WAVLI General Meeting Saturday, March 10, 2007 at 10:00 am

BCIT Building SE2, Room: Town Square A&B MINUTES

PRESENT: ACTIVE MEMBERS: Rudy Unger, Vicki Unger, Denise Zaplotynsky, Jennifer Yim, Karen White, Miriam West, Mary Warner, Dave Still, Meghan Sime, Jessica Siegers, Nigel Scott, Meg Reket, Ava Hawkins, Julie Horncastle, Lisz Keallen, Darcie Kerr, Jenny Laing, Corrie Larson, Glen Macdonald, Amanda Macintosh, John Markin, Rebecca McCormick, Rhys McCormick, Alana McKenna, Rebekah Morrison, Barb Mykle-Hotzon, Tyler Offer, Cheryl Palmer, Leona Parr-Hamel, Karin Penner, Francois Pepin, Robyn Albert, Safina Allibhai, Marna Arnell, Peggy Bennett, Brianne Braun, Marion Bruining, Carmelle Cachero, Brenda Carmicheal, Michelle Cesar, Bethany Macdonald, Geoff Chaisson, Carmen Curman, Emily Drew, Kristi Falconer, Nathalie Freyvogel, Bay Generoso, Suzie Giroux, Heather Goosen, Kirsten Hagemoen, Cindy Haner, Sheree Harman, Sheri Burtnick PROXY: Tarren McKay, Anne Bryant, Susi Bolender, Karen Fran, Cyndi Marrington, Brenda Erlandson, Caroline Ashby, Patricia Menjivar, Deloris Piper, Laura Shepherd, Allison Sands, Tanis Campbell, Karen Malcolm, Kathy Keple, Spring Herold, Renee Carey, Tanya Creed, Jen Ferris, Sara MacFayden, Lisa McCarron DI’s: Marjorie Cameron, Patie Dobie, Kevin Ettinger, Hester Hussey, Donna Scoular, Rodney Van Manen, Janice Jickels SUPPORTING: Brenda Beuthin, Sara Payan GUESTS: Diane Pattison, Sabrina Easton, Vivian King, Madelynn Nield, Emily Allar, Kathy Heerinje, Brooke Oxley

1. Call to Order : 10:10 AM 2. Approval of Agenda with additions under “announcements”: Karen White, Kristi Falconer 3. House Keeping: Washrooms......... Remember the communication policy in this room. 4. Approval of Minutes from October 28, 2006 WAVLI General Meeting, with grammatical

edits amended. Jen Yim, Karen White 5. Executive Reports 5.1. President - Suzie Giroux Activities to Date -attended WAVLI General Meeting in October 2007 -liaised with WAVLI committees as required -arranged mock online meeting -arranged WAVLI Online Executive Meeting: January 2007 -discussed and addressed issues with individual members as necessary -received and sorted through WAVLI email

-addressed concerns with individual members in regards to Video Relay Services -received reports on the RFP K-12 Interpreting project -advised on WAVLI cookbook fundraising initiative and Spring dinner/auction

-initiated reminder to start nominations for WAVLI Award -coordinated support for WAVLI members fundraising for WASLI support -made submissions to the Ripple

Ongoing Activities -continue to liaise with and advise WAVLI committees as necessary -continue to address issues as needed Future Initiatives

-attempt to strike a committee to develop a WAVLI Public Relations PowerPoint presentation on CD for distribution -chair online meetings (scheduled every 2 months)

For Discussion -reminder of increase to WAVLI membership dues -reminder of new procedures for membership renewal 5.2 Past President - Sara MacFayden Activities to Date

-Attended WAVLI Executive Meetings -Attended WAVLI General Meeting in October 2006 -Represented WAVLI at Council of Service Providers Meetings in October 2006 -Participated in Executive email discussions -Prepared motions for bylaw changes based on new membership categories & criteria -Conferred with Robyn Albert on developing WAVLI's Policies & Procedures

Ongoing Activities

-Continue working with Robyn on WAVLI's Policies & Procedures -Make revisions to WAVLI bylaws for submission to Victoria Comment from the floor appreciating the work being done on the Policy and Procedures manual. 5.3 Vice President - Robyn Albert Activities to Date

- liaised with various committees as required - corresponded with President regarding community and committee issues - attended all executive meetings - chaired some executive meetings - distributed some directories - participated in mock online meeting

Ongoing Activities

- liaise with committees as required - assist President as required

Future Activities -work on Policies and Procedures Manual For Discussion none 5.4 Treasurer - Karen White Two notes to say: (1) This is not a year-end report. The bank figures only go up until December 31, 2006. Therefore what you see is only ¾ of the ACTUAL spending for the year. Question re: membership dues number is low. why? Answer: There was a book keeping error, the ACTUAL membership dues should be $5,740.00 (2) The expense budget is not accurate for the 2007-08 year due to the board changeover. Once the new board is in place, a more accurate workup of the spending can be done. As of right now, it seems that WAVLI will bring in more than it spends, but that will change with the board switch. Question: Fundraising? Negative 35?? What’s that about? Answer: As of December first the numbers were out of balance because the money from the WAVLI clothing expenses came out of fundraising, and not all the clothing was paid for before the report was made up in Dec. Question: What does “admin” cover? Answer: Includes board members travel expenses. 5.5 Secretary - Jessica Siegers Activities to Date

- Attended Exec meetings when possible - Kept the minutes of said meetings - Participated in online discussions, decisions, etc

Ongoing Activities

- much the same as the above

For Discussion - none 5.6 Member-at-Large - Jen Yim Activities to Date

-Contacted Kristi Falconer to discuss support for Gedin to Spain for WASLI Conference -

Attended January online executive meeting -Booked room and interpreters for Spring GM -Booked room for WAVLI Pro-D workshop -Communicated with executive members via e-mail -Contacted Boyd McWilliam regarding room booking for executive meetings at

Douglas College -Signed up for Yahoo Messenger for online executive meetings -Participated with online meeting trial -Communicated with Karen White regarding BCIT room bookings -Attended November Executive meeting -Took and typed minutes for November meeting -Relayed information regarding student bursary to Cheryl Palmer- INTR Coordinator -Made reservations to Boathouse for December executive meeting -Assisted with WAVLI clothing, delivery, mail out...etc. -Compile list of dates to send to GVAD community planning meeting -Booked interpreters for October GM -Worked on WAVLI clothing sales -E-mail memos to membership regarding GM and Executive meetings -Assisted with various board duties -Acted as resource person to WAVLI members regarding WAVLI board positions -Liased general inquiries and comments from WAVLI members to the Executive Board

Ongoing Activities -Organize and prepare for WAVLI clothing sales -Organize bursary award panel if applicable -Organize and plan for meet and greet party for new grads in May/June

For Discussion -None

6. Committee Reports 6.1 Professional Standards - Lisz Keallen Committee Members & Sub-Committee Assignments Lisz Keallen – Chair Barb Mykle-Hotzon – K-12 Deloris Piper – Legal Leona Parr-Hamel – Community Karen Malcolm – Mental Health Kevin Ettinger – Deaf consultant Deb Perry – Okanagan rep Melinda Hamming – Okanagan rep Amanda MacIntosh – Post Secondary Committee & Sub-Committee Activities to Date (October - February) - Met as committee & separately as sub-committees - Provided feedback to a Forum Action group concerning on-line interview and WAVLI newsletter article - Oversaw Community Education Outreach project development, presentation & summary report - Oversaw and assisted with Post Secondary sub-committee communications &

activities - Oversaw development & full committee input on "Let's Talk" post GM discussion event - Oversaw Suddenlaunch 'Parking Lot'' activities - Oversaw Okanagan WAVLI – PSC reps communications and activities - Attended executive board meetings & produced reports - Attended retirement party for Lynne Shepard, Deaf Access Office - Prepared PSC and Community Education Outreach summary reports for WAVLI newsletter - Assisted, as needed, with Family Network for Deaf Children & WAVLI K-12 Document - Reviewed grievance protocols with AVLIC Chair of Dispute Resolution Process - Responded to queries from members and consumers regarding function of PSC - Responded to queries from members and consumers regarding professional & ethical guidelines and standards for interpreters - Liaised with executive board & John Markin concerning WAVLI website renewal - Discussed learning event topics with WAVLI Pro D chair - Discussed developing WAVLI interpreter professional standards materials for Provincial Services for the Deaf and Hard of Hearing, Consultative Services - K-12 - Developed WAVLI bookmark for distribution to BC school districts - Met with representatives from Canadian Association of Educators of Deaf and Hard of Hearing (CAEDHH), BC chapter to renew working relationship with WAVLI - Facilitated "Let's Talk" post GM event - Legal - Met as a sub-committee to discuss deaf access for probation, police & in- custody matters - Community - Pursued recruitment of members to assist with questions for Suddenlaunch 'Parking Lot' aimed at newer interpreters - Developed flyer & facilitated "Let's Talk" post GM event - Assisted with transition of WAVLI representative to MIS Advisory Board - Mental Health - Attended WBP Therapist-Interpreter meeting - Okanagan Reps - Assisted Post Secondary sub-committee with recruitment - Assisted with communications between member and Post Secondary sub- committee chair - Assisted with WAVLI member recruitment - Post Secondary - Pursued membership recruitment - Responded to member concerns in Okanagan - Consulted with Marna Arnell, Post Secondary Communication Access Ongoing Activities - Responding to and assisting members & community with queries and concerns - Attending Deaf Access Office committee meetings - Discussions with Court Services (Victoria) re access for probation, police & in-custody matters - Promoting inclusion of WAVLI court interpreters to Court Services Justice Partners Learning Event - Planning WAVLI community outreach project for Okanagan region - Supporting Forum Action group activities

- Develop & facilitate professional standards learning events - Researching video-conferencing for K-12 interpreters in outlying regions - Collecting information from Alberta and Manitoba (Educational Interpreter Consultants) for in-service package for K-12 interpreters - Developing written professional standards materials for membership and general public Discussion Question: Title Protection - -with the categories for membership changing – is WAVLI planning to go back to the lawyer about title protection? Answer: Plans are to pass all the motions regarding categories and criteria -- then pass the information on to the government -- then we talk about title protection, it is a simple matter of time now. Live Demo for the new WAVLI website: not working yet -- but we are on the mock up --- all the links are available -- thinking about adding an ASL intro from the president of WAVLI. Online directory – might look like three pictures to a page with a "bio" under each picture. Fonts are all arbitrary -- but if WAVLI prefers on kind we can change this. Our current host can support this site too. Nothing too major on this website -- if John Markin were to perish someone else can take over, but for now John is the "go to guy" Completion date – unsure. 6.2 Professional Development - Brenda Pitcairn Activities to date: - Contacted facilitators for Feb 13 and March 22 Round Table discussions - Advertised Feb 13 Round Table Discussion to membership - Advertised cancellation of Feb 13 to membership cancelled room with Burnaby Public library - Contacted Barb Mykle-Hotzon about RID's CEU's (Barb reported to Suzie) - Corresponded with Lisz about facilitating March 22, 2007 Round table Discussion - Topic: Interpreters Rates of Pay Ongoing Activities: - Send Pro-d reports - Attend executive meetings - Plan and book Round Table Discussion for April - Announce March 22 Round Table - Contact venues for Professional Standards Ethics discussion group For Discussion: Nothing at this time 6.3 Fundraising - Nathalie Freyvogel

Activities to Date

- Organized the sale of Halloween Candies: 298 bags were sold for a profit of $150.00. - Coordinated the 50/50 draw at the October General Meeting: WAVLI earned $75.00. - Researched ShopandSupport.ca as a fundraising venture; reported to the board and consensus was to use this fundraising tool in the future as a one time event (e.g. prior to Christmas or for Back to School).

WAVLI Scrapathon - Corresponded with Cory Ashworth, manager at ClipperStreet Scrapbook Company in Coquitlam; still aiming for a date in the spring of 2007.

WAVLI Auction - Enrolled Darcie Kerr to help. - Corresponded with past WAVLI Auction organizers. - Corresponded Rick Harron, Catering Manager at the Sage Bistro at UBC, and Janet Jamieson in order to secure a date and the location for the Auction; tentative date is April 21, 2007. - Sent several donation requests by email and fax.

WAVLI Cookbook - Enrolled Kathy Keple to help. - Contacted Rhonda Pineau, Gateway Publishing Cookbook Sales & Marketing Coordinator, to launch our cookbook project. - Emailed the membership several times to solicit recipe and cookbook title ideas submissions.

Ongoing Activities

WAVLI Scrapathon - Waiting for a reply from ClipperStreet with regards to booking a Saturday date in the spring for our fundraiser.

WAVLI Auction - Continue sending donation requests to businesses, individuals, and the membership. - Finalize booking procedures for the Sage Bistro at UBC. - Secure a guest auctioneer and entertainment. - Create tickets and advertising. - Choose a dinner menu.

WAVLI Cookbook - Proofread all recipe submissions. - Coordinate an introduction to our cookbook written by a Canadian celebrity Chef. - Coordinate cookbook for printing at Gateway Publishing. - Request visual art submissions from the membership for front cover.

For Discussion

·Fundraising table set up during the meeting, check at the back for information, etc. Introduced Darcie Kerr, who will be working on the auction with the Fundraising Committee. Auction plans are going well, -call for volunteers.

The recipe book has 99 submissions, looking for a minimum of 100; a big than you to Kathy Keple who has been doing a lot of the editing for the recipe book. We will vote for title for the book. Title choices: “Hand Me a Recipe” or “Signs Of a Good Cook”. Signs of a Good Cook wins. Thank you Kristi Falconer for the submission of this title. The 50/50 draw will be at the meeting’s end. There are 2 second year Douglas ITP students selling tickets if you are interested in purchasing one. 6.4 Newsletter - Brianne Braun & Rebecca McCormick Activities to Date:

-attended the fall 2006 WAVLI GM -attended executive meetings -completed and distributed the fall/winter 2006 Ripple -corresponded with individuals about submissions -completed the editing and layout for the spring 2007 Ripple -prepared an electronic version of the Ripple to show during the GM

Ongoing Activities:

-distributing the Ripple at the GM, and then mailing out a copy to those members who are unable to attend -preparing materials for future editors -training the individual(s) who will be elected to take our place

For Discussion:

A motion will be put forward at the GM asking the members to make the Ripple an electronic newsletter only. The motion and rationale will be presented later in the meeting. (We will have an electronic version available for members to view.)

We would like to thank our editor, Carmelle, whose name is not always prominent, but who is integral to the development of the Ripple. 6.5 Membership - Geoff Chiasson & Denise Zaplotynsky Activities to Date:

-Picked up mail -Processed memberships -Liaised with ACLIC to process fees -Updated label file (available to Committees who do mailings) -Updating membership information as needed -Data entry -Distributed files and corresponded with executive -Answered emails from members, executive and others -Attended executive meeting -Shared information and files with regards to membership with other chapters who requested

information via email or via AVLIC -Updated membership card and membership form

Ongoing Activities:

-Processing memberships -Answering emails -Answering questions from members, executive and others -Attending executive meetings -Working with AVLIC to implement changes to membership

For Discussion:

-Explanation of membership renewal process Renewal Process is: #s 175 total 154 active 18 supporting 3 assoc. The template for the new membership card was shared with AVLIC as well as other chapters who liked it.

Renewal is ONLINE -- through PAYPAL The new forms should be ready on the 15th of March, but still due on the 31st. Questions as to payment method etc. Answer: PAYPAL accepts all major credit cards, if PAYPAL doesn’t work for you – contact AVLIC’s Administrative manager for help in setting up alternate arrangements. Discussion re: safety of PAYPAL. For worried members – please see Barb Mykle-Hotzon. Online Registration saves hundreds of hours of volunteer time. Note: You do not have to set up a PAYPAL account, you simply have to go through them to make the payment. Question: Do we pay for the services of PAYPAL Answer: Yes, but it is a minimal fee compared with dealing with MC or VISA.

6.6 Douglas College ITP Update - Kyla Maertz Activities To Date At the time of the WAVLI GM the 2nd Years will be out on their second practicum. They have all expressed that their first practicums were very beneficial experiences (also how quickly the practicum flew by). The 1st Years have finished their Retreat Weekend and are now out volunteer interpreting. Ongoing Activities

The 1st Years are having bake sales and are planning to hold a LaffLines Comedy night sometime in April. The 2nd Years are still selling the ASL clocks - contact any of the 2nd Years to purchase them ($20 each). For Discussion -nothing at this time Motion to accept reports as presented: Ava Hawkins, second Dave Still. 10-MINUTE BREAK 7. Old Business 7.1. 8. New Business 8.1 Motions WAVLI General Meeting March 10, 2006 Motions Motion 01-03-07 Moved by: Cheryl Palmer Second by: Marion Bruning Motion: I move that the Ripple cease production of hard-copy newsletters as of June 1, 2007, to be replaced by an electronic version of the Ripple to be developed by the newsletter committee. Friendly amendment: For organizations and members who prefer a hardcopy, the newsletter committee will send that out in the appropriate format. Rationale: 1. Timeliness - In this age of electronic communication, it is impossible for the Ripple to be timely getting information to the membership, resulting in some information already having bee disseminated through electronic means (listserves) by the time members receive their copies of the Ripple. 2. Cost - The average cost of producing the Ripple last year was $470; so three issues a year will total approximately $1410, plus some mailing costs. This is a large expense for something that could now be produced much more economically in "e" format. A portion of what is currently being spent on the Ripple could go towards paying for professional assistance to help the Ripple editors establish a reader-friendly version of the newsletter; members will have the choice of reading their Ripple on their monitors or printing a hardcopy if that is their preference

Discussion: The price for printing is too high – approx. $2000 per printing – WAVLI can do so much else with that money. Discussion: Many agencies prefer the hard copy. Discussion around following AVLIC’s lead in the area. Passed with 7 opposed. Point of Order discussion: Motions to change the bylaws need to be sent out 21 days in advance -- tried to get them out -- by technology screwed us up -- so we do it today -- or we have another spring meeting in 21 days. Also -- these amendments to our bylaws will bring us into alignment with AVLIC - which we need to do. Total number of vote represented is 77 out of 154 -- so half of the active members are here. MOTION 02-03-07: I move that we proceed with voting on the bylaw changes without waiting for the 21 days notice Donna Scoular: seconded Ava Hawkins passed with no opposed MOTIONS to amend WAVLI's Bylaws at the General Meeting on March 10, 2007 Motion 03-03-07: I, Sara MacFayden, MOVE that WAVLI's Bylaw 2.4 be amended to read as follows: "One-quarter (1/4) of the Active Membership, but not less than six (6) shall constitute a quorum for a General Meeting." SECONDED BY __________________ Current wording: "One-third (1/3) of the Active Membership, but not less than six (6) shall constitute a quorum for a General Meeting." Rationale: Our quorum has always been a higher percentage than most associations (although AVLIC's is still one-third). It was originally set at one-third when the total number of Active Members was less than 30; we felt that decisions should not be made by only a handful of people. When we were small, it was not unusual for virtually every Active Member to attend all meetings. Now that our Active Membership is over 150, it is more difficult to gather one-third together at the same time. We have only been (barely) achieving quorum lately because of proxies. Standard parliamentary advice : "In all ordinary societies the by-laws should provide for a quorum as large as can be depended upon for being present at all meetings when the weather is not exceptionally bad." Example: having a quorum of 50 votes comprised of 25 members each carrying one proxy is not really the same as having 50 brains present in the room; that is, realistically, decisions are being

made by 25 people. We have two ways to achieve quorum without the stress of coming within a hair: 1) increase pressure on members to remember to send a proxy; or 2) make the quorum requirement lower. We suggest the latter. Discussion: The reason for the change is our representation to “live” meetings. The membership numbers are increasing – which means our number for quorum is increasing. If we change the percentage needed to 1/3 of the membership than we have peace of mind that business can actually go ahead at meetings, not be stalled out for lack of numbers. Concerns raised about the small number – countered with the response that many other organizations require only 10% for quorum. Passed with no opposed Motion 04-03-07 bring us into alignment with AVLIC -- Deaf interpreters would no longer be a special group -- the would be included in the active membership category. Deaf interpreters who want to join AVLIC will pay $112.50. This morning we were talking about "graduates of interpreter programs" but DIs have no programs? How does hat fit? At the AVLIC 2006 AGM there was a lot of discussion on the issue.....we have no way of figuring out that criteria. AVLIC has struck a committee to measure DI requirements. Motion 04-03-07: I, Sara MacFayden, MOVE that WAVLI's Bylaw 3.1.1 be amended to read as follows: 3.1.1 Active Membership shall be open to interpreters who currently provide visual language interpreting services and whose application has been approved by the Board of Directors. The Board of Directors will approve applications for Active membership from interpreters who are graduates of an interpreter education program or who meet the defined criteria. SECONDED BY___________________ Rationale: The rationale for Motions 2 to 9 is to align with the Membership Categories & Criteria changes that were ratified at AVLIC's AGM in July 2006 and that take effect April 1, 2008. For the current wording of WAVLI's Bylaws, see the end of this document. Passed with 10 opposed Motion 05-03-07:

I, Sara MacFayden, MOVE that WAVLI's Bylaw 3.2 be deleted. SECONDED BY____________ 3.2 Conditions of Active D.I. Membership 3.2.1 Active D.I. Membership will be limited to those people whose application has

been accepted by the Board of Directors. Only those people who are presently performing Deaf Interpreting, also known as relay or intermediary interpreting, will be considered.

3.2.2 Dual Active Membership in both the Association of Visual Language Interpreters of Canada (AVLIC) and the Westcoast Association of Visual Language Interpreters (WAVLI) is optional for Active D.I. Members.

3.2.3 Active D.I. Members shall each have one vote at General or Special Meetings of the Association.

This is about ACTIVE DI (for minutes add the bylaw Passed with no opposed Motion 06-03-07: I, Sara MacFayden, MOVE that WAVLI's Bylaw 3.3 be amended to read as follows:

3.3 Conditions of Student Membership 3.3.1 Student Membership shall be open to individuals who are currently enrolled in an

interpreter education program. Student Members must uphold the objectives of the Association.

3.3.2 Dual membership in both the Association of Visual Language Interpreters of Canada (AVLIC) and the Westcoast Association of Visual Language Interpreters (WAVLI) is mandatory for Student Members.

3.3.3 Student Members shall have no vote. SECONDED BY___________________ removed because under AVLIC there will be no supporting category -- but there would be a student category added . This category will be changed to make it student -- not supporting. Passed with 2 opposed Motion 07-03-07: I, Sara MacFayden, MOVE that WAVLI's Bylaw 3.4 be deleted. SECONDED BY___________________ 3.4 Conditions of Associate Membership 3.4.1 Associate Membership will be open to individuals or organizations whose

application has been accepted by the Board of Directors and who support the aims and objectives of the Association.

3.4.2 Associate Members shall have no vote.

This is connected to associate membership category -- because AVLIC has decided to nix organizations as a member. Members are students or interpreters. HOWEVER, other organizations can subscribe to the newsletter etc, but we no longer have assoc member category. Discussion on how organizations would receive the newsletter….a subscription service perhaps. Passed with 0 opposed Motion 08-03-07: I, Sara MacFayden, MOVE that WAVLI's Bylaw 3.5.3 be deleted. SECONDED BY___________________ 3.5.3 ACTIVE D.I. MEMBERS SHALL: Be responsible for keeping their membership dues up to date

i) Be responsible for notifying the Membership Committee of any change in name and/or contact information as required on the annual membership form

j) Be responsible for staying abreast of the business of the Association k) Support the Constitution and Bylaws of the Association l) Pursue professional development m) Have full voting privileges at General or Special Meetings n) Be allowed to attend workshops at member prices

o) Be entitled to receive the newsletter of the Association Passed with 0 opposed Motion 09-03-07: I, Sara MacFayden, MOVE that, in WAVLI's Bylaw 3.5.4, the word "Supporting" be replaced by the word "Student." 3.5.4 SUPPORTING MEMBERS SHALL: Be responsible for keeping their membership dues up to date

p) Be responsible for notifying the Membership Committee of any change in name and/or contact information as required on the annual membership form

q) Support the Constitution and Bylaws of the Association r) Be allowed to attend and participate in business Meetings without a

voting privilege s) Be allowed to attend workshops deemed appropriate for Supporting

Members at member prices t) Be entitled to receive the newsletter of the Association

SECONDED BY___________________ Passed with 0 opposed Motion 10-03-07: I, Sara MacFayden, MOVE that WAVLI's Bylaw 3.5.5 be deleted. SECONDED BY___________________ 3.5.5 ASSOCIATE MEMBERS SHALL: Be responsible for keeping their membership dues up to date

u) Be responsible for notifying the Membership Committee of any change in name and/or contact information as required on the annual membership form

v) Be allowed to attend and participate in business Meetings without a voting privilege

w) Be entitled to receive the newsletter of the Association Passed with 0 opposed Motion 11-03-07: I, Sara MacFayden, MOVE that WAVLI's Policies & Procedures be updated to reflect the new criteria for Active Membership as ratified at the AVLIC AGM in July 2006 and as listed below. SECONDED BY___________________ Rationale: This is because we have just passed motions having to do with specific language -- for example -- the last motion is says active members means someone who has graduated from a program or other criteria -- that ""criteria" needs to be in the policy and procedures manual -- the criteria was decided at the AVLIC 2006 GM...now we need to vote on including that vocabulary and wording in the WAVLI Policy and Procedures manual. The criteria for Active membership is at least one of the following: · Graduation from an interpreter education program · Working as a Deaf interpreter · Valid RID certification · Documentation of eligibility to work for an employer by passing the employer's

screening of interpreting skill · Proof of membership in a professional interpreter association from another

country for the two years previous to and including the date of application for AVLIC membership

Applications received which outline credentials not listed in the above criteria will be reviewed by the AVLIC Board. The Board, in considering applications, will adhere to the standards intended in the membership criteria. All individuals who are Active Members in good standing as of the date of ratification of

membership criteria but who do not formally meet the new criteria will, nevertheless, be eligible for Active membership. The criteria is not perfect -- for example the criteria for DI's is not finished -- it is on self- identification right now. Right now the best protection we have is that DI's are bound by the COE meaning they can only accept work they feel qualified for… …etc. Passed with 0 opposed Motion 12-03-07 I move that WAVLI approve the expenditure of maximum $1000 for the renewal of the WAVLI website Second -- AVA Rationale: This will upgrade the look of the website as well as allow for the addition of ASL video information on the website as well as English text.. This will negate our relationship with Tangled Web Designs. Passed with 3 opposed Heartfelt thanks to SUZIE GIROUX for running the website and even thinking about it in the first place. 8.2 Elections We will vote "bottom up" -- meaning President will be voted in last. Vote for treasurer first because they have to leave. We vote even if there is one name on the list -- doesn’t matter. put that persons name on the ballot and yes or no yes means you accept that person

if no -- means that person is not accepted. If the person running is not accepted then WAVLI exec looks for a replacement. President: Suzie Giroux / Susi Bolender Nominated by:Geoff Chaisson / Ava Hawkins

Susi Bolender elected

Vice President: Carmen Curmen / Ava Hawkins Nominated by: Robyn Albert / Susi Bolender

Carmen Curmen elected

Secretary: Marion Bruning Nominated by: Susi Bolender

Marion Bruining elected

Treasurer: Brenda Carmichael Nominated by: Karen White

Brenda Carmichael elected Member-at-Large: Kirsten Hagemoen / Mary Butterfeild

Nominated by: Barb MH / Ava Hawkins Kirsten -- looking at sharing the position? Answer -- the committees can have co-chairs but the exec positions are not shareable. we have to let things stand as two separate nominees.

Kirsten Hagemoen elected

Professional Standards: Kevin Ettinger/Patti Dobie Nominated by: Patti Dobie/Donna Scoular

Kevin Ettinger/Patti Dobie elected

Professional Development: Rodney Van Manen Nominated by: volunteered Elected pending membership renewal Fundraising: no nominations - remains vacant for now Newsletter: Meghan Sime & Meg Reket Nominated by: Rebecca McCormick & Brianne Braun

Meghan Sime & Meg Reket elected Membership: Darcie Kerr/Nigel Scott Nominated by: Susi Bolender and Ava Hawkins

Darcie Kerr/Nigel Scott elected

Positions to Volunteers – not by election, do not carry a vote at the executive level Directory: appointed by the Board –Heather Perry MOTION TO Destroy the ballots Robyn: Carried. 9. Announcements 9.1 PCAS – WCB Karen White—Reminder that freelance interpreters SHOULD be covered by WBC. Please talk to Karen -- it is SO cheap -- $16 a yr -- you cant go wrong 9.2 WAVLI Award Kristi Falconer: Last year - as the recipient -- what an honour to be recognized for doing what I am passionate about. This year’s recipient is: Susi Bolender!!! Susi: Thank you all – without your support I could not have done what I have and do. 9.3 Upcoming events, news, etc. April 12 -- 1st yr Douglas students Lafflines night -- will be interpreted. Lisz: thanks for the timeliness of the mtg. for the Lets Talk -- PCAS has donated refreshments and interpreters for the meeting after the meeting. Jen Yim -- thanks for our volunteers and interpreters for making the meeting a successes. Suzie thanks for the interpreters and to PCAS 9.4 Next WAVLI General Meeting (Fall 2007)

Oct 27th 2007 in Victoria, BC 9.5 JJ announcement/w Marna Presenting the workshops and screenings that BC offers to its interpreters: The MIS written exam is March 31st. The deadline for registration is before March 13th.Widhh.com - medical interpreting services has more info. as of marc 09.2007. also our handbook is online Written exam has a book for studying -- free of charge Cost for registration is $25 Written Test: $75. Full cost of the test is $289.00 including the skills portion. Pre-screening workshop on April 22, with Deloris and JJ. please come to the office for interview or a visit. Please note -- the passing of the written exam never expires -- so if you passed a long time ago, you can still go ahead with the skills exam now. Also the skills exam has two parts -- general and emergency. If you pass the general and not the emergency -- you can take that part at another time.... 9.6 JJ -- announcing that Sheri Burtnick is leaving MIS for the Isle Of Mann. She will be leaving MIS on March 30th. Look for the posting for that position coming soon. 9.7 - JJ -- Deaf women’s conference....... Is coming this summer Aug 13-18 2007. Would love to see WAVLI members from new interpreters to experienced interpreters attending the conference -- it is a great way to meet people - -plus volunteers are needed for a variety of things -- there is an announcement on the table at the back. Fundraising - we have the Vagina Monologues on the 18-21 at Douglas College -- all Deaf women performing the Vagina Monologues Performance on the 21st-- ASL performance only -- $20 per ticket. Performance on the 18th and 20th have an interpreter www.deafwomencanada.ca for more information 9.8 Karen -- Announcement -- still have opening for several interpreters for the Vagina Monologues --- There are 6 rehearsals,

plus you will be interpreting with a script - you do NOT have to memorize. Will require practice -- cant just stand up and read.... Aastrid is the director so all questions should be directed to her. Looking for 8 interpreters at this point. 9.9 Leona -- on the DRP committee -- sent a call out to all Members - not much of a response-- will host a meeting in April for all who are eligible for the position -- will again send out an invite -- would welcome anyone who is eligible DRP? Dispute Resolution Process. The meeting in April 2007 will explain what the DRP involves, but basically to resolve complaints before they go to grievance proceedings. Please email questions to Leona Parr-Hamel. 9.10 - Barb MH -- for Tarren MacKay -- the AVLIC guidelines and COE will be translated into ASL for the Spring. Plus the AVLIC website will be being upgraded for the 21st century -- we are on the verge of launching. Also -- on the topic of Sorenson. AVLIC got legal advice -- now AVLIC lawyer is satisfied with the new contracts with Sorenson which have been updated to Canadian standards -- Tarren will be sending out an email on that soon. AVLIC is offering some fantastic workshops -- we need a minimum of 6 people for the workshops -- $300 for two days -- will try to find a time that matches schedules. 9.11 -- Brianne -- please pick up your Ripple before you leave. 9.12 Kristi Falconer -- still selling the ASL tea towels -- the proceeds go to Zanzibar. Was there in Dec of 2006 -- amazing to see the children how well they have grown into their language -- the whole village is learning …..cost is $8.50 each. 10. Adjournment: Miriam West 2:01