wa dept of enterprise services presentation march 2015
TRANSCRIPT
![Page 1: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/1.jpg)
![Page 2: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/2.jpg)
DES provides variety of support services to state government, Washington residents.
Did You Know?
• Expertise in information technology and printing
• Guidance for human resources and employee services
• Financial services
• Stewardship, oversight and planning of state facilities
• Managing mail, vehicles and surplus operations
• Public works and goods and services contracts
Introduction
![Page 3: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/3.jpg)
Public works contracting: Across the state, DES manages nearly 800 design and construction projects worth more than $500 million per biennium (two year budget cycle).
Good and services contracting: DES oversees state master contracts with more than 1,200 private vendors who provide more than $2.6 billion worth of goods and services per biennium.
Categories of Procurement at DES
Introduction
![Page 4: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/4.jpg)
DES has identified innovative, multi‐faceted approach to increase opportunities for small and diverse businesses.
We want to share our efforts in three areas:
• Legislative work• Public works contracts• Goods and services contracts
Our Future
Introduction
![Page 5: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/5.jpg)
Legislative Work
![Page 6: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/6.jpg)
Senate Bill 5203 would increase total value of work issued under Job Order Contracts from $16 million to $36 million.
Job Order Contracts: • Are administratively efficient.• Require 90 percent of work to be subcontracted out.
• 36 percent of subcontract work planned to go to diverse businesses.
• Individual work orders are less than $350,000.
2015 Legislation
Legislative Work
![Page 7: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/7.jpg)
2016 Legislative Work
• We are developing action plan for 2016 legislative session.
• We are working to educate legislators.
• Our goal: Remove barriers so small and diverse businesses can more effectively compete for state contracts.
• Your input is critical.
Legislative Work
![Page 8: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/8.jpg)
DES is considering current small and limited public works statutes:
• Increase the small public works maximum from $300,000 to $500,000.
• Increase the limited public works maximum from $35,000 to $150,000.
Ideas for 2016 Legislative Session
Legislative Work
![Page 9: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/9.jpg)
We’re working on ideas now to meet coming deadlines for submitting proposed 2016 legislation.
• Did you know? To successfully pass a bill, it takes at least 18 months and extensive stakeholder work.
We Need Your Feedback Now
Legislative Work
![Page 10: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/10.jpg)
Public Works Contracting
![Page 11: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/11.jpg)
Public Works • DES provides capital design and construction management services for colleges and state agencies.
• In current two‐year fiscal period, there were nearly 800 design and construction projects worth more than $500 million.
Goal: Remove barriers so that small and diverse businesses can more effectively compete for DES public works design and construction contracts.
Public Works Contracting
Public Works Contracting
![Page 12: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/12.jpg)
Public Works Contracting
Barriers Identified:• Lack of project information• Lack of established business relationships• Lack of familiarity with state processes• Untimely payment• Contract size• Bonding limitations• Retainage on payment
Strategies:• Build awareness• Policy• Contract language• Legislation
Public Works Contracting
![Page 13: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/13.jpg)
Contract Values
Public Works Contracting
142
350
162118
$2.5 M$46 M
$86 M
$510 M
< $35,000 $35,000 <$300,000
$300,000 <$1 Million
> $1 Million
# of ProjectsValue (In Millions)
![Page 14: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/14.jpg)
Contract Values
Contract Amount Contract Count
% Contract Count
Dollar value % total value
<$35,000 142 18% $2.46 million 0.38%
$35,000‐$300,000 350 45% $46.2 million 7.16%
$300,000‐$1million
162 21% $85.5 million 13.26%
>$1 million 118 15% $511 million 79.20%
Totals 772 100% $645 million 100%
Public Works Contracting
![Page 15: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/15.jpg)
Outreach:• Quarterly events, project events and training.
Inclusion plans: • Required on contracts worth $1 million or more.• DES has 26 contracts valued at $172 million.• Boosting small and diverse business participation to 19 percent = $32 million in opportunities.
• 10 more projects valued at $80 million are pending.
Public Works Contracting
Public Works Contracting
![Page 16: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/16.jpg)
Possible Improvements • Improved data collection and system for measuring results
• More technical support and outreach• Scored inclusion plans for contractor selection• Past performance • Timely payment requirements• Retainage and bonding changes
Public Works Contracting
Public Works Contracting
![Page 17: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/17.jpg)
Smaller Construction Contracts• Contracts under $1,000,000• Small Works ‐ $300,000 or less• Limited Public Works – $35,000 or lessProfessional Design Contracts• Quick Select – $35,000 or less• On‐call Professional Services ‐ $150,000• Project Specific Selection – no limit
What’s Next?
Public Works Contracting
![Page 18: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/18.jpg)
Goods and Services
Contracting
![Page 19: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/19.jpg)
Government procurement creates economic opportunities for Washington business.
DES manages master contracts for wide range of needs:
• Information technology, communications and security. • Professional consulting, counseling and training services.
• Clothing and safety supplies.• Food, medicine and health supplies.• Fuel, transportation and facilities supplies.• And much more.
Goods and Services Contracts
Goods and Services Contracting
![Page 20: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/20.jpg)
Look for Upcoming ProcurementsSAMPLE:
Current list is on DES web page: http://bit.ly/UpcomingProcurementsDES
Goods and Services Contracting
![Page 21: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/21.jpg)
Vendor Registration
Sign up on WEBS!Washington’s Electronic Business Solution (WEBS) is the state’s online vendor registration system.
Keep your information current!
Get certified!• Department of Veterans Affairs• Office of Minority & Women’s Business Enterprises • Small business self‐certification in WEBS
Goods and Services Contracting
![Page 22: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/22.jpg)
WEBS Registration Goals
Business Type Registration as of 3/25/2015
Goal –12/31/2015
Goal – Percent Increase
Small 6,726 7,700 14%Minority/Women 974 2,000 105%
Veteran 703 900 28%
All WEBS 33,968 37,000 9%
Goods and Services Contracting
![Page 23: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/23.jpg)
During past two years, DES has been improving master contracting opportunities and assistance for small and diverse businesses.
• We are still listening and hope you will join us by sharing your ideas and feedback.
Goods and Services Contracts
Goods and Services Contracting
![Page 24: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/24.jpg)
Before we can measure improvement, we need to accurately collect data.
We’ve got a good start – with more changes on the horizon.
We’ve made changes to Washington Electronic Business Solution (WEBS), state’s online vendor registration system.
Other data solutions on our radar:• Purchasing card data• Subcontractor data
Data Collection
Goods and Services Contracting
![Page 25: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/25.jpg)
Improves transparency Emphasizes: Best value is not just about price!Helps streamline contracting processesPuts more rigor in analysis for delegating contracting authority to agencies– Includes a risk assessment.
Direct buy policyRequires training
– To help ensure businesses have consistent experience when dealing with any Washington state agency.
Procurement Reform
Goods and Services Contracting
![Page 26: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/26.jpg)
A model plan to provide technical assistance to vendors will be designed.
Goal: Help state agencies find ways to increase their spending with small and diverse businesses.
Guidance on how to: • Simplify contracts• Improve outreach and technical assistance
Moving Forward
Goods and Services Contracting
![Page 27: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/27.jpg)
Working to answer questions and explore new ideas.• Would unbundling some bid packages be helpful?
• For small businesses, are regional contracts more practical than statewide contracts?
• Could inclusion plans for large master contracts covering an array of commodities be structured so it opens up subcontracting opportunities?
Moving Forward
Goods and Services Contracting
![Page 28: WA Dept of Enterprise Services Presentation March 2015](https://reader036.vdocuments.us/reader036/viewer/2022062711/55c42f55bb61ebb6628b462f/html5/thumbnails/28.jpg)
As we work to boost support to the small and diverse vendor community:
Your feedback and ideas are vital for success.Please contact us:[email protected](360) 407-9390
Moving Forward