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Webelos Resident Camp Leaders Guide
Camp Hugh Taylor Birch 2011
Tecumseh Council, BSA
Dear Webelos Den Leader or Webelos Scout parent,
Thank you for attending Camp Birch in 2011. Webelos Resident camp is a great opportunity for Scouts,
their parents, and their leaders to enjoy a camping experience, get a jump start on earning activity pins,
and have lots of fun! Webelos Resident camp is specifically targeted for Scouts who will be entering 4th
or 5th
grade in the fall. Activities will be more challenging than those at Cub Scout Day Camp.
This guide will allow you to become familiar with the Webelos Resident Camp at Camp Birch and take
you step by step through the registration process. It also answers many questions you may have. Please
take a minute to read this guide as we have changed the program this year in response to your input.
Necessary registration forms are attached. They may be copied for distribution to your pack. New for
2011:
More program: An additional day of program for the same price as 2010.
Expanded program: More activity pins and more “just for fun” programs.
Family night dinner and campfire on Wednesday evening.
Campwide activities.
AND………. A new special “Mountain Man” program in which Webelos Scouts may join an overnight
expedition and earn their Outdoorsman pin. Space for this program is limited.
Please contact us with any questions you may have.
Tee Forshaw, Camp Director
Tom Irick, Program Director
Rob Sparks, Staff Advisor
Important Dates
June 4th
Last day for Early Bird Registration.
July 1st Last Day to register for Webelos Resident Camp
July 14th
10-Day Out Leader’s Meeting, 7:00 pm at the Turner Conference Center
July 24th
-28th
Camp!
Camp Fees and Payment Dates
Early Bird Fee is $145.00 if paid by June 4th
. After June 4th
, the fee is $165.00. Two leaders per pack are
free. There is a $40.00 fee for each additional adult to cover the cost of food. The fee for family members
over 5 years of age attending only the family night dinner is $5 each.
Fees include:
- Webelos Scout
- One T-Shirt and patch for each Webelos Scout. Adults may purchase a shirt for $12.00.
- All meals beginning Sunday evening and going through Thursday breakfast.
- Camping in Boy Scout wall tents. Campers may bring their own tents if they choose for no
extra charge.
- All program supplies.
All payments should be made at the Council Service Center, located at 326 South Thompson Avenue,
Springfield, Ohio. Payments may be made by credit card by calling: (937) 325-6449.
No Scout should miss summer camp because of the price. Camperships are available. Applications are
included in this guide. All Campership applications are due June 4th
, 2011.
How to Register for Webelos Resident Camp
1. Webelos Den Leader will pass out the registration forms to interested Scouts. Remember, Scouts
who were Bear Scouts during the 2010-2011 Scout year are eligible to attend Webelos Resident
Camp.
2. Be sure to prioritize all the pins because space is limited and some pins may be full by the time
you submit your registration.
3. Webelos Den Leaders will collect fees and registration forms.
4. Turn in fees, registration, medical and special diet forms by June 4th
, 2011 to receive the Early
Bird discount.
5. Turn in Campership applications no later than June 4th
, 2011.
6. Turn in all fees and registration forms by July 1st. Remember after June 4
th , the fee is $165.00
7. Webelos Den Leader will prepare the unit roster and assemble medical forms and Orders for
Medications forms. The roster must include all adults attending camp and which days they plan to
attend. Everyone at camp, even if only for a day, must have a medical form. Please alphabetize
your roster and medical forms to make registration quicker.
8. Webelos Den Leaders should plan to attend the 10-Day Out Leader’s meeting on July 14th
, 7:00
pm at the Turner Conference Center.
Webelos Resident Camp Adult Leadership
Each unit must supply at least two leaders. Leaders may switch if administration is notified,
however, each unit must maintain the minimum leadership IN CAMP at all times.
Parents/guardians are highly encouraged to accompany their Webelos Scouts to Resident Camp.
Each Scout not accompanied by a parent or guardian must be under the responsible care of an
adult designated by the parent on the registration form.
All Webelos Scouts will eat and camp with their packs. They will attend program with their
assigned groups. At the leaders meeting on Sunday night, each leader or parent will be assigned
to accompany a program group from 9 am until 4 pm. We will attempt to place parents with
their own sons. Webelos not accompanied to camp by their own parent or guardian may be in a
program group with a Webelos Den Leader or parent from another pack.
Program
Every day, each Webelos Scout will have an opportunity to swim, boat, shoot B-Bs, and participate in
archery. During their time at camp, Scouts will also be able to work on at least three activity pins from
the list below. Webelos should indicate their preferences from 1 through 8 when registering.
Each Webelos Scout will be assigned to a group upon arrival at camp. Although they will camp with
their packs and eat meals with their packs, they will stay with their groups for the daily schedule. Please
note that Webelos Scouts from a pack may be assigned to different groups if they choose different activity
pins. If you would like the Webelos Scouts from your pack to be in the same group, they must choose the
same activity pins. Please let us know on the registration forms if a den would like to attend program as a
unit. If a den decides to do that, we cannot guarantee that Scouts will be in the program of their choice.
Activity pins available:
Aquanaut
Craftsman
Forester
Geologist
Handyman
Naturalist
Outdoorsman-Special overnight program, new for 2011
Sportsman
Schedule
Sunday, July 24th
Time Activity
3:00 PM Regular check-in, campsite setup, swim checks, Dining Hall instruction
5:45 PM Flag lowering
6:00-7:00 PM Dinner
6:30 PM Optional late check in, campsite set up, swim checks, Dining Hall instruction
9:00 PM Opening campfire at Council Ring.
9:45 PM Leaders meeting at Council Ring, one leader from each pack should attend
10:00 PM Taps
Monday, July 25th
Time Activity
7:00 AM Reveille
7:50 AM Flag raising at Parade Field
8:00-9:00 AM Breakfast
9:00 AM – 12:00 PM Program
12:00-1:00 PM Lunch
1:00-4:00 PM Program
4:00 PM Meet at Parade Field so Webelos can return to their packs from their groups
4:00-5:15 PM Open program: aquatics, shooting sports, handicrafts, and hike in John Bryan
State Park
5:45 PM Flag lowering
6:00-7:00 PM Dinner
7:00 PM Adult leader meeting in the breezeway
7:15 PM Scouts taking Outdoorsman activity pin depart from Parade Field
7:30 PM Scouts Own Service at Chapel
8:00-9:15 PM Campwide activities
10:00 PM Taps
Tuesday, July 26th
Time Activity
7:00 AM Reveille
7:50 AM Flag raising at the Parade Field
8:00-9:00 AM Breakfast
9:00 AM – 12:00 PM Program
12:00-1:00 PM Lunch
1:00-4:00 PM Program
4:00 PM Meet at parade field so Webelos can return to their packs from their groups
4:00-5:15 PM Open program: aquatics, shooting sports, handicrafts, fishing
5:45 PM Flag lowering
6:00-7:00 PM Dinner
7:00 PM Adult leader meeting in the breezeway.
7:15 PM Outdoorsman depart from Parade Field
7:30-9:00 PM Campwide activities
10:00 PM Taps
Wednesday, July 27th
Time Activity
7:00 AM Reveille
7:50 AM Flag raising
8:00-9:00 AM Breakfast
9:00-12:00 PM Program
12:00-1:00 PM Lunch
1:00-4:00 PM Program
4:00-5:30 PM Campsite time: prepare for skit and Family Night
5:30 PM Families arrive for Family Night
5:45 PM Flag lowering
6:00-7:00 PM Dinner
7:30-8:15 PM Program areas open for families: shooting sports, lakefront, and fishing.
8:30 PM Gather at Commissioner’s Field for procession to closing campfire
9:30 PM Departure for dens using early check out
10:00 PM Taps
Thursday, July 28th
Time Activity
7:00 AM Reveille
7:50 AM Flag raising
8:00-9:00 AM Continental breakfast
9:00-11:00 AM Campsite cleanup, check out, and depart
Life at Camp
Tecumseh Council is concerned about the health, safety, and welfare of all persons attending Camp Birch.
Please take a few minutes to read over these items and share them with parents in your dens and packs.
Your Campsite Your campsite will be your home during your stay with us. All sites have a latrine and washstand with
potable water. Regardless of whether you bring your own tents or use the camp’s tents, your campsite will
be equipped with the following:
• 1 flagpole
• 1 trashcan
• 1 shovel, rake & broom
• 1 bulletin board
• 1 campfire ring
• 1 picnic table
• 1 dining fly
• 1 cot for each Scout and each adult
If any of these items are missing, or if you have other special needs, please contact the ranger staff. Please
take good care of camp equipment. Remind your Webelos Scouts that this equipment will be used by
many other Scouts during the summers to come. We’re proud that some of our tents are older than your
Webelos Scouts and are still in excellent condition!
Sleeping arrangements Per Boy Scout regulations, no Scout may sleep in a tent with an adult who is not his parent or guardian,
whether or not his parent or guardian is also sleeping in the tent. Please plan accordingly.
Campsite campfires Please limit campfires to campfire rings. Camp has a supply of firewood at the Quartermaster Building.
Dining Hall & Food Service The Dining Hall at Camp Birch serves cafeteria-style. In order to serve 200 Scouts, leaders and staff
efficiently, we will begin serving promptly. Here are a few house rules:
- We enter the Dining Hall with our Cub Scout sign up and our hats off
- We demonstrate manners consistent with the Cub Scout Oath and Law while dining
- Wet bathing suits should not be worn inside the Dining Hall
- No shirt, no shoes, no service
- We clean up after ourselves
- We walk indoors and run outdoors
- Anyone wishing to help serve please contact the kitchen staff
Special Dietary Needs We want your stay to be enjoyable at camp. If Scouts or leaders need special meal substitutes, please
complete the Special Dietary Needs Form, which is included with this guide.
Trading Post The trading post is conveniently stocked with handicraft projects, Scouting literature and materials,
snacks, drinks, camp souvenirs, along with a wide assortment of BSA and camping supplies. The Trading
Post accepts cash and checks only.
Quartermaster & Special Services
The camp quartermaster operates out of the Quartermaster Building across from the Kiwanis Lodge.
Hours will be announced at adult leader meetings. In addition to the quartermaster, the camp commissary,
located at the northeast corner of the Dining Hall, is a good place to request needed items, such as
additional toilet tissue.
Check-in Regular check-in begins at 3:00 pm on Sunday. Optional late check-in begins at 6:30 pm. During check-
in the staff will collect any last minute fees and any outstanding medical forms or other program related
information. Units will receive each Webelos’ program group assignment at this time, as well as the
program schedule for all the groups. If a Scout leaves camp, his unit leader, parent or guardian must check
him out.
Camp Tour After a unit has checked in, a staff guide will lead the pack to their campsite, take them to swim checks,
range safety instruction, Dining Hall instruction, and help with campsite set-up.
Buddy System Buddies will be required for Webelos Scouts at all times.
Private Vehicles in Camp All personal vehicles must be kept in the camp parking lot. Persons with disabilities should contact the
Ranger’s Office at (937) 767-7126 prior to arriving at Camp Birch to receive a vehicle pass. Only
persons with a current State Handicapped Parking Permit will receive a pass.
Attendance Unit leaders are asked to complete a roster each morning listing all adults and youth present. Let the
Camp Director and/or Program Director know of any changes to your roster.
Visitors Visitors are always welcome at Camp Birch. Please register and pick up a visitor’s pass at the Camp
Office (McMillan Building) or see the Camp Director.
Flag Ceremonies Flag raising is held at 7:50 am at the Parade Field. Retreat is held before dinner in the Parade Field. Any
den wishing to assist with a flag ceremony should contact the Program Director.
Adult Leader Meetings An adult leader meeting will be held daily at 7:00 PM in the breezeway. At least one leader from every
pack must attend each leader meeting.
Uniforms Uniform shirts are required for Webelos Scouts at flag ceremonies, supper, and campfires.
Telephone and Mail The camp emergency phone number is (937) 925-0773. Parents and others should remember that this is a
camp and it is not possible to locate campers or leaders at a moment's notice. Scouts may not use the
camp telephone system without being accompanied by an adult leader. We strongly discourage Webelos
Scouts from bringing cell phones to camp. Camp will not be responsible for any lost or damaged phones.
Adults with cell phones should be aware that coverage at camp is spotty.
Mail is delivered daily (excluding Sunday) to camp and should be addressed as follows:
Scout’s Name
Pack Number
Camp Birch
4057 Swimming Pool Road
Yellow Springs OH 45387
About Our Staff The greatest strength of Camp Birch’s program is the young men and women who serve on camp staff.
They are here to make sure that Scouts have the best time possible during their week in camp. A simple
“thank you” will go a long way for all their hard work and effort!
Health Lodge, Medical Forms, Medications The camp has an on-site health officer, trained in first aid and emergency response. The health officer
provides routine medical treatment and handles minor medical problems. Every camper, whether an adult
or a youth, must submit a current BSA medical form.
Any camper who will be taking maintenance medication during camp must complete the attached Orders
for Medications form and turn his medications in to the medical officer. Medications will be provided at
the times prescribed, generally at mealtime. All prescription medications must be in their original
containers. It is recommended that medications be put in a zip lock bag with the Scout’s name clearly
marked on the outside. Medications that by doctor’s order must be carried at all times, such as
Epinephrine or Nitroglycerin, will not be collected like maintenance medication. Campers using those
medications should carry them as ordered.
Emergency Notification If emergencies should arise at camp during the week, a public address and siren system may be used to
make notification. In the event an emergency situation is discovered at camp, please notify the staff
immediately. Follow all directions of staff.
If word of an emergency from outside of camp is received, our staff w ill make immediate notification.
The telephone numbers for camp are: 937-767-7126 and (after hours) 937-925-0773.
One-On-One Contact / Privacy Statement / Photographs Consistent with BSA policy, private, one-on-one contact between adults and youth members is not
permitted, except between parents and their own children. In situations that require a personal
conference, the meeting is to be conducted in view of others. Adult leaders must respect the privacy of
youth members in situations such as changing into swimming suits or taking showers at camp and may
intrude only to the extent that health and safety require. Please see BSA’s Youth Protection Training for
more information.
Wildlife & Nature’s Hazards Camp Hugh Taylor Birch is blessed with a wide variety of flora and fauna. Every Scout should be able to
recognize poison ivy. Wild animals are important to camp, but can be dangerous if cornered or threatened.
We should remember that the camp is the animals’ home twelve months of the year and we are here for
only a short time.
What to Bring to Camp Unit Equipment
While most camp equipment is provided, your unit may want to bring other items to make your stay more
comfortable. Suggested units items include lanterns, propane, flags, first aid kit, alarm clock, games, paper, pens
and pencils, sewing kit, etc. Units are also expected to bring a lot of Scout spirit.
Personal Equipment
In general, campers should bring the following equipment to summer camp:
Formal attire
BSA uniform shirt
Informal attire
T-shirts
Underwear
Sneakers or boots or both
Shorts
Socks
EXTRA SOCKS!
Belt
Jacket or sweater
Sleep attire
Camping, hiking, activity essentials
Pack or duffel bag
Pocket knife (Webelos Scouts carrying a pocket knife must have a Whittlin’ Chip.)
Flashlight
Rain coat or poncho
Bath towels
Hat or cap
Swimsuit
Sun block
Insect repellant
Personal hygiene gear: toothbrush, toothpaste, comb, soap, shampoo, etc.
Medications
Annual BSA Health and Medical Record
Talcum powder
Paper, pen, pencil
Canteen or water bottle
Sleeping gear (sleeping bag, pillow)
Coat hangers
Webelos handbook
A can of vegetables!!! The purpose for this will be explained at check-in.
Optional
Spending money ($10-$15)
Camera with film
Watch
Religious books
Things not to bring to camp Electronic games and devices are not recommended.
The following items are not allowed in camp: Bicycles, sheath knives, bows, arrows, firearms, ammunition,
fireworks, illegal drugs, alcohol, pets, tobacco, anything not listed that is illegal or not consistent with Scout
principles.
2011 Webelos Resident Camp
Tecumseh Council BSA
Camp Birch
Youth Registration Form
Dates: July 24-28, 2011
Complete this form and turn into your Webelos Den Leader or the Council Office no later than June 4
th for early
bird discount.
Name: ________________________________________ Grade: ________ Pack: ________
Address: ________________________________ City: _______________ Zip: __________
Parent/Guardian/Responsible adult: _____________________
Phone number: ______________________________ E-mail: ________________________
Note: Each Webelos Scout must be accompanied by a parent, a guardian, or by a parent-approved adult (who may
be the den leader).
____ First year Webelos (just finished Bear rank) ___ Second year Webelos
Please number the following activity pins from1 through 8 in order of your preference. Put an “E” by any you have
already earned.
____ Aquanaut ___ Handyman
____ Craftsman ___ Naturalist
____ Forester ___ Outdoorsman
____ Geologist ___ Sportsman
T-shirt size, check one:
_______ Youth Medium _______ Youth Large/Adult Small
_______ Adult Medium _______ Adult Large
Registration fee, check one:
____ $ 145.00 Early Bird (Paid in full by June 4th) $__________
____ $165.00 Regular Registration (Paid in full after June 4th)
Extra T-shirts at $12.00 each: ___ $___________
Family Members over 5 years old attending Family Night Dinner $___________
(number x $5.00)
TOTAL $ ___________
If you have special dietary needs, please complete the Special Dietary Needs form. This form should be
turned in with your registration.
If you will be bringing medications to camp please complete the Orders for Medications form. Bring this
form to camp with you.
DON’T FORGET TO BRING YOUR CAN OF VEGETABLES! Copy and Distribute
2011 Webelos Resident Camp
Tecumseh Council BSA
Camp Birch
Adult Registration Form
Dates: July 24th
-28th
, 2011
Complete this form and turn into the Webelos Den Leader or the Council Office no later than June 4th.
Name: ______________________________________________________ Pack: ________
Phone number: __________________________ E-mail: ___________________________
Address: ________________________________ City: _______________ Zip: __________
I will be responsible for the following Webelos Scouts: _____________________________
__________________________________________________________________________
__________________________________________________________________________
I will be in camp during the following days:
_ Throughout camp
_ Evenings only
_ Days only
_ Other: ___________________________________________________________
Two leaders per Pack are free. There is a $40.00 charge for additional leaders or parents during Webelos
Resident Camp to cover the cost of food. All leaders and parents who are in camp must have a completed Annual
BSA Health and Medical Form.
$40.00 food fee $__________________
I wish to purchase a T-shirt. Number of T-shirts: ___ x $12.00 = $__________________
Total $__________________
Adult T-shirt size:
_______ Small _______ Medium _______ Large
_______ Extra Large _______ 2X _______ 3X
If you have special dietary needs, please complete the Special Dietary Needs form. This form should be
turned in with your registration.
If you will be bringing medications to camp please complete the Orders for Medications form. Bring this
form to camp with you.
Copy and Distribute
2011 WEBELOS RESIDENT CAMP
TECUMSEH COUNCIL
PACK ROSTER
Pack # _____ Leader ________________________________________________
Phone # _____________________ E-mail address ________________________
YOUTH
1. _________________________________
2. __________________________________
3. __________________________________
4. __________________________________
5. __________________________________
6. __________________________________
7. __________________________________
8. __________________________________
9. __________________________________
10. _________________________________
11. _________________________________
12. _________________________________
13. _________________________________
14. _________________________________
15. _________________________________
16. _________________________________
17. _________________________________
18. _________________________________
19. _________________________________
20. _________________________________
21. _________________________________
22. _________________________________
23. _________________________________
24. _________________________________
25. _________________________________
26. _________________________________
27. _________________________________
28. _________________________________
29. _________________________________
30. _________________________________
ADULTS Time In Camp Throughout Days Nights Other
Name camp only only (Explain) 1. __________________________________ ____ ____ ____ ____________
2. __________________________________ ____ ____ ____ ____________
3. __________________________________ ____ ____ ____ ____________
4. __________________________________ ____ ____ ____ ____________
5. __________________________________ ____ ____ ____ ____________
6. __________________________________ ____ ____ ____ ____________
ORDERS FOR MEDICATIONS
No medication (even over-the-counter drugs) may be given at Boy Scout Camp without written authorization
and instructions from a parent, guardian, or physician. If a Scout requires medication during camp, please
complete this form. For physician prescribed medications please have your physician sign the form. This form
should be submitted at registration along with the Annual Health and Medical Form.
Camper’s Name: __________________________________Pack #: ______________
Parent’s Home Phone: ____________________________________
Please list the medications this Scout w ill be taking during his stay at camp, the dosage for each, any possible
side effect and any special instructions for administration of the medication:
Parent Signature: _______________________________________ Date: ______________________________
Physician Signature: _____________________________________ Date: ______________________________
Physician Phone: _______________________________________ Date: ______________________________
The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________
The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________
The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________
The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________
The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________ Copy and Distribute
SPECIAL DIETARY REQUIREMENTS
Please list any allergies to food or special food requirements. This information should be submitted with your
registration no later than June 4th
.
Camper’s Name: __________________________________________ Pack #: ___________________________
Address: ________________________________________________ Age: _____________________________
Parent’s Home Phone: ____________________________________
Please describe the special food requirement:
Parent’s signature: ___________________________________________ Date: __________________________
Copy and Distribute
Boy Scout Summer Camp
June 12-July 9, 2011
REVISED VEHICLE POLICY
CAMP BIRCH
EFFECTIVE DECEMBER 1, 2010
The safety of our Scouts, leaders and Scouting families at Camp Birch at all times is of upmost importance to
our council leadership. After extensive review, Tecumseh Council has implemented safe vehicle use guidelines
at Camp Birch that are becoming standard protocol at many other youth serving camp facilities. Please
understand that the purpose of this policy is to protect the youth and adults who visit Camp Birch.
– Jim Nolan, Scout Executive/CEO and Clayton Hays, Council President
In order to ensure the safety of campers and staff at Camp Birch, please observe the following during your visit:
1. On your arrival, please park in the parking lot and check in with Ranger or Campmaster
2. After dropping equipment in campsites or buildings, all vehicles must be parked in either the main parking
lot or Adams Building lot. Units are welcome to leave trailers at campsites.
3. All passengers must be in seats, with seatbelts. It is not permitted to ride in open trucks, trailers, etc.
4. CAMP SPEED LIMIT IS 10 MILES PER HOUR.
5. No vehicle traffic is permitted in camp between 7:00 AM Saturday and 7:00 AM Sunday. Please contact
the Ranger or Campmaster if you need to make other arrangements.
6. Camp Birch Handicapped Parking Passes will only be issued to those with a State of Ohio Handicapped
Parking Pass.
7. This policy is subject to adjustment during Camporees or other large events.
Your understanding and cooperation are appreciated. Camp Birch is a busy place, and it is not unusual to have
200 campers on any given weekend. We have experienced two close calls with vehicle/camper accidents
recently and want to ensure the safety of everyone who visits Camp Birch.
Please share this with your unit’s adults and indicate below that you have read and understand this policy.
I have read and agree to observe the Camp Birch Vehicle Policy._________________________________