tcpublicspace.files.wordpress.com · web viewinformation packet. 2015-2016. co-founders. paula...
TRANSCRIPT
Information Packet
2015-2016
Co-FoundersPaula Davis ’15, Matt Hastings ’15, Derrick Hull
Editor-in-chiefJoe Marinelli
1
CONTENTS:I. Mission and ValuesII.Position Descriptions and ResponsibilitiesIII.Work FlowIV.Editorial Board Application ProcessV.Fall 2015 Timeline
I. Mission and Values ( from our Constitution ) TC Public Space is a student-run, independent, newsprint publication of and for the Teachers College community.
As an official student organization, TCPS publishes and disseminates the re-ports, ideas, and opinions of TC students, faculty, staff, alumni, and other community members to inform readers of institutional plans, policies, and other happenings as they affect the body of the College.
With an autonomous editorial board, TCPS serves as a valuable channel of communication, connecting students, faculty, and staff across various disci-plines, programs, and departments within the College.
The organization’s mission is simple — to build, cultivate, and substantively enrich a sense of community and fellow-feeling through dialogue, discussion, and dissent. Put differently, TCPS offers a “public space” wherein the respec-tive concerns of all TC community members, once voiced, hopefully translate into constructive, democratic action beneficial to both Teachers College and Columbia University.
Democratic action within community necessitates that no power is left unchecked, and that every stakeholder have a voice in open, ongoing, and at times difficult but necessary dialogue. TCPS strives to create a non-discrimi-natory platform that enables such constructive critique and conversation to take place with the primary goal of aligning individual voice with substantive, collaborative action.
3
II. Position Descriptions and Responsibilities1
Editor(s)-in-chief:‣ Maintain and uphold the values of the newspaper;‣ Ensure mission is lived, not merely stated;‣ Make final decisions regarding which articles and visuals are included in
the newspaper;‣ Work with the office of Student Development and Activities (SDA) regard-
ing organization’s annual budget and other financial matters;‣ Respond to public inquires about the newspaper;‣ Approve final layout and send approved draft to printer;‣ Maintain organized and logical folder hierarchy within shared DropBox; ‣ Oversee the newspaper’s online/social media presence in collaboration
with Web Editor;‣ Delegate recording of minutes for all General Editorial Board meetings;‣ Support editorial staff as needed.
Communications Manager:‣ Monitor organization email ([email protected]) and reply to/forward
received messages as appropriate;‣ Streamline submissions process and communication between the public
and Editor(s)-in-chief;‣ Place all received original submissions in appropriate DropBox folder;‣ Offer input on final article/visual selections;‣ Solicit for article submissions by posting to MyTC forum and other campus
media outlets;‣ Maintain up-to-date contact lists for editorial staff and contributors.
Layout Editor:‣ Arrange all edited and finalized article/visual submissions into the current
issue layout;‣ Make decisions regarding the flow of the issue;‣ Submit layout draft to Editor(s)-in-chief and work in collaborative fashion
to make changes to layout as deemed necessary;‣ Offer input on final article/visual selections.
Web Editor:‣ Publish finalized content onto website (tcpublicspace.wordpress.com), mak-
ing each article/visual a separate post with “friendly” URL, adding appro-priate categories and tags, and embedding links where necessary;
1 TCPS does not have staff General Assignment writers. Although the newspaper takes the form of tradi-tional newsprint style, the publication functions as a “public space,” or forum, to which any TC community member can contribute. Editorial board staff members are free to submit, and encouraged to do so. How-ever, staff members’ primary responsibilities are to connect with community members, solicit submis-sions, and maintain all aspects of the publication.
4
‣ Upload electronic PDF of each issue to appropriate “stack” (according to Volume #) on ISSUU.com, then embed PDF on “Issues Archive” page on website;
‣ Manage and oversee all web activity and communication on website, Facebook page, Twitter, and ISSUU;
‣ Work with Communications Manager to solicit submissions utilizing above social media outlets, and discuss appropriate response to website com-ments, Facebook posts, Tweets, etc.;
‣ Explore new avenues to build and grow online presence;‣ Offer input on final article/visual selections.
Copy Editor(s):‣ Edit and proofread assigned article submissions FOR STYLE AND GRAM-
MAR ONLY (quantity assigned varies per issue based on total number of submissions and submissions’ length);
‣ Contact author(s) via email to seek approval of edits,2 or to ask any clari-fying questions, if necessary;
‣ Offer input on final article/visual selections.
Visual Editor(s):‣ Edit and proof assigned visual submissions (quantity assigned varies per
issue based on total number of submissions);‣ Contact artist(s) via email to ask any clarifying questions, if necessary;‣ Solicit visuals to complement final article selections, if necessary;‣ Ensure finalized visual files are highest quality possible;‣ Design solicitation fliers, event invitations, and other advertising/market-
ing materials for both print and web circulation;‣ Offer input on final article/visual selections.
2 If the author(s) does not respond within 48 hours, the edits are approved by default.
5
III. Work Flow
6
Communications Manager
Assign received submis-sions to copy/visual editors
as appropriate
Layout Editor
Once articles and visu-als are finalized, begin to format and work on
issue layout
Editor-in-chief(s)
Organize General Mtg. of Editorial Board to dis-cuss and approve final submissions selections
and/or layout
Final Review by Fac-ulty Advisor: Aaron
Pallas
Send to Printer
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Web Editor
Once sent to printer, move finalized content to website
and schedule to go live morning of Distribution Day; Post to social media to in-
crease circulation
Editor-in-chief(s)
Organize/Plan Agenda for General Mtg. of Editorial
Board to discuss upcoming issue
Communications Manager,Web Editor
Copy/Visual Editors
Make necessary edits to original submissions and re-save in “Edited” folder on DropBox; Contact authors/artists for approval before
re-saving once more in “Fi-nal” folder
Editor-in-chief(s), Layout Editor
Work together to finalize layout; Editor(s)-in-chief
conduct final review
Spearhead soliciting effort on behalf of entire editorial staff for issue submissions utilizing social media and
other web outlets
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Final Review by Fac-ulty Advisor: Aaron
Pallas
Send to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to Printer
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
Distribution (Wire Racks @ Everrett, GD
Cafe, Thorndike; Lib. 1st floor circulation)
IV. Editorial Board Application ProcessTC community members interested in getting involved with TCPS as part of the editorial board staff should complete the following:
1. Submit a resume and cover letter to [email protected] explaining your interest in TCPS along with your preferred position. The applica-tion deadline is Friday, October 9, 2015.
2. A staff member will contact you to schedule an interview.3. Applicants will be offered a position, or shared position, and informed of
the next scheduled general meeting to begin work on the November is-sue.
7
V. Fall 2015 TimelineTC PUBLIC SPACE SEMESTER TIMELINE
Fall 2015
Week I (Aug. 30 to Sept. 5) : September “Orientation” included in new student totes distributed during orienta-
tion days
Online articles go live September 1 at 6 a.m.
SDA Wine & Cheese Orientation Event, 4:30 p.m. to 6:30 p.m., Russell Courtyard
“Welcome Back” email to returning editorial board members
Frontpage displayed in Starbucks outside Gottesman Library
Week II (Sept. 6 to Sept. 12) : Begin to publicize interest meeting / panel event to generate participation
SDA New Org. Info Session September 10
Week III (Sept. 13 to Sept. 19) : Begin to solicit and accept submissions for November issue; theme ideas?
SDA Leadership Meeting September 17
Week IV (Sept. 20 to Sept. 26) : Solicit submissions for November issue
Interest Meeting / Panel Event to be held this week or next week; possible dates: 9/21, 9/23, 9/24, 9/28, 9/30
Week V (Sept. 27 to Oct. 3) : Solicit submissions for November issue
OneListen program scheduled for September 30, in Cowin Auditorium
Student Senate meeting scheduled for October 2
Week VI (Oct. 4 to Oct. 10) : Final week for submissions to November issue
SDA Leadership Meeting October 8
8
Week VII (Oct. 11 to Oct. 17) : General meeting with editorial board to discuss status of November issue and plan-
ning/ logistics for December issue
Edit submissions; Lay-out November issue
Student Senate meeting scheduled for October 16Week VIII (Oct. 18 to Oct. 24) :
Finalize and order November issue
Schedule online articles to go live on distribution day (tentatively November 2)
Begin to solicit and accept submissions for December issue; theme ideas?
SDA Academic Cluster Meetings
Week IX (Oct. 25 to Oct. 31) : Solicit submissions for December issue
Student Senate meeting scheduled for October 30
Week X (Nov. 1 to Nov. 7) : DISTRIBUTION DAY, NOVEMBER 2
Solicit submissions for December issue
Frontpage displayed in Starbucks outside Gottesman Library
Week XI (Nov. 8 to Nov. 14) : Final week for submissions to December issue
Student Senate meeting scheduled for November 13
Week XII (Nov. 15 to Nov. 21):Edit submissions; lay-out December issue
General meeting with editorial board to discuss status of December issue and possi-bility of end of semester gathering/celebration
Week XIII (Nov. 22 to Nov. 28):Finalize and order December issue
Thanksgiving Week
Week XIV (Nov. 29 to Dec. 5):Schedule online articles to go live on distribution day (tentatively December 7)
9
Student Senate meeting scheduled for December 4Week XV (Dec. 6 to Dec. 12):
DISTRIBUTION DAY, DECEMBER 7
Frontpage displayed in Starbucks outside Gottesman Library
SDA Leadership Meeting December 10
Week XVI (Dec. 13 to Dec. 19):End of Semester Staff and Contributor Party
Student Senate meeting scheduled for December 18
10