Voluntary RegistrationVoluntary Registration

LaTasha SmithLaTasha Smithlsmith@childsavers.org

(804) 591-3923(804) 591-3923

Background checksBackground checks

There are 4 to be filled out.There are 4 to be filled out.CPSCPSCriminal RecordsCriminal RecordsSworn Disclosure StatementSworn Disclosure StatementTB resultsTB resultsAll of the above can be no more then All of the above can be no more then

90 days old.90 days old.All must be the originals except the TB All must be the originals except the TB

CPSCPS – Central Registry– Central Registry

Mail Search to you.Mail Search to you.Do not leave blanks, incompletes will be Do not leave blanks, incompletes will be

returnedreturnedPrint legibly and in inkPrint legibly and in inkMust be notarizedMust be notarized$7 fee, must be a money order$7 fee, must be a money orderAll living in the home who are 14 years All living in the home who are 14 years

and olderand olderMail to address on the formMail to address on the form

CRIMINAL RECORD SP 167CRIMINAL RECORD SP 167

This form is to be filled out on the This form is to be filled out on the providerprovider ONLY. ONLY.

This form must be notarized.This form must be notarized.This form is mailed back to you.This form is mailed back to you.You must do the Criminal and You must do the Criminal and

Sex offender background check.Sex offender background check. Check the $20.00 fee box.Check the $20.00 fee box.Can be done online.Can be done online.

Criminal Records SP 230Criminal Records SP 230

This is mailed back to you.This is mailed back to you. Fill in everything, no blanksFill in everything, no blanks Check the criminal and sex offenderCheck the criminal and sex offender $20 Money order$20 Money order Needs to be done for all adults living in your home Needs to be done for all adults living in your home

and working with the children 18 and over.and working with the children 18 and over. Need to complete 2 for each adult unless you go Need to complete 2 for each adult unless you go

onlineonline You can go online to complete theseYou can go online to complete these You can pay online but do not have toYou can pay online but do not have to You will print the criminal record and mail it inYou will print the criminal record and mail it in

Barrier CrimesBarrier Crimes

Any felony that is not 5 years old will stop Any felony that is not 5 years old will stop you from doing child care. you from doing child care.

A barrier crime is a crime against a person A barrier crime is a crime against a person (adult, child).(adult, child).

Examples:Examples: Bad check – okayBad check – okay Cursing in public – okayCursing in public – okay Convicted of assault – not okayConvicted of assault – not okay Convicted of Arson – not okayConvicted of Arson – not okay

Sworn Disclosure StatementSworn Disclosure Statement

Complete all informationComplete all information18 years or older18 years or olderThis form must match your criminal This form must match your criminal

recordrecordHave you been convicted of a crime Have you been convicted of a crime

in Virginiain VirginiaHave you been convicted of crime Have you been convicted of crime

outside of Virginiaoutside of Virginia

TB ResultsTB Results

18 years or older18 years or older Any medical facilityAny medical facility Can be a copyCan be a copy Can be done by:Can be done by:

skin testskin testx-rayx-rayVerbal screeningVerbal screening

Must have a doctor’s signature, Must have a doctor’s signature, with a current with a current date.date.

Must be within 90 days of the time you turned in Must be within 90 days of the time you turned in your applicationyour application

Voluntary Registration Voluntary Registration ApplicationApplication

complete all informationcomplete all informationNeeds to be notarizedNeeds to be notarizedReturn with $50.00 application feeReturn with $50.00 application feeReturn with Return with originaloriginal background background

clearances and your TB results.clearances and your TB results.Remember your 90 Days.Remember your 90 Days.

Things to knowThings to know

Your welcoming letter has a check list on the backYour welcoming letter has a check list on the back Standards can be found on the Virginia Standards can be found on the Virginia

Department of Social Services websiteDepartment of Social Services website Becoming V.R. puts your info in the R&R and DSS Becoming V.R. puts your info in the R&R and DSS

websitewebsite You will be eligible for USDAYou will be eligible for USDA

There are two USDA programs in the areaThere are two USDA programs in the area CAPUP & ChildSaversCAPUP & ChildSavers

The $50 fee should be paid by Money OrderThe $50 fee should be paid by Money Order If you send a check there is a 10 day waiting If you send a check there is a 10 day waiting

period.period.

Health and Safety ChecklistHealth and Safety Checklist

Filling out the Health and safety Filling out the Health and safety checklistchecklistP is for ProviderP is for ProviderS is for screenerS is for screenerN/A is for not applicableN/A is for not applicable

Sign and fill out information on back Sign and fill out information on back of checklistof checklist

Have it filled out and ready for your Have it filled out and ready for your inspector. inspector.

Recap Health and Safety Recap Health and Safety ChecklistChecklist FlashlightFlashlight FencingFencingHand railsHand railsCordsCordsCribsCribsSafety gatesSafety gatesOutlets/wiresOutlets/wiresCleaning suppliesCleaning suppliesKnivesKnives

GunsGunsHand washingHand washingSmoke free environmentSmoke free environmentDisciplineDisciplineMandated reporterMandated reporterEach child needs their Each child needs their

own formown formAssistants or SubstitutesAssistants or Substitutes

If you move, change your phone number, or there is a name change we need to know

The Children’s RecordsThe Children’s Records

Child’s records:Child’s records:There are 5 forms to be in each child’s There are 5 forms to be in each child’s

file.file.Enrollment formEnrollment formPhysical and immunization formPhysical and immunization formMedical Administration formMedical Administration formInsurance formInsurance formEmergency release form. Emergency release form.

You need one for each child in care.You need one for each child in care.All information needs to be completed.All information needs to be completed.

Proof of IdentityProof of Identity

What types of documentation is acceptableWhat types of documentation is acceptable Birth certificateBirth certificate Birth registration cardBirth registration card Notification of birth (Hospital, DR, or Midwife Notification of birth (Hospital, DR, or Midwife

record)record) PassportPassport Copy of placement agreement or entrustment Copy of placement agreement or entrustment

agreement from a child placing agency (foster care agreement from a child placing agency (foster care or adoption agency)or adoption agency)

Virginia public school recordsVirginia public school records Certification by a principal of a public school in the Certification by a principal of a public school in the

U.S., that a certified copy of the child’s birth record U.S., that a certified copy of the child’s birth record was viewed by the schoolwas viewed by the school

Proof of IdentityProof of Identity This must be completed within 7 days of the child This must be completed within 7 days of the child

startingstarting What happens if they parent doesn’t show you What happens if they parent doesn’t show you

proof of identityproof of identity You must have the proof of identity filled out on the You must have the proof of identity filled out on the

child’s record formchild’s record form What happens once you report to the law What happens once you report to the law

enforcementenforcement You do not have to stop caring for the childYou do not have to stop caring for the child You need to have the child’s past child care facilitiesYou need to have the child’s past child care facilitiesChild’s Enrollment FormChild’s Enrollment Form• Make copies, one for each child.Make copies, one for each child.

• Have parents fill in all the information. Have parents fill in all the information.

Provider ChecklistProvider ChecklistThe Provider checklist and Children’s The Provider checklist and Children’s

record requirement forms should be record requirement forms should be completed before the home inspection. completed before the home inspection.

If you have no children you do not need If you have no children you do not need to complete until you have children. to complete until you have children.

Medication PermissionMedication Permission You must have permission to give You must have permission to give

medication to children.medication to children.You only need to fill this form out if you You only need to fill this form out if you

are administering medication to a child. are administering medication to a child. The form only gives you permission to The form only gives you permission to

give the medication for 10 days. give the medication for 10 days.

Medical FormMedical Form Needs to be signed by a doctorNeeds to be signed by a doctor Page 1 the parent fills out, page 2 & 3 the Page 1 the parent fills out, page 2 & 3 the

doctor’s office fills outdoctor’s office fills out Parents have 30 days to return the form to youParents have 30 days to return the form to you Needs to be kept up to dateNeeds to be kept up to date

Emergency Release FormEmergency Release Form One in each child’s file.One in each child’s file. Filled out completely.Filled out completely. Signed by parent.Signed by parent.

Floor Plan / Evacuation PlanFloor Plan / Evacuation Plan

You need a floor plan for each level of You need a floor plan for each level of your home, if you are caring for children your home, if you are caring for children on those levelson those levels

Questions to think aboutQuestions to think aboutDocumentation of monthly fire drillsDocumentation of monthly fire drillsThink about your environmentThink about your environmentState law requires:State law requires:

Working smoke detectors Working smoke detectors You to have a fire extinguisher 2A10BCYou to have a fire extinguisher 2A10BC

Field TripsField Trips If you intend to do field trips you will need to fill If you intend to do field trips you will need to fill

out the “Permission to Take Child on Trips” out the “Permission to Take Child on Trips” form. form.

You must follow safety regulations for car seatsYou must follow safety regulations for car seats You need to fill a new form out each time you go You need to fill a new form out each time you go

on a trip. on a trip.

Injury ReportInjury ReportYou need to fill out an injury form if a child You need to fill out an injury form if a child

is injured in your care.is injured in your care.Parents should be notified of serious Parents should be notified of serious

injuries immediatelyinjuries immediatelyYour inspector should be notified of Your inspector should be notified of

serious injuries or death within 24 hours. serious injuries or death within 24 hours.

Insurance FormInsurance Form

The State of Virginia says you do not have to The State of Virginia says you do not have to have insurance but you have to let the parents have insurance but you have to let the parents know you do not have insurance. If you have know you do not have insurance. If you have insurance you have let them know and the insurance you have let them know and the amount of coverage you have.amount of coverage you have.

If you change the amount you carry you must If you change the amount you carry you must disclose that to your parentsdisclose that to your parents

The parents must sign and date the formThe parents must sign and date the form Kept in child file, one per childKept in child file, one per child There are a few companies who offer child care There are a few companies who offer child care

insurance, something to look intoinsurance, something to look into

Medication Administration Medication Administration TrainingTrainingIf you are going to administer If you are going to administer prescription prescription

medication you will need to take the MAT medication you will need to take the MAT trainingtraining

If you are only going to give If you are only going to give over the over the countercounter medication with the parents medication with the parents permission, you do not need the trainingpermission, you do not need the training

Either way you need to have the MAT form Either way you need to have the MAT form filled out for each childfilled out for each child

The MAT training is an 8 hour training, cost The MAT training is an 8 hour training, cost anywhere from $50 and up, and must be anywhere from $50 and up, and must be renewed every three years. renewed every three years.

Crib GuidelinesCrib Guidelines

You need to call Consumer Product You need to call Consumer Product InformationInformationList model number for all cribs on formList model number for all cribs on form

Call yearlyCall yearlyIf you If you are notare not currently caring for currently caring for

infants check and sign on the bottominfants check and sign on the bottomIf you If you will notwill not care for infants check care for infants check

and sign on the bottomand sign on the bottom

Pet GuidelinesPet Guidelines

You need to fill out this form if you You need to fill out this form if you have pets or not.have pets or not.

Your dog needs to be up to date with Your dog needs to be up to date with his rabies shot.his rabies shot.

Children and pets should be kept Children and pets should be kept separate.separate.

5 is the Magic Number!5 is the Magic Number!

You can only care for 5 children at one You can only care for 5 children at one time.time.

5 is your capacity.5 is your capacity.Your own children or any child living in Your own children or any child living in

your house do not count in your number your house do not count in your number of children.of children.

You can care for a 5 children from 8 to 5, You can care for a 5 children from 8 to 5, 5 different children from 5:30 to 11, 5 different children from 5:30 to 11,

and 5 children 11:30 till 7:00.and 5 children 11:30 till 7:00.You can not overlap children.You can not overlap children.

Point SystemPoint System

Infants 0 to 15 months = 4 pointsInfants 0 to 15 months = 4 pointsToddlers 16 mths to 23 mths = 3 pointsToddlers 16 mths to 23 mths = 3 pointsChildren 2 years to 4 years = 2 pointsChildren 2 years to 4 years = 2 pointsChildren 5 years to 9 years = 1 pointChildren 5 years to 9 years = 1 pointChildren 10 years and up = 0 pointsChildren 10 years and up = 0 pointsYou have a total of 16 pointsYou have a total of 16 pointsYour children count in your pointsYour children count in your pointsYou can only care for 5 children at one time.You can only care for 5 children at one time.

ExampleExample

Mary has a 2 year old, 14 month old, 10 Mary has a 2 year old, 14 month old, 10 month old, and 6 month old. How many month old, and 6 month old. How many points does Mary have?points does Mary have?

2 year old = 2 points2 year old = 2 points14 month = 4 points14 month = 4 points10 month = 4 points10 month = 4 points6 months = 6 months = 4 points4 pointsTotal points?Total points?Can she take another child? If so how old Can she take another child? If so how old

can that child be?can that child be?

Things to RememberThings to Remember

Fill out all forms and send it to the proper place.Fill out all forms and send it to the proper place. Fill out the application and have it notarized.Fill out the application and have it notarized.Get your TB resultsGet your TB results Fill out your Sworn Disclosure.Fill out your Sworn Disclosure.Once you get all the information back (CPS and CR Once you get all the information back (CPS and CR

checks) mail all the above to ChildSaverschecks) mail all the above to ChildSaversRemember that you need to have this for all adults Remember that you need to have this for all adults

living in your home and any assistants or substitutes living in your home and any assistants or substitutes (except the application).(except the application).

I will call you to set up an inspection of your home.I will call you to set up an inspection of your home. You will then go over the Health and Safety Checklist You will then go over the Health and Safety Checklist

and complete all other paperwork before I come to and complete all other paperwork before I come to visit. visit.

INFANTSINFANTS• SIDS (Sudden Infant Death Syndrome) is the SIDS (Sudden Infant Death Syndrome) is the

unexpected death of seemingly healthy unexpected death of seemingly healthy babies 12 months or youngerbabies 12 months or younger

• Back To Sleep (Always put healthy babies to Back To Sleep (Always put healthy babies to sleep on their backs for naps and at sleep on their backs for naps and at bedtime).bedtime).

• Avoid overheatingAvoid overheating

• Smoking and Second Hand SmokeSmoking and Second Hand Smoke

• Do not have more than one baby per cribDo not have more than one baby per crib

• Infants should sleep in cribs and not on beds. Infants should sleep in cribs and not on beds.

The ChildrenThe Children

Encourage children to developEncourage children to developThey need plenty of time to rest and playThey need plenty of time to rest and playActivities that are appropriate for their age Activities that are appropriate for their age

and developmentand developmentDiscipline should never be physicalDiscipline should never be physicalA daily schedule will help you and the A daily schedule will help you and the

children children Read, read, and read some more to the Read, read, and read some more to the

childrenchildren

Last ThoughtsLast Thoughts

This is a licensing Program. You could This is a licensing Program. You could have a visit from a license inspector. 10% have a visit from a license inspector. 10% of homes are inspected yearly.of homes are inspected yearly.

You are not required to obtain training You are not required to obtain training unless you work with DSS. They require unless you work with DSS. They require you to have 4 hours of training per year.you to have 4 hours of training per year.

Training will help you to improve your Training will help you to improve your business.business.

Check your zoning laws, if your apartment Check your zoning laws, if your apartment will allow you to run a business, and your will allow you to run a business, and your home owners association. home owners association.

WebsitesWebsites

Tips calendar: Tips calendar: http://www.dss.virginia.gov/family/cc_providertrain/tips.cgi

Department of Social Service Website:Department of Social Service Website:http://www.dss.state.va.us/http://www.dss.state.va.us/

Virginia Department of HealthVirginia Department of Healthhttp://www.vahealth.orghttp://www.vahealth.org

http://www.vahealth.org/childadolescenthealth/documents/MCH_213_Draft_revised_2.28.07.pdf

Virginia State Police WebsiteVirginia State Police Websitehttp://www.vsp.state.va.us/http://www.vsp.state.va.us/