webcasting considerations gary gildert, alan rossiter, chris tagoe
TRANSCRIPT
WebcastingConsiderations
Gary Gildert, Alan Rossiter,
Chris Tagoe
Why Bother?
OWidely dispersed membership
OShare technical program with other sections
OOutreach to student chapters
AIChE Webcasting Experience
O AIChE WebinarsO East Tennessee LS: Remote
PresentersO South Texas Section: Meeting
Webcasts (2010)O Virtual Local Section (2011)O Texas Energy Forum “Webinar”
(2011)
Issues to ConsiderO Volunteers & technical competenceO Hardware & softwareO Changes to meeting formatO Limitations on central meeting venuesO Satellite meeting venue requirementsO Individual (home) access vs. group
meetingO Financial cost
Webcasting Satellite Considerations
O Venue
O Equipment
O People
Places to MeetO North Houston group has tried several
venuesO Local College
O FreeO AV equipment available – working?O No feed or drink after hours
O RestaurantO Good food and drinkO Questionable AV equipmentO Could be noisy
Satellite Location Equipment
O ComputerO Webex SoftwareO Windows PC < 5yrsO Have a spareO Sound card?
O Projection EquipmentO Room layoutO Testing
O TVO iTunes, Media PlayerO Youtube.comO Webex
O Sound EquipmentO “Tinny” is okO Distortion is badO Consider sound card
O Internet connectionO < 100 kbps badO 250 kbps okO > 1,000 kbps is
normalO Webcam
O Ask questions liveO TEST
Two roles = Two people
O General organization O RegistrationO FinancesO Coordinate with venue manager
O TechnicalO PC setupO Audio and Video setup O Link to central
Main Site VolunteersO Meeting chair
O TimingO Questions from floor
O ModeratorO webcast host; O contact with satellites; O controls access/mutes
O Local equipment support volunteer (geek)O Tech/web savvyO Experience with AV systemsO Redundancy: Need to cover absences
Changes to meeting format
O Strict(er) timing of announcements, presentation, and end
O Additional set-up & testingO Ensure PowerPoint presentations
work with Webex (e.g., video clips & sound bites)
O Podium etiquette (educate presenters)
O Q&A Discipline
Limitations on central meeting venues
O Internet access (ethernet preferred)O Confirm compatibility of equipment
(sound system)O Lighting for webcams
Main Location Equipment
O ComputerO Webex SoftwareO Windows PC < 5yrsO Have a spareO Sound card?
O Projection EquipmentO Room layoutO Link to PCO Testing
O PowerPoint O WebexO iTunes
O Internet connectionO Hardwire betterO < 100 kbps badO 250 kbps okO > 1,000 kbps is
normalO Webcam
O Headshot of speaker
O Link with audioO TEST
Audio EquipmentO Local sound
(mixer)O Podium micO Lapel micO Wireless micO Audio from
presentationO from Webex
O Feedback!O Open mic
O Signal to WebexO Dedicated mic!!!
O Simple & reliable
O No pres. soundO No Live Q&A
O Mixer to presenter's PC?O No control
O Mixer to aux PC?
Hardware & software• AIChE Software Standard: Webex• 3 laptops + spares, web-enabled• Internet connections (ethernet
preferred)• Microphones• Sound mixer• Webcams• Cables (including power). Beware
tripping hazard!
Have FunO Meet new people
O Learn new skills
O Contribute to the benefit of others
Gary Gildert, Alan Rossiter & Chris Tagoe 31 March 2012