REQUEST FORQUOTATION (RFQ)Procurement of drip irrigation system for commercial orchard in Goshta, Sorkhrod-

NGR and Marawara-Kunar REFERENCE NO: ANHDO / 18-017

Announcement date: Saturday 22 Sep, 2018Deadline for Submissions: Saturday 06 Oct 2018 by 11:30AM

A. Objective

The objective of this RFQ is to identify the Company who can supply, delivery and installation of drip irrigation system for commercial orchards in Goshta and Sorkhrod of Nangarhar and Marawara district of Kunar with all the below specifications. The selected vendor is expected to supply the mentioned drip irrigation system in due date with given specifications.

B. Project Background

The Afghanistan National Horticulture Development Organization (ANHDO) is a non-governmental organization registered under the laws of Afghanistan for the support and development of the perennial horticulture industry of Afghanistan.ANHDO is implementing the Horticulture Value Chain Project (HVP) (in synergy with HPS), planned as successive support to some actions formerly implemented by the PHDP-II or to organizations formerly assisted by the PHDP-II. Hence, the HVP design has the advantage of building on the experience and outcomes in horticulture development made by the PHDP and PHDP II projects. The HVP overall objective is to “Contribute to the uplifting of horticulture (yields, quality standards, market value and enhancement of capabilities of the private sector, through specific pilot actions in target areas)”.

C. Delivery Terms

The successful bidder will pay for the carriage of the Services up to the named place of destination to Goshta, Surkhrod and Marawara of Kunar Province. All the bidders are requested to submit the hard copy of their proposals to ANHDO HPS/HVP Office, Taimani Street 9 beside Moi Mobarak, District 10, and Kabul, Afghanistan.Buyer Contact Person: Ahmad Rashid Hakimi, Logistic & Procurement Manager, +93 729804104

D. Minimum Technical Specifications

1 - Provide a full presentation of the company with detail of all technical requirements:

A. Full presentation of the company with reference letter B. Skills of the team (provide CV of technical staff and reference letter)C. Presentation of the equipment's used in installation of the drip irrigation system.

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2- Provide proof of experience in supplying and installation: (provide 2 contracts to ANHDO for supplying and installation of drip irrigation system).

Location: Goshta, Kunar, Sorkh Road:

a. Goshta , Ghoshta – 1 unitb. Kunar , Marawara – 1 unitc. Sorkhrod , Mirzayan – 1 unit

Services included in the offered price: All cost including (Transportation, accommodation and Food cost)

A. Economic Offer

Interested bidders shall use the Word file template (Annex-1) to submit their economic offer. The bidder shall need to fill the actual technical characteristics of the offered Goods/Services and include their offered unit cost rate per item to produce the Bidding Document.

Conditions:

Partial bids that will not provide an offer for the whole Scope of this RFQ will be not considered as valid for evaluation.

Only bids in AFN will be considered. The Economic Offer must be valid for 30 calendar days from the day of bid submission. The Economic Offer needs to be inclusive of any GoA taxes; i.e.2% for registered suppliers OR 7% for

those that are not registered. The Economic Offer is inclusive of all related supply, delivery, operational and tax costs as per Delivery

Terms and Minimum Technical Specifications.

B. Anticipated Delivery Time

Following the completion of the bid evaluation process anticipated currently by Saturday Oct 06 2018. ANHDO and the successful bidder (supplier) will proceed ASAP with the contract signature.Following the signature of the contract, the supplier will coordinate with ANHDO to complete the supply, delivery and installation of the drip irrigation system in the named place and should hand over the project by 20, October 2018.

C. Payment TermsFollowing the successful delivery of the Goods, the supplier will be then required to prepare and submit to ANHDO the Payment Request / Invoice for the relevant supply.Immediately following the receipt of such notification; ANHDO will proceed within five (5) working days with a wire bank transfer for the supplier payment.ANHDO will provide ASAP the supplier with documents proof of relevant GoA tax withheld.The supplier should provide 10 % of performance guarantee before singing of contract.

D. Submission Guidelines:

Bids shall be submitted in a “sealed envelope “package including all completed documentation (requested below) with each documents pages duly signed and stamped to the following address no later than Saturday 06 Oct 2018 by 11:30AM. Bids provided after the due date and time will not be considered.Address: Taimani Street#9 (beside Moi Mobarak), District #10, Kabul, Afghanistan

The bids (sealed envelope package) shall include the following documentation:

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a. The Bidding Document “signed” by the person or persons authorized to sign on behalf of the bidder and “stamped” with the official company seal printed on paper currying you’re “company’s letterhead and logo” using the relevant template presented at the end of RFQ.

b. Company Registration certificate copy.c. Company Tax Registration (TIN) Certificate copy.d. Copies of Contracts or Certificates of Completion as documentary evidence for the referred past

supplies.e. Provide a full presentation of the company with detail of all technical requirementsf. Provide proof of experience in Construction (provide 2 contracts to ANHDO at least one copy of)

Construction of cold storages and one copy on general subject).Requests for Clarifications

All enquiries regarding this RFQ (including clarification requests) should be formally addressed in writing by e-mail to following e-mail addresses: E-mail-1: rashid.hakimi@ANHDO.org.af E-mail-2: najib_enayat@ANHDO.org.af

Requests for clarifications are allowed before Saturday Oct 06 2018 by 11:30AM...Requests received after this date and time will not be answered.

E. Opening SessionOpening Session scheduled to take place on Saturday Oct 06 2018 by 1:30 PM in ANHDO HPS/HVP Office, Taimani Street 9 beside Moi Mobarak, District 10, Kabul, Afghanistan.

F. Evaluation Process & CriteriaThe bids will be evaluated in terms of fairness, cost-consciousness, and “best value for money” to ANHDO after considering both technical and cost factors. ANHDO may reject all of the bids submitted for good cause. The following evaluation criteria will be considered to determine the successful bidder:

BID EVALUATION CRITERIA:

B.1 References for at least 2 supplies irrigation system within past 2 years (40%)

B.2 Technical relevant compliance with technical specifications (20%)

B.3 The Gross Economic Offer in AFN (40%)

The “best value for money” rule will determine the successful bidder by the Procurement Committee providing a Mark (min 0 to max 100) to each of the bid evaluation criteria and calculate the relevant Bid Weight Factor (BWF) using the following formula: "BWF"=[(B1*40)+(B2*20)+(B3*40)]/100. Relevant BWF scores will determine the bidders’ final ranking with the successful bidder achieving highest score.Note: ANHDO may negotiate price or service provided in terms with one or more of the bidders if it feels that negotiations would improve the chances that ANHDO receives a better quotation.

G. OtherANHDO is a not-for-profit national development organization and expects to be charged no more than standard national humanitarian agency rates.ANHDO will not pay any of the bidders’ cost for preparing their quotations under this RFQ.ANHDO will not be responsible for any Bank Service charges occurred. ANHDO has the rights to ask for some changes.

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General Instructions: Do not delete or change any part of the Declaration. You must fill the blanks by hand writing.

Bidding Document for the Supply of GoodsFROM: …………………………………………………………………… (Type your Company Name)

I __________________________________________ (type the Name of Legal Representative), acting as the legal

representative of the referred Company hereby declare the following:

a. My Company is registered with AISA and/or Ministry of Commerce and we are attaching a copy of my Company’s registration for your information.

b. My Company’s Tax Registration number is: ____________________ (type TIN number) and we are attaching a copy of the Tax Registration Certificate for your information.

c. For the purpose of the current procurement activity the following information are provided for communication:

_________________________________________ (type the Name of Contact Person with the Company)

_________________________________________ (type the Address of the Company)

_________________________________________ (type the Telephone Number of the Company)

_________________________________________ (type the e-mail address of the Company)

d. Our Company has successfully completed (at least two similar supplies) within the past two (2) years and we are attaching copies of Copies of Contracts or Certificates of Completion as evidence for your consideration.

e. We further certify that my Company, as a firm as well as the firm’s principal officers and all commodities and services offered in response to this RFQ are eligible to participate in this procurement under the terms and conditions of this solicitation and under Afghanistan Law.

f. We agree to abide by this Bid for the period of thirty (30) calendar days from the submission date specified in this Bidding Document and it shall remain binding upon us and accepted at any time before expiration of that period.

g. We understand that ANHDO is not bound to accept the lowest or any tender you may receive including this one.h. We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and

complete.

We are presenting the following offered Goods with the below mentioned Specifications (clearly meeting the minimum requirements of this RFQ) as presented in the attached Economic Offer (BOQ) at a Total Gross (incl. GoA tax) Price:

_______________________________________________________________ Afghani (AFN ____________) (Gross amount in words) (Gross amount in numbers)

We hereby declare that by providing you this Bid we are formally and duly accepting all the conditions included in the present RFQ.

For the Bidder:

Name: _______________________________ Date: ____________________________________

Position: _______________________________ Signature & Stamp: ___________________________________

Procurement of drip irrigation system for commercial orchard in Goshta, Sorkhrod-NGR and Marawara-Kunar

REFERENCE NO: ANHDO / 18-017Bidding Document – Annex-1

General Instructions: Do not delete or change any part of the Declaration. You must fill the blanks.

Economic Offer (BOQ):

No Descriptions Picture Qty Unit Unit Cost

AFN

Total CostAFN

1Turbulent Flowing On-line Dripper, 4L/h, Black Color 12000 pcs

2 Offtake for PVC Pipe, Dn,16, With T type Grommet,RR011613 800 Pcs

3Flush Valve, 3/4", 0.18bar

800 Pcs

4 Lock Coupling with Male Thread, Dn16*3/4" 800 pcs

5Lateral pipe, outside Dia 16mm, 1.2mm thickness, 4.0bar 16000 Meter

6 HDPE Pipe 3" (90mm) SDR 17, PN 10, standard quality 250 Meter

7 HDPE Pipe 2" (63mm) SDR 17, PN 10, standard quality 830 Meter

8 Centrifugal Sand Filter 3" Flange, along with adaptor flange 3 pcs

9 Water meter 3" Flange, along with adaptor flanges for pipe connection 3 pcs

10 3" Disc Filter, 120Mesh, 3"BSP*3"BSP*"BSP Male Thread 3 pcs

Procurement of drip irrigation system for commercial orchard in Goshta,

Sorkhrod-NGR and Marawara-Kunar REFERENCE NO: ANHDO #18-017

Bidding Document – Annex-1

11 End Line, Dn16 1200 pcs

12 Safety Ring, Dn16 2000 pcs

13 Straight Connector, Dn16 800 pcs

14 Hold-down Support, Dn16 4800 pcs

15 Standard Reducing Valve (With Manual Three-way Valve) 2"BSP /NPT 9 pcs

163/4"BSP Venturi Injector , Flow Range: 0.55-1.12m3/h@0.14-7.0bar, Suction Capacity: 30-150L/h

3 pcs

17 Suction Assembly, 3/4" 3 pcs

18 Fertilizer drum, 100 liter 3 pcs

19 Stainless Steel Prseeure Gauge (L), 3" display 18 pcs

20 Dual Acting Continuous Release and Vacuum Relief Valve, 2" BSP 9 pcs

21 3" HDPE Control valve, Standart quality 7 pcs

22 2" HDPE coupling 12 pcs

23 3" HDPE elbow 3 pcs

24 3" HDPE Tee 2 pcs

25 3" to 2" HDPE Reducing coupling 5 pcs

26 2" Elbow with female threaded offtake 5 pcs

27 2" HDPE elbow 8 pcs

28 3" male adaptor 4 pcs

29 3" female adaptor 8 pcs

30 Compression fittings accessories (glue, tephone, clifts…)

As per need

Lump sum

31 Delivery to Surkhrod, Goshta- Nangarhar and Marawar-Kunar

To Surkhrod, Goshta- Nangarhar and Marawar-

Kunar3 Delivery

32Full installation including, venturi setup, burying the main and submain pipes 60cm in the ground and etc…

To Surkhrod, Goshta- Nangarhar and Marawar-

Kunar20 Jerib

TOTAL GROSSPRICE in AFNs:GoA (2%) or (7%) Supply Taxes (Deductible) in AFNs:

TOTAL NET (Payable) AMOUNT in AFNs:

For the Bidder:

Name: ______________________ Signature: ___________________ Date: ____________

(Stamp)