User Manual

WebHMS is Web Based Software addresses all major functional areas of

Advance Hospitals. It has Unlimited User Access.

WebHMS provides the benefits of streamlined operations, enhanced

administration and control, improved response to patient care, cost control, and improved

profitability.

Tools Used: WebHMS uses Three Tier System. Front End is ASP.net and Back

End is SQL. Middle Tier is C #. This is browser based software.

Silent Features of Software

• User Friendly design

• Unlimited User Support.

• Complete database Driven

• Graphical user interface

• Highly secured, user wise authentication of modules

• Effective Search Facility to Search any type of Information related to Patient.

• Graphical Presentation of the Data for Top Management for Analysis.

• Comprehensive Performance Reports.

• Built in Work Flow Management for all Functional areas.

WebHMS Software

� Operating Method

� Login

The form shown below is the Login Form of the WebHMS Software. Through this form

the user gets authenticated for the use of the software. Here the user has to enter the

Username and the Password and click on the login button.

This Login Screen is for WebHMS Software. It is designed as per User Requirement. We

can put the images as per user requirement.

Overview of the Software

� Main Menu Page:-

This form shows the main menu screen.

� Main Page

This form shows the main screen of the WebHMS software that you will see as soon as

you are logged in. This form contains different module like HMS, Pathology,

Radiology, BloodBank etc.

Let’s see the HMS Module now. Click on the HMS Module the following screen will be

displayed.

� Main Page Of HMS:-

This form shows the main screen of the WebHMS software that you will see as soon as

you click on the HMS Module. This form contains menus that will guide you

throughout the software.

� The Main Menus Are:

MASTER: - Masters Menu contains Patient Demographic Master, Employee Master,

Accounting Master, EMR Master, Room Mgt, Diet Mgmt and Admin Master.

REGISTRATION: - In patient registration you can Add New Patient, Edit Patient

Entry, Ambulance Details, Membership Detail, and Membership Payment Detail,

Membership Expiry Detail.

In patient registration you can Add New Patient, Edit Patient Entry, take receipt,

Order investigation. Every Patient will get a unique Patient Identification Number.

You can add Patient Photo also in *.bmp or *.jpg format. In Ambulance detail you

can fill the details of ambulance, rate according to Kms.In Membership you can select

the type and view the patient details of that patient.

OPD: Here you can make OPD Registration of the patient. Also you can Edit the

Registered OPD Patient. You can make Order Investigation and View the

Investigation of the patient. In consultant doctor you can view the opd patient details.

IPD: Here you can Admit Patient in IPD Department, Change Department or Shift

the Patient. You can add Assign Diagnosis, Patient History, Physical Examination,

Treatment, Order Investigation, View Investigation, Nursing Assessment Record,

Nurses Note, Progress Note, Intake Output Chart, and Infusion Therapy. You can

generate Admission Front Sheet. After all treatment you can fill the Discharge

Summary or Neonatal Discharge Summary and finally Discharge the patient.

OT: Here you can admit Patient in Operation Theater. You can Add details of Patient

in OT Register and add Operation Notes. You have the OT Search and Scheduler

Search facility to search the Patient Information. Also you can manage OT Schedule.

Insurance: Here you send Insurance Request, Sanction Insurance, Submit patient

claim, Payment, Company wise Report, Ledger transaction, Report.

BILLING: Here you can generate OPD Bill, Lab OPD Bill and IPD Bill. You can

refund OPD/Lab, Coporate Bill, Single Bill. Also you can create Registration

Receipt, Advance Receipt and Refund Receipt in IPD. You can make Patient Claim

Entry here.

Admin: In admin there is Roaster Mgmt, Communation, and Daily Automated

Posted. In Roaster Mgmt you can manage the shift (Day, Night) of the workers

according to their department. In communication you can send the message. Select

the department, sends to, subject, message and send. In Daily Posting You can post

the IPD charges to the patient Account. The details of the patient can be viewed.

REPORTS: Here you get all the Reports which are related to Account, OPD Reports,

IPD Reports and MIS Reports. The Certificates required to patient from the Hospital

like Medical Certificate, Fitness Certificate, Leave Letter, Thanks Letter, Reference

Letter and Death Certificate can be generated.

Sub Menu :-

In Patient Demographic Master:-

In Patient Demographic Master there are Patient Main Category, Patient

Category, Initial Master, Religion Master, Caste Master, STD/ISD/ PCO.In this

menu you can enter the master entry details.(Ex.:-Patient Main Category :- General,

Employee)

In Employee Master:-

In Employee Master there are Department Master, Designation Master and

Address Book. In department master you can add new department. In designation

you can add new designation and in address book you can add the details like address,

phone no etc. According to the department.

In Account Master:-

In Account Master there is Rate Type Master from where you can enter rate type

name, Bill particular you can add bill particular, Advance Room Charges you can add

the room charges, Reason for Discount, Bill Type you can add the type of bill

(Ex.General, Insured, corporate)

In EMR Master:-

In EMR Master there is Operation Master where you can enter the operation theatre

names. Operation Type, In Operation Category different type of categories can be

added; Operation Name Entry can also be added. These all will be your master

entry.

Complaint Master you can enter the complaints, Provi.Diagonosis Master you

can add the diagnosis, Antenatal Particular you can add the particular name,

Diagonosis you can add the different diagnosis. In Vaccination Setting you can set

the vaccination type (ie.routine, optional), vaccination name, Age, Monthly or

weekly.

In Room Mgmt:-

In Room Mgmt there is Room category (Ex.Icu,Anesthesia) ,Room Master(Ex.

Emergency Room, Surgical Ward),Bed Master you can add the No of Bed on

particular floor and in particular room.

In Admin Master:-

In Admin Master there are sub menus like Ambulance master, Financial Year ,Currency

Master, currency setting, Report setting, System setting, Appointment Master,

� Details of Menu’s of the Software

This section will explain in detail how to use the software. As soon as you are

logged in you will see the main screen, which contains menus.

� Registration ����Add New Patient

When you click on the Add New Entry in Patient menu or then the following

form opens.

• This menu deals with registering the details of the patients

• Here whenever a patient is registered a unique id is given to him that can be used in

future also to retrieve its records.

• Here the Patient Id is automatically generated.

• After entering the name of the patient the details of that patient should be filled.

• You can select the photo in *.bmp or *.jpg format of the patient.

REG Receipt:

To generate Registration Receipt:

• Click on the REG Receipt to get the Registration Receipt.

Registration Receipt:

Click on the Receipt Button to view the Registration Receipt.

Here you can generate the Registration Receipt of the patient.

Card:

Click on the Card Button to view the Card for the patient.

OPD Registration:

This menu deals with Registration of patient in OPD Department.

� Here you can make Patient Registration in OPD Department.

� Here select the Department, Consultation Doctor, Patient’s Complaint and Provisional

Diagnosis.

� Click on the Save Button.

OPD Bill:

• Select Particular and charges in the Bill.

• Enter the amount paid by the patient in the Amount Paid field.

• Here you can give Discount also.

• Click on the Save Button to save the information.

• Here patient can pay the bill by Cash, Demand Draft and Credit Card

SAVE: To Save the OPD Bill of the Patient.

CANCEL: You can cancel the Patient Bill.

PRINT: To Print the OPD Bill of the patient.

OPD Investigation:

OPD->Consultant Doctor this menu deals with Order test investigation. From here

you can click on order investigation. Then you can select the test for investigation.

When you click on the Order Investigation you will view this form where you will

have to select the test and save.

NOW YOU CAN OPEN THE PATHOLOGY SOFTWARE

For Test Result:-

Accession Specimen Collection:-

For Accession you will have to go in main panel then in Pathology Module-

>Accession ->Specimen collection.

Patient Test Result:-

For Test Result you will have to go in Patient Result ->Test Result. First select

Doctor Name then fill the test result and save.

NOW OPEN HMS SOFTWARE.IN HMS ALSO WE VIEW THE RESULT AS

SHOWN BELOW.

View Patient Test Result:-

You can view Test Result in HMS Module also.OPD->View Investigation Select the

date range to view the patient list. Click on Reg No you can see the result. There is

option for Report from where you can see the report and print.

Test Report:-

You can view Test Result when you click on report.

Admit Patient:

This menu deals with Admission of patient in IPD.If you want to admit the patient click

on IPD->Admit Patient select date range and click on search you will get list of the

room details see the room/ward total bed and you can add the patient by clicking on the

status.

Change Department:-

You can change the department IPD->Change Department. Select the date range you

can view the patient’s list. Click on patient and change the department.

Shift Patient:-

You can Shift the Patient. IPD->Shift Patient. Select the date range you can view the

patient’s list. Click on patient and then on status. Below you will Shift Here click on it

and the patient will save there.

OT Registration:-

You can register the patient in OT.Fill the OT requirement and save.

Operation Note:-

You can fill the Operation Note after the patient is registered in the OT.

Search OT Patient:-

In IPD->Search OT Patient facility is given .If you want to search the OT patient select

the date range or registration Number to search the patient.

EMR/Consultant Module:-

IPD->EMR/Consultant:-

This form is fill by the doctor when the patient is admitted .The doctor can suggest for the

investigation can fill the history etc.He can recommend for discharge of the patient.

Cataract Surgery :-

IPD-> Cataract Surgery:-

This form is filled for cataract Surgery.

IPD-> Nurse Module:-

BILLING->IPD BILL

This is the IPD bill where we can fill the charges through cheque, credit card, demand

draft and save. There is option for report printing.

BILLING-> IPD BILL:-

Report:-

This is the IPD bill report preview.

DISCHARGE PATIENT:-

Before the patient is discharge we have to pay the ipd bill and then fill the discharge

summary.

DISCHARGE PATIENT:-

The patient is discharged.

BILLING-> LAB BILL:-

In billing there is option for lab billing and we can see the report preview also.

BILLING->IPDBILLING->OPD/LAB REFUND RECEIPT:-

From here we can refund the amount of opd/lab and generate the receipt.

IPD REGISTRATION RECEIPT:-

From here we can generate the IPD registration receipt. You can enter the amount save

and click on report.

BILLING->IPD ADVANCE RECEIPT:-

If we have taken advance payment from the patient then we can fill this form and can

give the receipt.

BILLING->RENEWALMEMBERSHIP:-

BILLING->CORPARATE BILL:-

BILLING->SINGLE PAYMENT:-

ADMIN->ROASTER MANAGEMENT:-

From here we can generate the roaster. We can manage the shift of employee of every

department. We can edit the details.

ADMIN->COMMUNICATION:-

From here we can send message from department to department. Select department send

to write subject and then type the message.

ADMIN->DAILY AUTOMATED POSTING:-

In Daily Automated Posting, we can post charges to bill.

REPORTS->CERTIFICATE:-

From here we can generate various certificates like Medical, Fitness, Leave, Thanks,

Reference, and Death. Fill the patient details and save. You can take the report on

clicking the report option.

REPORTS->CERTIFICATE:-

When we click on report in Medical Certificate we can view the following report.

REPORTS->ACCOUNTS->BILLWISE INCOME:-

When we click on report of bill wise income we can view the following report.

REPORTS->ACCOUNTS->OUTSTANDINGBALANCE:-

When we click on report ->outstanding report you will get the outstanding balance report.

REPORTS->ACCOUNTS->OPERATORWISE DAILY CASH:-

When we click on Operator wise daily cash we can view the report.

REPORTS->OPD REPORTS->OPD PATIENT INFORMATION:-

REPORTS->OPD REPORTS->OPD PATIENT DIAGONOSIS:-

REPORTS->IPD REPORTS->DISCHARGE PATIENT:-

REPORTS->MIS REPORTS->DATEWISE MIS REPORT:-

REPORTS->MIS REPORTS->TOTAL SALES REPORT:-

When we click on report we get the total sales report. There is option for chart report

where we get total sales chart report.