Questions

Attach the “Substantive Change Application, Part 1: General Questions” as page one of your application.

That completed form and your answers to the questions below will constitute your request for approval of

a substantive change. This form will be the basis for review of this application.

As many as three new additional locations, or one branch campus, may be requested in a single proposal.

Name of Institution: Western Illinois University

Type of request: additional location(s) branch campus

Note: The change must be reported the same to the Commission and the U.S. Department of

Education as either an additional location(s) or branch campus.

Western Illinois University (WIU) seeks to close its branch campus at 3561 60th Street in Moline, Illinois,

and open a branch campus at 3300 River Drive in Moline, Illinois at the same time of closure. If this

change is approved, WIU would then immediately close 3300 River Drive as a location on the

Commission’s Notification Program for Additional Locations since a change in classification has

occurred.

Campus or Branch Campus Definition: (Same as the federal definition)

The term branch campus is “a location of an institution that is geographically apart and independent of the

main campus of the institution.” The Commission considers a location of an institution to be independent

of the main campus if the location:

• Is permanent in nature;

• Offers courses in educational programs leading to a degree, certificate, or other recognized

educational credential;

• Has its own faculty and administrative or supervisory organization; and

http://www.ncahlc.org/change





Page 54 Version 03

• Has its own budgetary and hiring authority.

A branch campus must have all four of these attributes.

Additional Location Definition: a place, geographically separate from any main or branch campus,

where instruction takes place and students can do one or more of the following:

• Complete 50 percent or more of the courses leading to a degree program;

• Complete 50 percent or more of the courses leading to a Title IV eligible certificate.

• Complete a degree program that they began at another institution even if the degree

completion program provides less than 50 percent of the courses leading to a degree program.

• There is no base or threshold number of students or distance from the campus necessary for a

facility to qualify as an additional location under this definition.

• An additional location typically does not have a full range of administrative and student

services staffed by the facilities personnel. Such services may be provided from the main

campus or another campus.

• A facility may provide access to instruction requiring students to be present at a physical

location that receives interactive TV, video, or online teaching. It is considered an additional

location when 50 percent or more of a distance delivery program is available through one or

more of these modalities at that facility.

Section A. Characteristics of the Change Requested

1. Provide the name and street address of each location requested. (No PO Box addresses.)

Close Western Illinois University-Quad Cities branch campus at 3561 60th Street, Moline,

Illinois.

Open Western Illinois University-Quad Cities Riverfront Campus as a branch campus, 3300

River Drive, Moline, Illinois.

Close Western Illinois University-Quad Cities Riverfront Campus as an additional location,

3300 River Drive, Moline, Illinois.

2. Provide for each location the following information:

a) The date at which the location is projected to begin operation.

Close Western Illinois University-Quad Cities 60th Street branch campus effective July 26,

2014

Open Western Illinois University-Quad Cities Riverfront Campus on River Drive as a branch

campus effective July 26, 2014, with classes starting August 25, 2014.

Close Western Illinois University-Quad Cities Riverfront Campus on River Drive as an

additional location immediately after receiving Commission approval for the actions stated

above.

b) Whether the location will offer Title IV eligible programs.

Yes. Western Illinois University participates in all Title IV programs (Federal Pell Grant, Federal

Supplemental Educational Opportunity Grant, Teacher Education Assistance for College and

Higher Education Grants, Iraq and Afghanistan Service Grants, Federal College Work Study,

Federal Perkins Loan, and Federal Direct Student Loan Program).





Page 55 Version 03

c) The Classification of Instructional Programs terminology [CIP codes, program name, and

additional description (optional)]. CIP codes are established by the U.S. Department of

Education’s National Center for Education Statistics. More information is available at

http://nces.ed.gov/ipeds/cipcode/.

Undergraduate: 52.0301, 09.0101, 13.1202, 14.0101, 15.0000, 23.0101, 24.0102, 52.1001,

11.0103, 43.0103, 24.0101, 52.0201, 52.1401, 51.3801, 31.0301, and 52.0203.

Graduate: 26.0101, 52.0201, 13.1101, 13.0901, 13.0401, 13.0411, 13.0499, 13.1202,

23.0101, 13.1307, 13.0501, 43.0103, 24.0101, 30.1401, 13.1315, and13.1001.

Post-Baccalaureate Certificates: 45.0701, 30.1401, 43.0103, 13.1401, and 26.0701

Western Illinois University will add an undergraduate program (13.0201) and graduate program

(03.0104) in the Quad Cities effective for fall 2014 classes.

d) Whether the location will be permanent or temporary (for a set number of cohorts).

The Western Illinois University-Quad Cities branch campus will be permanent.

e) Identify the level of degree completion at the new additional location. (Total Degree, Adult

Degree completion, or 50-99% completion.)

Total degree completion. Western Illinois University currently offers 17 bachelor’s degrees, 16

graduate programs, and nine post-baccalaureate certificates in the Quad Cities. A new

undergraduate major in bilingual education and Ph.D. in Environmental Sciences: Large River

Ecosystems will be offered at Western Illinois University-Quad Cities effective with fall 2014

classes.

Academic Programs Offered at Western Illinois University-Quad Cities by Degree Level

Academic Year 2013-2014

Undergraduate

Accountancy; Communication; Early Childhood Education; Elementary Education; Engineering; Engineering

Technology; English; General Studies; Human Resource Management; Information Systems; Law Enforcement and

Justice Administration; Liberal Arts and Sciences; Management; Marketing; Nursing; Recreation, Park and Tourism

Administration, and Supply Chain Management. Bilingual Education starts in fall 2014.

Graduate1

Biology, Business Administration, Counselor Education, Educational and Interdisciplinary Studies, Educational

Leadership (masters, specialist, and doctoral degrees), Elementary Education, English, Health Sciences, Instructional

Design and Technology, Law Enforcement and Justice Administration, Liberal Arts and Sciences, Museum Studies,

and Reading. Ph.D. in Environmental Science starts fall 2014.

Post-Baccalaureate Certificates

Business Administration, English, Environmental GIS, Health Services Administration, Museum Studies, Police

Executive Administration, Supply Chain Management, Teaching English to Speakers of Other Languages, and Zoo and

Aquarium Studies.

1. All graduate programs are masters degree programs unless otherwise noted.

http://nces.ed.gov/ipeds/cipcode/





Page 56 Version 03

3. If the population targeted for the proposed location represents a marked change within the mix of

students now enrolled in the institution (e.g., dual credit students at an institution with relatively few

such students), briefly explain the institution’s experience with the targeted population.

Not applicable. The University’s Change Request relates to reclassification of Western’s branch

campus address in the Quad Cities, and does not represent a marked change in the mix of students

enrolled at the University.

Section B. Institution’s History with Branch Campus and Additional Location(s)

4. Does the institution currently operate three or more locations with the same or greater scope/level of

instruction as the proposed location(s) and with the same or greater level of sophistication in facilities

and services? If yes, please identify the three such locations with the largest enrollments during the

past year, along with those enrollments.

No. However, Western Illinois University has experience supporting 1,502 students in the Quad

Cities, with students currently taking courses at the 60th Street branch campus and at the current

Riverfront location. If this Change Request is approved, all Western Illinois University students will

take classes at the new Riverfront branch campus.

5. If approved to open the additional location(s) or branch campus, what future growth does the

institution anticipate (e.g., in the next six months, three years) for additional location(s) or branch

campus and how does the institution plan to manage this growth?

The table below provides University enrollment projections and the rationale for these projections.

Western Illinois University-Quad Cities Enrollment Projections and Rationale

Term

Enrollment

Projection

Rationale

Spring 2015

(6 months after opening)

1,550 Based on opening of new facility and new, high-

demand degree programs, including engineering,

bilingual education, and environmental science.

Spring 2018

(3 years after opening)

1,740 Based on continued growth of new and existing

degree programs.

Spring 2025


3,000 Based on university planning and an independent

needs study commissioned by the Illinois Quad City

Chamber of Commerce.

Spring 2035


5,000 Based on the same factors identified for spring 2025

enrollment (above).

Academic, facilities, financial, and operational planning supports planned growth of Western Illinois

University-Quad Cities. Establishment of new programs, review of existing programs, enrollment

targets, and staffing plans are part of Academic Affairs annual planning processes, supplemented by

three-year reviews of new programs and eight-year program reviews. Additional details of these

processes are provided in response to Questions #6D, 19, and 20.





Page 57 Version 03

Opening of Phase I with 60th Street provided the physical capacity to support 3,000 students (1,500 at

Riverfront and 1,500 at 60th Street). Moving the branch campus designation to Riverfront Phases I

and II consolidates all WIU-QC facilities and provides a base for 3,000 students at one location.

Phase III planning has begun with a programming study, and completed construction could increase

physical capacity to 5,000 students.

The University reallocated $600,000 in annual base funding to support immediate Riverfront needs

associated with increased space (operations, technology, security, grounds, and maintenance). The

University also submitted a $5.0 million operating fund request to the state in October 2013 to

support growth and new state-funded facilities.

Growth will occur quicker when new state resources are received, as there will be more fiscal

resources to support new faculty, and high demand courses and programs. Nevertheless, response to

question #12D shows that the University has the fiscal resources as demonstrated in eight years of

KPMG financial ratios to support and enhance growth if new state funds are not received.

Total enrollment increased by 15.4% or 200 students from 1,302 students in spring 2012 (the

semester Riverfront Phase I opened) to 1,502 students in fall 2013. New undergraduate fall

acceptances are up 34.2%, from 120 for fall 2013 as of March 29, 2013, to 161 for fall 2014 as of

March 28, 2014. The University will also start the new Ph.D. in Environmental Science and

undergraduate major in bilingual education at the Quad Cities in fall 2014.

Section C. Institutional Planning for Branch Campus and Additional Location(s)

6. What impact might the proposed branch campus or additional location(s) have on the challenge(s)

identified as part of or subsequent to the last comprehensive visit or reaffirmation panel and how has

the institution addressed the challenge(s)?

In 2011, Western Illinois University received ten-year re-affirmation of accreditation with no follow

up reports or visits—the highest recommendation a University can receive. The team report to

University identified four areas that require organization attention. These areas have been

successfully addressed on both campuses.

A. The effects of state cash flow have caused a decrease in (a) discretionary travel funds, (b)

professional development opportunities for faculty and staff, and (c) delayed re-instatement

of the faculty computer and electronic classroom upgrade programs.

Western Illinois University increased its annual investment in faculty and staff travel by 12

percent, from $1.4 million in Fiscal Year 2011 to $1.6 million in Fiscal Year 2013. In Fiscal

Year 2012, for example, WIU supported travel for 937 faculty and staff conference

presentations. The University supports external professional development opportunities

including conferences, workshops, and symposia. Additionally, staff from the Center for

Innovation in Teaching and Research and Human Resources conduct needs analyses and

provide speakers, forums, and workshops on new and emerging technologies, software

applications, and distance education pedagogy.

Many Western Illinois University service units also contribute to professional growth. For

example, the Center for the Application of Information Technologies supports on-line course

development. The Office of Sponsored Projects assists with extramural funding and





Page 58 Version 03

compliance. University Libraries provides access to collections and holdings through

synchronous, asynchronous, and courier services. The Western Survey Research Center

consults on data design and analysis. The Quad Cities Professional Development Network, a

consortium of ten regional universities, provides training and support for instruction and

scholarship. The University also supports sabbaticals and affirmative action internships.

Western Illinois University reinstated the electronic classroom and faculty computer upgrade

programs and added private donations and other sources of funds to help sustain these

programs. The Quad Cities new Riverfront branch campus features all new technology and

supporting infrastructure funded by the Illinois Capital Development Board.

B. Monitor and prioritize deferred maintenance with highest priority on safety, accessibility,

and student recruitment and retention.

The University has prioritized deferred maintenance needs for the Macomb and Quad Cities

campuses, and Facilities Management updates the list annually. By replacing a Quad Cities

facility purchased by the State of Illinois in 1997 (60th Street) with new construction, the

Riverfront branch campus has limited maintenance needs for new facilities opened in 2012

and 2014.

C. Continue to enhance general education assessment.

This item supported WIU’s 2009 completion of the Commission’s Assessment Academy.

Courses are linked to operationally defined goals of the general education program. General

education faculty members work together across WIU learning locations to collect

assessment data, analyze findings, and report assessment activities and process improvements

(current or planned) to the Provost’s Office and the Council for General Education to inform

the ongoing, annual review of General Education.

D. Continue to provide organizational attention to: (a) Critical decision making about

institutional finance in the face of severe constraint in Illinois; (b) Possible shifts in the

demand for financial aid in response to anticipated enrollment growth; (c) New demands for

space; and (d) Decision making related to further development of academic programs on the

Quad Cities Campus.

All fiscal decisions, as described below and in response to Question #12B, are based on the

advancement of the University’s academic mission, service operations, and priorities and

goals stated in institutional and statewide strategic plans for higher education.

Strict adherence to Illinois state statutes ensures mission-driven planning and budgeting. The

Western Illinois University Board of Trustees approves preliminary spending plans for the

institution prior to the start of the fiscal year. The Board also approves departmental budgets

once the General Assembly approves a state fiscal year budget.

Both of these budgets must be submitted to the Illinois Board of Higher Education, General

Assembly, and Governor before spending can occur. Once spending is authorized, the

President approves all institutional expenditures between $100,000 and $500,000 and reports

these expenditures to the WIU Board of Trustees. Items over $500,000 require Board





Page 59 Version 03

approval before spending can occur. The State of Illinois, Office of the Auditor General,

annually audits institutional fiscal statements.

Western Illinois University continues to work with the Illinois General Assembly and private

donors to enhance financial assistance and scholarship opportunities for students. The

University announced successful completion of a $60 million comprehensive fundraising

campaign in January 2014. Western's endowment increased from $16 million to $55 million.

Earnings from the endowment support student scholarships, academic programs, and critical

University needs.

Western Illinois University-Quad Cities and 11 partner institutions and agencies received one

of 20 multi-year Lumina foundation grants offered in the United States to design sustainable

strategies that advance postsecondary certificate and/or degree rates of area residents. Grant

activities specifically focus on increasing financial aid and paid internship opportunities for

postsecondary students in the Quad Cities.

Concerns about space are not applicable. Phase I is 60,000 gross square feet (GSF), and the

University will net an additional 35,000 GSF when opening Phase II (95,000 GSF) and

closing 60th Street (60,000 GSF).

Proposals for all new degree programs must complete a feasibility study (of five-year

enrollment, staffing, and budgetary projections and needs) and receive approval from the

Provost and Academic Vice President before initiating program approval processes that

include internal approvals, as well as those from the Western Illinois University Board of

Trustees, Illinois Board of Higher Education, and in some cases, the Commission. The

Commission, for example, just approved a new Ph.D. in Environmental Science: Large River

Ecosystems for Western Illinois University that will be housed in the Quad Cities.

7. Briefly describe the planning process for the new branch campus or location(s), including the

involvement of the various constituencies in that process, the management of the branch campus or

location(s), and how the management of the branch campus or location(s) fits into the organizational

structure of the main campus.

Planning for the Western Illinois University-Quad Cities Riverfront branch campus began 13 years

ago. In 2001, the Commission’s On-Site Review Team for Western Illinois University found that the

60th Street Campus was approaching maximum physical capacity. Deere and Company donated land

and property to create Riverfront Campus and the state funded planning and construction of the first

two phases. Phase III also received state funding for an initial programming study that is currently in

progress.

Riverfront Campus expansion is part of the Western Illinois University-Quad Cities Campus Master

Plan, formed by the campus community, approved by the Western Illinois University Board of

Trustees, and funded by the State of Illinois ($57.9 million). In agreement with our host community,

the City of Moline, Riverfront Campus will not contain ancillary services (e.g., bookstore, residence

halls, recreation and food services). These opportunities will be available through adjacent campus

development to spur private economic development and avoid duplication of efforts.

Organizationally, the Vice President and Provost serves as the chief academic officer for all of

Western Illinois University and the Vice President for Quad Cities and Planning serves as the chief





Page 60 Version 03

operating officer for the Quad Cities campus. Both Vice Presidents report to the President who

reports to the Western Illinois University Board of Trustees.

Western Illinois University uses a traditional school/department, college, provost, president academic

administration model. Quad Cities based assistant deans coordinate daily operations and planning

with Macomb colleges and schools/departments. There are 68 Quad Cities based faculty at Western

Illinois University-Quad Cities.

The 54 Quad Cities staff support academic advising, admissions, development, facilities, instructional

services, marketing and public relations, security, student affairs, technology, and WQPT-Quad Cities

Public Television. Staff report up to the Vice President for Quad Cities and Planning. A Western

Illinois University-Quad Cities organizational chart is available at www.wiu.edu/qc/about.

8. For each proposed branch campus or location(s), provide a description of physical facilities and

equipment to support the programs that will be offered at the branch campus or location(s).

Riverfront Phase I is a 60,000 gross square feet building that features 14 classrooms (five video

conference capable), two computer laboratories, six engineering laboratories, 49 offices, six meeting

rooms (five video conference capable), vending, and catered food service.

Riverfront Phase II, a series of five interconnected buildings totaling 95,000 gross square feet,

features 15 classrooms (five video conference capable), six conference rooms (two video conference

capable), five scientific laboratories with two preparation areas, three computing laboratories, 83

offices, a counselor education clinic, library with five group study rooms, and formal and informal

student gathering spaces.

Exterior spaces at Riverfront Campus include formal and informal lawns, landscapes of native

vegetation, outdoor seating areas, on-site universal (free) access to public bus transportation, and 431

parking spaces, in addition to those spaces owned by the privately developed student-focused

apartments next to campus. Riverfront Campus also features all new technology and 235Mb of

bandwidth provided by the University.

9. What is the evidence that the facilities at the branch campus or location(s) will meet the needs of the

students and the curriculum?

A 25-member Riverfront Campus Users Group (students, faculty, staff, and community members)

worked collaboratively with the campus community and external architect to ensure that Phases I and

II were designed to meet the needs of students and the curriculum. The Illinois Capital Development

Board ensured design and construction compliance with all municipal, state, and federal codes.

Following precedent in Phase I, a subset of the Users Group is currently planning/coordinating all

aspects of the physical move to Phase II, which includes working closely with students and faculty on

the selection and procurement of technology, equipment, and furnishings.

10. What controls are in place to ensure that the information presented to all the constituencies in

advertising, brochures, and other communications will be accurate?

Western Illinois University-Quad Cities only prints information on programs, policies, and

procedures approved by the Board of Trustees, President, and Vice Presidents. The institution uses

photographs of its own campuses, locations, students, faculty, and staff to promote the University.

Campus print and web materials are being updated to reflect the 3300 River Drive address.

http://www.wiu.edu/qc/about





Page 61 Version 03

A Riverfront Campus Website (www.wiu.edu/qc/riverfront_campus) highlights the scope of the

expansion project, photographs of demolition and construction progress, and other updates.

University Relations coordinates media events and news releases related to this project.

11. For additional location(s) only: How does the institution ensure that financial planning and

budgeting for the additional location(s) is(are) realistic? What are the projected revenues and

expenses? What are the projected enrollment and staffing needs?

Not applicable.

12. For branch campus only: Provide a business plan for the branch campus, including a budget

projection for the first two years of operation. Please also:

a) Show both gross income (including projected enrollments, gross tuition and fees, and any

increase in state or federal subsidies generated by the new enrollment) and gross projected

expenses.

Western Illinois University has operated a branch campus in the Quad Cities since 1997. The data

reported below are actual for Fiscal Years 2012 and 2013, with budgeted for Fiscal Year 2014.

Western Illinois University-Quad Cities Appropriated Budget

Actual Fiscal Years 2012 and 2013 and Budgeted Fiscal Year 2014

Actual Budgeted

Fall 2011 Fall 2012 Fall 2013

Fall Enrollment 1,372 1,377 1,502

On-Campus 1,235 1,204 1,237

Off-Campus 137 173 265

FY 2012 FY2013 FY2014

Revenue $7,674,261 $8,416,868 NA

Tuition 4,481,516 4,852,828 NA

Fees 286,834 325,649 NA

Extension 1,095,179 1,468,058 NA

Appropriation $1,810,732 $1,770,333 NA

Expenses $7,674,261 $8,416,868 $8,082,920

Provost and Vice President Academic Affairs $4,921,915 $5,215,291 $5,197,458

College of Arts and Sciences 502,051 576,696 515,835

College of Business and Technology 1,317,925 1,498,526 1,499,391

College of Education & Human Services 1,733,293 1,726,464 1,631,616

College of Fine Arts & Communication 69,273 128,270 130,653

Counselor Education 639,645 503,406 497,430

Engineering 454,672 560,393 637,042

Library 114,775 121,557 125,879

Museum Studies 90,281 99,979 159,612

Vice President Quad Cities and Planning $2,752,346 $3,201,577 $2,885,462

Academic Advising 205,400 211,763 214,405

Administration 571,679 686,084 707,575

Admissions 181,282 225,463 248,750

http://www.wiu.edu/qc/riverfront_campus





Page 62 Version 03

Western Illinois University-Quad Cities Appropriated Budget

Actual Fiscal Years 2012 and 2013 and Budgeted Fiscal Year 2014

-continued-

FY 2012 FY2013 FY2014

Commencement 14,622 14,520 NA

Development 562 1,038 0

Fee Expense 286,834 325,649 NA

Marketing 135,494 108,148 5,000

Operations and Maintenance 521,680 715,250 663,218

Riverfront Building 154,541 0 0

Student Services 153,151 187,692 241,862

Technological Services 216,918 364,357 346,644

Technology Utilities 0 0 64,344

Utilities 127,216 169,418 200,000

Vice President Quad Cities and Planning 182,967 192,195 193,664

% of Expenses Supporting Operating 13.3% 14.5% NA

% of Expenses Supporting Personal Services 86.7% 85.5% NA

There are several important revenue considerations in reading the table above.

1. Data reported are for gross assessed tuition and fee revenues, and does not include

waivers or write-offs.

2. Extension (on-line and off-campus) instruction is based on the percentage of credit hours

earned by Quad Cities students in Extension programs. The University has one

centralized budget for Extension that supports Macomb and the Quad Cities.

3. Western Illinois University received a $600,000 appropriation from the State of Illinois to

sustain the Quad Cities Manufacturing Lab in conjunction with the School of Engineering

in the College of Business and Technology.

4. Data for Fiscal Year 2014 are marked as not available since the fiscal year is not

complete and totals for gross assessed tuition and fees are not available.

There are several important expenditure considerations in reading the table above.

1. Data reported includes direct expenses for operations and personal services (staffing).

Total percentages of operating and personal services expenditures are given at the

campus level to illustrate magnitudes. Detailed expense information is available in the

University’s annual Appropriated Funds Budget located at www.wiu.edu/Budget.

2. Commencement expenses are actual expenses paid by Academic Affairs.

3. Riverfront Building was a one-time account for moving and opening Phase I expenditures

not paid by the State of Illinois.

4. Since printing of the Fiscal Year 2014 Appropriated Funds Budget book, the University

reallocated $150,000 for Fiscal Year 2014 and $50,000 for Fiscal Year 2015 to support

moving and opening Phase II expenditures not paid by the State of Illinois. These costs

have been placed in the Riverfront Building account and are not displayed in the table

above, so that information reported to the Commission matches the institutional budget

reported on the University Budget Office website.

http://www.wiu.edu/Budget





Page 63 Version 03

5. Western Illinois University-Quad Cities used unrestricted foundation funds instead of

state appropriated funds to support development activities during Fiscal Year 2014.

6. Technology Utilities is a new account that beginning Fiscal Year 2014 separates those

costs (e.g., bandwidth) from what was previously paid from Quad Cities administration.

The new account more accurately describes the expense.

7. Western Illinois University is a highly efficient institution. The University retains its goal

of remaining below the statewide average on instructional costs per credit hour with

mission-driven spending. Western’s current value of $272.68 is 10.1 percent below the

statewide average. The University also retains its goal to remain below the statewide

average on administrative costs per credit hour. The University’s current value of $68.90

is 16.8 percent below the statewide average.

8. Requested information was on gross tuition and fees. The Quad Cities budget does not

include overhead, extension, or other instructional costs.

b) Describe clearly the contingency plans in case anticipated enrollments, income, or resources do

not materialize.

Shown in response to Question #6D, Western Illinois University exercises conservative, mission-

driven fiscal practices by following fiscal planning and expenditure controls at the state, board of

trustees, president, and vice president levels; maintaining an over $20 million contingency

reserve; and recently completing a comprehensive fundraising campaign that raised the

institutional endowment level by 244%, from $16 million to over $55 million.

Western Illinois University’s financial indicators (ratios) reported annually to the Commission

show the University’s financial strength and capacity to handle unforeseen circumstances, such as

the need for Quad Cities contingency plans in case anticipated enrollments, income, or resources

do not materialize.

Western Illinois University Financial Ratios

Reported to the Higher Learning Commission-North Central Association of Colleges and Schools

Fiscal Year 2006 through Fiscal Year 2013

Fiscal Year

2006 2007 2008 2009 2010 2011 2012 2013

Primary Reserve Ratio 0.101 0.139 0.167 0.061 0.209 0.252 0.273 0.260

Net Operating Revenue Ratio 0.017 0.033 0.014 0.006 0.039 0.061 0.043 -0.002

Return on Net Assets Ratio 0.083 0.102 0.052 0.026 0.132 0.180 0.122 0.039

Viability Ratio 0.335 0.545 0.730 0.800 0.966 0.758 0.695 0.753

The primary reserve ratio demonstrates financial strength. A negative or decreasing trend over

time would have indicated a weakening financial condition. The net operating revenue shows that

Western operated with a surplus in seven years of the last eight years, therefore enabling the

University to carry forward funds in conjunction with limitations established in Illinois statutes

for public institutions. The viability ratio has also more than doubled since Fiscal Year 2006,

giving the University additional expendable net assets to satisfy debt obligations. While the return

on net assets ratio is quite volatile and sensitive to inflationary and other economic conditions,





Page 64 Version 03

including the current recession, Western Illinois University’s return on net assets ratio has

increased its position since Fiscal Year 2006.

Section D. Curriculum and Instructional Design

13. How will the institution effectively oversee instruction at the location(s) or branch campus?

Instructional oversight results from administration of the traditional faculty-chair-dean-provost model. All Western Illinois University faculty are resident to an academic unit (school or department). Academic units are responsible for faculty selection, appointment, promotion, and tenure decisions. Each academic unit has published criteria, describing the standards, materials, methods, and procedures to be used in evaluating performance of employees eligible for retention, tenure, and promotion. Instruction is a critical component of the decisions discussed above. The Western Illinois University/University Professionals of Illinois Agreement indicates that teaching is the primary duty of Western’s unionized faculty. The Agreement also requires academic units to implement standardized procedures for administering student evaluations for all courses that are evaluated, and that faculty shall submit student evaluations from all courses taught. The individual faculty member and department chair/school director enacts necessary remediation. The Vice President for Quad Cities Campus, administrative staff, and two Assistant Deans are located at the Riverfront Campus to address any logistical issues that require immediate attention.

14. What impact, if any, will the new branch campus or location(s) have on instructional capacity at

existing approved branch campuses or location(s)?

Closing the 60th Street branch campus and changing Riverfront’s designation from a location to

branch campus centralizes Quad Cities facilities, resulting in improved efficiencies, logistics, and

operations. It also removes duplication of services formerly provided 4.5 miles apart (e.g.,

maintaining two separate testing centers).

15. Do the proposed branch campus or location(s) involve either dual credit or accelerated delivery

(earning of semester credit hours or equivalent routinely exceeds 20 in 4 months or 60 in 12 months)?

If so, please explain the extent the options are involved.

Western Illinois University-Quad Cities will start its first dual enrollment agreement with a high

school (Rivermont Collegiate located in Bettendorf, Iowa) in fall 2014. High school students will take

college classes on the Quad Cities campus for college credit.

Western Illinois University has dual enrollment agreements in place with Black Hawk College, Carl

Sandburg College, Eastern Iowa Community Colleges, Sauk Valley College, and Spoon River

College; and has programs in development for Rock Valley College, and Highland Community

College. In each of these agreements, students take classes at the community college and Western

Illinois University-Quad Cities each semester during the freshman and sophomore year before

completing the junior and senior year exclusively at Western.

Western Illinois University-Quad Cities offers one accelerated, three-year baccalaureate degree

program option in Recreation, Park, and Tourism Administration. The accelerated option is based

dual enrollment model. Students enroll in a Western course each semester during the freshman and

sophomore year, and then transfer full-time to the Quad Cities campus after their second spring





Page 65 Version 03

semester. Students complete a total of 124 semester hours, 62 at the community college and 62 at the

University, over six semesters and three summer sessions.

Section E. Institutional Staffing, Faculty, and Student Support

16. How does the institution plan to staff the additional location(s) or branch campus, including judging

faculty qualifications and full-time vs. part-time faculty? How does this differ from the institution’s

processes for staffing at the main campus?

There are currently 68 faculty, 54 staff, and 22 graduate assistants based at Western Illinois

University-Quad Cities. Faculty selection, retention, promotion, and tenure decisions, as indicated in

response to Question #13 are academic decisions made at the school/departmental level and approved

through academic administration.

Minimum qualifications for teaching at Western Illinois University are an earned master’s degree and

strict adherence to Commission and discipline-specific accreditation requirements. Most of fall 2013

faculty (91% of professors, 88% of associate professors, and 82% of assistant professors) have

terminal degrees, and most are full-time faculty members. The higher percentage of part-time faculty

in the Quad Cities is based on subject matter expertise available in an urban area of over 376,000

residents. Nevertheless, faculty hiring practices and instructional expectations are consistent across all

WIU campuses and locations.

Western Illinois University Faculty

By Category and Location

Fall 2013

Macomb Quad Cities

Number Percent Number Percent

Full-Time 598 91.7% 52 76.5%

Part-Time 54 8.3% 16 23.5%

Total 652 100.0% 68 100.0%

The data reported thus far are for fall 2013. Western Illinois University, as reported in response to

Question #5, is also working with the State of Illinois on a funding plan that will provide resources to

support doubling of student, faculty, and staff enrollments. Faculty growth will continue to follow

established appointment, promotion, and tenure processes.

17. What is the institution’s process for selecting, training, and orienting faculty for the additional

location(s) or branch campus? What special professional development, support, or released time does

the institution provide for these faculty?

As documented in response to Question #16 there are no differences in selecting, training, and

orienting faculty between WIU campuses and locations. In addition to initial orientation and ongoing

professional mentoring at the department/college level, all faculty have equal opportunity to access

the professional development, support, and release time opportunities discussed in response to

Question #6.

18. What is the evidence that the institution will effectively deliver, support, and manage necessary

academic and student services at the proposed branch campus or location(s)?

Western Illinois University has provided effective academic and student services at its 60th Street

branch campus location since opening in 1997. Students also have access to 12 academic, three





Page 66 Version 03

cultural and identity-based, five leadership and professional, and five honorary organizations at the

Quad Cities Campus. Students also have on-site access to undergraduate and graduate advising,

AmeriCorps, career services, computer labs, counseling and health referrals, disability resource center,

financial aid and scholarships, internships, library, on-line bookstore, registrar services, student

activities and organizations, technology assistance, study aboard, student teaching, testing center,

writing center, and veterans resources.

The Assistant Vice President for Quad Cities and Planning oversees these areas, and is responsible for

preparing/presenting an annual planning and accomplishments report to the campus community

showing how the unit has and will continue to effectively deliver, support, manage, and expand

academic and student services.

Data from multiple sources indicate that Western Illinois University provides effective academic

support and student services across campuses and locations. The University’s recognitions include

being named a:

"Best Midwestern College" by The Princeton Review.

"Best Regional University" by U.S. News and World Report.

“Military Friendly School” by G.I. Jobs Magazine.

“Best for Vets College” and “Best for Vets Business School” by Military Times.

“Top Military-Friendly University" by the Guide to Military-Friendly Colleges &

Universities.

Further evidence of the effectiveness of academic programs and support services is shown in the fact

the Western Illinois University-Quad Cities has a four-year graduation rate of 69%. This ranks second

of five peer institutions, ranging from a low of 39% at Texas A&M-International to a high of 78% at

Augustana College. Evidence of continuous improvement is demonstrated by the fact the graduation

rate at Western Illinois University-Quad Cities was 62% just four years ago.

Section F. Evaluation

19. Describe the process for monitoring, evaluating, and improving the overall effectiveness and quality

of the offerings.

WIU uses course and faculty evaluations, annual assessment of student learning outcomes, general

education assessment, new and existing program reviews, alumni surveys, and discipline-specific

accreditations (where appropriate to the discipline) to assess, review, and evaluate quality in all

courses and programs. University Professionals of Illinois and Western Illinois University contractual

agreements require that students evaluate each course at the end of the term, and these evaluations are

part of the data used in faculty appointment, promotion, and tenure decisions.

All academic programs engage in the program review process to demonstrate academic quality and

viability. When a new program is established, it is placed on a state-mandated three-year review

cycle. At the time of the three-year review, the program is continued, suspended, or eliminated. If a

program is continued, it is placed on the eight-year review cycle (available at

www.wiu.edu/provost/aprschd.php). In all of WIU’s assessment methods, program faculty are

responsible for the curriculum. They provide evidence of how performance is measured, reviewed,

and improved.

http://www.wiu.edu/provost/aprschd.php





Page 67 Version 03

WIU represents a culture of continuous process improvement, as demonstrated by the following

examples with numbers in parentheses indicating the Change Request question where additional

details can be found. WIU uses student course evaluations to inform faculty retention, promotion, and

tenure decisions (13, 16). The University advances quality through annual general education and

program assessment (6C, 20), academic program review (20), and discipline-specific accreditation

(5). Consolidated Annual Reports integrate planning, budgeting, and evaluation processes (20) and

advance institutional and statewide strategic plan goals for higher education (1, 6D).

20. Describe the process for assessing and improving student learning, including student persistence and

completion, in the offerings.

General Education assessment was discussed in response to Question #6C. Using a similar model for

annual assessment of all undergraduate and graduate programs, faculty define intended student

learning outcomes, collect assessment data, analyze findings, and report results and process

improvements (current or planned) to the Provost’s Office for review and response. The Student

Learning Assessment Committee, Assessment Facilitator, Associate Provost for Undergraduate and

Graduate Studies, and data provided by Institutional Research and Planning supports departmental

assessment efforts.

All academic program reviews demonstrate enrollments in relation to targets, percent of graduates

employed in the field, alumni career advancement, graduate/employer satisfaction with the program,

retention and graduation rates, time-to-degree completion, and percent of students involved in faculty

research or other projects. In addition there are documented process improvements resulting from the

last review and planned improvements to be completed by the next review. Each program review also

uses the expertise and counsel of an external discipline-specific reviewer.

The University’s mission is to ensure timely degree completion that enables employment and/or

advanced study. The Pell Institute for the Study of Opportunity in Higher Education and the Southern

Regional Education Board have nationally recognized Western Illinois University for having

retention and graduation rates that are higher than actual rates based on entering student

characteristics. Successful implementation of the University’s mission provides a supportive

educational environment resulting in higher levels of student success than would be expected based

on input measures alone. Use of program review is one method used to evaluate mission success.

A second method for promoting student success stresses innovation. Western Illinois University is

participating as a first cohort institution in the Commission’s new persistence and completion

academy. A four-year continuous improvement process using the predictive analytic framework will

study and advance persistence and completion in Macomb by determining the effectiveness of recent

efforts including revision of the First Year Experience, in the Quad Cities by offering new dual

enrollment agreements with community colleges and one high school, and in distance learning by

determining strategies that are effective with students taking on-line classes and/or classes at off-

campus locations. Innovation and success is also demonstrated in the Quad Cities academic and

student support structures demonstrated in response to Question #7.

21. How are the measures and techniques the institution uses for the location(s) or branch campus

equivalent to those for assessment and evaluation at the main campus or other locations? If there are

differences, why are these differences appropriate?





Page 68 Version 03

All of the assessment and evaluation methods described in response to Questions #20 and #21 are

consistent across the University. Academic programs are reviewed in totality. Each department is one

unit, responsible for student success. The unit of analysis is the academic program and its student

success. There is no difference or separation of assessment measures and techniques. Likewise, all of

Western Illinois University is engaged in the Commission’s persistence and completion academy. The

goal is to increase retention and graduation rates across the University.

69

Attachment A

Teach Out Plan for Western Illinois University-Quad Cities

Located at 3561 60th Street Moline, Illinois

70

The Western Illinois University Teach-Out Plan describes institutional actions associated with

permanently closing the branch campus at 3561 60th Street in Moline, Illinois, on July 26, 2014; and

opening the Western Illinois University-Quad Cities Riverfront Campus Phase II at 3300 River Drive in

Moline that same day. As proposed, Riverfront Campus Phases I (currently an additional location) and II

will now serve as Western’s branch campus in the Quad Cities. As a result of this change, Phase I of

Riverfront Campus would cease as an additional location and become part of the branch campus—since

all Riverfront buildings are located on the same River Drive property.

This Teach-Out Plan is submitted as part of the University’s Change Request, and was determined to be

the appropriate course of action after consultation with Western’s staff liaison. The institutional responses

to the 10 Commission required elements of a teach-out plan (below) focus on the closing of the 60th street

branch campus and opening of the Riverfront branch campus. The programs and services in Riverfront

Campus Phase I remain in tact. Western Illinois University firmly believes that review of this Teach-Out

Plan will show that planned actions treat students fairly and equitably.

1. Evidence that the Teach-Out Plan provides for equitable treatment of students, in particular by

ensuring that they are able to complete the educational programs in which they were enrolled prior to

the circumstances that led to the need for the Teach-Out Plan.

Not applicable. No academic programs or course rotations will be eliminated as a result of the

changes described above. In fact, the University will initiate a new minor in Spanish,

undergraduate degree in bilingual/bicultural education, and Ph.D. program in Environmental

Sciences: Large River Ecosystems in fall 2014—the first semester that classes are offered at

Riverfront Campus in its service as a branch campus.

2. Evidence that the Teach-Out Plan provides for students to complete their degree programs within a

reasonable period of time.

Not applicable per response to Question #1. Moreover, the Provost and Deans annually review

course provision data to ensure that all major courses are delivered on two-year rotations. This

review also includes monitoring three-year rotations for select graduate educational opportunities

in the College of Education and Human Services that are specifically targeted to working

professionals.

3. The anticipated timeline of activities, including the effective date of the closure or loss of degree-

granting authority, loss of access to Title IV, etc.

Not applicable per response to Question #1. There is no closure or loss of degree-granting

authority associated with university plans described above. There is no loss of access to Title IV.

Western Illinois University will continue to participate in all Title IV programs (Federal Pell

Grant, Federal Supplemental Educational Opportunity Grant, Teacher Education Assistance for

College and Higher Education Grants, Iraq and Afghanistan Service Grants, Federal College

Work Study, Federal Perkins Loan, and Federal Direct Student Loan Program).

4. A communication plan that includes the proposed timeline and methods for notifying students of the

Teach-out Plan, including any students who may be on approved leaves of absence, as well as faculty,

staff, and other institutional constituents.

The vast majority of students, faculty, staff, and community members are aware and have been

actively engaged Riverfront Campus planning. Riverfront Campus started construction with

Phase I groundbreaking in 2009 and classes starting in the new facility in January 2012. A 25-

71

member Riverfront Campus Users Group (students, faculty, staff, and community members)

worked collaboratively with the campus community and external architect to ensure that Phases I

and II were designed to meet the needs of students and the curriculum. A subset of the Users

Group is currently planning/coordinating all aspects of the move to Phase II, which includes

working closely with students and faculty on the selection and procurement of technology,

equipment, and furnishings. Similar protocol was used in Phase I.

All prospective new students are notified of the University’s plans as part of fall 2014 recruitment

activities. Western Illinois University-Quad Cities does not have any students on approved leaves

of absence. All currently enrolled students are required to meet with their assigned academic

advisor each semester before they are allowed to register for the next semester. Students are being

notified of the university’s plans as part of spring 2014 advising meetings. For all students, the

University’s course scheduling system identifies the Riverfront buildings and rooms where

courses will be held; 60th Street is no longer included in the information display for fall 2014 and

beyond.

All faculty members also receive course location information through the same medium and as

part of their course rosters. Faculty and staff that will be relocated to Riverfront Campus have

been meeting during academic year 2013-2014 to coordinate logistics and address opportunities

and concerns associated with the new facilities.

Alumni have been kept apprised of Riverfront Campus plans through routine features in the

Alumni Association’s blog, alumni magazine, and presentations made at quarterly Alumni

Council meetings.

A formal communication plan will include the actions below, if approved by the Commission.

Each of the following actions will confirm the closing date of 60th Street (July 26, 2014) and the

same opening date for Riverfront as Western Illinois University’s branch campus in the Quad

Cities.

Week 1: The Office of the Vice President for Quad Cities and Planning will send an

advisory e-mail to all currently enrolled students and new students accepted for fall 2014

admission.

Week 2: The Office of the Vice President for Quad Cities and Planning will provide a

Riverfront update on the Western Illinois University-Quad Cities homepage and other

social media used by the University.

Week 3: The Office of the Vice President for Quad Cities and Planning will send a

follow-up letter to all currently enrolled students and new students accepted for fall 2014

admission.

Week 4: The Office of the Vice President for Quad Cities and Planning will implement a

“count down” to move clock on the Western Illinois University-Quad Cities homepage.

Prior to July 26, 2014, the Office of the Vice President for Quad Cities and Planning will

host a farewell event for 60th Street. The reception will be open to all students, faculty,

staff, alumni, and community members, and it will commemorate the University’s 17

years in the facility.

The University understands that it must receive formal Commission approval of the Teach-Out

Plan prior to initiating it.

72

5. A plan for providing advising services for students (group and/or individual meetings, dates, agenda,

etc.).

As described in response to Question #4, prospective new students are informed of the

University’s plans as part of ongoing admissions activities. Currently enrolled students are

informed as part of ongoing advisement processes. Spring registration for summer and fall 2014

began April 1st.

6. A list of students affected and anticipated decisions regarding teach-out (graduation, transfer, remain

at institution, participate in teach-out and at what institution, etc.).

There are 979 students (unduplicated headcount enrollment) whose majors were housed at 60th

Street and will now be located at Riverfront. Of this total, 483 (49.3 percent) are undergraduate

students and 496 (50.3 percent) are graduate students.

7. If the institution is closing a location, an updated list of degree programs offered at the location and

identification of any programs that are unique to the location.

The table below shows the academic programs currently offered at Riverfront (Phase I) and those

currently offered at 60th Street that will be transferred to Riverfront (Phase II). As indicated in

response to Question #1, no academic programs or course rotations will be eliminated as a result

of the University’s plans.

Academic Programs Offered at Western Illinois University-Quad Cities Riverfront Campus

By Degree Level and Phase Location

Phase I

Undergraduate Programs Accountancy, Engineering, Engineering Technology, Human Resource

Management, Information Systems, Management, and Marketing

Post-Baccalaureate Certificates Business Administration and Supply Chain Management

Graduate Programs1 Business Administration

Phase II

Undergraduate Programs Bilingual Education2, Communication; Early Childhood Education;

Elementary Education; English; General Studies; Law Enforcement and

Justice Administration; Liberal Arts and Sciences; Nursing; and

Recreation, Park and Tourism Administration

Post-Baccalaureate Certificates English, Environmental GIS, Health Services Administration, Museum

Studies, Police Executive Administration, Teaching English to Speakers

of Other Languages, and Zoo and Aquarium Studies

Graduate Programs1 Biology, Counselor Education, Educational and Interdisciplinary

Studies, Educational Leadership (Masters, Specialist, Ed.D.),

Elementary Education, Environmental Sciences2 (Ph.D.), Health

Sciences, Instructional Design and Technology, Law Enforcement and

Justice Administration, Liberal Arts and Sciences, Museum Studies,

Reading, and Special Education

1. All graduate programs are at the masters level unless otherwise noted.

2. New program with classes starting in fall 2014.

73

8. A list of any institutional or specialized accreditations held by the institution. If the Teach-Out Plan

applies to the closing of a location, a list of any specialized accreditation that applies to programs

offered at that location.

Western Illinois University holds 17 discipline-based accreditations, in addition to institutional

accreditation from the Commission. Nine of the 17 accreditations specifically relate to academic

programs offered at Western Illinois University-Quad Cities. The University’s accreditation

schedule for these nine agencies is displayed below. Those degrees/options with an asterisk

indicate programs that will relocate from 60th Street to Riverfront Campus.

Western Illinois University Discipline-Specific Accreditation Schedule

for Academic Programs in the Quad Cities

Accrediting Body

Degree/Option

Last Date of

Accreditation

Next Date of

Accreditation

National Council for

Accreditation of Teacher Education

All Teacher Licensure Programs* 2012 2018

ABET: Engineering

Accreditation Commission of ABET

B.S. in Engineering 2010

AACSB International-The

Association to Advance

Collegiate Schools of Business

Bachelor of Business (Accountancy,

Economics, Finance, Human Resource

Management, Management, Marketing, Supply Chain Management);

M.A. in Economics; Master of Business Administration; Master of Accountancy

2010 2014-2015

The Association of

Technology, Management,

and Applied Engineering

B.S. in Engineering Technology, B.S. in Construction Management

2011 2015

Commission on Collegiate

Nursing Education

Bachelor of Science in Nursing* 2010 2015

Council for Accreditation of

Counseling & Related Educational Programs

M.S. Ed. in Counseling* 2008 2016

Iowa College Student Aid Commission

Museum Studies* and Distance

Education certificate and degree programs

2013 2015

National Association of

Schools of Art and Design

M.A. in Museum Studies* 2010 2015-2016

National Recreation and Park

Association/Council for

Accreditation of Parks,

Recreation, Tourism and Related Professions

B.S. in Recreation, Park and Tourism Administration*

2009 2014-2015

9. If the institution is closing, the location of the institution’s records.

Not applicable. Western Illinois University is not closing.

10. If a Teach-Out Agreement is required as a part of the Teach-Out Plan.

Not applicable. Western Illinois University is not closing.

75



Report No. 14.6/8

Higher Learning Commission-North Central Association of

Colleges and Schools: Western Illinois University

Multi-Location Report

The Higher Learning Commission-North Central Association of Colleges and Schools has a

federal regulatory mandate to ensure that institutions maintain quality at off-campus location(s).

Commission policy requires an on-site visit every five years to any institution with more than

three off-campus locations1. In this process, a peer reviewer from the Commission visits a

representative sample of an institution’s off-campus locations based on the total number of

additional locations, the geographic distribution of those additional locations, and the academic

programs offered at different locations.

Western Illinois University is scheduled for a fall 2014 location review and currently has 12 off-

campus locations at:

John G. Shedd Aquarium, Chicago, IL;

University Center at Lake County, Grayslake, IL;

Havana High School, Havana, IL;

Lombard Police Department, Lombard, IL;

Western Illinois University-Quad Cities Riverfront Campus, Moline, IL;

Palatine Police Department, Palatine, IL;

Peoria Manual High School, Peoria, IL;

Schaumburg Police Department, Schaumburg, IL;

Franklin Middle School, Springfield, IL;

Washington Middle School, Springfield, IL;

Vernon Hills Police Department, Vernon Hills, IL; and,

Central Intermediate School, Washington, IL.

Dr. Kimberly A. Johnston, President of Methodist College, Unity Point Health, in Peoria, Illinois

is Western Illinois University’s Commission-assigned Peer Reviewer. Dr. Johnson will evaluate

the quality of Western’s off-campus locations at Shed Aquarium and Franklin Middle School at

the direction of the Commission. Her visit will occur September 26th in Chicago and September

29th in Springfield.

Following Commission protocol:

Dr. Johnston will have conference calls with Macomb campus administrators responsible

for coordinating similar educational programs in Macomb and Chicago (Biological

1 In some cases, institutions undergoing rapid expansion will host Multi-Location Visits more frequently

than the five-year intervals.

76

Sciences) or Springfield (Reading). She will also interview off-campus students and

faculty in these programs, review off-campus facilities, and document access to

electronic and in-person academic and student support services.

Western Illinois University must prepare a report describing processes for planning new

off-campus locations and monitoring the ongoing quality of services and instruction at

these locations. This report is available on the following pages

Dr. Johnston will receive Western’s Report at least 30 days prior to her Multi-Location

Visit. She will triangulate report and on-site visit findings, and provide an evaluation

documenting whether Western Illinois University demonstrates effective oversight of

additional locations.

Dr. Johnston will also determine whether further follow-up is necessary either at the time

of the next comprehensive evaluation (academic year 2020-2021) or by means of a

Commission-mandated follow-up mechanism such as a progress report or focused visit.

Western Illinois University will receive a copy of Dr. Johnston’s report by October 31, 2014. This

report will become a part of the Commission’s permanent file and will be shared with the next

comprehensive evaluation team. The Board of Trustees and campus community will continue to

receive updates on this process as it proceeds.

Multi-Location Visits: Information for Institutions

© Higher Learning Commission Page 77 Version 1.5 - November 2011

Multi-Location Report Template for Institutions Overview Statement

1. Provide a brief overview statement about current additional locations, and about the institution’s

general approach to off-campus instruction. List the current approved active additional locations. Be

sure to include with each location the full address and all academic programs offered at the location.

Western Illinois University offers 66 undergraduate degrees, 19 post-baccalaureate certificates, 34

master’s degrees, two specialist degrees, and two doctoral degrees2. Academic departments and

schools are organized into the Colleges of Arts and Sciences, Business and Technology, Education

and Human Services, and Fine Arts and Communication.

The Higher Learning Commission-North Central Association of Colleges and Schools accredits the

University. Accreditation has been continuous since 1913. The Illinois State Board of Education

Teacher Certification Board and the National Council for the Accreditation of Teacher Education

accredit the university-wide teacher education program. Other discipline-specific accreditations held

by the University are displayed at www.wiu.edu/provost/accredit.php.

The University’s main campus is located in Macomb, Illinois, with a second in-state campus located

in Moline, Illinois (Western Illinois University-Quad Cities). The University proudly supports the

State of Illinois first extension and distance learning programs.

Western has 12 off-campus locations, and with the University’s commitment to the individual learner,

11 of the 12 these locations only support one academic discipline. Western’s Illinois University’s

location and branch campus in the Quad Cities reflects the University’s value of educational

opportunity, and serving place-bound individuals and working professionals. Before Western’s

expansion in the Quad Cities, the community was the largest metropolitan area in the United States

without access to a public, four-year university.

Off-Campus instruction advances institutional and statewide goals for higher education, including

increasing educational attainment levels to match best-performing states; ensuring college

affordability for students, families, and taxpayers; increasing the number of high-quality post-

secondary credentials to meet the demands of the economy and an increasingly global society; and

integrating Illinois’ educational, research, and innovation assets to meet economic needs of the state

and its region. Western Illinois University will continue to support off-campus locations to advance

strategic goals for higher education in a manner that is consistent with the history, traditions, and

expansion of the University.

Five off-campus locations for graduate programs in Educational and Interdisciplinary Studies,

Educational Leadership, and Reading reinforce the University’s history and mission in

teacher preparation. The Western Illinois State Normal School was established in 1899 to

address teacher preparation in the state’s grammar schools.

Four off-campus locations for Law Enforcement and Justice Administration (LEJA) support

one of the University’s signature academic programs. Western’s signature programs

(discussed at www.wiu.edu/academics/signature.php) are designated for their unique mission

and niche in Illinois public higher education, student enrollment, and high levels of student

2 The Ph.D. in Environmental Sciences starts in fall 2014, and has received all institutional, state, and Commission

approvals.

http://www.wiu.edu/provost/accredit.php

http://www.wiu.edu/academics/signature.php



success and job placement. Western’s undergraduate LEJA program is fourth largest program

of its kind in the nation. Employment opportunities for alumni include placement with the

FBI, Secret Service, police departments, corrections, and corporations from across the nation.

Biology at the John G. Shedd Aquarium in Chicago and Museum Studies at Figge Art

Museum in Davenport, Iowa, provide state-of-the-art learning environments for students and

faculty. The University does not have the space or resource base to simulate these

internationally renowned facilities and learning environments. Each programs’ curriculum,

instruction, assessment of student learning, evaluation, and sustainability are predicated on

location and partnerships with practicing professionals at these locations.

Programs and services offered at the Western Illinois University branch campus and location,

as discussed above, reflects the university’s value and service to educational opportunity.

Table 1 (below) displays Western Illinois University’s active off-campus locations. This display includes

the Illinois Board of Higher Education’s (IBHE) designated region for which the program is delivered.

The State of Illinois, as discussed in response to Question #3, has slightly different quality assurance and

approval processes for off-campus locations outside the University’s designated service region.

Table 1

Western Illinois University’s Active Off-Campus Locations

In/Out of State IBHE Region Degree Title (CIP) Building Name and Address

In State #10 Biology – MS (26.0101) John G. Shedd Aquarium

1200 South Lake Shore Drive

Chicago, IL 60605

In-State #4 Educational and Interdisciplinary Studies—

MSED (13.0901)

Havana High School

501 S. Mckinley Street

Havana, IL 62644

In State #5 Educational Leadership—EDS (13.0411) Central Intermediate School

1301 Eagle Avenue

Washington, IL 61571

In State #3 Law Enforcement and Justice

Administration—MA (43.0103)

Lombard Police Substation

235 E Wilson Avenue

Lombard, IL 60148



Palatine Police Department

200 E. Wood Street

Palatine, IL 60067



Schaumburg Police Department

101 Schaumburg Court

Schaumburg, IL 60193



Vernon Hills Police Department

754 Lakeview Pkwy,

Vernon Hills, IL 60061



Table 1

-continued-

In/Out of State IBHE Region Degree Title (CIP) Building Name and Address

In State #4 See Table 2 (on the next page) Western Illinois University-Quad

Cities Riverfront Campus

3300 River Drive

Moline, IL 612653

In State #5 Reading—MSED (13.1315) Franklin Middle School

1200 Outter Park Drive

Springfield, IL 62704

In State #5 Reading—MSED (13.1315) Peoria Manual High School

811 S Griswold Street

Peoria, IL 61605

In State #5 Reading—MSED (13.1315) Washington Middle School

2300 East Jackson Street

Springfield, IL 62703

Out of State NA Museum Studies—MA (30.1401) Figge Art Museum

225 West Second Street

Davenport, IA 52801

Table 2

Academic Programs Offered at the

Western Illinois University-Quad Cities Riverfront Location

Undergraduate Programs Degree CIP Code

Accountancy B.B. 52.0301

Communication B.A. 09.0101

Engineering B.S. 14.0101

Engineering Technology B.S. 15.0000

English B.A. 23.0101

General Studies B.A. 24.0102

Human Resource Management B.B. 52.1001

Information Systems B.S. 11.0103

Law Enforcement & Justice Administration B.S. 43.0103

Liberal Arts and Sciences B.L.A.S. 24.0101

Management B.B. 52.0201

Marketing B.B. 52.1401

Nursing B.S.N. 51.3801

Recreation, Park & Tourism Administration B.S. 31.0301

Supply Chain Management B.B. 52.0203

Post-Baccalaureate Certificates4

Graduate Program

Business Administration M.B.A. 05.0301

3 The Western Illinois University-Quad Cities branch campus location is currently at 3561 60

th Street in Moline,

Illinois. The University submitted a Change Request on April 19, 2014 to open Riverfront as a branch campus, with

five new buildings in August 2014. Western wil close 60th

Street to centralize programs and services in Moline. 4 Western Illinois University has two 12-hour post-baccalaureate certificates in Business Administration and Supply

Chain Management. Illinois Administrative Code recognizes post-baccalaureate certificates requiring 18 semester

credit hours beyond the baccalaureate degree, and does allow for universities to have certificate programs with less

than 18 hours. However, programs with less than 18 hours do not qualify for the Illinois Board of Higher

Education’s program inventory, and therefore, are not assigned a CIP code.



2. What future growth does the institution anticipate (e.g., in the next six months, three years,

10-20 years) for additional locations?

Fall 2013 headcount enrollment at off-campus locations was 106 students

5. This total and all other

responses to this Change Request unless otherwise noted specifically excludes the Quad Cities

location and branch campus enrollment (1,502) since the University has applied to close its current

branch campus address (3561 60th Street) and provide all Quad Cities programs at the current location

address (3300 River Drive) as a branch campus.

Western Illinois University expects off-campus location enrollment to remain constant, unless

feasibility studies demonstrate demand and institutional resources and program reviews support need.

Providing educational opportunities in underserved and high-need areas is priority in the University’s

Higher Values in Higher Education strategic plan and the Long-Term Plan for Western Illinois

University.

University Feasibility Study requirements include approval by the Provost and Academic Vice

President before proceeding to program development and implementation. All feasibility studies

must successfully demonstrate:

Specific evidence of student interest, including projected enrollments in years 1-5;

Specific job openings for which the degree program applies;

Impact on the local and Illinois economy;

Comparable degree programs at peer institutions and success in job placement;

Results/impact for the department structure, including budgetary needs for equipment, space,

and library resources needed);

Results/impact for faculty workload (including the need for new faculty); and,

Department Chair and Dean recommendations.

All new programs must receive approvals from the Faculty Senate (undergraduate programs),

Graduate Council (graduate programs), President, Western Illinois University Board of Trustees,

Illinois Board of Higher Education, and the Commission—in defined circumstances.

Academic program reviews at three years for new programs and on a eight-year rotation for

established programs (unless circumstances warrant more frequent review as determined by the

Provost’s Office) help to ensure that the University is making critical decisions and maximizing

institutional and state resources in high-quality, viable and sustainable programs, on- and off-campus.

Institutional Planning and Facilities

3. How does the institution ascertain that facilities at each location will meet the needs of the students

and the curriculum?

Quality standards for off-campus instruction are determined at statewide and institutional levels. All

Illinois public universities must receive Illinois Board of Higher Education (IBHE) approval before

providing instruction at locations outside of the institution’s designated service area, per 23 Illinois

5 Western Illinois University codes students according to majority hours, based on campus (Macomb or Quad

Cities) and location (on- or off-campus). The 106 students reported above had the majority of semester hours

earned at off-campus locations, outside Macomb and the Quad Cities.



Administrative Code 1050. Likewise, all postsecondary institutions must receive Iowa College

Student Aid Commission approval to provide instruction in Iowa, per Iowa Code Chapter 261B.

Western Illinois University’s receipt of approvals to provide instruction at off-campus locations by

the appropriate state agencies triangulate institutional determinations that facilities at each location

meet student and curricular needs. Ongoing demonstration of meeting of student and curricular needs

is documented in program reviews.

Western Illinois University is in the IBHE-defined service region four, and nine of the University’s

11 off-campus locations in Illinois are outside the University’s service region. In order to provide

instruction at each off-campus location, the University had to successfully demonstrate to the IBHE

achievement of the 16 criteria in the Public Degree Program Out-of-Region Application Form.

Namely, that there was:

1. Consistency with the University Mission.

2. Explanation of how the program meets regional

and state needs.

3. Demonstration of how the program will meet

one (or more) of the four goals for higher

education, as articulated in the statewide strategic

plan for higher education, The Illinois Public

Agenda for College and Career Success.

4. Evaluation of the impact on similar programs

within the state.

5. Identification of future employment

opportunities for graduates of the program.

6. Background/context for development of the

program, including special needs identified by state

agencies, industry, research centers, or other

educational institutions.

7. Academic objectives of the program, modalities of instruction at the location, the institution’s

plan to assure in content, coverage, and standards between the location and all other

campus(es)/location(s) that the university provides the degree program.

8. Minimum admissions requirements.

9. All graduation requirements, including credit hour requirements.

10. Expected student outcomes.

11. Processes for conducting/validating assessment of student learning.

12. Institutional plans for seeking programmatic accreditation if applicable.

13. Indication if the program prepares graduates for entry into a career/profession that is

regulated by the State of Illinois; and for those programs, a demonstration that they are

aligned with licensure/certification and/or entitlement requirements.

14. The program’s assessment plan; measures used to assess and improve student learning,

curriculum, and instruction; evidence of student success; and the institutional plan to assure

that assessment measures across campus(es) and location(s).

!!

!!!



15. A budget narrative and supporting table of projected line items of revenues (all funds and

state appropriated subtotal) and expenditures for the first four years of operation.

16. Student enrollment projections for the first five years of operation, including the number of

program majors, annual full-time equivalent majors, annual credit hours in new and existing

courses, and the annual number of degrees conferred.

The University is also responsible for achieving IBHE approval for offering new degree programs

within its service region, using the Public Degree Program In Region Application Form. The criteria

are the same with the exception that references to campus locations are omitted. Two of Western’s 11

off-campus locations in Illinois are within the University’s service region. Havana is 30 minutes from

the resources and services of the Macomb Campus, and the Western Illinois University-Quad Cities

location resides in Moline.

The University is responsible for achieving State of Iowa approval for locations in that state.

Western’s Museum Studies program is housed in Davenport at the Figge Art Museum. Davenport and

Moline are only separated by the Mississippi River. It is a ten-minute drive between Riverfront

Campus and the Figge Museum. To gain approval for WIU to offer Museum Studies in Iowa, the

University had to successfully provide evidence of:

1. The name or title of the school.

2. As applicable, the principal location of the school in this state, in other states, and in foreign

countries, and the location of the place or places in this state, in other states, and in foreign

countries where instruction is likely to be given.

3. A schedule of the total tuition charges, fees, and other costs payable to the school by a student

during the course of instruction.

4. The refund policy of the school for the return of refundable portions of tuition, fees, or other

charges. The tuition refund policy for Iowa resident students of a for-profit school with at least

one program of more than four months in length that leads to a recognized educational credential,

such as an academic or professional degree, diploma, or license, must comply with section

714.23.

5. The names and addresses of the principal owners of the school or the officers and members of the

legal governing body of the school.

6. The name and address of the chief executive officer of the school.

7. A copy of or a description of the means by which the school intends to comply with section

261B.9.

8. The name of the accrediting agency recognized by the United States department of education or a

successor agency which has accredited the school, the status under which accreditation is held,

the name of any other accrediting or licensing entity that has accredited or licensed the school or

its programs, a copy of the accrediting or licensure notice issued by the entity, and a record of any

sanctions the entity has levied against the school.

9. The name, address, and telephone number of a contact person in this state. A school that applies

for registration to offer a course of instruction by distance delivery may provide the name and

address of its registered agent in Iowa.

10. The names or titles and a description of the courses and degrees to be offered in Iowa.

11. A description of procedures for the preservation of student records and the contact information to

be used by students and graduates who seek to obtain transcript information.

12. The academic and instructional methodologies and delivery systems to be used by the school and

the extent to which the school anticipates each methodology and delivery system will be used,



including but not limited to classroom instruction, correspondence, distance delivery, independent

study, and portfolio experience evaluation.

13. The name, title, business address, telephone number, and resume of an Iowa resident

compensated by the school to perform duties at a location in Iowa. A school that applies for

registration to offer a course of instruction by distance delivery may provide an internet address

as the business address for an Iowa resident it compensates to perform duties remotely from a

location in Iowa.

14. The school’s official Stafford loan cohort default rate as calculated by the United States

department of education for the three most recent federal fiscal years, if applicable.

15. Average student loan debt upon graduation of students completing programs at the school.

16. The graduation rate of undergraduate students as reported to the United States department of

education.

17. Evidence that the school meets the conditions of financial responsibility established in section

714.18, or that the school qualifies for an exemption under section 714.19 or 714.22.

As a last step before implementing instruction at new off-campus locations, information is entered

into the Commission’s Location Update System. Western Illinois University is approved to use the

Notification System. Once off-campus instruction begins, the University continues to monitor

instructional impacts at its campuses and all locations through annual assessment reporting,

Consolidated Annual Reports, discipline-specific accreditation processes, and academic program

reviews.

4. How does the institution ensure that the facilities at each location meet the needs of students and the

curriculum?

Western Illinois University ensures that facilities at each location meet the needs of students and the

curriculum through multiple sources:

All academic departments and schools complete annual assessment of student learning

reports. If there are facilities challenges to the learning environment, it is called to the

attention of the department chair, dean, and/or provost for action through the review.

All academic departments, schools, and colleges complete an annual Consolidated Annual

Report of accomplishments and plans. These reports include requests for facilities and

technologies to the Provost and President.

Through the University’s academic review process, which includes a self-study and an

external reviewer, necessary facilities enhancements are identified.

Western Illinois University is committed to upholding facilities and technologies standards

required in program-specific accreditation. The University maintains accreditation with 17

discipline-specific accrediting bodies, shown at www.wiu.edu/provost/accredit.php. This

includes the National Council for the Accreditation of Teacher Education and National

Association of Schools of Art and Design that have accredited the university-wide teacher

education program and museum studies program that are offered at off-campus locations.

http://www.wiu.edu/provost/accredit.php



Instructional Oversight

5. How does the institution ensure that promotion, marketing, and enrollment for the additional location

stay in balance with the institution’s actual resources and technical capabilities?

University Feasibility Studies identify enrollment targets for on- and off-campus programs.

Admissions, the Graduate School, and academic departments/schools recruit to these targets.

Moreover, contractual agreements between the University Professionals of Illinois and Western

Illinois University identify course thresholds and maximum enrollments. Per contractual agreements,

the size of a distance learning class cannot exceed section capacity scheduled for traditional delivery.

Memoranda of Understanding between the University and the off-site location articulate roles and

responsibilities of the institution and host site in serving students. Attachment A provides a sample

MOU between the Shedd Aquarium and Western Illinois University in providing biology programs at

this location.

6. What controls are in place to ensure that the information presented to students in advertising,

brochures, and other communications is accurate?

Staff members from University Relations, University Marketing, Quad Cities Marketing and Public

Relations, Document and Publication Services, and Admissions produce advertising and recruitment

materials. The School of Graduate Studies, College Marketers, Deans, and Department

Chairpersons/School Directors provide program-specific information.

Undergraduate and Graduate Catalogs are reviewed annually. Any changes to materials presented in

these documents must be signed and dated by the university administrator who oversees the unit with

changes. To ensure fairness and accuracy, WIU only prints information on programs, policies, and

procedures that have been approved by the Board of Trustees, President, and Vice Presidents. WIU

uses photographs of its own campuses, locations, students, faculty, and staff to promote the

University.

The University’s website is housed under University Technology. Web Support Services, the Internet

Technology Advisory Committee (iTAC), and the Web Accessibility Committee (WAC) to ensure

that institutional web design is current, accurate, and accessible. Website content is the responsibility

of the University’s academic departments and administrative units.

7. What is the process through which the institution assesses and adjusts, as necessary, funding and

staffing for locations?

Western Illinois University engages in planned growth of off-campus locations. This includes

establishing and adhering to funding and staffing targets identified in feasibility studies, state

approvals, discipline-specific accreditation criteria, course and enrollment targets, discussed in

response to Questions #2 through #5, respectively.

Western Illinois University also engages in managed growth of off-campus locations. Adjustments to

staffing plans are made by the department chair/school directors and approved by the college dean.

The University’s Consolidated Annual Report process documents staffing reallocations, requests, and

resources.

The University has successfully used its planning processes to maintain long-standing off-campus

locations, including the Shedd Aquarium in Chicago and Franklin Middle School in Springfield,



Illinois; and to open new locations, with the Vernon Hills Police Department serving as a recent

example. The University has also successfully used its planning processes to close locations with

insufficient demand, thereby enabling reallocation of resources to higher institutional priorities.

Examples of former off-campus locations include Abingdon Senior High School and the Sherrard

Community School District.

8. How does the institution effectively oversee instruction at an additional location?

There are no differences in instructional oversight on- and off-campus. All Western Illinois

University faculty members are responsible for the curriculum and resident to an academic unit

(school or department). Academic units are responsible for faculty appointment, promotion, and

tenure. The University Professionals of Illinois-Western Illinois University (contractual) Agreement

indicates that teaching is the primary duty of faculty. Each academic unit has published criteria,

describing the standards, materials, methods, and procedures used in faculty evaluation, retention,

tenure, and promotion decisions. The Agreement also requires academic units to administer student

evaluations in all courses, with data used in retention, tenure, and promotion decisions.

Institutional Staffing and Faculty Support

9. What evidence demonstrates that the institution has appropriately qualified and sufficient staff and

faculty in place for the location?

The vast majority of fall 2013 Western faculty members (91% of professors, 88% of associate

professors, and 82% of assistant professors) possess terminal degrees. Of the aforementioned group,

531 are full-time and one is part-time. There are an additional 119 full-time and 69 part-time

instructors and lecturers. Western’s full-time faculty members teach over 95 percent of the courses

offered at the University.

Teaching at Shedd Aquarium in fall 2014 (as of April 27, 2014) are:

Brian Peer, Ph.D., University of Manitoba, Associate Professor.

Dr. Peer also served as a Postdoctoral Fellow, University of California & Smithsonian

Institution. He is teaching Biology 503: Biosystem Evolution at the Shedd Aquarium. His

research interests include coevolution between avian brood parasites and their hosts;

Avian Ecology; Behavioral Ecology; Molecular Ecology; Avian Conservation. His last

two publications were:

Kuehn, M. J., B. D. Peer, and S. I. Rothstein. 2014. Variation in host response to

brood parasitism reflects evolutionary differences and not phenotypic plasticity.

Animal Behaviour 88:21-28.

Rivers, J.W., M.A. Blundell, T.M. Loughin, B.D. Peer, and S.I. Rothstein. 2013.

The exaggerated begging behaviour of an obligate avian brood parasite is shared

with a nonparasitic close relative. Animal Behaviour 86:529-536.



Mike Romano, Ph.D., Miami University-Ohio, Professor.

Dr. Romano was selected as Western Illinois University’s 2008 Distinguished Faculty

Lecturer6. He is teaching Biology 501: Biometrics at the Shedd Aquarium. His research

interests include population genetics of amphibians and reptiles; electrophoretic variation

in the hylid frogs Hyla chrsyocells and H. versicolor; interpretation of biochemical and

chromosomal variation in the evolutionary history of plants and animals; and population

genetics of Illinois wild turkeys. His last two publications were:

Maloney, M.A., Susan T. Meiers, J. White, and Michael A. Romano. 2006.

Behavioral effects of three food enrichment items on the behavior of black

lemurs (Eulemur macaco macaco) and ringtail lemurs (Lemur catta) at the

Henson Robinson Zoo, Springfield, Illinois, U.S.A. Journal of the Applied

Animal Welfare Science 9(2):111-127.

Musser, Richard O., H.S. Kwon, S.A. Williams, C.J. White, Michael A. Romano,

Scott M. Holt, S. Bradbury, J.K. Brown, and G.W. Felton. 2005. Evidence that

caterpillar labial saliva suppresses infectivity of potential bacterial pathogens.

Archives of Insect Biochemistry & Physiology 58:138-144.

Jeanette Thomas, Ph.D., University of Minnesota, Professor.

Dr. Thomas was selected as Western Illinois University’s 2005 Distinguished Faculty

Lecturer. She is teaching Zoology7 553: Animal Behavior and Zoology 585: Animal

Training at the Shedd Aquarium. Her areas of specialization include Mammalogy with

special interest in sensory behavior, using bioacoustics as a population assessment tool,

the effects of human-made noise on animals, and behavioral enrichment of captive

animals; and her last two publications were:

Thomas, J. A. Editing Aquatic Mammals (1999-2009): the Times; they were

a changing. Aquatic Mammals. 40 (1).

2014. Stansbury A. L., Thomas J. A., Stalf C. E., Murphy L. D., Lombardi D.,

Carpenter J. and Mueller T. Behavioural Audiogram of Two Arctic Foxes

(Vulpes lagopus). Polar Biology. Online version DOI 10.1007/s00300-014-

1446-5.

Teaching at Frankiin Middle School in fall 2014 (as of April 27, 2014) is:

H. Jon Jones, Ed.D., Ball State University, Reading 588: Leadership in Reading.

Dr. Jones’ area of specialization is reading and literacy. He currently teaches reading and

literacy courses and serves as Director of the Western Illinois University Reading Center.

Dr. Jones works with a staff of graduate assistants to provide diagnostic and tutoring

services to university and public school students. He is Director of the America Reads

Challenge activities for the University. He served as a consultant for an Indiana statewide

reading and reading assessment program.

6 Western Illinois first presented an annual lecturer award in 1969 to honor an outstanding faculty member whose

professional development in research or creative activity, teaching and service to the University represent the

highest standards of the academic community. In 1998 the award was renamed the Distinguished Faculty Lecturer.

7 Graduate students in Biological Sciences may choose to select their curriculum to focus on environmental biology,

education, microbiology, plant biology, zoology, wildlife biology, or zoo and aquarium studies under the guidance

of their advisor.



10. What evidence demonstrates the institution supports and evaluates personnel at off-campus

locations? Consider the processes in place for selecting, training, and orienting faculty at the

location.

There are no other differences in selecting, training, and orienting faculty between on- and off-

campus locations. All faculty are hired by their respective school or department. In addition to

orientation and ongoing professional mentoring at the school/department/college level, the Center for

Innovation in Teaching and Research provides professional development (workshops, webinars,

retreats, and guest speakers) on best practices in teaching, teaching with technology, and research.

All faculty members also have access to the following service units:

The Center for the Application of Information Technologies supports on-line course

development.

The Office of Sponsored Projects assists with extramural funding and compliance.

University Libraries provides library instruction, and access to collections and holdings

through synchronous, asynchronous, and courier services.

The Western Survey Research Center consults on data design and analysis.

The Quad Cities Professional Development Network, a consortium of seven regional colleges

and universities, provides training and support for instruction and scholarship.

The use of release time is not required for participation in the areas mentioned above. There are

continuing professional development opportunities available that require release time (e.g.,

sabbaticals and affirmative action internships).

Student Support

11. What evidence demonstrates that the institution effectively delivers, supports, and manages necessary

academic and student services at off-campus locations?

Response to Question #7 indicated that Western Illinois University engages in planned growth of off-

campus locations. This includes establishing and providing academic and student support services

identified in institutional and state approvals, and modified according to student concerns, discipline-

specific accreditation criteria, as well as from findings from annual assessment reports, consolidated

annual reports, program reviews, and memoranda of understanding between the University and host

location.

12. What evidence demonstrates that the institution provides students with sufficient access (in person, by

computer, by phone, etc.) to admissions, registration/student records, financial aid, and job

placement services?

Western Illinois University provides information about student and support services through

information in admissions presentations, university publications, promotional materials, website

announcements, new student orientations (in person and on-line), Student Handbooks, Undergraduate

and Graduate Catalogs, class announcements, advising sessions, faculty consultation with students,

and the Distance Learning Website (www.wiu.edu/distance_learning).

http://www.wiu.edu/distance_learning



Academic and student support services are available to students on the Web and through in-person,

phone, and fax inquiries. Contact information is available through University Directories and

University’s A to Z index located on the Macomb and Quad Cities homepages. Each campus

maintains a switchboard and all academic departments and administrative units websites display

contact information. It is part of a template required by the University.

One example of electronic student services offered at WIU is University Libraries. It provides

physical, electronic, and courier access to more than one million cataloged volumes, 1,000 current

periodicals, 24 foreign and domestic newspapers, and more than 56,000 online journals. Through

IShare Online, students have immediate access WIU collections and 56 other academic libraries in

Illinois. Students needing library and/or research assistance have real time assistance available at

www.wiu.edu/libraries/services/undergraduates.php.

Through the campus portal, students have centralized access to the most requested electronic services,

including information about University programs, courses, costs, and related policies and

requirements; pre-registration advising; application for admission; placement testing;

enrollment/registration in programs and courses; financial aid and scholarships; academic advising;

tutoring; career counseling and placement; library resources; training in information literacy;

bookstore; and technical support.

13. What evidence demonstrates that student concerns are addressed?

The Associate Provost for Undergraduate and Graduate Education, Vice President for Student

Services, and Vice President for Quad Cities and Planning are the University’s student complaint

officers. Off-campus student complaints either come directly or by referrals from WIU faculty and

staff members. These three university-designated complaint officers are responsible for maintaining

student complaint and resolution logs in accordance with Commission and Title IV expectations. A

review of the complaint logs for the last three years shows no student complaints at the Shedd

Aquarium or Franklin Middle School.

Evaluation and Assessment

14. How does the institution measure, document, and analyze student academic performance sufficiently

to maintain academic quality at a location?

All on- and off-campus students are subject to all academic policies of Western Illinois University.

These academic policies include those related to graduation, grading, course credit, student academic

progress, and academic appeal as stated in the 2013-2014 Undergraduate Catalog (wiu.edu/catalog/),

starting on page 44. Academic Guidelines and Graduate School Policies start on page 34 of the 2013-

2014 Graduate Catalog (www.wiu.edu/graduate_studies/catalog/).

As described in response to Question #15, faculty from all schools and departments complete annual

assessment reports documenting assessment results and plans. Assessment results and plans also

inform program reviews.

All academic programs reviews (with rotation discussed in response to Questions #2 and #15 and

calendar available at www.wiu.edu/provost/aprschd.php) must demonstrate how distance and

traditional delivery contributed to program enrollment targets, percent of graduates employed in the

field, alumni career advancement, graduate/employer satisfaction with the program, retention and

http://www.wiu.edu/libraries/services/undergraduates.php

http://wiu.edu/catalog/

http://www.wiu.edu/graduate_studies/catalog/

http://www.wiu.edu/provost/aprschd.php



graduation rates, time-to-degree completion, and percent of students involved in faculty research or

other projects.

15. How are the measures and techniques the institution uses for a location equivalent to those for

assessment and evaluation at the main campus or other locations? If there are differences, why are

these differences appropriate?

Academic programs (as described above) are reviewed in totality. Each department is one unit,

responsible for student success. The unit of analysis is the academic program and its student success.

There is no difference or separation of assessment measures and techniques.

Western Illinois University uses course and faculty evaluations, annual assessment of student learning

outcomes, general education assessment, new and existing program reviews, and discipline-specific

accreditations (where appropriate to the discipline) to assess, review, and evaluate quality in all

courses and programs. University Professionals of Illinois and Western Illinois University contractual

agreements require that students evaluate each course at the end of the term, and these evaluations are

part of the data used in faculty appointment, promotion, and tenure decisions.

In the annual assessment of all undergraduate and graduate programs, faculty define intended student

learning outcomes, collect assessment data, analyze findings, and report results and process

improvements (current or planned) to the Provost’s Office for review and response. The Student

Learning Assessment Committee, Assessment Facilitator, Associate Provost for Undergraduate and

Graduate Studies, and data provided by Institutional Research and Planning supports school and

departmental assessment efforts.

All academic programs engage in the program review process to demonstrate academic quality and

viability. When a new program is established, it is placed on a state-mandated three-year review

cycle. At the time of the three-year review, the program is continued, suspended, or eliminated. If a

program is continued, it is placed on an eight-year review cycle, unless the Office of the Provost and

Academic Vice President determines more frequent reviews are needed. In all of the University’s

assessment methods, program faculty members are responsible for the curriculum. They provide

evidence of how performance is measured, reviewed, and improved.

16. How does the institution encourage and ensure continuous improvement at a location?

WIU represents a culture of continuous process improvement, as demonstrated by the following

examples with numbers in parentheses indicating the Change Request question where additional

details can be found. WIU uses student course evaluations to inform faculty retention, promotion, and

tenure decisions (8,15). The University advances quality through assessment of student learning

outcomes (3,4,11,14,15), academic program review (2,4,11,14,15), and achieving/maintaining

Commission and discipline-specific accreditation (3,4,7,11,15).

After first engaging in feasibility studies (2,5,7) and obtaining necessary internal and external

approvals (1,2,3,7), continuous process improvement is also demonstrated by Consolidated Annual

Reports that integrate planning, budgeting, and evaluation processes (3,4,7,11) and advance

institutional and statewide strategic plan goals for higher education (1,2,3,7).

Western Illinois University also completed a special emphasis self study to strengthen distance

education as part of its 2011 reaffirmation of accreditation. The University and the students that we

serve benefited from benchmarking, adapting, and implementing national best practices in distance

learning.



Most recently, the University was selected to participate in the first cohort of the Commission’s

Persistence and Completion Academy. One of the major institutional objectives for participation was

to learn and apply the Commission’s predictive analytic framework to better understand and enhance

student persistence and completion at off-campus locations, as well as at the Macomb and Quad

Cities Campuses.



Attachment A

Sample Memorandum of Understanding Between Shedd Aquarium and Western Illinois University8

MEMORANDUM OF UNDERSTANDING BETWEEN

John G. Shedd Aquarium and Western Illinois University

Series of Graduate Courses

Established Fall 2013

Summary

This Memorandum of Understanding documents an agreement between John G. Shedd Aquarium (The

Aquarium) and Western Illinois University (The University) to offer a series of graduate courses (The

Courses) at The Aquarium, to be instructed by University professors.

Partnership Details

Principle Stakeholders

The Aquarium’s main contacts shall be:

Heather Schneider, Education Dept. John G. Shedd Aquarium, 1200 S. Lake Shore Drive,

Chicago, IL 60605 Tel. 312-692-3351 or [email protected] OR

Miranda Kerr, Education Dept. John G. Shedd Aquarium, 1200 S. Lake Shore Drive,

Chicago, IL 60605 Tel.312-692-3212 or [email protected].

The University’s main contacts shall be:

Dr. Jeanette Thomas, Professor Department of Biological Sciences, WIUQC, 3561 60th

St. Moline, IL 61265 Tel 309-269-9364 [email protected] OR

Dr. Charles Lydeard, Chairman Department of Biological Sciences, WIU, Room 372

Waggoner Hall, Macomb, L 61455 Tel. 309-298-2408 [email protected]

Course Scheduling, Enrollments and Cancellations

Course schedule needs should be communicated by the University to the Aquarium 6 months prior to the

start date of a class. The University should make the Aquarium aware of course cancellations 2 weeks

before a course is slated to start. Courses that do not reach the minimum enrollment level by the date

established may be cancelled by either party.

Scheduling Details

Semester Min*/Max** Enrollment Maximum Course Load***

Spring 8/20 3, three semester hour classes

Summer 8/20 1 (no evening classes)

Fall 8/20 3, three semester hour classes

*Aquarium class rosters that are below minimum enrollment will result in the cancellation of the course.

** The increase of maximum enrollment for courses that don’t utilize the CODEC system can be

negotiated.

***Only one evening class will be supported by the Aquarium during the fall and spring semesters.

During fall and spring semesters, the aquarium will host no more than 3 classes concurrently. So,

8 Signed copy will be available to Dr. Johnston during her off-campus location visit in fall 2014.

mailto:[email protected]

mailto:[email protected]

mailto:[email protected]%20OR



typically the University offers one core class for the master’s degree which runs 16 weeks and 2 classes

the first 8 weeks, and then 2 classes the second 8 weeks of the semester.

Registration and Fees

Students will register and pay for tuition for the Courses through the University before classes begin. The

Aquarium will collect course fees from each student per course on-site during the first day of class.

These fees cover the cost of Aquarium Staff and a CODEC connection to the University.

Student Fees: $150 per course per student ($100 per course for an Aquarium volunteer, Aquarium

intern, Aquarium staff or Aquarium member).

o Exception: For Animal Training, Zool. 585, taught by Ken Ramirez the fee is $100 per

course per student because of no CODEC connection ($50 per course for an Aquarium

volunteer, Aquarium intern, Aquarium staff or Aquarium member).

Course Classroom

The Experience will take place in the Aquarium’s Electronic Technology Classroom (ETC) in the

Education Department. The ETC is equipped with an Internet connected via a desktop computer for each

student. Polycom distance learning system, a teacher station with a computer and an interactive

whiteboard are available. Power outlets are available for students wishing to use their personal

computers; however the Aquarium will not provide Internet service.

Responsibilities

The Aquarium will provide the following for the Courses:

Room reservations, based on room availability.

A course confirmation letter emailed out one week in advance to students enrolled at the

Aquarium, which contains information on the logistics of taking a course at the Aquarium.

Staff contact information for students to help with any room related issues.

Orientation on the utilization of the ETC and the Aquarium during the first day of each class.

Staff will collect student fees paid to the Aquarium.

Staff will open the ETC and power up the systems.

Staff contact information to aid instructors with distribution and collection of course evaluations

or exams. Aquarium Staff must be notified of needs one week in advance.

Free access to public exhibits for students for class needs during the Aquarium’s regular business

hours.

Staff contact to support and develop field trip experiences for classes wishing to explore

Aquarium exhibits meet Aquarium experts and/or partake in behind the scenes tours.

The University will provide the following for the Courses:

Schedule of courses; at least six months prior to start date.

Roster of students registered in courses; at least one week prior to start date of each semester.

o Fall 2013 – August 12

o Spring 2014 – January 6

o Summer 2014 – May 26

Instructors and curriculum for all courses.

All course materials and supplies needed.

Staff contact to aid in registration and course scheduling needs.

Instructor contacts for each course.

Technology contact for the University’s distance learning equipment.



Marketing and Promotion

The degree programs with the University’s contact information will be posted on the Aquarium’s website

and the University’s website.

Duration of Understanding

This MOU will start the fall semester of 2013 and run through summer semester of 2014, unless both

parties decide otherwise. At the conclusion of the agreement, the MOU will be reviewed by both parties

and re-evaluated.

We agree to accept this proposal, and to make it and any subsequent revisions available to all

stakeholders, the Aquarium and the University.

____________________________________________________ __________

Dean, Sue Martinelli-Fernandez, Western Illinois University Date

____________________________________________________ __________

CFO, John G. Shedd Aquarium Date

95




Release of March 28, 2014

Executive Session Meeting Minutes

Resolution:

WHEREAS pursuant to Section 5 ILCS 120/c of the Open Meetings Act, the Board of Trustees of

Western Illinois University will eliminate the recordings of the minutes of December 14, 2012,

January 15, 2013, and March 29, 2013; and,

WHEREAS pursuant to Section 2.06(c) of the Open Meetings Act, the Board of Trustees of Western

Illinois University has reviewed the minutes of the executive session minutes of March 28, 2014,

to determine whether the need for confidentiality still exists with respect to all or part of the

minutes:

THEREFORE be it resolved that the Board of Trustees of Western Illinois University approves for

public disclosure at this time the following executive session minutes: March 28, 2014.

97




International Union of Operating Engineers Local 399

(Landscape Maintenance Unit) Contract

Resolution:

WHEREAS the Board of Trustees must approve collective bargaining agreements prior to

implementation; and,

WHEREAS an initial agreement was reached on March 6, 2014, and was ratified on April 29, 2014, by

the International Union of Operating Engineers Local 399 (Landscape Maintenance Unit):

THEREFORE be it resolved that the Board of Trustees approve the agreement as presented.

International Union of Operating Engineers Local 399 (Landscape Maintenance Unit)

An initial agreement was reached on March 6, 2014, and was ratified on April 29, 2014, for the period of

June 7, 2014 through June 30, 2017, with the International Union of Operating Engineers Local 399

(Landscape Maintenance Unit) representing approximately 14 employees.

Contractual Language

The contract contains all provisions required by law. In addition, it contains specific articles reflecting

the unique circumstances of Western Illinois University. The parties agreed to continue the benefits,

insurance, and other related matters currently in effect for employees under the Board Regulations.

Wage Settlement

The parties agreed to a salary increase equivalent to 4 percent of the unit’s March 6, 2014, salary base

with an effective date of July 1, 2014. The salary increase shall be made in accordance with the

distribution planned developed by the union and approved by the University. In addition, the parties

agreed to reopen the agreement for the purpose of negotiating wages on or about July 1, 2015 and on or

about July 1, 2016.

99




AFSCME (Building Services Unit) Memorandum of Agreement

Resolution:

WHEREAS the Board of Trustees must approve collective bargaining agreements prior to

implementation; and,

WHEREAS an agreement was reached and was ratified on May 6, 2014, by the American Federation of

State, County and Municipal Employees Local 417 (Building Services Unit):

THEREFORE be it resolved that the Board of Trustees approves the agreement as presented.

Western Illinois University and AFSCME Local 417 (Building Services Unit) jointly agree to the

following Memorandum of Agreement:

1. The “Agreement” 2010 - 2015, with the modifications identified in this MOA, will be extended from

July 1, 2014 through June 30, 2017.

2. 2010 - 2015 Wage Addendum:

The parties agree to implement as an across-the-board increase the percentage designated for each fiscal

year of the collective bargaining agreement as follows:

FY15 - 2%

FY16 – 2%

FY17 – 1%

The percentage will be applied to the final rates with the intermediate rates and initial rates maintained at

ninety-five and eighty percent of the final rates, respectively. The increase will be effective July 1 of the

designated fiscal year.

3. If an employee signs, prior to July 1, 2014, an irrevocable election agreement to retire on or before

June 30, 2015, the employee will be exempt from the wage addendum in this MOA and retain the right to

receive the wage increase provided under the prior wage addendum (2010 – 2015 Wage Addendum).

4. All “Agreement” Addendums and Articles remain unchanged except for the modifications identified in

this MOA.

101




Election of Officers of the Board for July 1, 2014-June 30, 2015

Resolution:

WHEREAS Section 35-25 of Senate Bill 241 states:

“Members of the Board shall elect annually by secret ballot from their own number a chairman

who shall preside over meetings of the Board and a secretary”; and,

WHEREAS the Board of Trustees Bylaws, Section VII.A.1., stipulates:

“The Chair, Vice Chair, and Secretary shall be elected annually by secret ballot by a majority of

the voting members of the Board then serving and shall hold office until their successors are

elected. Trustees who are elected to serve as the Chair, Vice Chair and Secretary may be elected

to those positions for one successive term, after which an intervening term must occur before re-

election to the same officer position”; and,

(History of Officers of the Board Attached)

WHEREAS the Board of Trustees at its July 25, 1997, meeting, agreed to elect officers in conjunction

with the fiscal year; and the Western Illinois University fiscal year is July 1-June 30:

THEREFORE be it resolved that those elected at the June 6, 2014 meeting of the Board of Trustees for

Chair, Vice Chair and Secretary shall serve as Officers of the Western Illinois University Board

of Trustees for July 1, 2014-June 30, 2015.

102


BOARD OF TRUSTEES

HISTORY - OFFICERS OF THE BOARD

January 1 - June 30, 1996 Chair Gretchen Winter

Vice Chair Lorraine Epperson

Secretary Dexter Yarbrough

July 1, 1996 - June 30, 1997 Chair Gretchen Winter

Vice Chair Lorraine Epperson


July 1, 1997 - June 30, 1998 Chair Lorraine Epperson

Vice Chair C. Robert Leininger


Member At Large Maureen Schuering









July 1, 2000 - June 30, 2001 Chair Carolyn J. Ehlert

Vice Chair Dexter Yarbrough

(until 1/15/01; no Vice Chair 1/15/01-6/30/01)

Secretary J. Michael Houston

Member At Large George J. Guzzardo

July 1, 2001 - June 30, 2002 Chair Carolyn J. Ehlert

Vice Chair Zack Stamp

Secretary J. Michael Houston

July 1, 2002 - June 30, 2003 Chair Zack Stamp

Vice Chair J. Michael Houston

Secretary Dace Richardson

103

July 1, 2003 - June 30, 2004 Chair Zack Stamp

(until 1/16/04)

J. Michael Houston

(1/16/04-6/30/04)


(until 1/16/04/04; then became Chair)

Dace E. Richardson

(3/5/04-6/30/04)

Secretary Dace E. Richardson

(until 3/5/04; then became Vice Chair)

Trish K. Hammond

(3/5/04-6/30/04)

July 1, 2004 - June 30, 2005

Chair J. Michael Houston

Vice Chair Dace E. Richardson

Secretary William L. Epperly

July 1, 2005 - June 30, 2006


Vice Chair Dace E. Richardson

(until 11/3/05; no Vice Chair 11/4/05-6/30/06)


July 1, 2006 - June 30, 2007

Chair William L. Epperly

Vice Chair Steven L. Nelson

Secretary Robert J. Cook

July 1, 2007 - June 30, 2008


Vice Chair Steven L. Nelson

Secretary Robert J. Cook (until 5/22/08)

July 1, 2008 - June 30, 2009

Chair Steven L. Nelson


Secretary Donald W. “Bill” Griffin

July 1, 2009 - June 30, 2010

Chair Steven L. Nelson



July 1, 2010 – September 30, 2011


Vice Chair Carolyn Ehlert Fuller


104

October 1, 2011 – October 24, 2011

Chair Carolyn Ehlert Fuller

Vice Chair William L. Epperly

Secretary Steven L. Nelson

October 25, 2011 – December 16, 2011

Interim Chair William L. Epperly

Vice Chair Vacant

Interim Secretary Donald W. “Bill” Griffin

December 17, 2011 – June 30, 2012




July 1, 2012 – February 24, 2013




February 25, 2013 – June 30, 2013



Acting Secretary Cathy Early

July 1, 2013 – June 30, 2014

Chair Cathy Early


Secretary Lyneir Cole

105


BOARD OF TRUSTEES

June 6, 2014


Trustee Appreciation – Andre Ashmore

Resolution:

WHEREAS Mr. Andre Ashmore has admirably served the students of Western Illinois University as a

member of the Western Illinois University Board of Trustees beginning July 1, 2013 and will

continue to serve through June 30, 2014; and,

WHEREAS Mr. Ashmore conscientiously served the citizens of the State of Illinois as chair of the

Academic and Student Services Committee overseeing the establishment of FY2015 tuition, fees,

and room and board rates as well as the thorough evaluation of the student health insurance

program and,

WHEREAS Mr. Ashmore, during his tenure, witnessed the University Union renovations, the

completion of the renovation and recladding of Thompson Hall, the installation of Connexio

signage across our campus and the installation of the Grand Entrance to the Western Illinois

University Macomb campus and functioned as an active member of the Board as the Governor of

the State of Illinois released $60 Million in capital funding for the Center for the Performing Arts;

and,

WHEREAS Mr. Ashmore has served as a role model for fellow students and for student trustee peers:

THEREFORE be it resolved that the Western Illinois University Board of Trustees expresses its

heartfelt appreciation and congratulations for the invaluable service he has provided to Western

Illinois University, the Board of Trustees, and the State of Illinois as a member of the Western

Illinois University Board of Trustees from July 1, 2013 – June 30, 2014.




Purchases of $500,000 or more

Resolution:

WHEREAS Western Illinois University has a need for a greenhouse; and,

WHEREAS a greenhouse supports academic excellence; and,

WHEREAS a greenhouse demonstrates a strong commitment to faculty and staff research, scholarly

activities, and grants; and,

WHEREAS a vendor will be selected in accordance with the Illinois Procurement Code and all other

applicable statues and rules:

THEREFORE be it resolved that the Board of Trustees of Western Illinois University delegates

authority to President Thomas to approve the contract to construct a greenhouse. Total cost of the

project shall not exceed $600,000.