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Western District Annual General Meeting – 17 June 2012

WESTERN DISTRICT SWIMMING ASSOCIATION

ANNUAL GENERAL MEETING

Sunday 17th

June 2012

Junior Rugby League Club House

Dubbo 10.30am

Meeting Commenced at 10.30am

1. Present:

NAME CLUB NAME CLUB Ru Hunt President Pam Weste Swimming NSW

Yvette Newall Secretary Mark Heathcote Swimming NSW

Kim Edwards Treasurer Bonnie Tink Gilgandra

Barb Baker Vice President (Coolah) Pip Smith Wellington

Peter Gallagher Orana Graig Braley Gulargambone

Andrew Newman Orana Shane Saffy Dubbo RSL

Wendy Haywood Warren Ingrid Hyland Dubbo City Swimtech

Rebecca McMillan Warren Dee Wippell Narromine

Mick O’Sullivan Mudgee Indoor Shelly Bayliss Narromine

Kelly Lienesch Bourke Simone Berryman Tottenham

Melissa Simmons Bourke Terrianne Sandry Dubbo City Swimtech

James Simmons Bourke

Chris Murray Coonamble

Mark Hoath Coonamble

2.Apologies:

NAME CLUB NAME CLUB Fleur Dunedoo Scott Sinclair

Bill McDonald Referee Lance McCabe Dubbo City Swimtech

Moved Pip Smith 2nd Shane Saffy Apologies accepted- Carried

3. Minutes from previous AGM

Moved Peter Gallagher 2nd Mark Hoath Minutes accepted-carried

4. Presidents Report: by Ru Hunt

Moved by Ru Hunt 2nd Mark Hoath Report accepted- carried

5. Treasurers Report: by Kim Edwards

Moved by Kim Edwards 2nd Peter Gallagher Report accepted- carried

Kim moved to have electronic banking to be approved. All approved.

6. ASTC Report: Nil


7. Junior Development Committee Report: Nil

8. Speedo Report: by Kim Edwards

Moved by Kim Edwards 2nd Barb Baker Report accepted- carried

9. Brophy Report: by Yvette Newall

Moved by Yvette Newall 2nd Barb Baker Report accepted- carried

Mark Hoath from Coonamble said that Coonamble did try to get entries but

Polding was on at the same time so they could not get kids to swim. Wendy

from warren agreed with Mark. Yvette advised that many parents have gone

from Canberra to Sydney and vice versa for many years and it makes it

cheaper as it is not two separate trips. Ru said that we will look closely at the

dates and send out to clubs and then they can make decisions from there.

10. All positions declared vacant (Mark Heathcote Swimming NSW Chairing)

11. Election of New Committee

i. President:- Yvette Newall

Nominated Kim Edwards Seconded Barb Baker Accepted

ii. Vice President:- Peter Gallagher

Nominated: AJ Newman Seconded Wendy Haywood Accepted

2nd Vice President:- Barb Baker

Nominated Kim Edwards Seconded: Yvette Newall Accepted

iii. Secretary:- Pip Smith

Nominated: Barb baker Seconded: AJ Newman Accepted

iv. Treasurer & Public Officer: Kim Edwards

Nominated: AJ Newman Seconded: Peter Gallagher Accepted

v. Registrar:- Kim Edwards & Terrianne Sandry

Nominated: Yvette Newall Seconded: AJ Newman Accepted

vi. ASTC Co-ordinator:- Ingrid Hyland

Nominated: AJ Newman Seconded: Peter Gallagher Accepted

vii. 3 individual member:

Mick O’Sullivan nominated by Yvette Newall Accepted

James Simmons nominated Ingrid Hyland Accepted


Terrianne Sandry nominated by Kim Edwards Accepted

AJ Newman nominated by Peter Gallagher Accepted

viii. ATSC Committee:

Ingrid Hyland, Ru Hunt, Mellissa Simmons, Megan Hamblin, Simone Berryman,

James Simmons Accepted

ix. Development/Selection & Competition Committee

AJ Newman nominated by Mick O’Sullivan Accepted

Mick O’Sullivan nominated Kim Edwards Accepted

Dennis Valentine nominated by Kim Edwards Carried

Bonnie Tink nominated by AJ Newman Accepted

x. Nominations/Endorsements for Patrons

John Clatworthy, Les Cook, Bill McDonald, Ian Moses, Geoff Stains

Nominated Weny Haywood Seconded AJ Newman

xi. Nomination/Endorsement for Solicitor

Peter Duffy Confirmed

Nominated: Ru Hunt Seconded AJ Newman Carried

Meeting Closed 11.00am


PRESIDENT’S REPORT 2011-2012

This season for the Area was another successful one with most clubs

participating at all carnivals throughout t the year as.

We commenced the season with a camp open to all clubs (with some

restrictions) to eventually look at selecting an Area squad of swimmers to

compete against other Areas in Sydney. With so much activity in the Area it

has been difficult to build on this throughout the summer months when

swimming is at its busiest. If we are to develop this squad for stronger

competition, we need to be mindful of how to best develop the squad and

ensure coaches who are best equipped to handle the roll of coaching the Area

squad and are not necessarily left to the few coaches who have busy agendas

within their own clubs.

This year our Area district carnival was held in Bourke for the first time, taking

the event away from Dubbo who had held the event for a number of years.

The event was very successful where a number of records were broken.

The committee would like to thanks all clubs that took part. Competing were

11 clubs out of the 26 clubs in the area. Whilst this was a little disappointing

as numbers were down, competition was still strong and all swimmers who

took part swam well for their respective clubs.

At this point I would like to again thank Bourke Club who put on a wonderful

weekend for all those who participated in the event. Also congratulations to

Dubbo City Swimtech who were champion club of the meet. I would also like

to congratulate Wellington who became the inaugural winners of the small

clubs trophy.

Congratulations to James Newall, Georgi York from Mudgee Indoor who were

senior boy and girl champion of the meet as well as Lawson Goldsmith,

Coonamble and Macy Morley of Mudgee Indoor who were junior boy and girl

champion of the meet. Congratulations to Michael O’Sullivan Coach Mudgee

Indoor for a wonderful job to get 3 of the 4 winners at the meet.

The Area introduced Club of the year based on attendances and performances

and the winner was Coonamble. Congratulations. Also along similar line as


club of the year congratulations go to Lachlan McCabe (Dubbo City Swimtech)

1st Senior boy, Nigel Baker (Coolah) 2nd senior boy, Georgia Baker (Orana

Aquatic) 1st senior girl, Georgi York (Mudgee Indoor) 2nd senior girl, Lawson

Goldsmith (Coonamble) 1st junior boy, Jordy Andriske (Coonamble) 2nd junior

boy, Bridget Goldsmith (Coonamble) 1st junior girl and Lydia Murray

(Coonamble) 2nd junior girl.

As in previous years the Area was represented at Speedo Sprint Finals and at

James Brophy. Our swimmers competed well at each of these events with

many recording PB’s and some records along the way.

At James Brophy our team was a little depleted but performed heroically with

swimmers performing extremely well and coming away with medals. The Area

congratulates Coach Mick O’Sullivan and Team Manager Yvette Newall for

their time and effort to get the teams to this level.

I take the opportunity to thank Yvette Newall for her input as Secretary of the

Area. In this area Yvette has put in a tremendous amount of work and effort,

probably at time to the detriment of her business. Also for all your work as

Team Manager of the representative teams.

Also to Kim Edwards our Area treasurer as well as maintaining the District

Website and Mick O’Sullivan for taking on the responsibility of coaching the

representative teams and achieving success with the overall performance of

the team.

To the Referees – thank you again for your timeless efforts throughout the

season. Let’s hope for those who have undertaken courses this year will one

day themselves wish to become referees so that we can have a smooth

transition in the ranks. At this time the Area congratulate Ingrid Hyland who

became a fully qualified referee under the rules of Swimming NSW. Also my

thanks to trainee refer Michael York who is learning to become a referee and

helped officiate at Bourke for the Area Championships.

If there are any people I have omitted I apologise, your efforts throughout the

year have helped swimming to run smoothly within our Area.

In closing I would like to remind clubs and their delegates, we now operate

under a new constitution and although we are slowly changing to the


requirements set down under that charter, we need to adopt the changes a

little more quickly than we have been.

I hope the new committee will review this and I wish them all the best for the

season ahead.

Thank you

Ru Hunt

President

Western Area ASC


Profit & Loss Statement

1 April 2011 to 17 June 2012 General Account Income

Affiliations Fees

$2,923.00 Bank Interest

$30.27

Western District Carnival/Speedo Entries

$2,388.00 Sale- Speedo Caps

$360.00

100 Clubs

$200.00 Carnival Program sales

$318.00

Speedo & Brophy Levies

$3,040.00

Development Account Income Bank Interest

$12.89

Total Income

$9,272.16

General Account Expenses Catering

$434.04 Retirement Gift

$175.00

Trophies & Medals

$2,077.25 Speedo Caps

$300.00

Post Office Box Hire

$93.00 Speedo Entries

$162.00

Brophy Entries/Programs/Training

$624.00

Stationary - WD Carnival

$219.76

Langswear - WD Shirts & Towels

$1,045.00 WD Caps

$454.12

Swimming NSW Affiliation Fee

$182.00

Referee Fees - Bill McDonald

$3,554.80

Honorariums

Mick O'Sullivan - Speedo & Brophy

$350.00 Yvette Newall - Brophy

$100.00

Kim Edwards - Speedo

$100.00 Secretary

$150.00

Treasurer

$100.00

Development Account Expenses Catering

$231.82 Gifts

$59.95

Total Expenses

$10,412.74

Net Surplus/(Deficit)

-$1,140.58


Bank Reconciliation

11 September 2011 to 17 June 2012

Debit Credit Balance

General Account Opening Balance as at 11 September 2011

$5,732.28

Cleared Deposits & Interests

$6,716.22 $12,448.50 Cleared Cheques $9,475.72

$2,972.78

Less: Unpresented Cheque 898 $102.32 Less: Unpresented Cheque 899 $150.00 Less: Unpresented Cheque 890 $210.93 Less: Unpresented Cheque 891 $182.00

Account Balance as at 17 June 2012

$2,327.53

Debit Credit Balance

Junior Development Account Opening Balance as at 11 September 2011

$4,057.66

Cleared Deposits & Interest

$12.89 $4,070.55 Cleared Cheques $291.77

$3,778.78

Account Balance as at 17 June 2012

$3,778.78

Total Account Balances for General & Jnr Development

$6,106.31

Stock on Hand Western District Medals

$150.10

$6,256.41


Western District Swimming Association

Treasurer’s Report

For

2011/2012 Season This season the Association incurred a loss of $1,140.58. This loss has come

about by the following reasons:

Two clubs haven’t paid their affiliation fees for this season;

Development Day – was an expense that was not occurred in the previous

seasons. Although it was a great success and should continue next season.

Thank you to Mick O’Sullivan, Yvette Newall and the Development

Committee for organising this day.

Lastly, our carnival is our main income for the season and with entries well

down on last year, loss of program sales and Speedo and Brophy shirt

sales etc led to the loss. Thank you to Bourke Swimming Club for hosting

this carnival and supplying all the morning and afternoon teas to the

officials. Thank you to all the clubs that attended and supported this

carnival, but unfortunately the number of entries were down.

Recommendation

The affiliation fees to be increased at an agreeable amount by the

Committee and the two clubs that hadn’t paid this season’s affiliation fees

invoiced again along with next season fees.

Development Day – A small entry fee per family also seek assistance from

Swimming NSW Development.

Increase carnival entry fees if the expected number of entries will be

low.

I realise that the Association is not here to make money, but it cannot incur

future losses.

Regards

Kim Edwards

Treasurer




Speedo Team’s Report

For

2011/2012 Season This season thirty three swimmers made the Western District Speedo Team

and attended the Speedo Sprint Finals in Homebush on Sunday 11 March 2012.

Although the numbers were low compared to previous seasons, the team

represented the District not only in the swimming efforts but in sportsmanship

as well.

The Sprint Finals resulted in a lot of swimmers achieving PB’s and a special

congratulations to Lydia Murray who got to stand on the winning podium, not

once but three times, well done. Lydia won the 8 years girls 50m Freestyle, 2nd

in the 50m Breaststroke and 3rd for the 50m Fly. Other high placing’s were

Olivia Mulholland coming 5th in the 50m Breaststroke, Macy Morley coming 10th

in the 50m Fly and the Girls 13 and Under Medley relay coming 13th.

Once again congratulations to all swimmers on some excellent swims and

personal achievements whether it be in a placing or PB’s.

Thank you to Mick O’Sullivan for coaching this season. Mick was on pool deck

the whole day and never took a break helping the kids warm up, cool down,

handing out advice when needed and congratulating them when they finished.

Last of all thank you to the parents for making the commitment and travelling

to Sydney for this great event. If anyone has any questions regarding Speedo,

please do not hesitate to contact me and hopefully we will have more swimmers

attending the finals next season.

Regards

Kim Edwards

Team Manager


17 June 2012


Western Districts Swimming Association,

PO Box 505,

DUBBO, NSW, 2830.

Re: Managers report Brophy 2012

Dear Committee and members,

Our Brophy campaign this year was a little disappointing after coming off last year big win. We

had some great results but mainly from our senior swimmers. It would be nice if those Swimming

Clubs with strong Junior Squads would promote Brophy as it really is helpful and very good

competition for those swimmers at that higher level. If we could get committee members to go back

to their coaches and please promote this Western Districts team I feel we would have a very

competitive team.

Brophy:

Brophy resulted in nearly every swimmer producing a PB and most of the swimmers producing a

PB in every event. Even though we had a full team, which was great, we did not have as many

medals as in recent years due many of our competitive junior swimmers not participating, those

junior swimmers who did participate though did a great job and as I said before many of them

smashing their personal best times which was fantastic. Our senior swimmers however did a great

job with Matthew Brouff breaking the 14yrs boys 50 Freestyle record. The medal we won are as per

below:

Alyisha Beckingham 16yrs Silver 50 Breast, Bronze 50 Free

Jason Blackford 15yrs Bronze 50 Breast

Matthew Brouff 14 yrs Gold 50 Free, Gold 50 Back, Gold 50 Fly

Shania Dimmock 14 yrs Gold 50 Free & 50 Fly

Macy Morley 12 yrs Gold 50 fly, silver 50 back, bronze 50 free (swam as a 13yr old)

James Newall 14yrs Gold 50 Breast, Silver 50 Free

Grace Sandry 15 yrs Gold 50 breast, 50 back, Silver 50 Free

Olivier Whitely 11 yrs bronze 50 breast

Georgi York 16yrs Gold 50 Free, 50 Back, 50 Fly, Bronze 50 Breast

And our wonderful relay teams

Western District

Silver 14-15 200 Medley Relay

Matthew Brouff 14, Jason Blackford 15, Thomas Smith 14, James Newall

Silver 14-15 200 Medley Relay

Jordan Addley 14, Grace Sandry 15, Emma Turner 14, Sharnia Dimmock 14

Silver 14-15 200 Freestyle Relay

Emma Turner 14, Jordan Addley 14, Sharnia Dimmock 14, Grace Sandry 15

On a whole I felt all the swimmers performed well.


The parents came away from Brophy this year praising the organisation and the advise, help and

coaching of our Western Districts Coach from Mudgee Indoor Mick O’Sullivan. Mick made sure

every swimmer went with their team mate to marshalling and also helped out with any pointers the

swimmer needed. I have got countless emails from parents on both the events that praised Mick and

said how much they enjoyed Brophy.

I was extremely proud of all of our swimmers as they all swam to the best of their abilities and were

all extremely well behaved and courteous. If anyone has any questions in regards to either of these

carnivals please do not hesitate to contact me.

Yours faithfully,

Yvette Newall

Team Manager Brophy

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