ways to prepare for an accounting...
TRANSCRIPT
Ways to Prepare for an Accounting Audit
By: Alison Schinner, Staff Accountant
Financial Statements
Overview
• Prepared by Client List
• Internal Controls • Separation of Duties
• Bank Reconciliation
• During the Year • Reports
• Fixed Assets
• Documentation
• Just Prior to Audit
Prepared by Client List
Internal Controls
• What is internal controls?
• Fancy Definition: “Internal Control is a process effected by an entity’s board of directors, management and other personnel, designed to provide reasonable assurance regarding the achievement of objectives in the following three categories:
1. Reliability of financial reporting
2. Effectiveness and efficiency of operations
3. Compliance with applicable laws and regulations” (pg. 173)
Louwers, T. J., Ramsay, R. J., Sinason, D. H., Strawser, J. R., & Thibodeau, J. C. (2015). Auditing & assurance
services – With CD (6th ed.). New York, NY: McGraw-Hill. ISBN: 9781259197109.
Internal Controls
• Separation of Duties • Why is it important?
• It’s not just about fraud prevention, it’s good practice. • By separating duties among different people, you are more likely to catch
minor, as well as some major, errors.
• Two heads are better than one.
Internal Controls
• Bank Reconciliations • Monthly
• Proper Separation of Duties
• Good way to detect fraud
Reports
• Employer Contribution Report
• Schedule for Long Term Obligations or Notes Payable/Receivable (if applicable)
• Schedule for any Prepaid Expenses
• Schedule for Book and Administrative Fees
• Schedule of Accrued Vacation
• Monthly Financial Statements
Financial Statements
Fixed Assets • What is a Fixed Asset?
• How is it different from an expense?
• What Auditors will want to know: • Any newFixed A ssets added
• Any Fixed Assets that have been disposed of • Gain/Loss
• Invoices
Fixed Assets
Fixed Assets
Fixed Assets-Hyperlinked Invoice
Documentation
• Files • Organized
• Easy to Understand
• Easy to locate
• Electronic Files • Ensure integrity, accuracy, authenticity and reliability
• Maintained in safe location
• Easily accessible for inspection
Just Prior to an Audit
• Ask for the Prepared by Client List • Enables you to prepare for your audit better and faster.
• Match to General Ledger
• Look for anything that looks goofy
What they might ask for: Bank Reconciliations, Bank Statements, Deposits,
Disbursements
Invoices, Customer/Contractor Payments, Confirmations
Investment Statements/Reconciliations
Schedule of Additions/Disposals, Accumulated Deprc.,
Vendor invoices
Schedule of Note Payable, Confirmation from Bank
Disbursements
Schedule of Accrued Vacation
Deed/Other Doc., Confirmation from Bank on Note
Payable
Questions?