web time entry student time entry via the web. advantages to web time entry no more paper time...
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Advantages to WEB TIME ENTRY
•No More Paper Time Sheets!
•Both employees and Supervisors/Approvers can submit and approve from any computer anywhere.
•Supervisor/Approvers can set up a proxy to approve timesheets in their absence.
•Once approved, timesheets are pulled into the payroll electronically through payroll process.
•The payroll department no longer has to enter time manually.
Information Technology Services
Position Title WS-Work Study ITS
Web Time Entry Org – Information Technology Department
Pay Period with Status
Job Title = Work Study ITS
Time Sheet Approver Department
Pay Period plus Time Sheet Status
Information Technology Services
Time Sheet StatusTime Sheet Status
Not StartedNot Started – time sheet has not yet been accessed by you – time sheet has not yet been accessed by you
In ProgressIn Progress – time sheet has been opened and/or hours entered – time sheet has been opened and/or hours entered
Pending Pending – time sheet has been submitted, but not yet approved– time sheet has been submitted, but not yet approved
ApprovedApproved – supervisor has approved and submitted to payroll – supervisor has approved and submitted to payroll
Return for CorrectionReturn for Correction – supervisor has returned to you for correction and – supervisor has returned to you for correction and resubmissionresubmission
Error MessagesError Messages – entry errors need to be corrected and resubmitted – entry errors need to be corrected and resubmitted
CompletedCompleted – time sheet has been processed in payroll – time sheet has been processed in payroll
Comm
unicate w
ith your a
pprover b
y enterin
g text h
ere
If you h
ave more
than o
ne positi
on, clic
k to access o
ther t
imesheet
To review th
e hours
you have ente
red fo
r this p
osition
Only submit
when you have com
pleted ente
ring h
ours fo
r the entir
e pay p
eriod
To del
ete
all e
ntries
and s
tart
over
Will access the next week of the pay period
Important InformationImportant Information
Time Sheets must be approved by your Time Sheets must be approved by your supervisor by the same supervisor by the same Submit By Date Submit By Date on the Time and Leave Reporting page, so on the Time and Leave Reporting page, so you must complete your timesheets in you must complete your timesheets in enough time to allow your supervisor to do enough time to allow your supervisor to do their approvals.their approvals.
Your hours can only be edited and /or Your hours can only be edited and /or changed within the current pay period and changed within the current pay period and before the approval process has been before the approval process has been completed. Make sure your hours are completed. Make sure your hours are correct before you submit for approval.correct before you submit for approval.
You are responsible for verifying that your You are responsible for verifying that your timesheet has been approved prior to the timesheet has been approved prior to the Submit By DateSubmit By Date. If you timesheet is in . If you timesheet is in the Pending status, follow up with your the Pending status, follow up with your supervisor to do his approval. supervisor to do his approval.
Timesheets in the approved status are Timesheets in the approved status are ready for payroll to process.ready for payroll to process.
If you would like to communicate to your If you would like to communicate to your supervisor, you may add comments to supervisor, you may add comments to your time sheet simply by clicking your time sheet simply by clicking Comments and entering text in the Comments and entering text in the comments page. A notation accompanies comments page. A notation accompanies your time sheet which can be accessed by your time sheet which can be accessed by the supervisor when you have submitted the supervisor when you have submitted your time sheet for approval.your time sheet for approval.
I had to work extra hours this pay periodto get the research project done by the dead line.
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