w2/1099 file upload instructions - tax accounting systems · create the data file to upload . o....

20
Tax Accounting Systems W-2 and 1099 File Upload Instructions W-2 Upload Instructions Social Security Administration Arkansas Colorado Delaware Illinois Maine Massachusetts Michigan Nebraska North Carolina Oregon Virginia Wisconsin 1099 Upload Instructions IRS Connecticut Delaware Maine Massachusetts North Carolina

Upload: others

Post on 29-Sep-2020

2 views

Category:

Documents


0 download

TRANSCRIPT

Page 1: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Tax Accounting Systems

W-2 and 1099 File Upload Instructions

W-2 Upload Instructions Social Security Administration Arkansas Colorado Delaware Illinois Maine Massachusetts Michigan Nebraska North Carolina Oregon Virginia Wisconsin

1099 Upload Instructions IRS Connecticut Delaware Maine Massachusetts North Carolina

Page 2: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to SSA Registration is Required: Prior to uploading W-2 files you will need to create an account on the Social Security

Business Services (BSO) website.

• To create and account on the Social Security Business Services Online (BSO) website o Click here to access the BSO website http://www.socialsecurity.gov/employer/ o Click the Business Services Online link on the right side of the page o Click Register on the right side of the Business Services Online page

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o SSA User ID is issued during the registration process on the SSA website o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > SSA (Federal Only) o Select a submitter o Resubmission information is entered if a previous file was rejected by SSA o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the SSA website o https://www.socialsecurity.gov/employer/ o Click on Business Services Online on the top right of the page o Click on Log In on the top right of the new page o Enter your User ID and Password on the right side of the page o Check the User Certification box on the bottom right of the page o Click the Log In button on the bottom right o Click the Report Wages To Social Security in the center of the page o Click the I Accept button on the User Certification for Electronic Wage Reporting Page

• Verify the data file o It is recommended that you verify the data file using the SSA AccuWage program o Click on the AccuWage Online tab o Click on AccuWage Online on the top left below the tabs o Select Submission Type as W-2(Regulars) and click the Start Testing button o A file explorer dialog box will open, locate and select the file created with the W2/1099 Filer o A report will display showing if there are any errors in the file o THE FILE MUST STILL BE UPLOADED (see Upload the data file below)

• Upload the data file

o Click on the Upload Formatted Wage File tab o Click on Submit/Resubmit a Formatted Wage File o Click [Continue] in the bottom right corner of the screen after reviewing o Select New W-2s/W-3s for Tax Year 2018 or Previous tax year (EFW2) and click [Continue] o Use the [Browse…] button to browse and locate and select the file created with the W2/1099 Filer o Click [Submit] under the choose file dialog

Page 3: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Arkansas

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Arkansas o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Arkansas website o https://www.ark.org/w2ffv/app/newSubmission.html

• Upload the data file o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click the [Validate File Format] button. o Verify the file has been successfully validated o Click the [Submit to DFA] button to send the file.

Page 4: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Colorado Registration is Required: Prior to uploading W-2 files you will need to register with Revenue Online.

• To register with Revenue Online o Click here to access the Revenue Online website www.Colorado.gov/RevenueOnline o Under “Sign up,” click on the link “Create a Login ID.”

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Colorado o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Colorado Revenue Online website o www.Colorado.gov/RevenueOnline o Under “Additional Services”, click on the link “Submit Year-End Withholding”.

o Click on the link to “Submit a Withholding File Attachment o Click [Next] o Select “W-2 File” from the file type drop down menu o Click on enter Submitter information and enter the required information o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click [Submit]

Page 5: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Delaware

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State File and select Delaware o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Delaware website

o https://dorweb.revenue.delaware.gov/w2send/

• Upload the data file o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Enter Business Name, Contact Name, and e-mail address o Click the [Submit W-2 or 1099 file] button. o Verify the file has been successfully validated o Click the [Submit to DFA] button to send the file.

• Confirmation email o Details of the file submitted will be shown on the website o A confirmation e-mail will be sent to the e-mail address entered above when the file was processed.

• Verifying and testing data files

o Data files can be tested using the Delaware Test Site at https://dorweb.revenue.delaware.gov/testw2send/

Page 6: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Illinois Registration is Required: Prior to uploading W-2 files you will need to register as a transmitter on the Illinois

Electronic Services website.

• To register as a transmitter o Click here to access the Illinois Electronic Services web page https://www.revenue.state.il.us/app/wtri/ o Click [Start] to begin the registration. o You will receive an ETIN and passwords as part of the registration process. You will need these when

you transmit files to Illinois.

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Illinois o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Illinois website o https://biz.revenue.state.il.us/app/etui/ o Click on Enter Electronic Transmission Upload o Click the [Continue] button. o Enter your ETIN and Password and Click the [Login] button.

• Upload the data file

o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click [Submit] button o You will receive a confirmation screen indicating the file was successfully uploaded

• Verify data file upload

o Log on to the Acknowledgement website https://www.revenue.state.il.us/app/etai/ o Click [Start] button. o Click the [Continue] button. o Enter your ETIN and Password and Click the [Login] button.

Page 7: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Maine Registration is Required: Prior to uploading W-2 or 1099 files you will need to create an account on the on the

Maine Employers Electronic Tax Reporting System (MEETRS) website.

• To register as a transmitter o Click here to access the Illinois Electronic Services web page

https://portal.maine.gov/meetrs/SaveWelcome.do o Enter a Login ID, a Password and select “Upload W2 EFW2 File” from the dropdown and press [Submit] o Confirm the Password and enter additional transmitter information and click [Submit]

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Maine o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Maine (MEETRS) website o https://portal.maine.gov/meetrs/SaveWelcome.do o Enter login information and select “Upload W2 EFW2 File” from the dropdown and press [Submit] o Click [Submit] button

• Upload the data file o Enter the Total Number of Employers as “1” o Enter Total of Maine Withholding o Select Validate and Write File o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click [Submit] button on the bottom of the page

Page 8: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W-2 data file to Massachusetts Registration is Required: You will need to have username and account with MassTaxConnect.

• To Create a Username o Click here to access the Mass Tax Connect https://mtc.dor.state.ma.us/mtc/_/ o Click on the “Create username” on the left under the Login button o Select the type of Registration

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s o The Submitter’s Employer Identification Number should match the EIN used to log in to MassTaxConnect.

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Massachusetts o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Massachusetts website o https://mtc.dor.state.ma.us/mtc/_/ o Enter Username and Password and Click the [Login] button.

• Upload the data file

o Click on Submit Reports on the right side under I Want To o Click the [Go] button o Click on Financial Reporting o Click on W-2 Reporting - File Upload o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click the [Upload File] button o You will receive a confirmation number indicating the file was successfully uploaded

• Verify data file upload

o Log on to the MassTaxConnect https://mtc.dor.state.ma.us/mtc/_/ o Follow steps above for uploading the data file and click on the [View Upload History] button

Page 9: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W-2 data file to Michigan Registration is Required: You will need to have username and account with Michigan Treasury Online (MTO).

• To Create a Username o Click here to access the Michigan Treasury Online (MTO).

https://mto.treasury.michigan.gov/eai/mtologin/authenticate?URL=/ o Click on the [Create My User Profile] button o Complete the required information

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Michigan o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Michigan Treasury Online (MTO) website o Click here to access the Michigan Treasury Online (MTO).

https://mto.treasury.michigan.gov/eai/mtologin/authenticate?URL=/ o Enter Username and Password and click the [Log In] button.

• Upload the data file

o Click on the [W2 E-File Upload] button under Guest Services

o Click the [Upload] button o Select a year from the dropdown menu o Click on the [Select A W2 File] button to browse and locate the file created with the W2/1099 Filer o Click the [Upload File] button o You will receive a confirmation number indicating the file was successfully uploaded

Page 10: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Nebraska

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Nebraska o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Nebraska website

o http://www.revenue.nebraska.gov/index.html o Click on [Online Services] o Under “For Businesses” click on [File your Return] o Click the [NebFile for Business] button. o Click the [Income Tax Withholding] button. o Click the [File W-2s or 1099s] button. o Log in with your State ID number and PIN.

• Upload the data file

o Complete all of the required fields (Contact Information – first name, last name, phone number, and email).

o Click [Upload W2/1099 Data] o Click [Select File to Attach] and browse to locate the file created with the W2/1099 Filer o Click [Submit] under the choose file dialog

• Verify and Submit the data file

o After the "Files Attached for Submission" section shows that it is verifying the file, click on [Submit] o You must submit the file and receive a reference number before your information will be processed by the

Nebraska Department of Revenue. Do not send in paper copies of your Wage and Tax Statements, Forms W-2, to the Nebraska Department of Revenue if you electronically filed the Forms W-2 as described above and received a reference number.

Page 11: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to North Carolina

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select North Carolina o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the North Carolina website

o https://filencdor.ondemand.sas.com/eNC3Web/

• Upload the data file o Click on [New Submission] on the bottom right of the page o Complete the Submitter Information screen and click [Next] o Under Upload Files:

Click [Upload NC-3 Files] button to browse and locate the NC-3 file created by the W2/1099 Filer Click [Upload W-2 Files] button to browse and locate the W-2 file created with the W2/1099 Filer Click [Upload 1099 Files] button if applicable and locate the 1099 file Click [Next]

o Verify the information on the Submission Review page and click [Submit] o Review the Submission Completed screen and note the Submission ID number.

Page 12: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Oregon

• Enter and verify all W2 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Oregon o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Oregon website

o https://revenueonline.dor.oregon.gov/tap/_/ o Click on “File W-2s and 1099s using iWire” o Select “Properly-formatted text file” and click [Next] o Click the [Add] button on the right o Select the type as W-2s o Enter a description o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click [Next] on the lower right corner of the screen o You will receive a notice and a confirmation number when the fill has been successfully uploaded

• Confirmation email

o Once the file has been validated and processed, you will receive a separate email notification indicating whether the file is accepted or rejected.

o If the email indicates the file was rejected, you must make corrections and submit the file again.

Page 13: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Virginia Registration is Required: You will need to have username and account with Virginia Tax Web Upload.

• To Create a Username o Click here to access the https://www.webupload.tax.virginia.gov/user/login o Click Sign Up and complete the Sign Up page

• Enter and verify all W2 data • Create the data file to upload

o Click on Electronic Filing > Create W-2 Files > Create State file and select Virginia o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Virginia website

o https://www.webupload.tax.virginia.gov/user/login

• Upload the file o On the left side of the screen click on Upload Files o On the upper right of the new screen click on Upload a New File o Next to File Layout select W2(EFW2/SSA Format) Wage and Tax Statement from the drop down menu o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Do not check the box next to Compressed (Zipped) o Do not check the box next to Ignore records with errors? o Click the [Upload] button on the bottom left of the screen

• Verify and submit the file

o Verify the totals displayed are correct o IMPORTANT: You must submit the file before it will be processed by the state. o Click Complete Business Authentication to submit the entire file immediately to the state. o Click the [OK] button on the “Are you sure you want to submit this file?” message. o The file status will change to “In Process” after you submit the file o The file status will change to “Processed” when it has been processed by the state, usually in about 1 to 2

days

• Confirmation email o Each submitted file will receive a corresponding confirmation email within 1 – 2 business days of

submission. Confirmations are sent Monday morning for files submitted Friday evening/over the weekend. o The confirmation email will reference the Form Type, File Name and Date and Time it was processed.

Page 14: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Wisconsin

• Enter and verify all W2 data

• Enter a Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create W-2 Files > Create State file and select Wisconsin o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Wisconsin website

o http://www.revenue.wi.gov/eserv/w-2.html • Upload the file

o Click on [Ready to Transfer EFW2] located on the bottom right of the screen to open the File Transmission screen

o Select file type W2 Data Current Tax Year 2017 from the drop down menu o Is this a test file? Click No o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click the [Transfer] button.

IMPORTANT: if the upload is successful you will receive a 13 digit confirmation number. If you receive an error message, the file has not been accepted. You must correct the errors and resubmit the file.

Page 15: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload 1099 data file to IRS Registration is Required: Prior to uploading information returns to the IRS you will need to apply for a Transmitter

Control Code (TCC) and create an account on the IRS FIRE System website.

• Apply for a Transmitter Control Code o IRS Form 4419 Application for Filing Information Returns Electronically (FIRE) is required to receive a

Transmitter Control Code o Form 4419 is available on the IRS website or can be accessed through the IRS Fire System website

• Create a Fire System Account

o Click here to access the IRS FIRE System website https://fire.irs.gov/Logon.aspx o Click Create New Account on the left side of the page

• Enter and verify all 1099 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Transmitter Control Code (TCC) is issued during the registration process on the IRS website. You will

need to file Form 4419 o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create 1099/1098 Files > IRS (Federal Only) o Select a submitter o Select the 1099 and 1098 forms to include o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the IRS Fire System website o https://fire.irs.gov/Logon.aspx o Log in or select create a new account on the left side of the page o Click on Main Menu from the menu on the left side of the page o Click on Send Information Returns from the menu on the left side of the page o Enter your TCC and TIN and click the [Submit] button o Click [Accept] to Verify Your Filing Information o Click on a file type from the menu on the left side of the page o Enter your pin and click [Submit]

• Upload the data file

o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click [Upload] under the choose file dialog

• Verifying and testing data files

o Data files can be tested using the IRS Fire Systems Test Site at https://fire.test.irs.gov/

Page 16: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload 1099 data file to Connecticut Registration is required for Form 1099-R. A Connecticut Tax Registration Number (CT REG) is required to

upload Forms 1099-R. Registration is not required for Form 1099-Misc. A Connecticut Tax Registration Number (CT REG) is not

required to upload only Forms 1099-MISC.

• Enter and verify all 1099 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create 1099/1098 Files > Create State 1099/1098 File and select Connecticut

o Select a submitter o Select the 1099 and forms to include o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Connecticut Taxpayer Service Center (TSC) website o https://drsbustax.ct.gov/AUT/welcomebusiness.aspx o If Filing forms 1099-R you will need to login using your Connecticut Tax Registration Number (CT REG) o If filing only forms 1099-Misc you can login in or upload the file without logging in. o Verify Information or enter business information and click [Next] o Select Standardized File Format and click [Next]

• Upload the data file o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click [Upload] under the choose file dialog o Look for Results File In the bottom right of the screen o Click [Next] o Enter Quarterly Tax Withheld amounts and click [Next] o Verify Form 1096 information and click [Next] o Enter payment information if required and click [Next] o Enter the Declaration of Taxpayer information and click [Submit]

Page 17: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload 1099 data file to Delaware

• Enter and verify all 1099 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the 1099s

• Create the data file to upload

o Click Electronic Filing > Create 1099/1098 Files > Create State 1099/1098 File and select Delaware o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Delaware website

o https://dorweb.revenue.delaware.gov/w2send/

• Upload the data file o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Enter Business Name, Contact Name, and e-mail address o Click the [Submit W-2 or 1099 file] button. o Verify the file has been successfully validated o Click the [Submit to DFA] button to send the file.

• Confirmation email o Details of the file submitted will be shown on the website o A confirmation e-mail will be sent to the e-mail address entered above when the file was processed.

• Verifying and testing data files o Data files can be tested using the Delaware Test Site at

https://dorweb.revenue.delaware.gov/testw2send/

Page 18: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload W2 data file to Maine Registration is Required: Prior to uploading W-2 or 1099 files you will need to create an account on the on the

Maine Employers Electronic Tax Reporting System (MEETRS) website.

• To register as a transmitter o Click here to access the Illinois Electronic Services web page

https://portal.maine.gov/meetrs/SaveWelcome.do o Enter a Login ID, a Password and select “Upload 1099 / W-2G File” from the dropdown and press

[Submit] o Confirm the Password and enter additional transmitter information and click [Submit]

• Enter and verify all 1099 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the W-2s

• Create the data file to upload

o Click Electronic Filing > Create 1099/1098 Files > Create State 1099/1098 File and select Maine o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Maine (MEETRS) website o https://portal.maine.gov/meetrs/SaveWelcome.do o Enter login information and select “Upload 1099 / W-2G File” from the dropdown and press [Submit] o Click [Submit] button

• Upload the data file o Enter the Total Number of A Records as “1” o Enter Total of Maine Withholding o Select Validate and Write File o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click [Submit] button on the bottom of the page

Page 19: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload 1099 data file to Massachusetts Registration is Required: You will need to have username and account with MassTaxConnect.

• To Create a Username o Click here to access the Mass Tax Connect https://mtc.dor.state.ma.us/mtc/_/ o Click on the “Create username” on the left under the Login button o Select the type of Registration

• Enter and verify all 1099 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the 1099s o The Submitter’s Employer Identification Number should match the EIN used to log in to MassTaxConnect.

• Create the data file to upload

o Click Electronic Filing > Create 1099/1098 Files > Create State 1099/1098 File and select Massachusetts

o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the Massachusetts website o https://mtc.dor.state.ma.us/mtc/_/ o Enter Username and Password and Click the [Login] button.

• Upload the data file

o Click on Submit Reports on the right side under I Want To o Click the [Go] button o Click on Financial Reporting o Click on Form 1099 Reporting - File Upload o Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer o Click the [Upload File] button o You will receive a confirmation number indicating the file was successfully uploaded

• Verify data file upload

o Log on to the MassTaxConnect https://mtc.dor.state.ma.us/mtc/_/ o Follow steps above for uploading the data file and click on the [View Upload History] button

Page 20: W2/1099 File Upload Instructions - Tax Accounting Systems · Create the data file to upload . o. Click Electronic Filing > Create W-2 Files > Create State file and select Maine o

Upload 1099 data file to North Carolina

• Enter and verify all 1099 data

• Enter the Submitter Information o Click Electronic Filing > Submitter Information o Submitter information is person uploading the file o Contact information is the Firm information preparing the 1099s

• Create the data file to upload

o Click Electronic Filing > Create 1099/1098 Files > Create State 1099/1098 File and select North Carolina

o Select a submitter o Upload file information is the name and location of the file being created. You will need this information

during the upload process. o Click the [Create File] button to create the upload file.

• Log on to the North Carolina website

o https://filencdor.ondemand.sas.com/eNC3Web/

• Upload the data file o Click on [New Submission] on the bottom right of the page o Complete the Submitter Information screen and click [Next] o Under Upload Files:

Click [Upload NC-3 Files] button to browse and locate the NC-3 file created by the W2/1099 Filer Click [Upload 1099 Files] button to browse and locate the 1099 file created with the W2/1099

Filer Click [Upload W-2 Files] button if applicable and locate the W-2 file Click [Next]

o Verify the information on the Submission Review page and click [Submit] o Review the Submission Completed screen and note the Submission ID number.