El-Shorouk Academy Acad. Year : 2012 / 2013

Higher Institute for Computer & Term : Second

Information Technology Year : Second

Department of Computer Science

Systems Analysis

Section (5)

Survey phase:

- Consists of the following step:

Survey problem , opportunities and directives Negotiate project scope Plan the project Present the project

- Objectives of the following phase can be:

To establish the project team To establish the project participants from the organization To establish the project budget To establish the project plans / schedule / time constraints “

start time and end time”.

**** it Is concerned with the system owner view of the over all the system . it is quick phase and deals with little details.

1) survey problems , opportunities and directive

Purpose:

Is to quickly survey and evaluate each identified problem , opportunity and directive with respect to urgency , visibility , benefits.

Responsible:Project Manager , Highest Level manager , middle manager

Inputs:Request For System Services

Request for System Service

Date of Request: Service Requested Depts.:

Submitted By: NAME:JOB:Office No:Phone:

Sponsored By:NAME:JOB:Office No:Phone:

Types of Service Requested: Business Process Analysis and Design Existing Application Enhancement Existing Application Maintenance Others

Brief Statement of Problems, Opportunities or Services:

1- ……………………………………………………………………………………2- …………………………………………………………………………………….

Brief Statement of Expected Result:1- ………………………………………………………………..2- ……………………………………………………………….

Assigned To: Authorized Signature:Approved Budget:Start Date: End Date:

For Example “ Case Study Request For system Services”

Request for System Service

Date of Request: 13 – 5- 2006 Service Requested Depts.:

Submitted By: NAME:JOB:Office No:Phone:

Sponsored By:NAME:JOB:Office No:Phone:

Types of Service Requested: Business Process Analysis and Design Existing Application Enhancement Existing Application Maintenance Others

Brief Statement of Problems, Opportunities or Services:3- The reservation of tickets may be duplicated to more than one

passenger4- The reservation of tickets may be reversed with another

passenger

Brief Statement of Expected Result:3- Develop an online system / Automated system

4- Assurance of correct reservation of seats.

Assigned To: Authorized Signature:Approved Budget:Start Date: End Date:

Output:

Problem statement

For Example “ problem statement of case study”:

Techniques:

Fact finding techniques , interpersonal skills

Steps:

Collect and review all submitted does request for system Schedule conduct meetings with assigned people Document problems , opportunities , and constraints

2) Negotiate project Scope

Purpose:

To define the boundary of the system and the project as possible to minimize the impact of creeping the scope ( i.e to define clearly what will and will not be include in the project).

Input:

Request for system services , problem statements

Output :

Scope statement , including business data , business functions , system interfaces , and operating location for each problems , opportunity and directives.

For example:

Techniques:

Fact finding technique , interpersonal skills

Steps:

Collect and review all submitted documentation Schedule and plan meetings with assigned people Document the scope of the project and problem Conduct meetings with user managers to collect need

information.

3) plan the project:

Purpose:

To develop the initial project schedule and resources assigned with estimated time required

Input:

Problem statements , scope statement

Output:

Project plans , detailed plans

Steps: Review system problems opportunity and directivies Define the activities needed to cover project work Categorize such activities Assign responsible and time needed Prepare required plans

Techniques :

Project that planning tools , interpersonal skills

- Present the project

Purpose:

To present the results to top manager and users to guarantee their acceptance ( to guarantee the top manager understanding and agreement of the result of the phase)

Responsibles:

Project Manager and his team , organization owner , involved department managers

Inputs :

All produced and available documents (problem statement , scope statement , project plan )

Outputs:

A letter of Authority , phase presentation , phase documentation

Techniques:

project presentation tool , interpersonal skills

Steps:

Review available documentations ( all inputs / outputs of the preview steps).

Prepare the phase presentation ( present the result of the phase). Prepare the final document Full fill the letter of authority.

Letter Of Authority

Project:Created by:Created at:

Project Mgr:Last updated by:Last updated at:

Problems to be solved

New services to be included

Applications to be implemented

Budget: Duration:

Approvals: