vision r8.8 enhanced features - storis

Vision R8.8 Enhanced Features

TABLE OF CONTENTS

1. 0B0BRecent Enhancements – as of (02/25/2013) ..................................................................... 3

2. General........................................................................................................................... 5

3. Accounting ...................................................................................................................... 8

4. 3B3BReceivables .................................................................................................................. 13

5. 4B4B2BSales ............................................................................................................................ 24

6. 5B5B3BPurchasing ................................................................................................................... 38

7. 6B6B4BInventory ..................................................................................................................... 40

8. 7B7BService ......................................................................................................................... 43

9. 8BeSTORIS ....................................................................................................................... 43

10. 9BBarcode ..................................................................................................................... 44

STORIS PROPRIETARY INFORMATION

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STORIS Vision R8.8 Enhanced Features ______________________________________________________________________________

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STORIS Vision R8.8 Enhanced Features The following is a brief overview of the enhanced features that have been added to STORIS’ new Vision R8.8 suite of products. This document is updated regularly. Check back often for the latest information. For further information on a particular feature or product, please contact us at HHHUUUSTORIS.comUUUHHH.

1. 0B0BRecent Enhancements – as of (02/25/2013)

Accounting – Previously, the Enter/Update Individual Vendor Invoice process allowed you to specify only a single sales tax amount. With this enhancement, you can now specify multiple sales tax types, freight types, miscellaneous types, and their associated amounts. In addition, the process now calculates the sales tax automatically.

The following new screens and fields were added in conjunction with this enhancement.

Invoice Charge Settings – If you do not have Third Party Accounting (TPA) active on your system, you can use this new routine to create and maintain invoice charge codes. STORIS provides three standard invoice charge codes: Tax, Freight, and Miscellaneous. You cannot delete these standard records, but you can add your own invoice charge codes using this screen.

Invoice Charge Type Settings – Use this new process to update the multi-lingual descriptions for existing invoice charge types. Invoice Charge Types are provided by STORIS; you cannot create new ones using this process.

Enter/Update Individual Vendor Invoice – The General tab has been enhanced with the addition of three new AP header charge code fields called Freight, Sales Tax, and Miscellaneous, and each allow you to specify multiple invoice charges. In addition, a new extra action called Maintain Header Charges provides access to the Disburse Payable Invoice Charges screen. (See below.)

Disburse Payable Invoice Charges – Available from Freight, Sales Tax, and Miscellaneous fields, and also from Actions option called Maintain Header Charges. Use this new screen to enter and maintain multiple invoice charges on an AP bill.

Maintain Invoice Charge Table Settings – Use this new process to establish and maintain an invoice charge matrix. The matrix you create using this process is used to assign an invoice charge for both vendor purchases and vendor returns. You can associate an invoice charge with a company state/province, a vendor state/province, both, or neither. This screen replaces the previous Return to Vendor Tax Settings screen.

http://www.storis.com/cust_login.asp


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Purchasing – A new display-only field called Total Number of Pieces has been added to the header section of the Enter a Purchase Order and View a Purchase Order screens. This new field displays the total number of pieces originally ordered, regardless of pieces received, for all lines on the purchase order. For COM purchase orders, this field is blank and for PCCF (Purchasing Case Conversion Factor) products, the total number of pieces represents the total number of individually saleable pieces.

Sales – The ability to import product data from Pro Kitchen has been added to STORIS. For users of Pro Kitchen 3rd party design software, you can now select a new option called Pro Kitchen Import from the Action button at the Product field in Enter a Sales Order and Enter an Exchange. To use this new feature, you export the product data from Pro Kitchen using their Easy Link interface, and then use this new option in STORIS to import the data into an order for the customer. STORIS uses the product code and quantity data in the import file to populate the merchandise lines on the order automatically.

Sales – Additional revolving data is now available to be printed on open and completed sales order, exchange, and return forms using Enhanced Laser Printing. New data elements were added to ELP to print the revolving insurance code and revolving term length data on these forms.

Sales – The As-Is comments that are associated with an as-is piece of merchandise are now available when printing sales orders and exchange forms using Enhanced Laser Printing.

Receivables – A new setting, Insurance Required, has been added to Revolving Receivables Control Settings. If you enable this setting all revolving plans that are added or modified require insurance. The Revolving Worksheet entry and Enter a Customer’s Revolving Terms & Conditions processes have been enhanced to check for this new setting and enforce the sale of insurance if selected.


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2. General

General – A new routine called Franchise Settings has been added to STORIS. Use this routine to create and maintain franchise records. If any of your locations are run by dealers, you can enter the dealer information here and then reference the franchise number on the new Advanced tab in the Warehouse/Store Location Settings.

General – The following enhancements have been added to the import data process:

The Import Data routine has been modified so that it can now be run automatically during the Generate Daily Reports (end of day) processing.

A new routine called End of Day Cycle Process Data Import Settings is used to define the files to be imported when the end of day import process is run.

Note: Only the files listed in the drop-down at the Conversion File field in the new

settings routine are available to be imported during end of day. However, files are still being added, so this list is not final.

Once the files to be imported are defined, the system checks during EOD processing for the presence of a data import file in the location specified in the settings. If the data import file is found, the data import is processed during end of day cycling.

When importing quantity on hand data, you can now enter negative quantities in the spreadsheet in order to remove inventory pieces that have been transferred back to the warehouse.

General – A new column called Level has been added to the grid in the Review Print Jobs

routine. This field displays the destination level of the print job. The following is a list of indicators that may appear in the Level column, and a description of the indicator:

1 – corporate-level report 2 – regional-level report 3 – store-level report

In addition, the following routines have been enhanced to break up selected reports into separate print jobs based on the print destinations specified for the report.

Assign Daily Reports Print Destination Assign Monthly Reports Print Destination

For example, when printing daily or monthly reports, if you check the box at each of the Corporate, District/Region, and Store "Print" fields, the program creates separate print jobs for


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the corporate level (that is, all levels),

each district and region included in the daily/monthly report, and

each store location included in the current daily/monthly report.

General – A new field called Add programs to a Dynamic Escape screen listing has been added to the System Security tab in the Extended Security settings. If you check the box at this field for a selected user or user group, then when the user right-clicks on a screen with dynamic escape capability, the option to access the Dynamic Escape Settings appears on the Right-Click menu. In this way, users can update the Right-Click menu directly without having to navigate to the Dynamic Escape Settings. If you leave this box blank, this user can access but not edit right-click menus.

General – The following two new forms are now available in Enhanced Laser Printing for use with in-shop customer service orders:

COG (Customer’s Own Goods) Delivery Ticket

COG (Customer’s Own Goods) Pickup Ticket

General – The following new data elements are now available in the Forms Designer

line_storage_location – added to the CPU ticket form. This displays the storage location of the piece.

referring_designer_name (trade designer name) – added to the sales order form

referring_designer_number - (trade designer ID) – added to the sales order form.

To add trade comments to a form, use the order_commments data element.

General – The System Backup process has been enhanced to allow for automatic tape eject at the conclusion of the backup if running as part of the End of Day process. This feature is available for AIX systems only. Contact your STORIS representative for more information.

General – The Forms Designer has been enhanced to detect your current version when you design a new form. If you click on the Design Form button in the Forms Designer and your current version is not equal to the SCI version, a new screen called Select Designer Version appears. This screen displays your current version number and provides the option to design the form using either your current version or a newer SCI version.

If you choose to upgrade, the latest version of the Forms Designer loads and a message appears advising you that all workstations must be running the current SCI version throughout your organization.

General – The following processes are now available as dynamic escapes via the Dynamic Escape Settings.


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View Customer Credit Comments View Advanced Customer Settings View Available Credit

General - A new check box, Set as Default Location, has been added to the STORIS User Log In screen. If you have the Default a Location at Logon field selected on the output tab of your user settings, you can use this new check box to change your default location.

Initially this check box is inactive and the location field is populated with the default location from your user settings. Upon selecting a different location, this new check box becomes active. To set the new location as your user log in default, check the box. This also updates the default logon location in your user settings.

General - Generate Daily Reports has been enhanced to include a new Actions option you can use to initiate Generate Monthly Reports to run automatically following the successful completion of end of day processing. Included is an option to run the monthly reports even if daily backup fails.

General - This enhancement provides a generic method of importing data from external sources.

The new Import External Data program has been added to STORIS menus to allow you to initiate the import process. Users select the import provider (Ashley for example), import type (product, for example), and external (PC) file for the import.

A new process named Assign Conversion Import Translations has been created so you can establish data value translations for the new generic data import process. If you have established a translation value, the import process automatically performs the translation prior to updating the STORIS database.


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3. Accounting

Accounting – A new process is now available to run during the End-of-Day process. For STORIS Accounting users, this process retrieves all GL transactions posted since the last EOD and writes them to an XML file you can import into a third-party accounting package. The process retrieves data similar to the data retrieved by the Posted Transactions report. Note that this interface requires custom programming. For more information, contact STORIS.

Accounting – The AP Check Print process has been enhanced to sort checks by invoice number, if present. With this enhancement, the program now sorts checks in the following order:

vendor class vendor vendor remit-to separate check flag invoice number payment date

Accounting – The View a Vendor's Payable Activity process has been enhanced to sort bills by invoice number. The Open Bills and Closed Bills tabs now display bills sorted by the invoice number. The Invoice Number column is now the first column. Note that for the RFND Vendor, the Invoice Number column displays as “Customer" and the grid sorts by customer name (last name first).

Accounting – A new field called Vendors has been added to the Report Payables Disbursement routine. Use this field to include or exclude the vendors you specified at the Vendor field. If you leave the Vendor field blank (and thus select all vendors), the program sets this new field to Include and then inactivates it.

In addition, if you access the Report Payables Disbursement routine via the Check Review tab in the Select and Approve Bills for Payment routine, and you are processing a Pending check run, the Vendor and Vendors fields are active. Previously, all fields were inactive when you accessed the routine in this way.

Accounting – The text fields on the Messages tab of the Account Statement Cycling Control Settings have been expanded to contain a maximum of 200 characters. The previous capacity for each field was 50 characters. Note, however, that if you print to a destination other than the Forms Designer (for example, to a STORIS standard print form), only the first 50 characters will display on the printed document.

Accounting – A new field called Create XML Statements during End of Day has been added to the Advanced tab of the Account Statement Cycling Control Settings. If you check the box at this field, the EOD process generates statements in XML format for any of the statement types on that tab for which you have specified an export path. If you leave the new field blank, you can only generate statements in XML format manually (via the Print a


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Customer's Revolving Statement and/or the Print a Customer Statement routines, provided the valid export paths exist).

Accounting – The Report Metro 2 Customer Credit History process has been enhanced to exclude customers based on the following new fields on the Credit Reporting tab in the Accounts Receivable Control Settings.

Exclude Account if Balance Is:

$ 0.00 for 2 Months and Account Age is less than NN Months

$ 0.00 for NN Months

A Credit for NN Months

At each field, you can specify a number of months or leave it blank.

Accounting – STORIS has been enhanced to provide the means by which to reconcile card transactions with your external credit card processor and resolve any issues you uncover during the reconciliation process. For example, a hardware or network failure could cause STORIS to lose synchronization with your external credit card processing company. That is, credit card and/or debit card transactions may have been approved by the external credit card processor but not accounted for in STORIS because the hardware or network failure occurred before the transaction was filed.

The following routines were created for this enhancement:

Report External Credit Card Transactions - lists abandoned (that is, incomplete) transactions, incomplete-but-resolved transactions, and completed transactions.

Resolve Abandoned External Card Transactions - For incomplete credit card transactions, this program first attempts to void the transaction. If unsuccessful, it attempts to provide a refund. If still unsuccessful, the program performs financial updates in STORIS to properly credit a customer's account. In the case of abandoned debit card transactions, the program performs financial updates in STORIS immediately. You can run this program manually or you can set it to run automatically at a specified time.

Accounting – A new routine called Return-to-Vendor Tax Settings is now available in STORIS. Use this routine to establish a return-to-vendor tax matrix. The system uses the matrix to calculate the appropriate sales tax during entry of a return-to-vendor list, then posts to general ledger. That is, each element in the matrix you create associates a tax jurisdiction with a combination of the states/provinces associated with the

vendor

company associated with the return location.

Accounting – STORIS has been enhanced to support electronic funds transfers (EFT) for use as an alternative to paper-based AP checks.


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In the Select and Approve Bills for Payment process, if you check the box at the new Process Using Electronic Funds Transfer field on the Date for New Batch Window (previously named Date for New Check Run Window but renamed to support this enhancement), you indicate an electronic funds transfer. The system pulls the necessary EFT information for the payment from the Vendor Remit-To and Bank files, to which several new EFT-related fields have been added each.

Once you select and approve bills for payment, you access the new EFT Review tab to create an EFT batch. Then, click on the new Create EFT File button to access the new Create Electronic Funds Transfer File routine. This process creates the EFT file and downloads it to your PC.

To support this enhancement, a new routine called Void EFT Batch is now available. Use this routine to void a completed EFT batch and all its payments.

Accounting – STORIS has been enhanced to allow users to generate insurance enrollment and premium files. The following fields and routines have been added to support this enhancement:

Insurance File Format field (Revolving Receivables Control Settings) - Use this field to specify the file format to use for the generation of insurance files.

Create Insurance Enrollment File - Use this routine to generate insurance enrollment files.

Create Insurance Premium File - Use this routine to maintain insurance premium files (that is, information pertaining to insurance premiums that have been charged during a specified cycle period).

Accounting – The Reconcile Bank Transactions Manually process has been enhanced by

the addition of the following fields:

Starting Statement Balance – displays the starting balance.

Ending Statement Balance – allows for entry of the ending balance from the bank statement.

Ending Balance – displays the ending balance proof. Note that for banks set to Automated Bank Download, the label for this field displays as Transaction Proof.

Note: With this enhancement, the Reconcile Bank Transactions Manually process now

includes un-reconciled records whose transaction date precedes the statement start date. In this way, you can enter the true statement start date and still see all transactions for this period that are available for reconciliation.

To support this enhancement, the following fields have also been added:


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Post to General Ledger (Reconciliation Transaction Type Settings) - To default a check-mark into the new Post to General Ledger field in the Enter a Reconciliation Transaction routine for selected reconciliation transaction types, check the box at this field. To default no check-mark, leave this field blank. The default is “checked”.

Post to General Ledger (Enter a Reconciliation Transaction) - To post a bank reconciliation transaction to general ledger, check the box at this field. Otherwise, leave the field blank. The default is “checked”.

Ending Balance (Report Reconciliation Transactions routine) - use this field to calculate an ending balance proof. The process subtracts the bank balance from the ending balance you specify here. The ending balance and ending balance proof display below the bank balance in the summary version of this report.

Accounting – New settings were added that control the format of Revolving customer

statements. Included is the ability to indicate where you want manual and automatic messages to appear on the statement. When using these new settings, Revolving statements can now be generated in the format dictated by TILA, whether you are generating XML or enhanced laser print statements.

Sales Tax Settings: The Statement Notification Days button has been renamed to Statement Notification Settings.

Statement Notification Settings screen: The End Days column has been renamed to Stop Days and a new field called “Print within the ______ Section” was added next to each “event” field on this screen. Use this new field to indicate where on the statement you want each notification message to appear.

Enter Statement Messages: A new field called “Print within the ________ section of the statement” has been added to the Message tab of this screen. Use this mandatory field to select the section of the statement where you want the message to print. If you select the “Changes to Account Terms” section, the new Account Terms tab becomes active.

Account Terms: Use this new tab to create a table that prints on the customer’s Revolving statement, providing information about changes to their account terms.

Account Statement Cycling Control Settings: Two new fields were added to the General tab. To format dollar figures without the dollar sign when printing Revolving statements, check the box at the new “Suppress Dollar Signs on Revolving Statements” field. To format dollar figures to include the dollar sign when printing a Revolving statement, leave this box blank. To exclude revolving plans with zero balances and no activity when printing Revolving statements, check the box at the new “Suppress Revolving Plans with Zero Balances and No Activity from Statements” field. To include Revolving plans with zero balances and no activity, leave this box blank.

Accounting – A new field called Automatic Display of Legal Settings has been added to the

Accounts Receivable Control Settings. If you check the box at this field, the Customer Legal


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Settings - Read Only screen appears as a pop-up screen in the following routines for customers for which one or more Customer Legal Settings have been specified:

Enter a Sales Order

Enter a Customer Payment

Enter a Customer Payment/Refund/Gift Certificate

Enter a Return

Enter an Exchange

Request Legal Entitled to (LET) Documents

Process Repossessed Items

Accounting - A new field, Aging Type, has been added to Generate a Trial Balance (AP). You

can base the report by the following aging types.

Forecast – use this type to run the standard version of the report. The standard mode provides information on the outstanding invoices as of a given future date and is used to determine cash requirements to pay off the outstanding payables.

Past Due – use this type to run the alternate version of the report. To view past due invoices only, you also need to check the Past Due Only check box. To include current invoices, leave the Past Due Only field blank.

Note: The Past Due Only check box is only active if you have selected Past Due as the aging type.


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4. 3B3BReceivables

Revolving Receivables – This companion application was added to Advanced Accounts Receivable in Vision R8.8. The following is an overview of some of the features included in this application.

Setup:

Use the Revolving Receivables Control Settings routine to specify your revolving receivables system preferences.

The Revolving Receivables Payment Plans routine is used to establish and maintain revolving payment plans. Revolving plans can be set up to calculate the MMP based on one of these methods: table settings, a percentage, per sales order, or as a fixed term. Interest can be calculated based on an average daily balance or monthly balance. Promotional plans offering a special interest rate or no payments, for a specified time period, can also be set up using this routine.

The Revolving Receivables Insurance Code routine is used to establish and maintain revolving insurance.

The ability to establish state overrides for revolving receivables has been added, via the new Revolving tab in Sales Tax Settings.

Processing:

Depending on your Revolving Receivables Control Settings, you access either the full Revolving Worksheet screen (includes customer credit information) or the short version of the worksheet from within order entry. Information available for update on these screens is based upon the customer’s revolving plan, and can include insurance, finance/payment amounts, and the term.

The Enter a Customer’s Revolving Terms and Conditions routine enables you to create or change the terms of customer revolving plans.

Access the Adjust Revolving Plans screen to update a customer’s revolving plan, including balance adjustments, MMP updates, adding a new MMP, changing plan details, and updating disputes.

Dispute processing includes the ability to place an entire revolving plan or individual order in dispute, automatic dispute resolution, detailed comment entry, and views/reports that identify dispute situations.

The Enter a Customer Payment/Refund/Gift Certificate and Enter a Customer Payment processes were enhanced to apply payments to revolving plans. In addition, the global auto-pay feature can be used to automatically apply payments based on the latest federal guidelines, without the need to specify how the payment is to be applied.


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Also included is the ability to reverse payments applied to revolving plans and enter open item key off’s against revolving payments.

Views:

The Revolving Plan Inquiry DTS screen provides access to multiple views, including transaction details, revolving statement, customer current activity, promotional terms, customer’s plan history, and open orders with pending plans.

Additional inquiry screens are available to view All Revolving Activity for a Customer, Revolving Dispute Activity, and Customer’s Revolving Disputes.

Reports:

New routines are available to report on Revolving Receivables Activity, Revolving Payoffs, Expected Revolving Statement Cycling, Projected Fixed Term Revolving Cash Flow, Detailed Daily Adjustments, Audited Receivables, and Revolving Receivables Low Balance.

In addition, the existing Report Aged Trial Balance (receivables) has been enhanced to incorporate revolving receivables activity.

Cycle Processing:

Customer revolving plans cycle once per month (during month-end processing) based upon the customer’s due day and the grace days set in the Account Statement Cycling Control Settings.

The Print a Customer’s Revolving Statement routine is available to print statements for revolving customers.

Receivables – The following fields have been added to the Warehouse/Store Location

Settings:

Cycle Process (General tab) Due Day – Use this field to specify a customer due date by location. Enter the day of

the month you want open balances for customers associated with the location to become due. You can enter a number between 1 and 28.

To associate a customer with a location, use the Store Assignment field in the Customer Settings. When creating new customers associated with this location, the value you enter here defaults into the Due Day field in the Customer Settings.

If you leave this field blank, the system defaults the due day from the Account Statement Cycling Control Settings when creating new customers. Note that once a due day has been assigned for a location, this new field inactivates and you cannot edit it.

Date Closed – Use this field to specify the date on which the selected location closed. For active locations, leave this field blank. This field is available for use with the Report Builder.


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The Settings tab has been renamed the Advanced tab, and a new section called Franchise Information has been added. This section consists of two new fields. These fields are active only if franchises in your system via the new Franchise Settings routine.

Number - Enter the number of the franchise (or dealer) you want to associate with this location. You can enter up to 10 alphanumeric characters. This is not a required field. If you enter a franchise number here, you indicate the location is dealer-operated. For corporation locations, leave this field blank.

Changeover Date – Use this field to indicate the date on which you entered or edited the franchise number. You can also use it to indicate the date on which the franchise location reverted to a corporate location. If you enter a franchise number at the Number field, this field becomes mandatory. If you edit the franchise number, this field updates automatically. The date defaults to the system date, but you can change it.

Receivables – A new routine called Reassign a Customer’s Store Location is now available.

Use this routine to manually transfer customers from one store location to another. The program transfers Accounts Receivable and Deposit Liability balances and makes all necessary General Ledger postings. The Store Assignment field in the Customer Settings also updates with the change.

In addition, the Due Date field in the Customer Settings has been renamed Due Day and its functionality modified. That is, when creating a new customer, if the customer is assigned (via the Store Assignment field) to a location at which a default due day has been defined (via the new Due Day field in the Warehouse/Store Location settings), that due day defaults into Customer Settings and you cannot edit it. However, if you change the customer's store assignment and a due date exists for the new location, the customer's due date updates accordingly. If a due date does not exist for the new location, the customer retains their current due date.

Receivables – A new Forms Designer field called Re-Print is now available for use with the Customer Statements form. If you add this field to your customer statements form, then Forms Designer adds “RE-PRINT” to the printed document for all customers statements that you have already printed.

Receivables – Two new fields have been added to the Account Statement Cycling Control Settings. Use these fields to generate statements automatically via End-of Day and send them to a shared network via which, for example, a third-party printing company can access and print the statements.

Create XML for Revolving Statements and Export To - To run the revolving statement process and generate an XML file automatically as part of EOD, check the box at this field and specify a network path-name at the field below the checkbox. To manually generate an XML file for export, use the Print a Customer's Revolving Statement routine and select NSF as your output option at the Actions button.

Create XML for Open Item Statements and Export To - To run the customer statement process and generate an XML file automatically as part of EOD, check the box at this field and specify a network path-name at the field below the checkbox.


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To manually generate an XML file for export, use the Print a Customer Statement routine and select NSF as your output option at the Actions button.

Receivables – A new field called Allow Duplicate Social Security Numbers has been added

to the Accounts Receivables Control Settings and a new field called Override Duplicate Social Security Number Restriction field has been added to the Receivables tab in the Extended Security settings to control access to this new field.

STORIS issues a warning message whenever you enter a social security number that already exists in the system. To allow users who are creating a new customer to enter a social security number that is already on file for another customer, check the box at the Allow Duplicate Social Security Numbers field. To require security clearance for this situation, leave the box blank. If you leave the box blank, users with security access via the Override Duplicate Social Security Number Restriction field in the Extended Security settings can override this restriction.

Notes: The security aspect of this feature applies only to customers and not to credit application co-applicants.

If you leave this field blank and a user enters a duplicate social security number for a customer, the program writes a comment to the Customer Comments file for all customers involved.

Receivables – A new field called Social Security # has been added to the Request Credit Information screen. Use this field to search for customers by social security number, and also to prevent duplicate social security numbers for customers. When you enter a social security number at this field, the program lists all customers associated with the number.

Receivables - New enhancements to Credit Application processing include:

Ability to interface with Equifax’s InterConnect software

Option to require valid credit application prior to financing (revolving and 3rd party finance) an order

Option to set the number of months that account can have a zero balance before credit application expires

Ability to enter a 3rd party finance or revolving credit application from within Sales Order entry

Option to encrypt credit application data

Option to encrypt social security numbers

The following new settings were added in conjunction with these enhancements:

A new Accounts Receivable Control Settings field called Encrypt Social Security Number was added to provide the option to encrypt social security numbers for credit customers, co-applicants, and co-signers.

Three new fields were added to the General tab of Credit Application Control Settings.


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Use Request Credit Report if Zero Balance Exists for ___ Month(s) to specify the number of months that a customer account can have a zero balance before the credit application expires and a new credit application is required.

Use Require Credit Application to control whether an approved credit application is required prior to entering a financing (3rd party or revolving) payment type in sales order entry.

The Encrypt Credit Application field determines whether or not credit application data residing in STORIS is encrypted.

Receivables – A new field called Credit Score has been added to the Advanced tab of the

Advanced Customer Settings. This field displays the customer's credit score. Note that this field displays only for users with access via the Access other credit applications and score reporting field in the Extended Security settings.

Receivables – The Reason Code Settings routine has been updated with an additional Reason Usage Code option called Revolving Adjustments. Reason codes that are assigned this usage code are available for selection at the Reason field on the Adjust Balance screen, which you access via the global actions button on the Adjust Revolving Plans screen.

Receivables – STORIS has been enhanced to include an interface that allows debit card processing with TSYS (Total System Services) authorization services. In addition, the credit card settlement process in STORIS has been expanded to settle debit cards processed via TSYS.

Receivables – The Apply NSF and Correct Misapplied Payments routine has been enhanced to no longer require you to re-apply monies for misapplied payments. Previously, the program brought you directly to the Enter a Customer Payment routine and required you to re-apply the payment.

Receivables – A new field called Go Directly to PIN Prompt on Swipe has been added to the Signature Capture Settings. If you check the box at this field, then whenever you swipe a card that has both credit and debit capabilities, the swiping device prompts immediately for the debit card PIN. To enter credit card information instead, tap on the Credit button on the swiping device. If you leave this new field blank, then for credit/debit cards, the swiping device first prompts you to specify Credit or Debit. If you specify Debit, the PIN pad appears.

Receivables – STORIS *Vision has been enhanced by the addition of the Credit Reporting feature. Use the Credit Reporting feature to report customer credit information to your credit bureau. STORIS' Credit Reporting feature adheres to the Metro 2 Credit Reporting Format.

The following new file maintenance routines come delivered with the codes used by Metro 2:


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Account Status Settings

Compliance Condition Settings

Special Comment Settings

To associate a customer with codes from one or more of the above routines, use the Metro 2 Code Settings available via the Action button on the receivables tab in the Advanced Customer Settings.

Use the following routines to generate and maintain credit reporting data:

Report Metro 2 Customer Credit History - generate credit reporting data.

Download Metro 2 Customer Credit History - export a customer credit history file.

Repair Metro 2 Customer Credit History - edit the credit reporting data fields for which errors are most commonly reported.

Receivables - The following enhancements were made to Revolving Receivables payment

processing.

A new extended security setting called Apply revolving payments without Autopay has been added to User/User Group Receivables settings. If the box is not checked in your user settings, you are restricted to applying revolving payments using the Auto Pay feature only (see below). If the box is checked, you can apply payments to revolving accounts with or without using the Auto Pay feature.

Note: This setting applies only to payments applied using Enter a Customer

Payment/Refund/Gift Certificate and does not apply to payments entered using Enter a Customer Payment.

A new Auto Pay option was added to the Enter a Customer Payment/Refund/Gift Certificate routine. You can use this check box to automatically apply the payment amount to the customer's revolving receivables balance due. Depending on your security settings (see above), you are either restricted to applying payments only via the Auto Pay option, or you have all payment options available to you.

The Enter a Customer Payment routine has been enhanced with a new Global Auto-Pay option. Use this option to automatically apply the payment amount to the customer's revolving receivables balance due, rather than selecting specific references to pay.

Auto-payments are applied to revolving items in this sequence:

1 - oldest to newest due date 2 - oldest to newest transaction date 3 - lowest to highest APR


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Receivables - Enhancements have been added to revolving receivables late fee processing that allow you to specify the late fee grace period by state. In addition, you can set a late fee amount by state, as well as determine whether the fee is assessed per plan or per customer account. The following fields were added to the Revolving tab of Sales Tax Settings:

Late Fee Amount – If you assess late fees based on a fixed amount, use this field to enter the late fee amount.

Assess at - To assess late fees per revolving plan, select Plan Level. Each revolving plan with unpaid payments is assessed late fees. To assess late fees per customer account, select Account Level. This option is available only if you use the master plan feature. The customer's master plan is assessed the late fee amount if any of their revolving plans has an unpaid payment.

Late Fee Assessed As - Indicate whether you are assessing late fees as a Percentage of the amount due or as a Fixed Amount.

Maximum Late Fee Amount – To establish the maximum late fee amount that can be assessed on a plan or account, enter the amount in this field.

Late Fee Grace Days - To establish late grace days by state, use this field to indicate the number of days that a revolving payment can be late before late fees are assessed. If you leave this field blank, the system uses the Number of Grace Days field in your Account Statement Cycling Control Settings to determine the customer's late fee "as of" date.

Receivables - Enhancements have been added to revolving receivables finance charge

processing that can be used to apply an additional finance charge fee in states where the fee is allowed. The following fields were added to the Revolving tab of Sales Tax Settings:

Finance Charge Fee - If you assess late fees on unpaid portions of the finance charge fee, check this box. Otherwise, leave the box blank. This field is only active if a Finance Charge Fee Rate has been specified.

Rate - If the state allows an additional fee to be assessed on finance charges, use this field to indicate the rate. If you leave this optional field blank, no additional fee is added.

GL Account - To track finance charge fees added during the cycling process, enter the GL account number in this field.

Receivables - The ability to create a fixed MMP amount revolving plan type has been

added. This new revolving plan type replaces the Using Table Settings plan type. The following settings have been enhanced:

Revolving Receivables Payment Plans

Calculate MMP – A new option called As a Fixed MMP Amount has been added and the Using Table Settings option has been removed. If you select the fixed MMP amount option, the system uses the Finance Level/MMP Table to calculate the MMP amount.


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Finance Level/MMP Table – Access to this table has been moved from the Revolving Receivables Control Settings to the Actions button on the General tab of Revolving Receivables Payment Plans.

Percentage Break Level Table – The grid display for this table has been removed from the payment plans General tab and can now be accessed via the Actions button at the bottom of the General tab.

Extended Security - A new setting called Allow reduction of MMP amount on fixed MMP plans has been added to User/User Group Receivables security settings.

This setting applies only to revolving plans that are set to calculate the MMP as a fixed MMP amount. Users with this setting enabled have the option of resetting the MMP to a lower amount during revolving worksheet entry.

Receivables – The ability to prevent multiple late fees when the minimum monthly payment amount has been paid has been added to revolving receivables. In addition, the automatic allocation of payments has been modified.

A new field called Assess Late Fee if MMP amount is Paid has been added to the Revolving tab of Sales Tax Settings. To assess late fees when an MMP is past due, regardless of the payment amount received, check the box at this field. If the box is not checked and at least the minimum MMP amount has been paid prior to the late "as of" date, no additional late fee is assessed.

When a payment is posted and there are multiple MMP’s for the customer that are due on the same day, the payment allocation process now applies the payment to the MMP for the plan with the lowest interest rate first.

Receivables – A new field called Activity Retention Months has been added to the

Accounts Receivables Control Settings. Use this field to specify the number of months you want to retain data in the AR Activity file before purging. You can enter a value from 24 to 999. The default setting is 24 months. This field is mandatory.

Note: The Number of Ledger Entries field has been removed from the Accounts Receivable Control Settings.

Receivables – Revolving receivables has been enhanced with a new MMP calculation

method that allows you to manually enter an MMP amount, using a grid of monthly terms and projected MMP amounts as a guideline. Plan settings were added and modified to enable this option.


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The As a Fixed MMP Amount option at the Calculate MMP field on the General tab of Revolving Receivables Payment Plans has been renamed to Using a Fixed Table. The functionality of this option remains the same. (The MMP is a fixed amount each month and is based on financed amount.)

A new option has been added to the Calculate MMP field called As a Fixed Amount. You select this method of calculating the MMP if you want to manually enter the MMP amount when creating a customer’s revolving payment plan.

Two new fields called Minimum Term Months and Maximum Term Months were also added to the revolving plan settings and are mandatory when you select As a Fixed Amount. The minimum/maximum terms range you establish with these fields is used to create the MMP Selection grid that you access during revolving finance entry.

When entering a customer’s revolving plan with the As a Fixed Amount option selected, you can edit the MMP amount. To view the new MMP Selection grid, click the extra Action button called Fixed MMP Table. The grid displays the monthly terms and projected MMP amounts based on your plan settings and you can select an MMP amount from the grid.

Receivables – An enhancement to the process of manually assigning revolving statement messages has been added that allows the revolving statement creation process to select the appropriate messages based on criteria you assign. Manual message assignments are based on your selections in the newly re-designed Indicate Message to Print on Customer Statements process.

Using the new Criteria tab, you can assign statement messages based on a customer’s plan, state, and/or store.

You can maintain message assignments via the new Manage Message Assignment and Manage Criteria Assignment extra actions on the Criteria tab.

Using the Customer tab, you can also assign or exclude statement messages for specific customers.

Receivables – STORIS’ A/R Collections Processing module is now available in Revision 8.

A/R Collections Processing consists of three primary flows:

Evaluation for Collections - The Collections module evaluates customer accounts against your Collections Processing Control settings. For customers whose account fits the defined Collections criteria and who are not currently assigned to a collector, the system assigns a collector based on the settings in the Collector file. For customers whose account does not fit the defined Collections criteria and who are not currently assigned to a collector, the account either remains assigned to the current collector or the system removes it based on your Collections settings.

Assignment to Collections - If the customer account belongs in Collections but the customer is not currently assigned to a collector, or if the customer is assigned to a collector and your system is set to auto-reassign accounts, the system may assign a new collector. The system determines the collector based on the status of the


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customer’s account and your company's collections criteria (for example, past due days, past due dollars, customer name, store, etc). If the customer account is currently assigned to a collector but fits the criteria for a different collector, the system removes the account from the current collector and assigns the customer account to the new collector. Note that you can also manually re-assign Collections accounts.

Collector Review - Collectors can use the new Collector Review Process to make customer calls update comments assign promise-to-pays (PTPs) assign call-backs request collection letters reassign accounts

Once the collector selects an account to review, the new Collector Review – Customer Update Screen appears. The collector then selects an action to perform on the account, for example

assign a promise-to-pay, assign a call back date/time, update comments, request letter, or re-assign to another collector.

Receivables – A new routine called Assign and Print Collections Letters is now available for

use with the Collections Processing module. Use this routine to mass-produce Collections letters for past-due customers who qualify for Collections. The program

selects customers based on criteria you specify in this routine and

assigns a user-defined collections letter to them.

Receivables – When using Moneris as your credit card device, it is possible to submit transactions for approval using your Learn account. STORIS assumes you want to allow Moneris transaction submissions only from your Live account and not when testing in your Learn account. This enhancement helps you block submissions from your Learn account.

To block submissions from your Learn account, you must ensure that the external Moneris device is not initialized and thus able to submit credit and debit card transactions for approval.

If Moneris is closed when you open an account, then when Moneris activates, it determines if the account is a Live or Learn account and initializes the Moneris device only for Live accounts. However, if Moneris is active when you open an account, then the account assumes the existing Moneris functionality. If the Moneris device is initialized, then it will also be initialized for the account you open, even if it is a Learn account. Thus, when opening your Learn account, make sure Moneris is not open!


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Note that Moneris does not shut down automatically when you close an account. To close Moneris, right-click on the Moneris icon at the bottom of your screen and click on Close from the menu that appears.

Receivables – An enhancement to Revolving Receivables payment plans adds a new option for MMP calculation.

The Calculate MMP field in Revolving Payment Plan Settings offers an additional choice called Per Sales Order Using a Fixed Term.

When you select this option, you must also specify the term in the Fixed Term is ____ Months field.

When you apply financing or enter an adjustment with a plan set to this option, the MMP amount is automatically calculated for each completed order based upon the amount being financed or adjusted and the predetermined term.

Collections – A new option called Print Customer Update Screen has been added to the

Action button on the Collector Review - Customer Update Screen. If you click on this option, the current screen prints in Adobe format.

Receivables – Revolving Receivables has been enhanced with the addition of new User/User Group Receivables security settings that control access to specific functions in the Revolving Terms and Conditions process. The new extended security settings control user permissions to perform the following functions:

Add a New Plan

Maintain Promotional Plans

Close a Plan

Increase MMP Amount

Maintain Payment Agreements

Maintain Insurance

Apply Insurance to All Plans

Receivables – STORIS has added the ability to compound late fees for unpaid revolving balances. A new field called Compound Late Fees has been added to Sales Tax Settings. If you check the box at this new field, late fees are calculated during End of Day on all unpaid MMP’s even if a prior late fee was calculated. If you leave the check box blank, and a late fee was previously calculated and added to an unpaid MMP, late fees are not calculated for that MMP. The default for this setting is un-checked.

In addition, the functionality of the existing Sales Tax Settings field called Applicable To Late Charges has been modified. This setting is now only available for edit if you set the Late Fee Assessed As field to Percentage and have checked the box at the new Compound Late Fees field.

Financing – A new field called Financing Prior to Account Assignment has been added to the Misc tab of the Finance Provider Settings. If you check the box at this field, users can


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add a finance plan to a sales order prior to the assignment of an account number. In this way, you can print the order and obtain a customer signature even if financing is not yet approved. Note that the system places such orders on F3 credit hold. This feature is available for sales orders, service orders, and debit exchanges.

Accounting – A new tab called Revolving has been added to the Warehouse/Store Location Settings. Use this tab to specify remit-to addresses by location for use on Revolving Receivables customer statements. If you specify an address on this tab, the system uses this address instead of the remit-to address defined in the Account Statement Cycling Control Settings.

5. 4B4B2BSales

Sales – A new tab called Twilight Pricing has been added to the Category Settings. Use this tab to create and edit a twilight discount pricing scheme for selected product categories. Note that twilight pricing by category overrides other twilight pricing.

Sales – A new field called Sales Quotes has been added to the Retention Days section on the General tab of the Point of Sale Control Settings. Use this field to specify the number of days you want unconverted sales quotes (that is, quotes not yet converted to sales orders) to remain in the system before the End-of-Day process purges them. Enter a number between 0 and 999. If you enter 0, EOD deletes all unconverted sales quotes. If you leave the field blank, EOD does not delete unconverted sales quotes.

Sales – A new field called Consolidate Stops has been added to the Route Capacity Control Settings. Use this field to consolidate delivery orders with similar delivery information into a single stop. If you check the box at this field, then when scheduling orders for delivery and two or more of the orders have the following information in common, the system consolidates the orders into a single delivery stop:

delivery route

delivery date

customer code

delivery address

If you leave the box blank, the system does not consolidate delivery stops in this way. Note that when scheduling orders, if you check the Past Dates field in the Logistical Scheduling routine, the program does not consolidate stops.

Sales – A new field called Sort By has been added to the Report Sales Commissions routine. Use this field to sort the report by one of the following:

salesperson

location

Note: If Regional Processing is active on your system, the report still sorts by district.


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Sales – A new field called Tax Override Class has been added to the Sales Tax Settings. Use

this field to enter the codes of the tax classes (if any) you want to use to override the tax status of certain sales order line items.

For sales order line items with a tax class specified at the Tax Class field in the Advanced Product Settings, the system searches all tax jurisdictions associated with the sales order. If one or more of those tax jurisdictions has a tax class that matches the tax class of the sales order line item, the program reverses the tax status of the sales order (that is, from taxable to not taxable, or vice versa).

Sales – STORIS has been enhanced by the addition of an External Credit Card Processing feature, thus providing an alternative to the existing Signature Capture feature. For this reason, the Signature Capture Settings have been renamed the External Credit Card Device settings. Use this routine to choose your preference for credit card processing.

External credit card processors send transaction data immediately to a third-party processing company who then process the transaction and handle all subsequent communications, required protocols, and standards. At this time, STORIS supports Moneris for external credit card processing, and Moneris supports only Canadian customers.

Sales – A new feature called Minimum Deposit Requirements is now available. Use this feature to specify minimum deposit percentages for line item types such as delivery or take-with lines. You can also specify a minimum deposit requirement for entire orders.

If you attempt to save an order for which one or more minimum deposit requirements has not been met, the system places the order on D2 credit hold. Note, however, that for take-with lines, if the deposit does not meet the minimum requirement, the system prevents you from completing or filing the order.

To specify minimum deposit percentages, use the new Deposits tab in the Accounts Receivable Control Settings. To view minimum deposit percentages on a sales order, access the Required Deposits by Line Display Screen via the Actions button on the Payment tab of Sales Order or Exchange entry. Any remaining minimum deposit amount still required for an order displays on the Payment Summary Window. In addition, the C.O.D. Worksheet displays anticipated C.O.D. amounts for a selected order based on minimum deposit required data. Minimum deposit requirements affect C.O.D. calculations throughout the system.

To facilitate this change, the following fields have been moved from the Point of Sale Control Settings to the Accounts Receivable Control Settings:

Allow Balance on Take With

Maximum Balance

Over Maximum Balance


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In addition, the Take-With Lines field in the Accounts Receivable Control Settings replaces the functionality of the Allow Balance on Take-With field in the Point of Sale Control settings, which has been removed in Revision 8.8. To preserve functionality associated with that field, set this field to 100% and check the Include Estimated Tax field in the Accounts Receivable Control Settings.

Sales – The following two fields have been added to STORIS. Use these fields to restrict users from backdating new orders entered in an overlap month back to the previous (current) month.

Days to Allow Backdating (Advanced tab in the Point of Sale Control Settings) – use this field to enter the number of days into an overlap month you want to allow qualified users to backdate new sales orders back to the previous (current) month. You can enter any number between 1 and 31. The default is 31. For example, if you set this field to 10, then from the 11th day of an overlap month forward, the system prevents users from backdating orders back to the previous month.

Backdate Transactions (Sales tab of the Extended Security settings) – Use this field permit selected users to backdate new orders entered in an overlap month back to the previous (current) month. This setting is effective only for the number of days specified at the Days to Allow Backdating field, after which the system restricts all users from backdating orders back to a previous month.

Note: The system does not allow security overrides to these settings.

Sales – The Delivery Matrix has been enhanced. You can now apply default delivery

charges to one or more zip codes as well as to zip code/product combinations. Previously, you could only apply default delivery charges to zip code/product combinations.

To facilitate this enhancement, a new field called Level has been added to the Delivery Charge Settings. Use this field to specify the zip code/product combination to which you want to assign a default delivery charge. You have the following options:

Zip Code Only

Zip Code and Category

Zip Code and Group

Zip Code and Product

Once you make a selection, the corresponding fields activate on the screen.

Sales – A new field called Schedule Deliveries and Pickups with Unreserved Merchandise is now available on the Logistics tab of the Extended Security settings. If you check the box at this field, you allow users to apply a scheduled status (SCH) to sales orders and exchanges containing one or more unreserved lines. If you leave this field blank, users require a security override to schedule orders containing one or more unreserved lines.


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The default setting for this field is “checked”. Sales Order Entry and Exchange Entry apply this security when users attempt to save a document. Logistical Scheduling applies this security when users attempt to update a line. If the Multiple Delivery Dates feature is active in your system and multiple delivery dates exist on an order, this field applies only to the next delivery date.

Sales – A new field called Update Manifest has been added to the Print Delivery/Transfer Tickets routine. If you check the box at this field, the program creates/updates the manifest directly from the ticket print routine. This new field is active only if enabled via the new Allow Manifest Update From field in the Point of Sale Control Settings.

The Allow Manifest Update From field was formerly called Generate Manifest from Pick List. The new field controls automatic manifest generation for both the pick list print and delivery ticket print routines. Note, however, that this new field merely activates the Update Manifest field in the pick list print and delivery ticket print routines, via which users have the option to generate manifests. The old field caused manifests to generate automatically from the print routine, without providing users an option.

Notes: As part of this enhancement, the ability to select multiple locations at the Shipping Location field in the Print Delivery/Transfer Tickets routine has been removed. Users can now select only one location at this field.

The Force Manifest Update from Picking field in the Service Control Settings has been renamed Allow Manifest Update from Picking. The new field functions similarly to the Point of Sale Control Settings field, except that it does not apply to delivery tickets – only service pick lists.

Sales - A new run-time option called Location has been added to the Report Sales Tax

process. You can select one, multiple, or all locations. When you select one or more locations using this new prompt, the report sorts, groups, and totals by location.

Sales – This enhancement provides an additional level of control regarding the backdating of sales transaction completions. This applies to sales orders, exchanges, returns, and dollar adjustments to completed orders.


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A new field called Days to Allow Completion Backdating has been added to the Advanced tab of Point of Sale Control Settings. You can use this field to define how many days into the past users can backdate the completion of a sales transaction. The field accepts an entry of 0-61.

If you set the new control field to zero, the ability to backdate the completion functions as it did previously. Users who have sales security level permission via the “Change a transaction’s completion date” security setting or who have obtained an override from an authorized user, can backdate the completion to any date in an open sales month.

If you set the new control field to a number of days, users can backdate sales transaction completions up to and including that number of days without obtaining override permission, regardless of their user level setting.

Users who attempt to backdate a completion for a number of days greater than the new control setting must either have permission via their own user level permission, or must obtain override permission from an authorized user.

Sales - The new Trade/Designer Sales feature has been added to STORIS. You can use this

feature to distinguish between sales made directly to a designer vs. sales made to the referring designer’s customer, vs. “regular” sales. The ability to apply trade discount pricing to trade sales is included in this feature. Several new settings and screens were added in conjunction with this feature.

Customer Type Settings routine

Field called Maximum Trade Discount added to Advanced Product Settings and Vendor Settings

Field called Customer Type added to Advanced Customer Settings

Trade/Designer Discount Settings routine

Trade/Designer Information pop-up in order entry

Customer Purchase Order field added to Customer Order Information screen

Trade Pricing and Discounting pop-up screen in order entry

Additional option in Report Sales Exceptions to create Maximum Trade Discount exception report

Sales – A new option called Payment Commission Adjustments has been added to the

Action button on the Financing Payment Plan Settings. This option accesses a new screen of the same name. Use this screen to define percentages the system can use to calculate commission adjustments for financed orders, for example if your financing company charges a transaction fee and you adjust commission percentages accordingly for financed orders. Note that you can create positive or negative commission adjustments.

Sales – A new field called Commission Add-On has been added to the Advanced Product Settings. Use this field to enter commission cost add-on percentage by product. Note that commission cost add-on percentages by product override the global commission cost add-on percentage specified in the Costing Control Settings.


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The following STORIS features have all been updated to accommodate this new enhancement:

Sales Margin Scratchpad

Report Sales Commissions

Import Product Information

Create a Report (for export purposes)

Sales – The Route Mapping Interface has been enhanced to

support UPS Roadnet as a third-party routing/mapping provider. Previously, the

Route Mapping Interface supported only RouteView and ArcLogistics.

allow routing interfaces by location (for example, use ArcLogistics for location A and RouteView for location B).

As part of this enhancement, the Third-Party Software Used field has been removed from the Route Mapping Control Settings. Its functionality has been moved to the Route Mapping field (which has been renamed the Routing field) on the Merchandise tab in the Warehouse/Store Location Settings.

Use the Routing field to choose a third-party mapping provider for use with the selected location. The act of choosing a third-party mapping provider at this field activates third-party mapping at the selected location.

A new screen called Warehouse Mapping Paths Screen has been added to support this enhancement. Use this screen to specify the data paths you use to share data back and forth with the third-party routing/mapping provider specified on the Merchandise tab of the Warehouse/Store Location Settings. For any of these paths you leave blank, the system references the default path in the STORIS.INI file.

In addition, a new routine called Print Return Labels from Manifest is now available to support this enhancement. Use this routine to generate labels for merchandise returned on a manifest. This process provides two label type options:

print labels before the merchandise has been received.

generate labels after the manifest has been completed.

Sales – If multiple languages are active in your STORIS account, this enhancement enables you to request printed copies of sales/service documents in one or more of those languages. Note: This enhancement applies only to printing sales/service documents using Enhanced Laser Printing (ELP).


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The option to select the print language(s) is controlled by a new field in the Warehouse/Store Location Settings called Print Multi-Lingual POS Documents.

If the new field is enabled for a location and you are logged in to that location, you have the option of selecting one or more of the active languages in which to print your document. One copy of the document is printed in each selected language. (Note: If your Point of Control Settings is set for Multiple Order Copies, you can print multiple copies in each language.)

If the setting is not enabled for a location, current functionality when printing sales/service documents remains unchanged.

In addition, a new routine called Enhanced Laser Processing Form Designation has been added where you associate your Enhanced Laser Print (ELP) forms with specific languages and locations. Use this screen for any locations where you need to print a specific document type in more than one language.

Sales – STORIS has been enhanced by the development of a series of web methods via

which you can interface a web application to STORIS for use at point of sale. You can use the web application to submit order information to the STORIS database via a PC, iPad, or other hand-held device. The device sends the data to STORIS by way of eSTORIS web methods. Note that while STORIS provides the interface to its database, STORIS clients assume responsibility for the development of the web application. For more information, contact STORIS.

To support this feature, a new routine called Print Server Control Settings is now available via the Actions button on the Printed Documents tab of the Point of Sale Control Settings. Use this routine to configure a central print server for use when printing sales orders from your web application. You need to configure a print server only if you

use a third-party web application to interface with STORIS at point of sale and you

want the ability to print sales orders from your remote devices.

Otherwise, leave these fields blank.

Sales - STORIS has enhanced the way it checks for price exceptions so that when editing sales order line items, only changes that actually affect pricing can generate price exceptions. Previously, if price exceptions were active in your system and a user changed a line item price to an amount that put the line item in a state of exception, if a user without security clearance then re-accessed the line item, the system required a security override even if the change did not affect the price of the line item (for example, changing the stock location on the line). Now, if a user without security clearance re-accesses the line item, the system requires a security override only if the user makes a change related to the price of the line item. The following types of changes affect the line item price and thus continue to require a security override:


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quantity ordered

selling price

as-is status of the line

This new rule applies to the three exceptions checks related to selling price. These fields reside in the Point of Sale Control Settings.

Price Variance Alert (Pricing and Commissions tab)

Minimum Gross Profit Not Met Alert (Profit and Costs tab)

Sell Price Below Cost Alert (Profit and Costs tab)

Sales – A new column called PO has been added to the Line Item Display screen. For each

item in the grid, if the sales order line item is

not linked to a purchase order line item but a purchase order line item exists that is scheduled for delivery to the sales order stock location, then the purchase order number displays in the new column.

linked to a purchase order, the program appends the purchase order number with an asterisk (*) and the purchase order line item number and displays it in the new column.

Sales – The following data elements are now available for use by the Payment Receipt and

Sales Order Print forms in the Forms Designer:

customer tax ID number

customer balance

STORIS user name

Sales – A new field called Discount Sales Orders has been added to the Sales screen of the Extended Security settings. To allow users to enter discounts in the Enter a Sales Order and/or Enter an Exchange processes, check the box at this field. To prevent users from entering discounts in the Enter a Sales Order and/or Enter an Exchange processes, leave the field blank. The default setting for this field is “checked”. Note that this setting applies to the Discount fields on both the Merchandise and Payments tabs (that is, this field applies to both individual line item discounts and total merchandise line item discounts).

Sales – A new option called Order Total is now available in the Print on Manifest section of the Print a Manifest routine. To include the order total in the report output, check the box. Otherwise, leave the box blank.

Sales – The Sales Performance Report in the Up System now separates activities designated as ‘traffic’ and ‘non-traffic’ into columns and totals them independently. Note that the ‘sold’ and ‘close ratio’ calculations exclude non-traffic activities.

The report now references a new field called Traffic Type in the Edit Codes screen. For action codes whose type is Assigned with Customer, use this field to classify action codes


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as ‘traffic’ or ‘non-traffic’. This field is active only for action codes whose type is Assigned with Customer.

Sales – Previously, when entering debit card payments, the payment amount could not be changed until after the card was swiped and the Debit Card Entry window displayed. With this enhancement, you can now edit the payment amount on the Payment Summary window.

To do this, you skip entry of the Pay Method field and click the Swipe Card button on the Payment Summary window.

The payment amount ($) field becomes active and defaults to the full outstanding amount.

A new message displays to the right of the Payment Amount field, asking you to “Verify $ Amount and Click Add”.

Change/verify the payment amount and then click the Add button to activate the PIN pad device.

The Payment Amount is also displayed on the Swipe Card Screen of the PIN pad device.

Sales – Trade Designer sales processing has been enhanced to now permit you to change

trade designer and trade discount information on existing orders. When you click the Actions button on the Customer tab of an open sales order and select Trade/Designer Information, you can change, add, or remove settings on the Trade Designer Information window.

After you make your edits to the Trade Designer Information, click the Save button. If you made any changes that affect pricing, the Merchandise tab displays.

Each line item on the order is automatically selected one at a time, and the Trade Pricing and Discounting screen displays for each line.

You can then review pricing changes and edit discount information, as needed.

Sales – STORIS now provides the option to email sales documents at the time of printing. This feature is not available for SaaS clients.

To activate the Email Sales Document feature, check the box at the Add Email Order Copies field. If you check the box at this field, then when printing a sales document, the system displays the Print Options Window via which you can choose to print and/or email the document. If you leave this field blank, the system displays only a dialog box with the option to print the document.

In addition, a new tab called Document Server tab has been added to the Point of Sale Control Settings. Use this tab to configure data used by the print server and the email server. Note that if you check the box at the Add Email Order Copies to activate the Email Sales Document feature, you must also specify your email parameters on this tab before you can email sales documents.


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Sales – The Forms Designer has been enhanced to include a data set element for as-is reason code. This element is available on the following forms:

sales order

exchange

return

fast cash

The as-is reason code data set element is available only for open orders. Thus, if you attempt to re-print a completed order, the as-is reason code will not be available on the document.

The as-is reason code has also been added to the DAILY.BTA.DATA file for use with the Data Warehouse. Note that this as-is reason code data is available only for completed transactions.

Sales – The following enhancements have been added to the STORIS Up System:

System Day-End Offset (Maintain Up System Report Headings routine) – use this new field to specify a day-end offset. You enter a number of hours, and the system adds the hours to the System time to determine when a new logical day starts. For example, you can specify a 4-hour offset to accommodate west coast or stores that are open after midnight.

Reason Prior Day Activity Completed (Maintain Up System Report Headings routine) – use this new field to specify the Action code you want to apply when the Up system encounters open transactions from a previous day and thus initiates the new Auto Cleanup process. The Auto Cleanup process cleans up all activity for the prior day so the new day’s activities can proceed as normal.

Proof Report – The Enter Report Parameters screen has a new option called Proof. Use this report to check the day's data before you run EOD (end-of-day).

Sales Performance Report – Users can now run this report for multiple locations at once.

Security has been expanded for the Up System to 3 levels: o Basic - users can perform only movements from one list to another. o Intermediate - users can also edit opened or closed assignments (closed for that

day only). o Administrative - users can perform Up System administrative duties such as

creating Up system action codes and checking out all staff for the day. Users with security clearance can now

o edit assignments and change salespersons directly from the Assigned list. o choose which sales date to close from a list of open dates. o edit the data for any open sales date up until an UP System day-end is run.


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Sales – A new column called Status has been added to the Advanced Product Lookup (Sales version). This new column displays the purchase status for each product in the grid. In addition, the Promo column has been modified to display the promo code (if any) for each product in the grid.

Receivables – The following options have been added to the Extended Security (Receivables) screen:

Advanced Customer Settings; Change customer store location - To allow users to change a customer's store location via the Advanced Vendor Settings routines, check the box at this field. Otherwise, leave the box blank. This field does not affect the Reassign a Customer's Store Location routine.

Advanced Customer Settings; Create new customer - To allow users to create new customers via the Customer Settings and the Advanced Vendor Settings routines, check the box at this field. Otherwise, leave the box blank. This field applies only to the Customer settings processes. It does not apply when creating customers on-the-fly.

Sales - The ability to restrict the use of sales discount codes to certain selling locations has

been added to STORIS. Also, this enhancement adds options to include As-Is and/or saleable merchandise when using a particular discount code.

Three new fields were added to Sales Discount Settings in conjunction with this enhancement.

Applicable Locations: To allow this discount code to be used at all selling locations, leave this field blank. If you select specific locations at this field, this discount code can be applied to sales only at the specified selling locations. To restrict the use of this discount code to one or multiple locations, click the Action button at this field. The Multiple Location Selection Window displays, where you can select one or more locations.

Applicable for As-Is: To allow this discount code to be used for As-Is merchandise sales discounts, check the box at this field. If you leave the check box blank, this code cannot be used to discount sales of As-Is merchandise.

Applicable for Saleable: To allow this discount code to be used for saleable merchandise (products able to be sold) sales discounts, check the box at this field. If you leave the check box blank, this code cannot be used to discount sales of saleable merchandise.

Sales - A new setting in Point of Sale Control settings ensures that the salesperson on the

new sale portion of an exchange is automatically set to the same value as the salesperson on the return portion of an Exchange. With this check box activated the following occurs:

The Salespeople for New Sales extra action is inactive on the customer tab of the Enter an Exchange Screen.

The Exchange Salesperson field on the Customer Information Screen is inactive.


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Sales - An enhancement has been made to the Details tab of Report Open Sales Order Summary. The following three check box options have been added:

Work Phone

Cell Phone

Email Address

Note: In order for this information to print on the report, the data must exist in

customer settings.

Sales - A new field, Sell Warranty on As-Is, has been added to Reason Code Settings. This new setting applies to sales orders and exchanges. If you check this box for a reason code, you can sell warranties with As-Is products associated with that reason code. If this new field is not checked, you cannot sell warranties with an As-Is product associated with that reason code.

Sales – This enhancement adds the option to prorate the price for returned warranties.

A new field, Prorate Returned Warranties, has been added to the Inventory tab in the Point of Sale Control Settings. You can use this optional setting to have the system calculate a prorated price for returned warranties. The calculation is based on the warranty term and the period of time that has elapsed since the warranty was activated. When using this new feature and the returned product has a linked warranty, the prorated price is populated in the Price field of the return or exchange and the original selling price, minus any adjustments, displays in a new field titled Original.

A new User Sales Security setting called Change reduced warranty price; not exceeding original price has been added. If this setting is enabled, the user can increase the prorated warranty price, up to but not exceeding the original price.

Sales – Signature Capture has been enhanced with the ability to establish a minimum sale

amount requiring signature.

A new field, Amount Required for Signature, was added to Signature Capture Settings. This new field is used in conjunction with Take-With and Quick Sale transactions. You can use this field to establish a minimum dollar amount requiring a customer signature.

If you leave the field null, your customer is prompted to sign for proof of possession regardless of the amount of the merchandise.

If you enter an amount (from .01-9999.99), your customer is prompted to sign for proof of possession if the merchandise amount is equal to or greater than the amount in this setting.


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Sales – This enhancement adds the option to reduce the price and cost for returned merchandise.

A new field called Reduce Customer Returns by ___ % has been added to the General tab of Costing Control Settings. If you enter a percentage in this global setting, the system calculates a reduced price for returned merchandise during return and exchange entry. You can leave the field blank if you are not using this feature or if you want to establish a reduction percentage by product group instead.

A new field called Reduce Customer Returns ___ % was added to Group Settings. If the reduce customer returns % is blank in Costing Control Settings, the system uses the percentage you enter here to reduce the return price of merchandise belonging to this product group.

When using this new feature, the reduction price for returned merchandise is automatically calculated and displayed in the Price field during return/exchange entry.

A new User Sales Security setting called Change reduced return price; not exceeding original price has been added. If this setting is enabled, the user can increase the reduced price of returned merchandise up to but not exceeding the original price.

Sales – The Customer Rewards process has been enhanced to allow customers to

accumulate reward points for referring new customers.

The General tab of Advanced Customer Settings has been redesigned and a new field, Referred By, has been added to indicate the existing customer who referred the new customer.

The Customer Rewards Control Settings screen has also been re-designed and a new setting, Reward Points are Calculated at ___% for Referrals, has been added. This setting is used to define the reward point percentage that a customer earns for referring a customer.

Sales – A new setting, Automatically Add Selected Associated Products, has been added

to the Associated Product Selection screen, which is accessed during order entry process.

Check the box at this field if you want the associated products selected in the Associated Product Selection Screen to automatically be added to the Sales Order, Exchange or Quick Sale.

If you do not check the box, then you need to click the Add button for each of the products that were selected.

For Quick Sale orders, if Force Line Item Add is selected in the Quick Sale Control Settings, the Automatically Add Selected Associated Products field is checked and inactive.


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Sales - Enhancements have been added to several inquiry screens:

A new checkbox called Include Non-Allocated Orders is available on the Open Orders tab of View Customer Activity and Details tab of View a Customer’s Open Transactions. If you check this box, all open orders display in the grid. If you leave the box blank, then Layaways and Quotes do not display in the grid.

A new grid column titled Customer PO has been added to the Open Orders and Customer History tabs of View Customer Activity, the Details tab of View a Customer’s Open Transactions, and the details tab of View Customer’s Historical Purchases. The purchase order that displays in this field is the Designer’s PO Number you entered on the Trade/Designer Information screen.

A new field, Total Due, has been added to the Open Items tab of View Customer Activity and the Details tab of the View a Customer’s Current Balance Details. This field shows the total accounts receivables due.

Note: Please keep in mind that the tabs you see in View Customer Activity are controlled by your Dynamic Tab Settings.


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6. 5B5B3BPurchasing

Purchasing – A new option called Review Product Settings has been added to the Actions menu on the Merchandise tab of Enter a Purchase Order. This option is only available when you have a line item selected. When you click the Actions button and select this new option, you access a read-only version of either the View Advanced Product Settings screen or a read-only version of Product Settings, depending on your Purchasing Control Settings.

Purchasing – A new field called Payment Currency has been added to the header area of the Enter a Purchase Order routine. Once you specify a vendor, the currency associated with the selected vendor appears.

Purchasing - The STORIS database has been enhanced with the addition of new BTA summary files. These summary files are used to speed up the data selection process when you run the Report Merchandising Activity routine.

Purchasing – A new field called Print Option - Enter a Purchase Order has been added to the Printed Documents tab in the Purchasing Control Settings. If you

enable the print option at this field, then when you click on Save in Purchase Order Entry, the Print a Purchase Order screen appears from which you can print, email, or fax purchase orders.

disable the print option at this field, then when you click on Save in Purchase Order Entry, the Transmit Type window appears from which you can email and/or fax, but not print, purchase orders.

The default setting is Disabled.

Purchasing – STORIS has been enhanced to capture the following information when users create or modify a vendor record (including records created/modified on-the-fly):

User

Date of the edit

Time of the edit

You can access this data via the VENDOR field in the Report Builder.

Purchasing – The following two fields have been added to the Miscellaneous Settings tab of the Purchasing Control Settings:

Dropped Purchase Status with Open POS Quantity

Discontinued Purchase Status with Open POS Quantity


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Use these fields to allow users to edit the Purchase Status field in Advanced Product Settings to a status of Dropped (D) or Discontinued (T), respectively, when the current open order quantity for the product exceeds the quantity on hand plus the purchase order quantity, check the box at this field. If you leave the field blank, users cannot change a purchase status to "D" or “T”, respectively, if the quantity on order for the selected product exceeds the quantity on hand. The default for each is “unchecked”.

Purchasing – STORIS has enhanced the Export Purchase Order process by adding an XML tag and Label Definition called is_configured_product for use in the creation of default PO XML data and also within all Purchase Order Forms created within the Design Enhanced Laser Forms routine. In the event that the product on a PO is a configured type product, this new XML tag/Forms Designer Definition gives a value of 1 for true or 0 for false.


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7. 6B6B4BInventory

Inventory – A new field called Set or change As-is selling price within stock adjustment entry has been added to the Logistics tab of the Extended Security settings. If you check the box at this field, you allow the selected user to edit the as-is selling price in the Enter a Stock Adjustment routine. The box at this field defaults to “checked”.

Inventory – A new field called Transfer merchandise within stock adjustment entry has been added to the Logistics tab of the Extended Security settings. If you check the box at this field, you allow the selected user to transfer merchandise from one store/warehouse location to another within the Enter a Stock Adjustment routine. The box at this field defaults to “checked”.

Inventory – STORIS has been enhanced so that when creating a new product for a foreign vendor, if you edit the Replacement Cost field, the Average Cost field updates automatically with the change - as long as no inventory has been received for the product. The update calculation includes the exchange rate associated with the foreign vendor. Note that edits to the Replacement Cost field in Purchase Order Entry and Purchase Order Acknowledgement routines also update the Average Cost field in the Product File.

Inventory – A new field called Kit Masters with Active Components is now available in the Purge Special Order/Obsolete Products routine. Use this field to exclude kit masters containing one or more active components.

Inventory – A new feature called Repossessions is now available in STORIS. Use this feature to

create LET (legally entitled to) documents in which you identify items in your system available for repossession,

ensure that the LET documents are valid (that is, produced within the customer's current cycle period),

create documents that allow for item substitution on the LET if agreed to by the customer,

return repossessed items back into your system,

track repossessed items within the system,

automatically re-price and re-cost the repossessed items,

prevent increases in price or cost to repossessed items above the returned value, and

upon completion, close the customer’s account to further purchases and mark it as repossessed.

Notes: To use this feature, Revolving Receivables must be active on your system. This

enhancement also adds the Customer Alert Code routine to the STORIS Business Menus.


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Inventory – A new field called Default Product Label Type has been added to the Labels tab in the Bar Code Control Settings. Use this field to specify the product label type you want to default into the Label Type field in the Advanced Product Settings when creating new products, including products created on-the-fly. You have the following options:

Standard - (6.1 x 3.25)

Accessory - (1.5 x 3.25)

This field affects only labels you print to a zebra printer.

Inventory – A new routine called Default Product Settings is now available. Use this routine to specify default settings for products you create on-the-fly. At this time, you can specify the following two default settings. STORIS maintains the default values for the remaining product settings.

Po From Order Entry field

Serial Tracked field

Inventory – A new field called Storage Location is now available in the Print a Bar Code Floor Tag routine. Use this field to restrict the report’s output to a selected storage location. The field is active only for location-tracked locations.

If you enter a storage location at this new field, then for the following product types, the program generates serial/reference numbers based on the storage location, thus easing the process of tagging the merchandise:

special-ordered

serial-tracked

as-is

Also, a data element for storage location has been added to the Forms Designer.

Inventory – The Import Physical Inventory Count routine has been enhanced and renamed. The new name is Import/Export Physical Inventory Count Data. It has been enhanced to export physical inventory count data. The export option creates an export file on the PC with basic product details for use by a third-party physical inventory count process. Previously, this routine only imported data.

A new field called Operation has been added to this routine. The following options are available at this field:

Export Barcode Product Data - using a barcode cross reference, create a file on the PC with basic product details for use by a third-party physical inventory count process.

Import Product Count - using a product key, read in a file from the PC with inventory count data from a third-party physical inventory count process. This


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option provides access to this existing functionality that was available before this enhancement.

Import Barcode Count - using a barcode cross reference, read in a file from the PC with inventory count data from a third-party physical inventory count process.

The Physical Inventory Count Review screen (renamed from the Import Physical Inventory Count Review Screen) appears after you read in data from the PC via the Import/Export Physical Inventory Count routine. Use this screen to

view imported inventory data,

generate a report based on the displayed data, or

update the physical inventory with the count data not indicated as an error.

To generate a report based on the data displayed on the Physical Inventory Count Review screen, use the new Report Physical Inventory Count Review routine. Note that once you import data from that screen into STORIS, the data is no longer available for review.

Inventory – The following inquiry routines have been enhanced to maintain a new feature called the Active Location List.

View Product Availability

View Monthly Sales Performance for a Product

Search for a Sales Order by a Specific Product

Each of these routines contains one or more Location fields. The Active Location List retains the locations you specify at these fields even if you change tabs or click on Clear and enter another product, thus saving you from having to recreate your list of locations so frequently. Note that the Clear button functions this way only in the above routines. Once you Exit the routine, the list clears.

In addition, the Multiple Location Selection Window (available in each of the above routines) has been enhanced to allow you to select locations by region and/or district.


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8. 7B7BService

Service – The Export Warranty Information to Excel routine has been enhanced to include a column for vendor model number in the Excel® spreadsheet generated by the process.

9. 8BeSTORIS

eSTORIS – A new field called Require Available Merchandise has been added to the Web Control Settings. To apply a product availability check throughout the shopping cart and checkout process, check the box at this field. Otherwise, leave the field blank.

If you check the box at this field, eSTORIS prevents users from adding products with a zero quantity-on-hand to a shopping cart. If a user accesses an existing shopping cart containing one or more products with a zero quantity-on-hand, an error message appears indicating the products are not available and the program removes the products from the shopping cart.

eSTORIS – A new field called Direct Ship has been added to the eSTORIS 2 tab of the Advanced Product Settings. If you check the box at this field for a product, then when the product appears on an eSTORIS order, the system assigns a status of direct-ship to the item. If the order also contains items not flagged as direct-ship, the system creates a split-ticket order.

To support this enhancement, a column called Drop-Ship from Web has been added to the Product worksheet of the Conversion Spreadsheet.


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10. 9BBarcode

Barcode – A new field called Consolidate Route/Truck is now available in the following routines:

Update Picking (Radio Frequency)

Review Radio Frequency Picking

For orders displayed in the grid within the above routines, check the box at this field to combine transfers for a single delivery date and route/truck into a single line regardless of the destination location of the transfer. If you leave this field blank, the process separates all transfers by date, route/truck, and destination location.

Barcode – A new field called Pick Exchange Pickups First is now available on the Warehouse Management tab of the Barcode Control Settings. To place exchange pickups first in the picking order, check the box at this field. To place pickup exchanges on a first-in, first-out basis, leave the field blank.

If you check the box at this field, the processes that initially add transactions to RF picking place pickup exchanges ahead of other transactions in the pick list. In this way, if the piece a customer picks up is damaged, the exchange generated by the service department places the exchange at the top of the list so the customer does not have to wait for their order to work its way through the system before receiving a replacement product. This option is available for both the standard RF picking and AWM scheduled picking processes.

Barcode – STORIS has been certified to support the following batch bar code scanning device:

Symbol MC3190