Web Time EntryApproval of

Student Time Entry

Via the Web

Advantages to WEB TIME ENTRY

•No More Paper Time Sheets!

•Both employees and Supervisors/Approvers can submit and approve from any computer anywhere.

•Supervisor/Approvers can set up a proxy to approve timesheets in their absence.

•Once approved, timesheets are pulled into the payroll electronically through payroll process.

•The payroll department no longer has to enter time manually.

Click BannerWeb

Click Enter Secure Area

Type in Banner ID or Social Security NumberType PIN

Click Login

Your name shows here

Click Employee

Click Time Sheet

To access timesheets of Students you supervise, use Radio button here

If you are designated as a superuser,checking this box will allow you to not only

approve, but edit and extract any missing timesheets

Select

Proxy information

If you are acting as a proxy foran approver, use down arrow to

select approver’s name.

Approver must have previouslyset you up as a proxy beforeyou can act as an approver in

their absence.

Time Sheet Approver Department

Pay Periods open-use drop down box to access the correct pay-period

Use Radio Button to choose your

sorting choice

Department Summary Page Appears – Your employees are listed.Department Summary Page Appears – Your employees are listed.

The Timesheet Status is in First Column:The Timesheet Status is in First Column:

Not StartedNot Started – time sheet has not yet been accessed by student – time sheet has not yet been accessed by student

In ProgressIn Progress – time sheet has been opened and/or hours entered – time sheet has been opened and/or hours entered

Pending Pending – time sheet has been submitted, but you have not approved– time sheet has been submitted, but you have not approved

ApprovedApproved – you have approved and it has been submitted to payroll – you have approved and it has been submitted to payroll

Return for CorrectionReturn for Correction – your have returned timesheet to student for correction and – your have returned timesheet to student for correction and resubmissionresubmission

Error MessagesError Messages – entry errors need to be corrected and resubmitted – entry errors need to be corrected and resubmitted

CompletedCompleted – time sheet has been processed in payroll – time sheet has been processed in payroll

ApproverApprover

As an approver, you can only access timesheets in the As an approver, you can only access timesheets in the “pending” status“pending” status

You can approve the hours submitted by the employeeYou can approve the hours submitted by the employee

You can change hours submitted if incorrect and approveYou can change hours submitted if incorrect and approve

Or you can return the timesheet to the employee for Or you can return the timesheet to the employee for correction if hours are wrongcorrection if hours are wrong

Timesheet Status

Click on Student’s name to see detail of hours and days worked

Total hours shown by day and per week

In and out times entered each day

You can approve each timesheet

individually

You can return to employee

for correction

You can add a

comment

You can change record

Or you can return to Department Summary

Page and click Approve onNext to each employee,

then Save

You Are Done!

You Are Done!

Timesheet Status Changes to Approved.

Once a timesheet is approved, you can no longer make corrections

or changes, it will be pulled into payroll with the approved information.

Please review timesheets carefullyto make sure they are correct.

Important InformationImportant Information

Time Sheets must be approved by you by Time Sheets must be approved by you by the same the same Submit By Date Submit By Date on the Time on the Time and Leave Reporting page, so your and Leave Reporting page, so your students must complete their timesheets in students must complete their timesheets in enough time to allow you to do the enough time to allow you to do the approvals.approvals. If students wait until the cut off If students wait until the cut off time to submit, you will not have time to time to submit, you will not have time to approve for payroll processing.approve for payroll processing.

Time Sheets must be approved by you by this date!

Please check your hours for TuesdayI do not show in my recordsthat you worked that day?

Remember to Save

Superuser PrivledgesSuperuser Privledges

If you are designated a superuser, you can access all timesheets If you are designated a superuser, you can access all timesheets except those returned for correction, approved or completed.except those returned for correction, approved or completed.

Approve as is or correct hours then approve Approve as is or correct hours then approve PendingPending timesheets timesheets

Submit Submit In Progress In Progress timesheets, edit and approvetimesheets, edit and approve

““Extract” Extract” Not startedNot started timesheets, enter hours, submit and approve timesheets, enter hours, submit and approve

Depending on the error, you can correct Depending on the error, you can correct ErrorsErrors by restarting by restarting timesheet, entering correct information, submit and approve or the timesheet, entering correct information, submit and approve or the employee has to correct and submit for your approvalemployee has to correct and submit for your approval

As a superuser, you can access “In Progress” timesheets,change hours and submit. Then as the approver, you approve

If timesheet is not started, you can extract itenter hours, submit and approve

If you have any questionsIf you have any questionsabout entering your hours about entering your hours

call Human Resources at 2276call Human Resources at 2276or or

Payroll at 2961Payroll at 2961