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Office of the Chief Financial Officer

Integrated Financial Management Program

Core Financial ProjectSGL Communication Document:

Basic Overview

September, 2002vs. 1.0

SGL Communications Document: Basic OverviewTable of Contents

Table of Contents

SECTION 1 – BASIC OVERVIEW 1.1 Chart of Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1.2 NASA General Ledger Crosswalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31.3 Application of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31.4 Fund and Fund Master . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31.5 Updating Master Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41.6 Material Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51.7 SAP Modules and Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61.8 Cost Pool Processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 1.9 SAP Periods Defined . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71.10 Budget Distribution Levels, Commitment Item, and OMB Object

Classes . . . . . .7

SECTION 2 – FUNDS DISTRIBUTION PROCESS2.1 Carrier Account/ Cost Pool Funds Distribution Process . . . . . . . . . . . . . . . . . . . . 112.2 Reimbursable Funds Distribution Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152.3 Travel Funds Distribution Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192.4 Trust Funds: Gifts and Donations Funds Distribution Process . . . . . . . . . . . . . . .222.5 Labor Fund Distribution Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Appendix 1 – SAP Document Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

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SGL Communications Document: Basic OverviewSection 1

SECTION 1 – Basic Overview

1.1 Chart of AccountsThe Chart of Accounts is the list of general ledger account numbers that subdivide the basic accounting equation and are used for posting to an entity’s general ledger. The Chart of Accounts provides the basic structure for the U.S. Government Standard General Ledger (USSGL). It incorporates both proprietary and budgetary accounts. The proprietary and budgetary sets of General Ledger accounts are self-balancing (the total debits = total credits).

The first four digits of the Chart of Accounts represent the USSGL accounts set forth in the Treasury Financial manual. NASA’s general ledger accounts are classified as follows:

1000 Assets 2000 Liabilities 3000 Net Position 4000 Budgetary 5000 Revenue and Other Financing Sources 6000 Expense 7000 Gains/Losses/Miscellaneous Items 9000 Memos

1.2 NASA General Ledger CrosswalkThe NASA General Ledger Crosswalk is a table which maps each NASA General Ledger account to the SGL ledger account within SAP. The crosswalk is found in Appendix 5 in both the Center-Level and Agency-Level SGL Communication Documents. The crosswalk will not be maintained after all Centers have implemented SAP because all Centers will be using the SGL ledger accounts in SAP.

1.3 Application of Funds NASA will use Application of Funds to capture the full Treasury Fund Symbol issued by the Department of Treasury for each of NASA’s appropriations. Also, it will be used to capture any attributes assigned by Treasury for FACTS II reporting requirements.

1.4 Fund and Fund Master Fund in SAP represents all types of budgetary authority for each fiscal year, which includes special and deposit accounts. In addition, the Fund will represent the desegregation of NASA’s appropriations into the Agency’s various Fund Sources. The Fund Master record is ten characters in length. It will generally contain an abbreviation for appropriation (first 2 or 3 characters), fund source (next 2 characters), program year (next 4 characters), and fund type (last character). Exceptions are trust funds, miscellaneous receipts, and clearing funds. Trust funds will contain the Treasury Account Symbol (last four digits of Treasury Fund Symbol) in place of program year, as

3


these are no-year appropriations. Miscellaneous receipts and clearing funds will start with “NON” and are followed by the four-character Treasury Account Symbol.

The Fund Master record also defines the Application of Funds associated with the Fund, and the availability dates (expiration and cancellation dates determine the type of financial transactions that may be posted (e.g., commitments cannot be processed on an expired fund). The Fund Master may only be mapped to one application of fund, which is the Treasury fund symbol used for FACTS I, FACTS II, and SF-224 reporting. The expiration and cancellation dates determine the type of financial transactions that may be posted and to which SGL accounts.

The Fund Master record defines the type of fund. NASA will have five valid fund types: Direct (DIRB), Reimbursable (REIM), Trust (TRST), Miscellaneous Receipts (RCPT), and Clearing (CLRG). Within the ten-digit Fund symbol, Direct and Trust funds will use D in the Fund Type. Reimbursable funds will have an “R” in the last character. Miscellaneous Receipts and Clearing funds will not use fund type in the name.

Layout Appropriation Fund Source

Program Year/Account

Symbol

Fund Type

Digits 2 or 3 2 4 1

Examples SAT 29 2000 DHSF 54 2001 DMS 41 2001 RETF T0 8550 D

Description Example of Fund Fund Type Designation in

Fund Name

Fund Type Field

Direct HSF412002D D DIRBReimbursable HSF412002R R REIMTrust NSGPT38977D (National

Space Grant Program)D DIRB

Receipt Fund Symbols

NON3220 DIRB

Clearing NON3875 DIRBOIG Travel OIG222002D D DIRB

1.5 Updating Master DataThe proposed procedure for changing or updating Master Data after October 1, 2002 will be as follows: (This process has not yet been approved by the Steering Committee).

4


The individual requesting the change to the SGL Master Data (either Chart of Accounts, Commitment Item, Fund or Application of Fund) will complete the appropriate change request form and e-mail it to the Competency Center (process not finalized by Competency Center). The Competency Center will log the change request form and forward it to Headquarters Code BF for approval. Headquarters will review the change request and determine the appropriate action (approve or disapprove), make approved changes to the Master Data Table, and notify the Competency Center of the action taken. The Competency Center notifies the requester of the action taken.

Examples of the Change Request forms can be found in Appendix 7 in both the Center-Level and Agency-Level SGL Communication Documents.

1.6 Material GroupsMaterial groups are used to identify the type of material or service requested or purchased. The Material Group is linked to the NASA/OMB object class (a specific 6100 or 6400 expense accounts). In general, the Material Group is the first one to two digits of the Federal Supply Classification (FSC) or Product Service Code (PSC). Material groups are a SAP configured elements in the Materials Management (MM) module.

Examples of material groups include:

Group Group Title29 Engine Accessories43 Pumps & Compressors69 Training Aids and Devices71 Furniture75 Office SuppliesA Research and DevelopmentE Purchase of Structure and FacilitiesU Education and Training Services

The Material Group and Object Class Crosswalk is available in Appendix 6 of both the Center-Level and Agency-Level SGL Communication Documents.

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1.7 SAP Modules and Components

FIFinancial

Accounting

FMFunds

Management

COControlling

PSProjectSystems

MMMaterial

Management

SDSales

DistributionBusiness Area

FM Area ControllingArea

Project Definition

Plant SalesOrganization

Chart of Accounts

Fund Cost Center WBS Elements

Storage Location

Distributon Channel

Company Fund Type Internal Order (Statistical)

Networks Purchasing Organization

Division

Fund Center Primary Cost Element

Activities Purchasing Group

Functional Area

Secondary Cost Element

Functional Area GroupCommitment Item

1.8 Cost Pool ProcessesThe current cost pool process involves transferring funds from the Project Fund Center level to the Cost Pool Fund Center. If a Cost Pool incurs cost from another cost pool, funds must also be transferred from the receiving Cost Pool Fund Center to the Cost Pool Fund Center that is providing the service.

Major changes in the current Cost Pool process include:

Budget will not be returned to the Project Fund Center as part of the Cost Pool Assessment Process. The budget will remain with the Cost Pool Fund Center.

Statistical entries in FM will be posted on secondary cost elements to reflect the outcome of the assessment cycle to the project. These memo postings will be reflected as budget, commitments, obligations, costs and disbursements on the Project WBS’s.

Postings in the FI module will be to memo accounts.

6


The cost pools will establish agreements with projects. Based on the agreements, funding authority will be transferred to the cost pools from the projects updating FM and FI with real posting. The cost pools will incur costs through the normal commitment/ obligate/ cost/ disbursement process, using any fund or combination of funds available to the cost pool. The costs will be allocated to the projects that benefited as a statistical (informational) posting to FM and FI. This process will maintain the original postings while allowing the full costing account. The allocated costs will be reported at the project level and Statement of Net Cost. The statistical posting in the FI module will be to a 9000 series, SGL memo account. Section 2.9 of the Agency-level SGL Communication Document outlines NASA’s memo accounts.

1.9 SAP Periods Defined

Period Purpose in SAP0 Roll forward residual budget, roll forward open documents, and carry

forward special ledger balances.1 – 12 Normal Monthly Processing13 Preclosing. Closing anticipated accounts, expiring and canceling funds,

and miscellaneous receipts. Posting adjustments for financial statements. 14 Generating FACTS I and FACTS II. Generating all financial statements

except the balance sheet.15 Closing of nominal accounts (both budgetary and proprietary accounts);

generating the balance sheet.16 Currently Not Used.

1.10 Budget Distribution Levels, Commitment Item, and OMB Object ClassesBudget distribution levels in SAP are equal to a Fund Center hierarchy. There are four budget distribution levels in the FM module. At Level 1, the NASA Agency appropriation, apportionment, and allotment are recorded. At Level 2, authority at the Enterprise level is recorded. At Level three, budget authority to the Centers is recorded. The Center Funds Control Office will transfer appropriate funding from Level 3 Fund Centers, to Level 4 Fund Centers which represents NASA object classes.

The commitment item, or OMB object class, is derived from the SGL Account in the FI module. The commitment item is a key link between the FI (Financial) and BE (Budget) modules in SAP, and determines how the budget is updated in SAP. The last four digits of the SGL expense accounts if the NASA object class.

The OMB object class is a method of classifying obligations and expenditures according to the nature of services or articles procured (e.g., personal services, supplies and materials, and equipment). Obligations are classified by the initial purpose for which they are incurred, rather than for the end product or service provided. The major object classes include: 10 – Personnel compensation and benefits; 20 – Contractual services and

7


supplies; 30 – Acquisition of assets; 40 – Grants and fixed charges; 90 – Other. Many agencies have defined lower levels of object classes for internal use.

There are two levels of Commitment Items: (1) Summary Commitment Items, where the total budget for the object class resides (BE module); and (2) Account Assignment Commitment Items, the OMB object class. The Account Assignment Commitment items are where actuals are posted.

8


FUNDS MANAGEMENT (FM) STRUCTURES RELATIONSHIPS

Fund(APPR/FS/PY/Fund

Type)

Functional Area Group (Enterprise/ Non-

Enterprise)

Functional Area(Congressional Oper.

Line Numbers)

Funding Resides at the

Intersection.

Commitment Item (All Objects/Labor/ Travel/

All OtherBudget Sub-type (Appr., Appo, Allt, Auth, Pool.

Fund Center Structure

(Funding levels of current

AWCS.

9

SGL Communications Document: Basic OverviewSection 2 – Fund Distribution Processes

SECTION 2 – Funds Distribution Processes

This section outlines the fund distribution and budget transfer postings for the following transactions:

2.1 Carrier Account/Cost Pool Funds Distribution Process2.2 Reimbursable Funds Distribution Process2.3 Travel Funds Distribution Process2.4 Trust Funds: Gifts and Donations Funds Distribution Process2.5 Labor Fund Distribution Process

10

SGL Communications Document: Basic OverviewSection 2.1 – Carrier Account/ Cost Pool Distribution

Budget Transfer Posting from Agency to Center LevelDirect Programmatic to Carrier Account/Cost Pool

Carrier Account to Carrier Account/Cost Pool to Cost Pool8-26-02

Step Type transaction T-Code Level To/From Fund (Examples)

Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype

SGL Accounts Pro Forma

Appropriation & Warrant Received by the Agency 1 Enter Appropriation into Two Year

Treasury AccountFR50 Agency NA HSFX22001D APPR NASA All

ObjectsUA APPR DR4119.0000

CR4450.0000 DR1010.1000CR3101.0000

A104

Actual Transfer of Authority (SF1151 Non-expenditure Transfer) 2 Transfer Appropriation from Two Year

Treasury Account to Other Treasury Accounts and subtype Appropriation to Anticipated

FR58 Agency Sender HSFX22001D ACTU NASA All Objects

UA APPR DR4450.0000 CR4170.0000 CR1010.1000DR3103.0000

A252

Receiver HSFX02001D or HSFX12001D or

HSFX22001D

NASA All Objects

UA ACTU DR4170.0000 CR4450.0000 DR1010.1000CR3102.0000

A250

11


Apportionment Approved by OMB 3 Transfer between Budget Sub-type

Anticipated to Apportionment FR58 Agency Sender HSFX02001D or

HSFX12001D or HSFX22001D

ALLT NASA All Objects

UA ACTU DR4450.0000DR3101.0000CR1010.1000

A116

Receiver HSFX02001D or HSFX12001D or

HSFX22001D

NASA All Objects

UA APPO CR4510.0000DR1010.1000CR3101.0000

993

Allotment Posted by Agency 4 Transfer between Budget Sub-type

Apportionment to AllotmentFR58 Agency Sender HSFX02001D or

HSFX12001D or HSFX22001D

ALLT NASA All Objects

UA APPO DR4510.0000DR3101.0000CR1010.1000

A120

Receiver HSF152001D or HSF412001D or

HSF542001D

NASA All Others

UA ALLT CR4610.1000DR1010.1000CR3101.0000

993

12


Resource Allocation from Agency to Enterprises 5 Transfer between NASA Level 1 Fund

Center to Level 2 Fund Center (UPN/FPN), and assign Functional Area – COP

FR58 Agency Sender HSF542001D AUTH NASA All Others

UA ALLT DR4610.1000 DR3101.0000CR1010.1000

991

Receiver HSF542001D 376 All Others

088 AUTH CR4610.2000DR1010.1000 CR3101.0000

993

Resource Allocation from Enterprises to Centers 6 Transfer between UPN Level 2 Fund

Center to UPN-SYS (or SYS-SubSYS) Level 3 Fund Center

FR54 Enterprises/Functional Offices

Sender HSF542001D AUTH 376 All Others

088 AUTH DR4610.2000DR3101.0000CR1010.1000

992

Receiver HSF542001D 62-376-10

All Others

088 AUTH CR4610.2000DR1010.1000 CR3101.0000

993

Resource Allocation within Center 7 Transfer between Level 3 Fund Center to

Carrier Account/Cost Pool Commitment Item (9000.XXXX)

FR54 Center Sender HSF542001D CNTR 62-376-10

All Others

088 AUTH DR4610.2000 992

Receiver HSF542001D 62-376-10

9000.82 088 AUTH CR4610.2000

13


Resource Allocation within Center 8 Transfer between Level 3 Fund Center to

Level 4 Carrier Account/Cost Pool Fund Center

FR58 Center Sender HSF542001D POOL 62-376-10

9000.82 088 POOL DR4610.2000 992

Receiver HSF542001D 62-992PMS

All Others

UA POOL CR4610.2000

14

SGL Communications Document: Basic OverviewSection 2.2 – Reimbursable Funds Distribution Process

Step Type transaction

T-Code

Level To/From Fund (Examples)

Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype

SGL Accounts

Pro Forma

Anticipated Reimbursments are Estimated 1 Enter

Anticipated Reimbursements for Agency based on Center estimates

FR50 Agency NA HSFX22001R APPR NASA All Objects

UA APPR DR4210.0000 CR4450.0000

A302

Apportionment Approved by OMB 2 Transfer

between Budget Sub-type Anticipated to Apportionment

FR58 Agency Sender HSFX22001R ALLT NASA All Objects

UA APPR DR4450.0000 A118

Receiver HSFX02001R or

HSFX12001R or

HSFX22001R

NASA All Objects

UA APPO CR4590.0000

Resource Allocation by Agency 3 Transfer

between Budget Sub-type Apportionment to Allotment

FR58 Agency Sender HSFX02001R or

HSFX12001R or

HSFX22001R

ALLT

NASA All Objects

UA APPO DR4590.0000 994

15

SGL Communications Document: Basic OverviewSection 2.2 Reimbursable Funds Distribution Process


T-Code


Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype

SGL Accounts

Pro Forma

3 (continued) Transfer between Budget Sub-type Apportionment to Allotment

Receiver HSF372001R or

HSF412001R or

HSF542001R

NASA All Others

UA ALLT CR4590.0000

Resource Allocation from Agency to Enterprises

4 Transfer between NASA Level 1 Fund Center to Level 2 Fund Center (UPN/FPN), and assign Functional Area – COP

FR58 Agency Sender HSF542001R AUTH NASA All Others

UA ALLT DR4590.0000 994

Receiver HSF542001R 376 All Others

088 AUTH CR4590.0000

Resource Allocation from Enterprises to Centers 5 Transfer

between UPN Level 2 Fund Center to UPN-SYS (or SYS-SubSYS) Level 3 Fund Center


Sender HSF542001R AUTH 376 All Others

088 AUTH DR4590.0000 994

5 (continued) Transfer between UPN

Receiver HSF542001R 62-376-10

All Others

088 AUTH CR4590.0000

16



T-Code


Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype

SGL Accounts

Pro Forma

Level 2 Fund Center to UPN-SYS (or SYS-SubSYS) Level 3 Fund Center

Resource Allocation within Center 6 Transfer

between Level 3 Fund Center to Carrier Account/Cost Pool Commitment Item (9000.XXXX)

FR54 Center Sender HSF542001R CNTR 62-376-10

All Others

088 AUTH DR4590.0000 994

Receiver HSF542001R 62-376-10

9000.82 088 AUTH CR4590.0000

Acceptance of Reimbursable Order 7 Funds

Reservation Created

FMX1 Center Sender HSF542001R RI 62-376-10

All Others

088 DR4590.0000 A122

CR4610.2000

17


Resource Allocation within Center 8 Transfer between Level 3 Fund

Center to Level 4 Carrier Account/Cost Pool Fund Center

FR58 Center Sender HSF542001R POOL 62-376-10

9000.82 088 POOL DR4610.2000 992

Receiver HSF542001R 62-992PMS

All Others

UA POOL CR4610.2000

18

SGL Communication Document: Basic OverviewSection 2.3 Travel Fund Distribution Process


Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype


Appropriation & Warrant Received by the Agency 1 Load Original Budget FR50 Agency NA HSFX22002D APPR NASA All

ObjectsUA APPR DR4119.0000 CR4450.0000

DR1010.1000CR3101.0000A104

Actual Transfer of Authority (SF1151 Non-expenditure Transfer) 2 Transfer Appropriation from Two

Year Treasury Account to Other Treasury Accounts and subtype Appropriation to Anticipated

FR58 Agency Sender HSFX22002D ACTU NASA All Objects

UA APPR DR4450.0000 CR4170.0000 CR1010.1000DR3103.0000

A252

Receiver HSFX12002D NASA All Objects

UA ACTU DR4170.0000 CR4450.0000 DR1010.1000CR3102.0000

A250

Apportionment Approved by OMB 3 Transfer between Budget Sub-

type Appropriation to Apportionment

FR58 Agency Sender HSFX12002D ALLT NASA All Objects

UA ACTU DR4450.0000DR3101.0000CR1010.1000

A116


UA APPO CR4510.0000DR1010.1000CR3101.0000

993

19

SGL Communications Document: Basic OverviewSection 2.3 -Travel Fund Distribution Process


Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype


Allotment Posted by Agency 4 Transfer between Budget Sub-

type Apportionment to AllotmentFR58 Agency Sender HSFX12002D ALLT NASA All

ObjectsUA APPO DR4510.0000

DR3101.0000CR1010.1000

A120

Receiver HSF422002D NASA 2000 UA ALLT CR4610.1000DR1010.1000CR3101.0000

993

Resource Allocation from Agency to Enterprises 5 Transfer between NASA Level 1

Fund Center to Level 2 Fund Center (UPN/FPN), and assign Functional Area – COP

FR58 Agency Sender HSF422002D AUTH NASA 2000 UA ALLT DR4610.1000 DR3101.0000CR1010.1000

991

Receiver HSF422002D 011 2000 125 AUTH CR4610.2000DR1010.1000 CR3101.0000

993

Resource Allocation from Enterprises to Centers 6 Transfer between UPN Level 2

Fund Center to UPN-SYS (or SYS-SubSYS) Level 3 Fund Center


Sender HSF422002D AUTH 011 2000 125 AUTH DR4610.2000DR3101.0000CR1010.1000

992

Receiver HSF422002D 62-Travel 2000 125 AUTH CR4610.2000DR1010.1000 CR3101.0000

993

Resource Allocation within Center 7 Transfer between Level 3 Fund

Center to a Level 4 Fund CenterFR54 Center Sender HSF422002D CNTR 62-Travel 2000 125 AUTH DR4610.2000 992

20

SGL Communications Document: Basic OverviewSection 2.3 -Travel Fund Distribution Process


Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype


Receiver HSF422002D 62-MPTravel

2000 125 AUTH CR4610.2000 992

21

SGL Communication Document: Basic OverviewSection 2.4 -Trust Funds, Gifts and Donations Fund Distribution Process

Step Type transaction T-Code


Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype


Record Receipt of Non-appropriated Funds 1a Record receipt of non-

appropriated funds when not available for obligation

FR50 Agency NA GADT28980D APPR NASA All Objects

UA APPR DR4114.0000 CR4394.0000 DR1010.1000 CR5600.0000

A188

Record Return of Non-appropriated Funds 1b Record the return of non-

appropriated funds which were not available for obligation


UA RESC DR4394.0000 CR4114.0000 DR5609.0000 CR1010.1000

Record Receipt of Non-appropriated Funds 1c Record receipt of non-

appropriated funds when available for obligation


UA AUTH DR4114.0000 CR4450.0000 DR1010.1000 CR5600.0000

A186

Record Receipts in available trusts that are now available for obligation 1d Record Receipts in available

trust funds and special funds that become available for obligation after not being available for obligation when originally collected

FR58 Agency Sender ALLT NASA All Objects

UA APPR DR4394.0000 A190

1d (continued) Record Receipts in available trust funds and special funds that become available for obligation after not being available for obligation when

Receiver NASA All Objects

UA AUTH CR4450.0000

22

SGL Communications Document: Basic OverviewSection 2.4 -Trust Funds, Gifts and Donations Fund Distribution Process

originally collectedApportionment Approved by OMB

2 Transfer between Budget Sub-type Appropriation to Apportionment

FR58 Agency Sender GADT28980D ALLT NASA All Objects

UA AUTH DR4450.0000 A116

Receiver GADT28980D NASA All Objects

UA APPO CR4510.0000

Allotment Posted by Agency 3 Transfer between Budget

Sub-type Apportionment to Allotment

FR58 Agency Sender GADT28980D ALLT NASA All Objects

UA APPO DR4510.0000

Receiver GADT28980D NASA All Others

UA ALLT CR4610.1000

Resource Allocation from Agency to Enterprises 5 Transfer between NASA

Level 1 Fund Center to Level 2 Fund Center (UPN/FPN), and assign Functional Area – COP

FR58 Agency Sender GADT28980D AUTH NASA All Others

UA ALLT DR4610.1000

Receiver GADT28980D 248 All Others

088 AUTH CR4610.2000

23

SGL Communications Document: Basic OverviewSection 2.4 -Trust Funds, Gifts and Donations Fund Distribution Process

Resource Allocation from Enterprises to Centers 6 Transfer between UPN Level

2 Fund Center to UPN-SYS (or SYS-SubSYS) Level 3 Fund Center

FR54 Enterprises/Functional

Offices

Sender GADT28980D AUTH 248 All Others

088 AUTH CR4610.2000

Receiver GADT28980D 62-248 All Others

088 AUTH CR4610.2000

Resource Allocation within Center 7 Transfer between Level 3

Fund Center to Carrier Account/Cost Pool Commitment Item (9000.XXXX)

FR54 Center Sender GADT28980D CNTR 62-248 All Others

088 AUTH DR4610.2000

Receiver GADT28980D 62-248 9000.82 088 AUTH CR4610.2000 Resource Allocation within Center

8 Transfer between Level 3 Fund Center to Level 4 Carrier Account/Cost Pool Fund Center

FR58 Center Sender GADT28980D POOL 62-248 9000.82 088 POOL DR4610.2000

Receiver GADT28980D 62-PRSM

All Others

UA POOL CR4610.2000

24

SGL Communication Document: Basic OverviewSection 2.5 - Labor Fund Distribution Process


Doc Type

Fund Center

Comm Item

Func. Area

Budget Subtype


Appropriation & Warrant Received by the Agency

1 Load Original Budget FR50 Agency NA HSFX12002D APPR NASA All Objects

UA APPR DR4119.0000 CR4450.0000DR1010.1000CR3101.0000

A104

Apportionment Approved by OMB 2 Transfer between Budget

Sub-type Appropriation to Apportionment

FR58 Agency Sender HSFX12002D ALLT NASA All Objects

UA APPR DR4450.0000DR3101.0000CR1010.1000

A116


UA APPO CR4510.0000DR1010.1000CR3101.0000

993

Allotment Posted by Agency 3 Transfer between Budget

Sub-type Apportionment to Allotment

FR58 Agency Sender HSFX12002D ALLT

NASA All Objects

UA APPO DR4510.0000DR3101.0000CR1010.1000

A120

Receiver HSF412002D NASA 1000 UA ALLT CR4610.1000DR1010.1000CR3101.0000

993

Resource Allocation from Agency to Enterprises 4 Transfer between NASA

Level 1 Fund Center to Level 2 Fund Center (UPN/FPN), and assign Functional Area – COP

FR58 Agency Sender HSF412002D AUTH NASA 1000 UA ALLT DR4610.1000DR3101.0000CR1010.1000

991

25

SGL Communications Document: Basic OverviewSection 2.5 – Labor Fund Distribution Process

4 Transfer between NASA Level 1 Fund Center to Level 2 Fund Center (UPN/FPN), and assign Functional Area – COP

Receiver HSF412002D 11 1000 124 AUTH CR4610.2000DR1010.1000 CR3101.0000

993

Resource Allocation from Enterprises to Centers 5 Transfer between UPN Level

2 Fund Center to UPN-SYS (or SYS-SubSYS) Level 3 Fund Center


Sender HSF412002D AUTH 11 1000 124 AUTH DR4610.2000DR3101.0000CR1010.1000

992

Receiver HSF412002D 62-PRC 1000 124 AUTH CR4610.2000DR1010.1000 CR3101.0000

993

Resource Allocation within Center 6 Transfer between Level 3

Fund Center to a Level 4 Fund Center

FR54 Center Sender HSF412002D CNTR 62-PRC 1000 124 AUTH DR4610.2000 992

Receiver HSF412002D 62-HSFLABOR

1000 124 AUTH CR4610.2000

26

Appendix 1SAP Document Types

This table lists the current SAP Document Types for NASA. The user may display these Document Types by entering transaction code, FB50, and then clicking on the display box for the Doc. Type field..

Document TypesAA Asset postingAB Accounting documentAF Dep. postingsAN Net asset postingAS Dep. statisticalBL Budgetary ledger docDA Customer documentDC C clr dpt - remb agrDG Customer credit memoDP Cst dpmt - reimb agrDR Customer invoiceDX Customer collectionDZ Customer paymentEU Euro rounding diff.EX External numberKA Vendor documentKG Vendor credit memoKN Net vendorsKP Account maintenanceKR Vendor invoiceKZ Vendor paymentMG ML ML settlementMZ PR Price changeRA Sub.cred.memo stlmtRE Invoice - grossRN Invoice - netRV Billing doc.transferRZ Invoice - CancelSA G/L account documentSB G/L account postingSC G/L closing documentSK Cash documentSR Stat Cost w/in CtrSS Transfer Depreciation

27


Document TypesST Stat Cost Btwn CentersSU Adjustment documentTA Trust Invest at PremiumUE Data transferWA Goods issueWE Goods receiptWI Inventory documentWL Goods issue/deliveryWN Net goods receiptWO Write Off Bad DebtWP Provisional Allow.WR Doubtful ReceivableXA Labor AccrualsXB Labor AdjustmentsXC CO SettlementXD Labor DisbursedXE GR Accrual InvoiceXI A/P IPAC OutgoingXL Labor CostedXM Labor Liability ReclXN NSMS InterfaceXO IPAC Journal VoucherXP HHS Journal VoucherXR Labor ReversalXT Travel AccrualsXX HQ Only for BL PostXZ Reversal of XEZA Conv. BL updateZB Student Loan InvoiceZC IPAC Credit MemoZD Credit Card InvoiceZE Travel AdvanceZF HHS SF 272 InvoiceZG GBL InvoiceZH HHS Drawdown InvoiceZI IPAC InvoiceZJ A/R- IPAC Adj - OutboundZK A/R- IPAC Adj - InboundZL HHS Credit Memo

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Document TypesZM Manual PaymentZN Shipping InvoiceZO Foreign Travel VoucherZP A/P- Payments - F110ZQ A/R- Payments - F110ZR Bank reconciliationZS Payment by checkZT Travel VoucherZU COS VoucherZV Payment clearingZX A/R - IPAC InboundZY A/R- IPAC Inb - SuspZZ Conv Posting no BL

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