2013 RI CONVENTION

Webinars?You can do it!

2013 RI CONVENTION

WORKSHOP AGENDA

• What is a webinar, and what are the benefits?

• Ways to use webinars• Designing effective webinars• Webinar platforms and tools• Best practices• Q&A

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MEET OUR PRESENTERS

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MEET OUR PRESENTERS

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MEET OUR PRESENTERS

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LET’S GET TO KNOW THE AUDIENCE!

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WEBINAR POLL

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• Short for web-based seminar, a presentation, lecture, workshop or seminar that is transmitted over the web.

• A key feature of a webinar is its interactive elements -- the ability to give, receive and discuss information.

• Both audio and visual components

WHAT IS A WEBINAR?

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WHY USE WEBINARS?

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• Reach a larger audience

• Reduce cost (no need for travel)

• Save time

• Record session for playback

WHY USE WEBINARS?

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ROTARY EXAMPLES – USING WEBINARS

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WEBINARS – HOW TO PARTICIPATE IN A WEBINAR

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PARTICIPATING IN A WEBINAR

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I-Pad or mobile device control panel

Computer control panel

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2013 RI CONVENTION

• Sign in to the webinar at 5-10 minutes early for attendees

• Make sure your internet connection is the best possible. Wired is preferable to wireless.

• Close all other computer applications

• Turn off other devices in the room and ensure your surroundings are as quiet as possible

BEST PRACTICES FOR WEBINAR PARTICIPANTS

2013 RI CONVENTION

• Use a land line telephone for best sound quality. Be sure to use your audio PIN.

• If you are using your computer’s audio to listen to the webinar, use a USB headset

• If you are given the ability to speak by the organizer, mute your own line when you aren’t speaking to minimize background noise

BEST PRACTICES FOR WEBINAR PARTICIPANTS

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DESIGNING WEBINARS, PART 1 – BASIC PRINCIPLES

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Webinars are different to design and deliver than face to face training.

DESIGNING WEBINARS

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• Outline the key messages and main points before preparing the slide deck or other visuals

DESIGNING WEBINARS - BEST PRACTICES

• Start with objectives/learning outcomes

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• Think about how to break up the Webinar and create interactivity moments every 5 – 7 minutes – Asking direct questions and getting written response or verbal response– Polls or surveys– Create time to answer written questions

from audience– Verbal interaction appropriate?

DESIGNING WEBINARS - BEST PRACTICES

2013 RI CONVENTION

• Begin a Webinar with clear directions to the participants about the interface works and show the graphics.

DESIGNING WEBINARS - BEST PRACTICES

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2013 RI CONVENTION

DESIGNING WEBINARS - BEST PRACTICES

• End with a call to action.

• Multiple presenters can keep interest level up

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WEBINARS – HOW TO RUN A WEBINAR

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• Webex

• GlobalMeet

• Adobe Connect

• GoToMeeting/GoToWebinar

POPULAR WEBINAR TOOLS

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GoToMeeting

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HOSTING A MEETING

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SCHEDULING A WEBINAR

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Invites – A Chance to Market

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DESIGNING WEBINARS, PART 2– WEBINAR TOOLS

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GoToMeeting TOOLS

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CONTROL PANEL

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Conducting a Poll

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QUICKPOLL

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SURVEYS

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DRAWING TOOLS

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REPORTS

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SAMPLE REPORT

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BRANDING

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BEST PRACTICES FOR WEBINAR HOSTS

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• Know your audience

• Market, Market, Market

• Staffing appropriately

• Start the webinar with a ‘check-in’

BEST PRACTICES FOR WEBINAR HOSTS

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• Sign in to the webinar at least 30 minutes before the start of the webinar (organizer),

• Practice makes perfect

• Have a plan B ready in case of technical difficulties

BEST PRACTICES FOR WEBINAR HOSTS

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BEST PRACTICES FOR WEBINAR HOSTS

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QUESTIONS

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THANK YOU!

Visit www.rotary.org/webinars for information on upcoming Rotary webinars, or to view recordings of past webinars.