welcome windows sharepoint service 3.0. craig carpenter mcse, mct director, combined knowledge

Welcome

Windows SharePoint Service 3.0

Craig CarpenterMCSE, MCT

Director, Combined Knowledge

Agenda

• Overview of collaboration

• SharePoint deployment ideas

• Getting the users involved

• Quick wins

• Making the most from this free product

But, we’ll try to keep it as hands on as possible!

Collaboration

So what do we mean by collaboration?And where does SharePoint fit in?

• Sharing ideas • Sharing Information

• Working together

• Finding what we need, easily

Collaboration

So what do we mean by collaboration?And where does SharePoint fit in?

• Sharing ideas• Sites and Workspaces• Sharing Information• Lists, Libraries, Views and Web Parts• Working together• Document Management, Approval, Workflow• Finding what we need, easily• Metadata, Content Types, Search

So, what is SharePoint?

• A web based, data source connecting, collaboration and document management platform.


• A web based, data source connecting, collaboration and document management

platform



• Accessed via the browser• No client software required (apart from the

browser!)• Accessible via mobile devices• Easier user adoption• Easier to provide access (no weird ports)



• Can be used as front end to LOB databases• Connects multiple islands of information

together– Local documents– File Shares– Spreadsheets– Personal databases

• Data is searchable, searchable = findable



• Users share information and work together in sites

• Use lists to store data• Use document libraries to store documents• Users can create these lists, libraries and sites

themselves. No IT involvement is needed!



Document libraries provide:• Check out, check in• Versioning• Content Types• Approval• Workflow



• Platforms provide bases to build from and SharePoint is no different

• It may not do everything you need right out the box

• But it can be made to do it

Demo

• Lets look at some of the SharePoint

functionality.

Deployment Options

For quick and cheap there’s the basic install

• Uses SQL Express• No or minimal configuration required• Single server for everything• Limited performance and scaling• Use for test, development or “play” environments• Do not use for production• Be careful test/trial does not become production!

Deployment Options

For longevity do a full install

• Uses full version of SQL so needs a license• Can require more hardware• Requires configuration beyond install• Scalable for performance• Use for production environment• Use for test and development environments too• Requires planning for best ROI

Vision

Business Needs

Business Logic

End User Requirements

Current IT Infrastructure

Implementation

Deployment Stages

Planning

Deployment Timescales

Business & Project

Managers

File Plan Logic

Workflow Designs

Systems Integration Go Live

IT Pro’s Hardware Test Servers / Pilot Deployment Go Live

Developers Custom Code Templates Branding Go Live

Users & Power Users

Collaboration needs

Structure Design Pilot Testing Go Live

6 – 18 months to Go Live date – can be longer. ( Depending on complexity of required solution )

Deployment - Do’s and Don’ts

• Do get everyone involved• No single business unit can design SharePoint

• Do get users Trained in their relevant skills area to help the design process• Do establish a realistic timeframe• Do think of quick wins• Do plan for testing and re-design• Do plan on adding functionality over time.• Don’t try to make it too complex from day 1• Don’t copy your existing file structure• Don’t let SharePoint become a dumping ground• Don’t give users multiple places to do the same thing• Don’t waste in house development time when a cheaper 3rd party product

can do the job.• Don’t forget the Backup and Restore• Don’t forget the users – this is how you get your large ROI

Getting Users Involved

• Use SharePoint for Social as well as business• Consider user training• Classroom based• Computer based• Self help

• Enable Mentors / team champions• Most of all, empower your users

Demo

• Combined Knowledge’s End User Adoption

Solution.

Quick Wins

• Encourages the use of SharePoint• Increases ROI• No boundaries – plan for everyone• Does not have to be 100% work focused• Social sites / sports club organisers• Encourages people to do more in SharePoint

• The best quick wins are simple, no development or custom code

Quick Win Examples

• Content Types• Metadata and Views• Online forms (requires InfoPath)• Incoming email• Workflow• Search• Let users manage their information

Demo

• Some quick win examples.

Making the Most of SharePoint

• Search Server 2008 Express• SharePoint Designer 2007• Fantastic Forty• MOSS

How much?

• Everything you’ve seen today is out of the box• No developers were used or custom code hurt

in the making if this presentation• Software prices• Server 2003 £483.51 (Ebuyer.com)

How much?


in the making if this presentation• Software prices• Server 2003 £483.51• SQL 2005 Express £0.00

How much?


in the making if this presentation• Software prices• Server 2003 £483.51• SQL 2005 Express £0.00• WSS 3.0 £0.00

How much?


in the making of this presentation• Software prices• Server 2003 £483.51• SQL 2005 Express £0.00• WSS 3.0 £0.00• Search Server 2008 Express £0.00

How much?


in the making of this presentation• Software prices• Server 2003 £483.51• SQL 2005 Express £0.00• WSS 3.0 £0.00• Search Server 2008 Express £0.00• SharePoint Designer 2007 £0.00

How much?

So, what have you got to loose? £0.00

Thank you

Q&A

[email protected]@combined-knowledge.com

welcome windows sharepoint service 3.0. craig carpenter mcse, mct director, combined knowledge

Documents

search slide

findable slide

data source connecting

sharepoint fit

data use document libraries

sharepoint functionality

combined knowledge slide

free product slide