Volunteer InformationWhere the Heart Is…. Community Festival

Friday 22nd March 2012

Thank you for volunteering at the Festival

• Last year we trialled for the first time electronic briefing for the event and we had no complaints so .. Here we go again…...

• It is important that you read the whole document, when you sign in for your shift you will be signing to say you read through this document.

• By now you would have received your shift times and the activity area you will be working in on the day.

• On the Festival day your activity coordinator will explain your role in detail, please be assured they are thrilled to have you on board.

• We are really counting on you to turn up on the day. �

What will be covered…..

• Festival Background• Site Map• Activities• Drop Off/ Pick Up• Drop Off/ Pick Up• Being SAFE• Area Marshalls• Signing in• Set Up/ Pull Down

Festival BackgroundNow in its 10thYear !

• Australia Day Award Winner• City of Melbourne Award (shortlist)• Royal District Nursing Service Homeless Persons Program are the • Royal District Nursing Service Homeless Persons Program are the

coordinators of the event• The major funders are the City Of Melbourne, City of Yarra and the

Ministry of Housing.• Many other organisations also donate time and money to help make

the event happen.

Festival Background

• A great day of music, performance, art, games, lifestyle and pampering activities, children’s and young people’s activities, health and community information, photo booth, books, plant stall, pet parade, catching up with family and friends and enjoying fabulous food.

• All activities are free of charge.• All activities are free of charge.• The festival is for people who are homeless or at risk of

homelessness and doing it tough in Melbourne.• Service users and workers from over 40 community agencies work

together to make the day happen.

How to get there

• Allow plenty of time to arrive on time at the Gardens for your shift

• TRAM - Take route 112 and get off at stop 20 (Fitzroy Bowling Club) on St Georges Road. It is (Fitzroy Bowling Club) on St Georges Road. It is a 5minute walk across the Gardens to the Festival Site.

• There is limited parking around the Gardens, please take note of parking restrictions

SITE

The Festival is situated in Edinburgh Gardens, Fitzroy North

SITE

Tram stop

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EDINBURGH GARDENSNORTH FITZROY

MELWAYS MAP 2C E1

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Prep Food9x6m

Tables and chairs

*

STAGE6x6

Drum kitKeyboard amp

Bass amp

* 5x5mPhoto Booth

Lifestyles -* Haircuts, Nails, Self care

6 X 12m

*Arts & crafts

9X6m

Pet Expo5x5m

Bookstall

Children’s Activities

Food/ catering9x 6m

CITY WEST WATER Fountain

GENI

Tea/Coffee

FESTIVAL MAP 2013

* Power required

Cool *Rooms

ART INSTALLATION

Gardening Stall

Hunkie Hounds

*

Young people5X5m

Farm Animals

Health/ Com information9x6m

* Massage

6x 9m

VOLLIESIGN IN & First Aide

Toilets

CNR ALFRED CRES AND ROWE ST, NORTH FITZROY

TRANSPORT LOAD ZONE

Recreation 10 x 4m

Merri Art5X5m

• Lifestyles – Tony & Trish• Data Collection – Cass/Sharon• Area Marshalls & Safety Warden – Theresa• Recreation – Sharon• Catering – Lisa/Kathryn• Youth – Rylie & Meg• Transport Drop Off–Marnie /Sharon• Gate Marshall, Set Up & Pull down - Sharon• Volunteer Coordinator – Sharon/Wendy

Area Coordinators

• Volunteer Coordinator – Sharon/Wendy• Massage Area – Lori Anne & Fran• Book Stall – Mary-Anne• Kids - Leanne• Music –Linda• Arts – Emma• Photo Booth – Angela/Delwyn• Community & Health Info – Alison• Pet Expo – Gina• First Aide – Marg• Gardening Activities – Tricia

Being Safe

• In the case of an Evacuation, an announcement will be made. Your role is to direct people to the evacuation points, only if it is safe to do so.

• Chain of responsibility - Safety Warden, Area Marshalls, Activity CoordinatorsActivity Coordinators

• People with an snazzy flouro vests are festival managers or area marshals'

• Police and emergency services outrank all festival staff• 2 Roving security guards in plain clothes are present on

the day• If you have any concerns during the day talk to your

Area Coordinator

In the case of an emergency

• Listen for announcements made though the stage PA system.

• Follow instructions.• Please note the 2 evacuation points on the map (next

slide)slide)• Evacuation Point ONE – Corner of Alfred Cres

North& Falconer Streets• Evacuation Point TWO – Corner Alfred Cres and

Rowe Streets• Beware of traffic

EVAC 1

EVAC 2

Evacuation Sites

Area Marshalls• There are 7 Area Marshalls on Site – they will be

wearing Orange tags & flouro vests

• If you can’t find your Activity Coordinator your next contact person is your Area Marshall please next contact person is your Area Marshall please ensure you identify your Area Marshall when you commence your shift

• The park is split into the following sections

Area Marshalls (snazzy vests wearers)Area 1 - Mark Jenkins • Dog Washing• City West Water• Pet Expo• Photo Booth

Area 2 - Theresa Seymour• Com & Health• Recreation

Area 4 – Sharon Osman• Catering

Area 5 - Shelley Gordon• Lifestyles • Stage • 2 seating areas infront of stage

Area 6 – Marnie Dixon• Recreation• Merri Art Tent• Dental

Area 3 – Jo Giampetrone• Arts & Craft• Youth• Farm Animals• Vollie• First Aide • Massage

Area 6 – Marnie Dixon• Transport Load Zone

Roving – Cath Flanagan• Children's• Art Installation • Book stall• Garden Area • Seating area x 1

Signing In is a MUST

When you arrive at the park please sign in with our Volunteer Coordinator Wendy and her team at the Vollie Registration tent.

You will be given � a lovely screen printed T-shirt (yours to keep)� directions to your allocated area� an event tag (if required)

When you leave for the day don’t forget to sign out and return your event tag.

There is no place to store your valuables so leave them at home, or keep them on your person

Bring a water bottle, sunscreen and a hat

About You……

Bring a water bottle, sunscreen and a hatWear comfortable shoes and clothes

BBQ lunch will be provided to volunteers at 12.30pm and you will have allocated breaks, the participants will have lunch from 12noon.

SET UP

• No vehicles on grass– limited access to park area via vehicles which need to be BEFORE 10am (you must be on the production schedule to get in)production schedule to get in)

• Set up must be finished by 10am

PULL DOWN� Clean up all rubbish in your area and please place in

bins

� Stack chairs & tables

� All items that need to go back to head office must be � All items that need to go back to head office must be moved over to the catering tent

� Use a trolley as required

� Please take all items that you brought with you when you are leaving the Park

Thank you so much for volunteering your time.

Remember it is about having a good day, I promise you will be surprised how much fun you will have.

Lastly…..Don’t forget the first and last place a Volunteer goes to on the day is the Volunteer Sign On Tent!

QUESTIONS

Volunteer related issues please contactWendy at WTHIF@hotmail.com

Operational or Access questions contactSharon Osman at

amazonevents@hotmail.com