N.F.RAILWAYTOP Sheet.

TENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 13.02.2018.1 Name of works :- Supply Installation, testing and commissioning of Central Medical

Gas supply(CMGS) system at Dibrugarh Railway Hospital .2 Tender Value :- Rs.36,81,400.00 (Rupees Thirty six lakh eighty one thousand four

hundred) Only3 Earnest money :- Rs.73,630.00.(Rs. Seventy three thousand six hundred twenty

eight).4 Cost of tender document :- Rs.3000/-(Rs.500.00 Extra by post)5 Place of purchase of tender

document and Notice Board location where complete details of tender can be seen etc :-

Office of Chief Medical Superintendent. N.F.Railway, Dibrugarh (Assam) Pin-786001

6 i. Date of selling of tender document.:-

From f 06.03.2018 to 19.03.2018 on working days upto 13:00 hours

ii) Last date of receipt of tender document:-

20.03.2018 upto 13:00 Hours

7 Date of opening tender :- 15:30 hours on 20.03.2018.8 Website particulars :- The tender document with details information is available on

website www.nfr.indianrailway.gov.in. This facility is available during the above mentioned period.

General Conditions

1. The tender paper should be signed in all the pages.2. Correction, overwriting should be avoided and initialed if correction is made.3. Works should be carried cut as per specification and site direction of the concerning

supervisor.

Addl.Chief Medical Superintendent N. F. Railway, Dibrugarh

I/We hereby declare that I/We am/are conversant with the terms and conditions of Railway contract works.

Signature of Contractor.

Tender form Sold :-……………………………………..to/downloaded by …………………………………….. …………………………………

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Declaration

I/We have downloaded the tender document from the internet site www.nfr.indianrailways.gov.in and I/We have not tampered/modified the document in any manner. In case, if the same is found to be tampered/modified, I/We understand that my/our tender will be summarily rejected and full earnest money deposit will be forfeited and in case the same is detected after awarding of work, the contract will be terminated.I/We am/are submitting a demand draft no. …………………………………. Dated…………….. issued by ……………………………………………………… for Rs. ……………………… towards the cost of tender document as per tender Notice No…………………………………………. dated ………………………

…………………………………………….. Signature of Tendere(s)

Name: ………………………………………….Date: ……………………………………………Address: ………………………………………..

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NORTHEAST FRONTIER RAILWAYTENDER FORMS SHEET (PAGE-1) (First Sheet)

Name of the work:- Supply Installation, testing and commissioning of Central Medical Gas supply(CMGS) system at DBRT Railway Hospital .

TENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 15.02.2018

TOThe President of India,Acting through the Chief Medical Superintendent,Northeast Frontier Railway,DibrugarhI/We__________________________________________________________________ have read the various conditions to tender attached here to and hereby agree to abide by the said condition. I/we also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening the same and in default thereof, I/we will be liable for failure of my/our “Earnest Money”. I/we offer to do the work at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in 90 days( in ninety days) from the date of issued of letter of acceptance of the tender. Month from the date of issue of letter of acceptance of the tender. I/We_______________________________________________________________ also hereby agree to abide by the General conditions of contracts and Standard Special Conditions of Contract, 2013 and special Terms and Conditions laid down for this work and attached with the tender. A sum of Rs. …………………………………………………………is herewith forwarded as earnest money. The full value of the full earnest money shall stand forfeited without prejudice to any other rights or remedies if. (a)I/We do not execute the contract documents, within seven days after receipt of notice issued by the Railway that such documents are ready, or.(b)I/We do not commence the work within 15 days after receipt of orders to this effect.(c) I/We withdraw on modify my/our offer within the validity date of the tender.Once the acceptance of the tenders is communicated to me/us, a legal and conformable contract comes into being if in accordance with the letter of acceptances/We fail to commence work within the period stipulated in the acceptance letter and fail to execute the formal agreement/We shall be liable for branch of the contract and the consequences of the branch of any of the conditions of contract entitles the Railway administration to have work/job execute, at the risk and cost of the tender/ tenderers and to claim the extra cost / expenditure sustained by the Railway administration.

CONTRACTOR’S ADDRESS:………………………………………….. Signature of the Contractor/s………………………………………….. Date………………………………………………………….. Signature of witness

1………………………………….2………………………………….

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(Tender Forms Second Sheet)TENDER Documents.The documents contract of:- i) Instructions to tenderers and conditions of tender.

ii) Regulations for tenders and contracts, General conditions of contract and standard specification of the N.F.Railway.

iii) Special conditions of Contracts.iv) Work & Rate schedule.

INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER.

(1) Tenders must be submitted in sealed envelopes marked for work as pasted herewith (Name of Works) at N.F.Railway Hospital, Dibrugarh (Place) “and should be deposited in Tender Box at the office of Chief Medical Superintendent, ,Dibrugarh(Assam) Pin-786001 which will remain open from 06.03 -2018 to 16.03.2018 between 11.00 Hrs. to 16.00 Hrs. and up to 13.00 Hrs. on 20.03.2018 . The tender box will be closed at 13.00 Hrs. on 20.03.2018 and opened at 15.30 Hrs on the same date. Tenders will be opened and rates read out in the presence of such tenderers as are present.

(2) The tender document containing over writing and erased rates will be rejected on discretion of competent railway authority.

(3) (a) Earnest Money Deposit of Rs.73630.00 for the work must be deposited with the chief cashier, N.F.Railway, Maligaon in cash or by Banker’s Cheque /demand draft of state Bank of India or any of the Nationalized Banks or a Scheduled Bank drawn in favour of F.A.& C.A.O, N.F. Railway, Maligaon for the amount specified. Receipt of each amount or Banker’s Cheque / demand draft on the case must be attached with ‘tender document’. Otherwise it will be treated as rejected. (b) No interest will be allowed or paid for the amount deposits. The sum (earnest money deposit) will be refunded to the unsuccessful tenderers as soon as possible after the tender is finally decided .As far as practicable, the tenderers should, in their own interest, deposit the earnest money in cash with the Chief Cashier, N.F.Railway,Maligaon to facilitate prompt refund of the deposited amount on the fulfillment of the terms of the tender.(4) Security money amounting 5% of the accepted tender value will be recovered at the rate of 10% of the bill amount till the full amount is covered and it will be refunded after passing of the final bill and satisfactory completion of the work based on no claim certificate from competent authority. No interest will be paid for the said security money. (5) PERFORMANCE GUARANTEE:

The Procedure for obtaining Performance Guarantee is outlined below:-(a) The successful bidder shall have to submit a Performance Guarantee(PG) within 30(Thirty) days

from the date of issue of letter of acceptance(LOA). Extension of time for submission of PG beyond 30(Thirty) Days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a panel interest of 15% per annum shall be charged for the delay beyond 30(Thirty) days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract should be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for the work.

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(b) The successful bidder shall submit the Performance Guarantee(PG) in any of the following forms, amounting to 5% of the contract value:-

(i) A Deposit of Cash.(ii) Irrevocable Bank Guarantee,(iii) Government Securities including State Loan Bonds at 5% below the market value.(iv) Deposit receipts, Pay orders, Demand Drafts and Guarantee Bonds.

These forms of Performance Guarantee Could be either of the State Bank of India or a of any Nationalized Banks.

(v) Guarantee Bonds executed or Deposits receipts tendered by all Seheduled Banks,(vi) A Deposit in the Post Office Saving Bank(vii) A deposit in the National Savings Certificates(viii) Twelve years National savings Certificate

(ix) Ten years Defence Deposits(x) National Defence Bonds and(xi) Unit Trust Certificates at 5%below market value or at the face value whichever is less. Also

FDR in favour of FA&CAO(Free from any encumbrance) may be accepted.(xii) Note:- The instruments as listed above will also be acceptable for Guarantees in case of

Mobilization Advance. (c) The Performance Guarantee shall be submitted by the successful bidder after the letter of

acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time of completion of work gets extended, the contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.

(d) The value of P.G. to be submitted by the contractor will not change for variation upto 25%(Either increase or decrease). In case during the course of execution, value of the contract increases by, value of the contract increases by more than 25% of the original contract value, an additional Performance Guarantee amounting to 5%(Five percent) for the excess value over the original contract value shall be deposited by the contractor.

(e) The performance Guarantee(PG) shall be released after physical completion of the work based on ‘Completed the work in all respects satisfactorily. The Security Deposit shall, however, be released only after expiry of the contract period and after passing the final bill based on ‘No Claim Certificate’ from the contractor.

(f) Whenever the contract is rescinded, the security deposit shall be forfeited and the performance guarantee shall be en-cashed. The balance work shall be got done independently without risk and cost of the failed contractor. The failed contractor shall be debarred form participating in the tender for executing the balance work. If the failed contractor is a joint Venture or a partnership firm, then every member/partner of such a firm shall be debarred from participating in the tender for the balance work in his/her individual capacity or as a partner of any other JV/Partnership firm.

g) The Railway administration shall not make a claim under the performance guarantee except for amounts to which president of India and/ or without prejudice to any other provisions in the contract agreement) in the event of:

h). Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which event the railway Administration may claim the full amount of the Performance Guarantee.

5 of 23(ii) Failure by the contractor to pay president of India any amount due, either as agreed by the

contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Officer.

(iii) The contract being determined or rescinded under provision of the GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.

6. Submission of offer(i) All offers shall be written neatly without correction and overwriting(ii) Any individual(s) signing the tender or other documents connected therewith shall specify whether he is signing as sole proprietor of the concern or as a partner or patners or the firm or as a Director, Manager or Secretary of a Limited Company duly authorized by a resolution passed by the Board of Directors or in pursuance of the authority conferred by memorandum of association.

7. All prices and other information’s like document sets having a bearing on the price shall be written both in figures and works in the prescribed offer form and duly signed and stamped.

8. Offer in the Prescribed form should be addressed to Chief Medical Superintendent, N .F.Railway, Dibrugarh. The tender should be submitted in a sealed cover super scribed with the name of work.

9. Tenderer(S) shall submit their offers made as per the Indian Railways General as well as special conditions of contract as mentioned in this tender.

10. In case of any deviation from the requirement of tender specifications, instructions to Tenderer of General & Special Conditions of Contract, the same should be brought out by the Tendererer in Annexure-D. Each page of the offer must be numbered serially, should bear the tender number and should be signed and stamped by the tenderer at the bottom. A reference to the total number of pages comprising the offer must be made at the top right hand corner of the first page.

11. All the copies of the annexure duly serialed and enclosed with the tender paper should be duly filled in by the tenderer and submitted along with the tender duly signed and stamped on each page.

12.The tenderer should avoid ambiguity in his offer e.g. his offer is to his standard sizes/lengths/dimensions. He should specifically state them in details without any ambiguity. Brief descriptions such as “Standard lengths” etc. should be avoided in the offer.

13. Partnership deeds, Power of Attorney etc.:- The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of partnership concern, he should submit the certified copy of partnership deed alongwith the tender and authorization to sign the tender documents on behalf of the partnership firm. If these documents are not enclosed alongwith the tender documents, the tender will be treated as having been submitted by individual signing the tender documents.The Railway will not be bound by any power of attorney granted by the tender or by changes in the composition of the firm made subsequent to the execution of the contract. It may however recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

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14. The Tenderer. Whether sole proprietor, a limited company or a partnership firm if they want to act through agent or individual partner(s) should submit along with the tender or at a later stage, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender sign the agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm and sign”No claim certificate” and refer all or any disputes to arbitration.

15. Local Conditions:-It will be imperative for each tenderer to fully acquaint himself with all the local conditions and factors which would have any effect of the performance of the contract and the cost of item of works. The “ Railways” shall not entertain request for clarification from the tenderer regarding such local conditions. No request for change of price or time schedule of completion of work shall be entertained after the “railways” accepts the offer. The tenderer can visit the place of proposed work to understand the site conditions and correct appreciation of volume of work to be done.

16. Payment Terms:- The standard payment terms subject to recoveries of any amount under the liquidated damages clause of contract will be as under:-(A) On account payment will be made to the firm/contractor on monthly basis. Bills in four copies must be submitted to representative of CMS/DBRT for verification and certification of payment and submission to accounts for checking and arranging payment through RTGS/NEFT for which the standard form of declaration is given at Annexure -C.

17. Acceptance of tender:-1. The Railways may accept the tender for a part activity of the quantity offered, reject any tender without assigning any reason whatsoever and may not accept the lowest of any tender.2. Acceptance of tender will be communicated by a formal acceptance letter(by registered post) of the tender direct to the contractor, which may be deemed to conclude the contract.

18. Effect and validly of offer:a. The offer shall be kept valid for a minimum period of 90 calendar days from the date of opening of tender, within which the tenderer will not be entitled to rescind or withdrawn his offer. Notwithstanding this, if the tender rescinds this offer within the period stipulated above, the earnest money deposited by him along with the tender shall be liable for forfeiture at the sole discretion of CMS/DBRT, Northeast Frontier Railway, Tinsukia and in the case the tenderer shall have no further claim on the amount deposit by the as earnest money.b. The submission of any offer connected with the specifications and documents shall constitute an Agreement that the tender shall have no cause of action or claim against the “ Railways” for rejection of his offer. The “ Railways” shall always be at liberty to reject or accept any offer or offers at its sole discretion and any such action will not be called into question and the tenderer shall have no claim in that regard against the “Railways.c. Offers shall be deemed to be under consideration immediately after they are opened and until the official intimation of award of contract is made by the Railways to the tenderer. If necessary, the “ Railways” will obtain clarification on the offers by requesting for such information from any or all the tenderer, in writing as may be considered necessary. Tenerer will not be permitted to change the substance of their offer after the offer have been opened.

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19.Tenders which do not comply with the foregoing instruction shall not be considered.20. The tender document is not transferable.21.If the tenderer(s) expire(s) after the submission of his / their tender or after the acceptance of his / their tender, the Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its character. During execution of contract, if the contractor of ownership firm or a partner of partnership firm expires, the Rly shall deem such contract as cancelled unless the firm retains its character.(22)In case of co-operative society, the necessary document has to be submitted to proof their authenticity

along with tender document.(23)Contractor:-Tenderer whose tender is accepted by the Railway shall thereafter be referred to as

contractor and shall mean the person /firm /co-operative society or company, whether incorporated or not, who enters into contract with the Rly and shall include his executer, administrator or successor or permitted assignee. This tender document of the successful tenderer shall form part of contract agreement between the contractor & the Rly after acceptance thereof by the Rly .

(24) Scope Of the Tender:-Tenders have been invited in the present case for & on behalf of the President of India for :- Supply, Installation, Testing and Commissioning of Central Medical Gas Supply (CMGS ) system at DBRT Railway Hospital . The contract will be for 120(One hundred twenty) days from the date of commencement of work.

(25) Inspection of site:-Before submitting tender , tenderer will be deemed to have satisfied himself, by actual inspection of the site and the locality of the work, that all conditions liable to be encountered during execution of

the work are taken into account and that the rates , he enters in this tender document, are adequate and all inclusive to accord with the provision in clause 37 of the GCC for completion of the works to the entire satisfaction of the Rly. Rate to be quoted inclusive of all whichever is applicable.

(26) Tenderer’s Postal address and e-mail address :-(a) Address of tenderer :-Tenderer shall state his postal address and email address fully & clearly

in the ‘tender documents’. All communications sent in time to the tenderer by post/email at the said address shall be deemed to have reached the tenderer duly & in time . Important documents shall be sent by registered post.

(b) Change of address:- Tenderer shall keep the Rly informed of changes in the postal/email address at all times in his own interest .

(27) Partnership deeds , power of attorney etc:-(a) Persons authorized to sign : Tenders shall be signed by individuals or individuals legally

authorized to enter into commitments on behalf of the tenderer . Any individual or individuals signing this tender document or any other documents connected therewith shall specify whether he is signing the said documents :-

(i) As sole proprietor of a firm or as an attorney of a sole proprietor, OR (ii) As partner of a partnership firm duly authorized through authorization letter ,OR

(iii) As director, manager or secretary of a limited company duly authorized by a resolution passed by the Board of directors or in pursuance to the authority conferred by the Memorandum of association

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(b) Document of Authorisation:- If tenderer is submitted on behalf of a partnership concerned, the tenderer should , along with his tender , submit a certified copy of the partnership deed and authorization to sign this tender documents on behalf of partnership firm .Incase of a firm not registered under the Indian Partnership Act, all the partners or the attorney duly authorized by all of them , shall sign this tender document & all other concerned document.

(c ) Power of attorney:- Tenderer , whether sole proprietor , a Ltd company or a partnership firm , if he wants to act through an agent or individual partner, should submit along with his tender or at a later state, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner , partner of the firm or any other person specifically authorizing him/them to submit the tender sign the agreement , receive money witness measurements , sign measurement books , compromise, settle , relinquish any claim preferred by the firm & sign “ No Claim certificate” and refer all or any dispute to arbitration.

(d) Tender Without documents/subsequent change : If above documents are not enclosed along with this tender documents, tender will be treated as having been submitted by an individual signing this tender documents. The Rly will not be bound by any power of attorney subsequently granted by the tenderer or by changes in the composition of the firm made the subsequent to submission of tender . It may however, recognize such power of attorney and changes, after obtaining proper legal advice ,cost of which will be chargeable to the contractor.

(28) The following documents have to be submitted along with tender documents:a) Certificate of previous experience of similar nature of contractual works.b) Requisite amount of earnest money in proper form.c) PAN Card issued by Department of Income Tax.d) The agency should have credentials of completing similar jobs for central/State Govt. Hospitals,

reputed Medical institutions or clinical establishments, at or near Dibrugarh.e) GST IN Registration No.

(29) Only the standard and reputed chemicals are to be used. The chemicals used should be of non-hazardous nature.

(30) That the tenderer will have to submit a detailed job analysis with his/ their offered rate if asked by the Rly. Authority. (31) The tenderer must ensure that the conditions laid down for submission of offers detailed in the preceding

paras are completely fulfilled. Tenderers who have submitted the tender document not completed in all respect as stipulated in the tender document along with ‘instructions to tenderers’ and ‘schedule of work’ may be treated as rejected.

(32) The tender document shall be submitted in original duly signed (with seal) by the tenderer in each page. Failure to comply with requirement the tender shall be liable to be rejected.

(33) Payment Terms with other conditions:-

50% of cost of materials on supply of the listed materials to the Divisional Railway Hospital, Dibrugarh, provided the supply has been done within 30 days of the issuance of work order on submission of detailed challan . Rest of the amount will be paid after completion of the work within 90 days of the issuance of the work order

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(34) That the contractor shall comply with the provisions of the payment of wages Act 1936 and all modification thereof made from time to time and rules made there under in respect of employees employed by him in carrying out his contract and he himself and not the Administration, is responsible under the said Act for the compliance thereof.

(35) Agreement:

Successful tenderer will have to execute an agreement in the standard forms within stipulated date as mentioned in the letter of acceptance. If the tenderer fails to refuse to enter in such agreement after having been informed in writing, the Rly authority shall be entitled to forfeit the earnest money along with other tender rules as per GCC. After satisfactory completion of contract period, agreement may be made for extension of the work with consent of existing contractor and at the discretion of the Administration, which is not compulsory. The Clause NO. 61 & 62 of G.C.C-2013 shall be applicable during period of contract and thereafter any modification found for the same, it will also be applicable. Contract Agreement is given in the Annexure-B.

(36) The period of the contract is for two years from the date of commencement of work.(37) Arbitration :

In the event of any question, dispute or difference arising under this condition or any special condition of contract or instruction to tenderer or in connection with this contract (except as to any matter the decision which as specially provided for this condition or instruction to tenderer or the special condition) the same shall be referred to the sole arbitration of a Gaz. Rly. Officer appointed to be arbitrator by GM/ N.F.. Rly. The Gaz. Rly. Officer to be appointed as arbitrator, however, will not be one of those who had an opportunity to deal with the matters to which the contract relates or who in the course of his duties as Rly. Servant had expressed views on all or any of the matters under dispute or difference. The award of the arbitrator shall be final and binding on the parties to this contract.

(38) Variation of work will be as per Rly Board’s Letter No. 2007/CE.I/CT/18 Pt.XII, dt.31.12.10 and any modification thereafter.

The procedure detailed below shall be adopted for dealing with variations in quantities during execution of works contracts:

1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required.

2. In case an increase in quantity of an individual item by more than 25% of theagreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions:

a. Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A Grade.i. Quantities operated in excess of 125% but up to 140% of the agreement quantity of the concerned

item, shall be paid at 98% of the rate awarded for that item in that particular tender :

10 of 23 ii. Quantities operated in excess of 140% but up to 150% of the agreement quantity of the

concerned item, shall be paid at 96% of the rate awarded for that item in that particular tender : iii. Variation in quantities of individual items beyond 150% will be prohibited and would be permitted

only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular tender.

a. The variation in quantities as per the above formula will apply only to the Individual items of the contract and not on the overall contract value.

b. Execution of quantities beyond 150% of the overall agreement value should not be permitted and , if found necessary , should be only through fresh tenders or by negotiating with existing contractor ,with prior personal concurrence of FA & CAO (C ) and approval of General Manager.

3. In case where decrease is involved during execution of contract :a. The contract signing authority can decrease the items up to 25% of individual item without finance

concurrence.b. For decrease beyond 25% for individual items or 25% of contract agreement value,the approval

of an officer not less than rank of S.A Grade may be taken after obtaining ‘No Claim Certificate’ from the contractor and with finance concurrence, giving detailed reasons for each decrease in the quantities

c. It should be certified that the work proposed to be reduced will not be required in the same work.

2. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items).A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value.

3. No such quantity variation limit shall apply for foundation items.4. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as

a whole and not on individual SOR items .However, in case of NS items , the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate)

5. For the tenders accepted at Zonal Railway level, variations in the quantities will be approved by the authority in whose powers revised value of the agreement lies.

6. For tenders accepted by General Manager, variations up to 125% of the original agreement value may be accepted by General Manager.

7. For tenders accepted by Board Members and Railway Ministers, variations up to 110% of the original agreement value may be accepted by General Manager.

8. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement) sanction of the competent authority as per single tender should be obtained.

(39) That the contractor should make available photocopy of letter of acceptance to authorized supervisor of Railways at the time of inspection.

(40) General Conditions of Contract, Standard Special Conditions of Contract 1998 Edition and Standard Specifications of the Northeast Frontier Railway, Engineering Department July- 2013 edition, corrected up-to date shall be binding upon the executer.

(41) JURISDICTION OF COURT: The courts of the place from where the acceptance of tender has been issued shall all along have Jurisdiction to decide any dispute arising out of or in respect of the contract.

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SPECIAL TERMS AND CONDITION

Essential Criteria for CMGSSupply, installation, Testing and commissioning of CENTRAL MEDICAL GAS SUPPLY

system at DBRT Hospital.The system will comprise of:1. Oxygen Supply at 4(Four) BAR unit of pressure to 20 points.2. Vacuum suction system to 20 points.3. 4 + 4 Oxygen Manifold, complete with creation of manifold room. 4. Installation of sealed pipeline system for distribution of Oxygen and vacuum. All the

components of the system should be BIS marked and Medical grade as applicable.5. Self Sealing valve outlet for oxygen and vacuum 20 points each.6. Isolation valves to isolate each ward/unit.7. International colour coding of pipelines, with colour coded dropdown outlets, with

definite arrangements not to cross over electric supply lines.8. Pressure testing of the pipe line system. The Brand of the pipes to be fitted has to

be mentioned in the offer. 9. Pressure drop alarm at OT & near the main corridor of the Hospital which can be

audible from Male ,Surgical & Female Wards.10. Supply of complete suction units at Vacuum outlets and BPC(15 L/min) Flow meters

in the Oxygen outlets.11. The technical details of the pipes/outlets valves, isolation valves, electrical alarm

system, ancillaries appended in the Annexure “A”12. The agency should be preferably Dibrugarh based with service Engineer stationed at

Dibrugarh13. The agency should have credentials of completing similar jobs for central/State

Govt. Hospitals, reputed Medical institutions or clinical establishments, at or near Dibrugarh.

14. The Agency Should respond to Break down calls within 12 hours/same working day which ever is earlier.

15. The agency should offer in its price an Extended warranty of 5 years of the system, including peripherals.

16. The Agency should, thorough its own apparatus or any sister concern be able to supply medical oxygen in Appropriate cylinders for a period of minimum next 10 years. In this regard they should submit a independent endorsement and undertaking along with the offer.

17. The Agency; should accept online payment of Bills for the gas supplied after production of Bills duly certified by the Chief Matron/IC/DBRT as well as the Hospital in charge.

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18. For smooth running of the CMGS the Agency should supply 4+4+(stand by) 4 = 12 JUMBO Cylinders to the Hospital which will be rented to Railways at a quoted daily rate , to be separately endorsed in the offer. The rent may not be enhanced within

initial 2 Years.19. During the warranty period the Agency should maintain the system, make quarterly

preventive maintenance of the system, as well as attend breakdown calls as and when required within stipulated time.

20. Termination for unsatisfactory performance:-If Railway Administration feels that the performance of the contractor is unsatisfactory or the contractor is not complying with the requirement on its part as specified elsewhere in the contract, Railway Administration shall serve notice to the contractor in writing specifying the reason for dissatisfaction. If the contractor fails to comply with the requisitions contained in the said written notice within 7(Seven) days receipt thereof the entire satisfaction of Railway Administration. Railway Administration shall be entitled after giving 48 hours notice in writing to terminate the contract. Further Railway Administration will revoke the security deposit/Performance bank guarantee due to the failure of the contractor to execute the contract faithfully. In case the contractor’s rights and or obligations under this contract and or the contracts right title and interest of the Railway Administration are transferred or assigned without the Railway Administration consent, the Administration may at its absolute discretion terminate this contract.

21. MODE OF PAYMENT: 50% of cost of materials on supply of the listed materials to the Divisional Railway Hospital, Dibrugarh, provided the supply has been done within 30 days of the issuance of work order on submission of detailed challan .

Rest of the amount will be paid after completion of the work within 90 days of the issuance of the work order.

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N.F.RAILWAY Annexure “A”RATE SCHEDULE

TENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 13.02.2018Name of the work:- Supply, Installation, Testing and Commissioning of Central Medical

Gas Supply (CMGS ) system at DBRT Railway Hospital. Approx. Value :- Rs.3681400.00(Rupees Thirty six lakh eighty one thousand four hundred)only.SL Name of the Equipment Quantity Rate per

unitAmount GST

rateGST amount

Total Amount

01

Air Compressor 10 HP IR Make

2 Nos.

02

Tank 500 Ltr. 2Nos

03

Air Drier 1 No.

04

Dominick hunter filter(Set of 3)

1 No.

05

Outlet Sectra

a) Oxygen 20 Nos.b) Vacauum 20 Nos.c) Air 10 Nos.

06

BPC Folw meter 20 Nos.

07

BPC adapter 20 Nos.

08

Oxygen Probe 20 Nos.

09

Ward Vacuum Unit(600ml)

20 Nos.

1 Vacuum Probe 20 Nos.

011

Copper pipe

a) 22 mm 200 mtrs

b) 16 mm 200 Mtrs

c) 10 mm 106 Mtrs

12

3 Gas alarm 1 No.

13

Suction Compressor IR Mark

2 Nos.

Contd. P/2

14 of 23

P/2

SL Name of the Equipment

Quantity Rate per unit

Amount GST rate

GST amount

Total Amount

14

Filter Suction 1 No.

15

Isolation Valve 16 mm

20 Nos.

16

Saddle 7/8 500 Nos.

17

Saddle 5/8 500 Nos.

18

Saddle 3/8 200 Nos.

19

Control Panal 1 No.

20

Manifold 4 x 4 Oxygen

1 No.

21

Emergency System(Oxygen & Nitrous Oxide)

2 Nos.

22

Manior Manifold 2 Nos.

23

5 Years Extended Warranty

24

Preparation of Mani Fold Room with Electrical connection

Full Name of Tenderer:-Designation:-Address with Contact No. Email ID & FAX No.:- Signature of The Tenderer(S)

Tenderer’s Seal

NOTE:-. The rate is inclusive of all charges and all other taxes leviable by the GovernmentIf any discrepancy arises between figures & words then whichever is lower value is taken into consideration.

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Annexure “B”AGREEMENT OF WORKS.

Contract Agreement No.___________________________ Date____________. Articles of Agreement made this __________Day of _____________of between the President of India acting through the Administration herein after called the Railway of the one part and ________________________________________ herein after called the contractor of the other part where as the contractor has agree with the Railway for the performance of the works ___________________________________________________________________ set forth in the schedule hereto annexed upon the General Conditions of Contract and the Specifications of the Railway and the Special Conditions and Special Specifications, if any, and in conformity with drawings hereinto annexed and whereas the performance of the said works is an act in which the public are interested.

Now this indenture presents witness the that in consideration of the payments to be made by the Railway, the contractor will duly perform the said works in the said schedule set forth and shall execute the same with great promptness, care and accuracy in a workman like manner to the satisfaction of the Railway and will observe, fulfill and kept all the conditions therein mentioned(which shall be deemed and taken to be part of this contract as if the same had been fully set forth herein), and the Railway doth

hereby agree that if the Contractor shall duly perform the said works in the manner aforesaid and observe and keep the said terms and conditions the Railway will pay or cause to be paid to the Contractor for the said works on the final completion thereof the amount due in respect thereof at the rates specified in the schedule hereto annexed.

Addl.Chief Medical SuperintendentSignature of Contractors N.F.Railway, Dibrugarh

For and on behalf the President of IndiaName of Contractor:- Date:-___________________________ Place:- _____________Address…………………………… Witness:-……………………………………………..Date:-__________________________Witness1.2.

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MANDATE FORM FOR EFT/NEFTPARTICULARS OF THE PARTY

i) NAME: …………………………………………………………………

ii) ADDRESS………………………………………………………………

iii) PHONE NO……………… MOBILE………………… FAX NO…………

iv) INCOME TAX PAN NO……………………….. EMAIL ID…………………

2. PARTICULARS OF BANK ACCOUNT

i) CITY………………………………………………………………………ii) BANK NAME…………………………………………………………………iii) BRANCH………………………………………………………………..iv) BANK ADDRESS……………………………………………………………..v) BANK TEL NO………………………FAX NO……………………………vi) BANK MICR CODE (9 DIGIT)………………………………………………vii) BANK IFS CODE……………………………………………………………viii) BANK ACCOUNT NO……………………………………………………….

(Please enclose a cancelled blank cheque)

ix) ACCOUNT TYPE: (SAVINGS/CURRENT/CASH CREDIT):………………………..

3. Certified that the particulars furnished with reference to Bank Account are correct and the bank guarantees to honor all EFT/NEFT advices/reports as per RBI Regulations.

Bank’s Seal Signature of the authorized official of the bank

4. DECLARATION BY THE PARTY

I hereby declare that the particulars given in this mandate form are correct and complete. If the transaction is delayed or not effected at all for reasons of incomplete or incorrect information, the User institution i.e., FA & CAO/ N. F. Railway will not be held responsible.

Date………………………… Signature of the Party with stamp

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Annexure- D

Acceptance/deviation Schedule

(Tenderer may add more sheets if space is not adequate)

Clause # Accepted (yes/No) If No list Deviation(s)General Conditions:

Special Conditions:

18 of 23

FORM OF BANK GUARANTEE BOND FOR PERFORMANCE GUARANTEE

In consideration of the President of India acting through the---------------(A)------------------ (here in after called “the Government”) having agreed to exempt--------------------(B)------------------ (Here in called “the said contractor(s)”) ‘from the demand under the terms & conditions of the Contract Agreement No. _______________date_________made between ---------------(B)----------------- and the ------------(A)------------- for the work-------------(C)-------------------- (Herein called the “said Agreement”), of the Performance Guarantee condition contained in the said Agreement, on production of Bank Guarantee for Rs._____________(Rupees _______________________________________only). We,______(D)___________ (herein called “the Bank”) at the request of ---------(B)-------(Contractor(s)) do hereby undertake to pay the Government an amount not exceeding Rs.____________ (Rupees_________________ only) against any loss or damage caused to or suffered or would be caused to or suffered by the Government by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement.1. We ------(D)------- do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on demand from the Government stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Government by reason of breach by the said contractor(s) of any of the terms & conditions contained in the said Agreement or by reason of the contractor(s ) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs._____________.2. We undertake to pay to the Government any money as demanded notwithstanding any dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any court or Tribunal-relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the said contractor(s) shall have no claim against us for making such payment.3. We------------(D)----------further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of the Government under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till ---------(A)--------- certified that the terms & conditions of the said Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharge this Performance Guarantee. Unless a demand or claim under this Guarantee is made on us in writing on or before the---------------, we shall be discharged from all liability under this Guarantee thereafter.4. We--------(D)----------further agree with the Government that, the Government shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms & conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the Government against the said Contractor(s) and to forbear or enforce any of the terms & conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act or omission on the part of the Government or any indulgence by the Government to

the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.5. This Guarantee will not be discharged due to the change in the constitution of the Bank or the contractor(s).6. We -----------(D)-------, lastly, undertake not to revoke this Guarantee during its currency except with the previous consent of the Government in writing.

Dated the _______day of_________ ___ Bank _____________(D)_________Note: 1. Above Form is to be filled by replacing symbols (A), (B), (C) and (D) with appropriate words as given below:

2. Stamp Paper as required shall be used. Certificate from the Collector(Revenue) has to be enclosed on the Guarantee Bond regarding adequacy of the Stamp duty fees in the deed.3. Filled in statements/words/figures should be invariably underlined

Signature of Tenderer(s) 19 of 23

Annexure IICERTIFICATE OF FITNESS

1. (a) Serial Number......................... Serial Number........................... (b) Date..................................…… Date. ...........................................2. Name of person examined............. I certify that I have personally examined (name)…3. Father's name .............................. son/daughter of................................................. residing at .................................................4. Sex................................................5. Residence ....................................6. Date of birth if, available, and/ or certified age Who is desirous of being employed in a factory or on a work requiring manual labour and that his/her age as nearly as can be ascertained from my examination, is.….. years and that he/she is fit for employment in a factory or on a work requiring manual labour as an adult/child7. Physical fitness....................... 8. Identification marks………… His/her identification marks are .......…………….. …………………………………9 Reasons for: (a) Refusal to grant certificate, …………………………………………………….or (b) revoking the Certificate..........…………………………… ………………………………..Signature or left hand thumb Signature or left hand thumbimpression of the person impression of the personexamined examined

…………………….. ……………………………Initial of certifying Surgeon Signature of Certifying Surgeon

Note: In case of physical disability, the exact details of the cause of the physical disability should be clearly stated.

Legend Meaning(A) Railway Authority for Signing the Agreement(B) Firm’s Name and Address with PIN Code( C) Brief Description of the work to be executed as per CA(D) Bank’s Name and Address with PIN Code

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Annexure – IIIREGISTERED POST A.D.Northeast Frontier Railway

ToM/s...................................................................................................................................………………………………………………..

Dear Sir,Contract Agreement No.... .................................................In connection with.................................................

Inspite of repeated instructions to you by the subordinate offices as well as by this office in various letters of even No.......................... dated....................... you have failed to start work/show adequate progress and/or submit detailed programme for completing the work.2. Your attention is invited to this office letter No..................... dated..................... in reference to your representation dated.............................3. As you have failed to abide by the instructions issued to commence the work/to show adequate progress of work you are hereby given 7 days notice in accordance with clause 62 of General Conditions of contract to commence works/ to make good the progress, failing which further action as provided in clause 62 of the General Conditions of Contract viz. to terminate your Contract and complete the work at your risk and cost will be taken.

Kindly acknowledge receipt.

Yours faithfully

For and on behalf of the President of India

21 of 23

ANNEXURE - IVREGISTERED POST A.D.

Northeast Frontier Railway (Without Prejudice)

To M/s. ................................................. ..................................................................................... .................................................................................................. .................................................Contract Agreement No……………………………………….. in connection with ........………………………………………..

Dear Sir,

(1) Seven days notice under clause 62 of General Conditions of Contract was given to you under this office letter of even Number dated................................................but you have taken no action to commence the work/show adequate progress of the work.

(2) You are hereby given 48 hours notice in terms of clause 62 of General Conditions of Contract and on expiry of this period your above contract will stand rescinded and the work under this contract will be carried out at your risk and cost and consequences which may please be noted.

Kindly acknowledge receipt

Yours faithfully,

For and on behalf of the President of India

22 of 23

ANNEXURE – V

REGISTERED POST A.D.

Northeast Frontier Railway(Without Prejudice)

No. ………………………. Dated…………………….

To M/s. ................................................. ..................................................................................... .................................................................................................. .................................................Contract Agreement No……………………………………….. in connection with ........………………………………………..

Dear Sir,

Forty eight hours (48 Hrs.) notice was given to you under this office letter of even number dtd…………………., but you have taken no action to commence the work/ show adequate progress of work.

Since the period of 48 hrs notice has already expired, the above contract stands rescinded in terms of clause 62 of General Conditions of Contract and the work under this contract will be carried out at your risk and cost.

Please acknowledge receipt

Yours faithfully,

For and on behalf of the President of India

23 of 23

NORTHE AST FRONTIER RAILWAYTENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 15.02.2018

Open Tender in sealed cover (not transferable) on prescribed tender documents are invited by the Chief Medical Superintendent, N.F. Railway , Dibrugarh for and on behalf of the President of India from reputed and experience contractors/Firms for the work “Supply Installation, testing and commissioning of Central Medical Gas supply(CMGS) system at Dibrugarh Railway Hospital.

Approx. Value : - Rs.36,81,400.00 (Rupees Thirty six lakh eighty one thousand four hundred) Only

Work completion period:- 45(Forty five) daysEarnest money :- Rs.73630.00.(Rs. Seventy three thousand six hundred twenty eight)Validity of offer :- 45(Forty five) daysLast date of tender form for sale: 21.03.2018 up to 13.00 HrsDate of opening :- 22.03.2018 at 15.30 hrs.Cost of tender Document :- Rs.3000.00(Rupees Three thousand)Cost of tender document by post:- Rs.3500.00(Rupees Three thousand five hundred)only

The tender paper can be had from the office of the Chief Medical Superintendent ,N.F. Railway, Dibrugarh within 13.00 hrs. on all working days from 08.03.2018 upto 21.03.2018 on payment at Divisional Cash Office/Tinsukia through Demand Draft/Bankers Cheque drawn in the name of FA& CAO/N.F.Railway, Maligaon.

Tender will be received by the office of the Chief Medical Superintendent, N.F. Railway, Dibrugarh up to 13.00 hours of 22.03.2018 and opened at 15.30 hours on the same day. Railway will not be responsible for transit loss or any other delay.

In case of the date of dropping/opening happened to be Bandh/holiday etc. the tender will be dropped /opened on the following working day as per the aforesaid timings.

The credential of past experiences certificate must be submitted along with tender. Tender paper not accompanied with requisite earnest money in proper form will be summarily rejected. The earnest money should be in cash or Banker’s Cheques/ Demand Drafts in favour of FA & CAO/Maligaon, Guwahati-11 by State Bank of India or any of the Nationalized Banks or by a Scheduled Bank. Earnest money in form of Guarantee Bond, Deposit receipts shall not be accepted. “The agency should have credentials of completing similar jobs for central/State Govt. Hospitals, reputed Medical institutions or clinical establishments, at or near Dibrugarh.

The Tender documents will also be available in Northeast Frontier Railway Website www.nfr.indianrailway.gov.in during the above-mentioned period and same cane be down loaded and used as Tender documents for submitting the offer. However, the cost of tender paper as indicated above will have to be deposited by the tenderer in the form of Bank draft payable in favour of FA&CAO/N.F.Railway, Maligaon along with the downloaded tender document. This should be paid separately and not included in the earnest money. If the downloaded tender document is not accompanied with the cost of tender document as detailed above, the offer will be summarily rejected. In case of any discrepancy between the tender documents downloaded from internet and the Master copy, latter shall prevail and will be binding on the tenderer. No claim on this account will be entertained.

Contd.P/2

P/2

Railway administration will not be responsible for any delay/difficulty/inaccessibility of the downloading facility for any reason what so ever. Railway administration reserves the right to reject any or all the tenders without assigning any reason.

Addl.Chief Medical Superintendent

N.F.Railway, Dibrugarh (For and on behalf of the President of India)

NO.H/110/CMGS/DBRT Hospital/2017-18 Date:- 15.02.2018Copy for information and necessary action to:-

1. PS to PCMD/MLG kind information to PCMD/MLG2. Ch.OS to DRM/TSK kind information to DRM/TSK3. CMS/APDJ,KIR,NJP,RNY,BPB,TSK4. All Branch officer of TSK Division 5. CPRO/N.F.Rly.MLG along with 10 Nos. spare copies for arranging immediate publication in the

Local Newspaper. A copy of press clipping may be sent to this office for record please. Fund is available and chargeable to allocation 11-215-21.

6. WAO/DBRT - He is requested to direct one SO to attend the Tender Opening meeting at 15.30 Hrs. on 22..03.2018 at DMO/DBRT’s chamber.

7. Inspector/RPF/DBRG - He is requested to provide security arrangement on 22.03.2018 from 9.00 Hrs. to 16.00 Hrs. 8. Notice Board.

Addl.Chief Medical Superintendent

N.F.Railway, Dibrugarh (For and on behalf of the President of India)

NORTHE AST FRONTIER RAILWAY TENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 15.02.2018

Open Tenders in sealed covers are invited by the undersigned from the competent, working and experienced contractor for the following work:-

Name of the work:- Supply Installation, testing and commissioning of Central Medical Gas supply(CMGS) system at Dibrugarh Railway Hospital.

Work completion period :- 45(Forty five) days.

Approx. Value :- Rs.36,81,400.00 (Rupees Thirty six lakh eighty one thousand four hundred) Only

Earnest money :- Rs.73,630.00.(Rs. Seventy three thousand six hundred twenty eight).

Cost of Tender Document:Rs.3000/-(Rs.500.00 Extra by post)

Tender forms can be obtained from the office of the Chief Medical Superintendent, N.F.Railway,Dibrugarh during the office working hours upto 13.00 hrs. of 21.03.2018.

Tenders can be submitted in the office of the undersigned upto 13.00 hrs. of 22.03.2018 and will be opened at 15.30 hrs. of 22.03.2018.

The Details of this tender notice and tender documents can be seen at website www.nfr.indianrailways.gov.in & in the office of the undersigned..

Addl.Chief Medical Superintendent

N.F.Railway, Dibrugarh

(For and on behalf of the President of India)

N.F.REAILWAYOffice of the

Chief Medical SuperintendentN.F.Railway, Dibrugarh.

NO.H/110/CMGS/DBRT Hospital/2017-18 Dt.17.02.2018

To CPRO/MLG

Sub:- Publication of Tender Notice(NIT) in News paper. Ref:- TENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 15.02.2018

Name of the work:- Supply Installation, testing and commissioning of Central Medical Gas supply(CMGS) system at Dibrugarh Railway Hospital.

Sending herewith the 10 copies of Tender Notice(NIT) for arranging immediate publication in the local Newspaper. A copy of press clipping may be sent to this office for record please. Fund is available and chargeable to allocation 11-215-21. NIT uploaded in website. .

Chief Medical SuperintendentN.F.Railway, Dibrugarh.

Sub:- Vetting of Notice inviting Tender(NIT) of work Contract.

As per GM(W)/MLG vide his letter NO.W/362/0/Contract/Pt.III/W-1)Works) Dt.31.03.2017, NIT of works Tenders would be vetted by Finance before calling the tender. Hence, the NIT submitted to DFM/TSK for vetting (NIT plated at SN/______.

DFM/TSK ACMS/DBRT

N.F.RAILWAYTOP Sheet.

TENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 13.02.2018.

1 Name of works :- Supply Installation, testing and commissioning of Central Medical Gas supply(CMGS) system at Dibrugarh Railway Hospital .

2 Tender Value :- Rs.36,81,400.00 (Rupees Thirty six lakh eighty one thousand four hundred) Only

3 Earnest money :- Rs.73,630.00.(Rs. Seventy three thousand six hundred twenty eight).

4 Cost of tender document :- Rs.3000/-(Rs.500.00 Extra by post)5 Place of purchase of tender

document and Notice Board location where complete details of tender can be seen etc :-

Office of Chief Medical Superintendent. N.F.Railway, Dibrugarh (Assam) Pin-786001

6 i. Date of selling of tender document.:-

From f 06.03.2018 to 26.03.2018 on working days upto 13:00 hours

ii) Last date of receipt of tender document:-

27.03.2018 upto 13:00 Hours

7 Date of opening tender :- 15:30 hours on 27.03.2018.8 Website particulars :- The tender document with details information is available on

website www.nfr.indianrailway.gov.in. This facility is available during the above mentioned period.

General Conditions

1. The tender paper should be signed in all the pages.2. Correction, overwriting should be avoided and initialed if correction is made.3. Works should be carried cut as per specification and site direction of the concerning

supervisor.

Addl.Chief Medical Superintendent N. F. Railway, Dibrugarh

I/We hereby declare that I/We am/are conversant with the terms and conditions of Railway contract works.

Signature of Contractor.

Tender form Sold :-……………………………………..to/downloaded by …………………………………….. …………………………………

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Declaration

I/We have downloaded the tender document from the internet site www.nfr.indianrailways.gov.in and I/We have not tampered/modified the document in any manner. In case, if the same is found to be tampered/modified, I/We understand that my/our tender will be summarily rejected and full earnest money

deposit will be forfeited and in case the same is detected after awarding of work, the contract will be terminated.I/We am/are submitting a demand draft no. …………………………………. Dated…………….. issued by ……………………………………………………… for Rs. ……………………… towards the cost of tender document as per tender Notice No…………………………………………. dated ………………………

…………………………………………….. Signature of Tendere(s)

Name: ………………………………………….Date: ……………………………………………Address: ………………………………………..

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NORTHEAST FRONTIER RAILWAYTENDER FORMS SHEET (PAGE-1) (First Sheet)

Name of the work:- Supply Installation, testing and commissioning of Central Medical Gas supply(CMGS) system at DBRT Railway Hospital .

TENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 15.02.2018

TOThe President of India,Acting through the Chief Medical Superintendent,Northeast Frontier Railway,Dibrugarh

I/We__________________________________________________________________ have read the various conditions to tender attached here to and hereby agree to abide by the said condition. I/we also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening the same and in default thereof, I/we will be liable for failure of my/our “Earnest Money”. I/we offer to do the work at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in 120 days( in one hundred twenty days) from the date of issued of letter of acceptance of the tender. Month from the date of issue of letter of acceptance of the tender. I/We_______________________________________________________________ also hereby agree to abide by the General conditions of contracts and Standard Special Conditions of Contract, 2013 and special Terms and Conditions laid down for this work and attached with the tender. A sum of Rs. …………………………………………………………is herewith forwarded as earnest money. The full value of the full earnest money shall stand forfeited without prejudice to any other rights or remedies if. (a)I/We do not execute the contract documents, within seven days after receipt of notice issued by the Railway that such documents are ready, or.(b)I/We do not commence the work within 15 days after receipt of orders to this effect.(c) I/We withdraw on modify my/our offer within the validity date of the tender.Once the acceptance of the tenders is communicated to me/us, a legal and conformable contract comes into being if in accordance with the letter of acceptances/We fail to commence work within the period stipulated in the acceptance letter and fail to execute the formal agreement/We shall be liable for branch of the contract and the consequences of the branch of any of the conditions of contract entitles the Railway administration to have work/job execute, at the risk and cost of the tender/ tenderers and to claim the extra cost / expenditure sustained by the Railway administration.

CONTRACTOR’S ADDRESS:………………………………………….. Signature of the Contractor/s………………………………………….. Date………………………………………………………….. Signature of witness

1………………………………….2………………………………….

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(Tender Forms Second Sheet)TENDER Documents.The documents contract of:- i) Instructions to tenderers and conditions of tender.

ii) Regulations for tenders and contracts, General conditions of contract and standard specification of the N.F.Railway.

v) Special conditions of Contracts.vi) Work & Rate schedule.

INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER.

(6) Tenders must be submitted in sealed envelopes marked for work as pasted herewith (Name of Works) at N.F.Railway Hospital, Dibrugarh (Place) “and should be deposited in Tender Box at the office of Chief Medical Superintendent, ,Dibrugarh(Assam) Pin-786001 which will remain open from 06.03 -2018 to 23.03.2018 between 11.00 Hrs. to 16.00 Hrs. and up to 13.00 Hrs. on 26.03.2018 . The tender box will be

closed at 13.00 Hrs. on 27.03.2018 and opened at 15.30 Hrs on the same date. Tenders will be opened and rates read out in the presence of such tenderers as are present.

(7) The tender document containing over writing and erased rates will be rejected on discretion of competent railway authority.

(8) (a) Earnest Money Deposit of Rs.73630.00 for the work must be deposited with the chief cashier, N.F.Railway, Maligaon in cash or by Banker’s Cheque /demand draft of state Bank of India or any of the Nationalized Banks or a Scheduled Bank drawn in favour of F.A.& C.A.O, N.F. Railway, Maligaon for the amount specified. Receipt of each amount or Banker’s Cheque / demand draft on the case must be attached with ‘tender document’. Otherwise it will be treated as rejected. (b) No interest will be allowed or paid for the amount deposits. The sum (earnest money deposit) will be refunded to the unsuccessful tenderers as soon as possible after the tender is finally decided .As far as practicable, the tenderers should, in their own interest, deposit the earnest money in cash with the Chief Cashier, N.F.Railway,Maligaon to facilitate prompt refund of the deposited amount on the fulfillment of the terms of the tender.(9) Security money amounting 5% of the accepted tender value will be recovered at the rate of 10% of the bill amount till the full amount is covered and it will be refunded after passing of the final bill and satisfactory completion of the work based on no claim certificate from competent authority. No interest will be paid for the said security money. (10) PERFORMANCE GUARANTEE:

The Procedure for obtaining Performance Guarantee is outlined below:-(c) The successful bidder shall have to submit a Performance Guarantee(PG) within 30(Thirty) days

from the date of issue of letter of acceptance(LOA). Extension of time for submission of PG beyond 30(Thirty) Days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a panel interest of 15% per annum shall be charged for the delay beyond 30(Thirty) days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract should be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for the work.

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(d) The successful bidder shall submit the Performance Guarantee(PG) in any of the following forms, amounting to 5% of the contract value:-

(i) A Deposit of Cash.(ii) Irrevocable Bank Guarantee,(xiii) Government Securities including State Loan Bonds at 5% below the market value.(xiv) Deposit receipts, Pay orders, Demand Drafts and Guarantee Bonds.

These forms of Performance Guarantee Could be either of the State Bank of India or a of any Nationalized Banks.

(xv) Guarantee Bonds executed or Deposits receipts tendered by all Seheduled Banks,(xvi) A Deposit in the Post Office Saving Bank(xvii) A deposit in the National Savings Certificates(xviii) Twelve years National savings Certificate(xix) Ten years Defence Deposits(xx) National Defence Bonds and(xxi) Unit Trust Certificates at 5%below market value or at the face value whichever is less. Also

FDR in favour of FA&CAO(Free from any encumbrance) may be accepted.

(xxii) Note:- The instruments as listed above will also be acceptable for Guarantees in case of Mobilization Advance.

(c) The Performance Guarantee shall be submitted by the successful bidder after the letter of acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time of completion of work gets extended, the contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.

(d) The value of P.G. to be submitted by the contractor will not change for variation upto 25%(Either increase or decrease). In case during the course of execution, value of the contract increases by, value of the contract increases by more than 25% of the original contract value, an additional Performance Guarantee amounting to 5%(Five percent) for the excess value over the original contract value shall be deposited by the contractor.

(g) The performance Guarantee(PG) shall be released after physical completion of the work based on ‘Completed the work in all respects satisfactorily. The Security Deposit shall, however, be released only after expiry of the contract period and after passing the final bill based on ‘No Claim Certificate’ from the contractor.

(h) Whenever the contract is rescinded, the security deposit shall be forfeited and the performance guarantee shall be en-cashed. The balance work shall be got done independently without risk and cost of the failed contractor. The failed contractor shall be debarred form participating in the tender for executing the balance work. If the failed contractor is a joint Venture or a partnership firm, then every member/partner of such a firm shall be debarred from participating in the tender for the balance work in his/her individual capacity or as a partner of any other JV/Partnership firm.

g) The Railway administration shall not make a claim under the performance guarantee except for amounts to which president of India and/ or without prejudice to any other provisions in the contract agreement) in the event of:

h). Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which event the railway Administration may claim the full amount of the Performance Guarantee.

5 of 23(ii) Failure by the contractor to pay president of India any amount due, either as agreed by the

contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Officer.

(iii) The contract being determined or rescinded under provision of the GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.

6. Submission of offer(i) All offers shall be written neatly without correction and overwriting(ii) Any individual(s) signing the tender or other documents connected therewith shall specify whether he is signing as sole proprietor of the concern or as a partner or patners or the firm or as a Director, Manager or Secretary of a Limited Company duly authorized by a resolution passed by the Board of Directors or in pursuance of the authority conferred by memorandum of association.

7. All prices and other information’s like document sets having a bearing on the price shall be written both in figures and works in the prescribed offer form and duly signed and stamped.

8. Offer in the Prescribed form should be addressed to Chief Medical Superintendent, N .F.Railway, Dibrugarh. The tender should be submitted in a sealed cover super scribed with the name of work.

9. Tenderer(S) shall submit their offers made as per the Indian Railways General as well as special conditions of contract as mentioned in this tender.

10. In case of any deviation from the requirement of tender specifications, instructions to Tenderer of General & Special Conditions of Contract, the same should be brought out by the Tendererer in Annexure-D. Each page of the offer must be numbered serially, should bear the tender number and

should be signed and stamped by the tenderer at the bottom. A reference to the total number of pages comprising the offer must be made at the top right hand corner of the first page.

11. All the copies of the annexure duly serialed and enclosed with the tender paper should be duly filled in by the tenderer and submitted along with the tender duly signed and stamped on each page.

12.The tenderer should avoid ambiguity in his offer e.g. his offer is to his standard sizes/lengths/dimensions. He should specifically state them in details without any ambiguity. Brief descriptions such as “Standard lengths” etc. should be avoided in the offer.

13. Partnership deeds, Power of Attorney etc.:- The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of partnership concern, he should submit the certified copy of partnership deed alongwith the tender and authorization to sign the tender documents on behalf of the partnership firm. If these documents are not enclosed alongwith the tender documents, the tender will be treated as having been submitted by individual signing the tender documents.The Railway will not be bound by any power of attorney granted by the tender or by changes in the composition of the firm made subsequent to the execution of the contract. It may however recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

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14. The Tenderer. Whether sole proprietor, a limited company or a partnership firm if they want to act through agent or individual partner(s) should submit along with the tender or at a later stage, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender sign the agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm and sign”No claim certificate” and refer all or any disputes to arbitration.

15. Local Conditions:-It will be imperative for each tenderer to fully acquaint himself with all the local conditions and factors which would have any effect of the performance of the contract and the cost of item of works. The “ Railways” shall not entertain request for clarification from the tenderer regarding such local conditions. No request for change of price or time schedule of completion of work shall be entertained after the “railways” accepts the offer. The tenderer can visit the place of proposed work to understand the site conditions and correct appreciation of volume of work to be done.

16. Payment Terms:- The standard payment terms subject to recoveries of any amount under the liquidated damages clause of contract will be as under:-(A) On account payment will be made to the firm/contractor on monthly basis. Bills in four copies must be submitted to representative of CMS/DBRT for verification and certification of payment and submission to accounts for checking and arranging payment through RTGS/NEFT for which the standard form of declaration is given at Annexure -C.

17. Acceptance of tender:-1. The Railways may accept the tender for a part activity of the quantity offered, reject any tender without assigning any reason whatsoever and may not accept the lowest of any tender.

2. Acceptance of tender will be communicated by a formal acceptance letter(by registered post) of the tender direct to the contractor, which may be deemed to conclude the contract.

18. Effect and validly of offer:a. The offer shall be kept valid for a minimum period of 90 calendar days from the date of opening of tender, within which the tenderer will not be entitled to rescind or withdrawn his offer. Notwithstanding this, if the tender rescinds this offer within the period stipulated above, the earnest money deposited by him along with the tender shall be liable for forfeiture at the sole discretion of CMS/DBRT, Northeast Frontier Railway, Tinsukia and in the case the tenderer shall have no further claim on the amount deposit by the as earnest money.b. The submission of any offer connected with the specifications and documents shall constitute an Agreement that the tender shall have no cause of action or claim against the “ Railways” for rejection of his offer. The “ Railways” shall always be at liberty to reject or accept any offer or offers at its sole discretion and any such action will not be called into question and the tenderer shall have no claim in that regard against the “Railways.c. Offers shall be deemed to be under consideration immediately after they are opened and until the official intimation of award of contract is made by the Railways to the tenderer. If necessary, the “ Railways” will obtain clarification on the offers by requesting for such information from any or all the tenderer, in writing as may be considered necessary. Tenerer will not be permitted to change the substance of their offer after the offer have been opened.

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19.Tenders which do not comply with the foregoing instruction shall not be considered.20. The tender document is not transferable.21.If the tenderer(s) expire(s) after the submission of his / their tender or after the acceptance of his / their tender, the Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its character. During execution of contract, if the contractor of ownership firm or a partner of partnership firm expires, the Rly shall deem such contract as cancelled unless the firm retains its character.(22)In case of co-operative society, the necessary document has to be submitted to proof their authenticity

along with tender document.(23)Contractor:-Tenderer whose tender is accepted by the Railway shall thereafter be referred to as

contractor and shall mean the person /firm /co-operative society or company, whether incorporated or not, who enters into contract with the Rly and shall include his executer, administrator or successor or permitted assignee. This tender document of the successful tenderer shall form part of contract agreement between the contractor & the Rly after acceptance thereof by the Rly .

(24) Scope Of the Tender:-Tenders have been invited in the present case for & on behalf of the President of India for :- Supply, Installation, Testing and Commissioning of Central Medical Gas Supply (CMGS ) system at DBRT Railway Hospital . The contract will be for 120(One hundred twenty) days from the date of commencement of work.

(25) Inspection of site:-Before submitting tender , tenderer will be deemed to have satisfied himself, by actual inspection of the site and the locality of the work, that all conditions liable to be encountered during execution of the work are taken into account and that the rates , he enters in this tender document, are adequate and all inclusive to accord with the provision in clause 37 of the GCC for completion of

the works to the entire satisfaction of the Rly. Rate to be quoted inclusive of all whichever is applicable.

(26) Tenderer’s Postal address and e-mail address :-(c) Address of tenderer :-Tenderer shall state his postal address and email address fully & clearly

in the ‘tender documents’. All communications sent in time to the tenderer by post/email at the said address shall be deemed to have reached the tenderer duly & in time . Important documents shall be sent by registered post.

(d) Change of address:- Tenderer shall keep the Rly informed of changes in the postal/email address at all times in his own interest .

(27) Partnership deeds , power of attorney etc:-(b) Persons authorized to sign : Tenders shall be signed by individuals or individuals legally

authorized to enter into commitments on behalf of the tenderer . Any individual or individuals signing this tender document or any other documents connected therewith shall specify whether he is signing the said documents :-

(i) As sole proprietor of a firm or as an attorney of a sole proprietor, OR (ii) As partner of a partnership firm duly authorized through authorization letter ,OR

(iv) As director, manager or secretary of a limited company duly authorized by a resolution passed by the Board of directors or in pursuance to the authority conferred by the Memorandum of association

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(b) Document of Authorisation:- If tenderer is submitted on behalf of a partnership concerned, the tenderer should , along with his tender , submit a certified copy of the partnership deed and authorization to sign this tender documents on behalf of partnership firm .Incase of a firm not registered under the Indian Partnership Act, all the partners or the attorney duly authorized by all of them , shall sign this tender document & all other concerned document.

(c ) Power of attorney:- Tenderer , whether sole proprietor , a Ltd company or a partnership firm , if he wants to act through an agent or individual partner, should submit along with his tender or at a later state, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner , partner of the firm or any other person specifically authorizing him/them to submit the tender sign the agreement , receive money witness measurements , sign measurement books , compromise, settle , relinquish any claim preferred by the firm & sign “ No Claim certificate” and refer all or any dispute to arbitration.

(d) Tender Without documents/subsequent change : If above documents are not enclosed along with this tender documents, tender will be treated as having been submitted by an individual signing this tender documents. The Rly will not be bound by any power of attorney subsequently granted by the tenderer or by changes in the composition of the firm made the subsequent to submission of tender . It may however, recognize such power of attorney and changes, after obtaining proper legal advice ,cost of which will be chargeable to the contractor.

(28) The following documents have to be submitted along with tender documents:a) Certificate of previous experience of similar nature of contractual works.e) Requisite amount of earnest money in proper form.f) PAN Card issued by Department of Income Tax.g) Commercial Registration Certificate registered with road permit and other related papers of the vehicle

along with tender(The vehicle should not be more than1(One) year old and the condition of the vehicle should be upto the satisfaction of the executive)

e) GST IN Registration No. (29) Only the standard and reputed chemicals are to be used. The chemicals used should be of non-hazardous

nature.

(30) That the tenderer will have to submit a detailed job analysis with his/ their offered rate if asked by the Rly. Authority. (31) The tenderer must ensure that the conditions laid down for submission of offers detailed in the preceding

paras are completely fulfilled. Tenderers who have submitted the tender document not completed in all respect as stipulated in the tender document along with ‘instructions to tenderers’ and ‘schedule of work’ may be treated as rejected.

(32) The tender document shall be submitted in original duly signed (with seal) by the tenderer in each page. Failure to comply with requirement the tender shall be liable to be rejected.

(33) Payment Terms with other conditions:-

i) Monthly payment will be made to the firm or contractor on completion of the work satisfactorily duly certified by Authorized Railway representative and necessary deduction related to taxes will be as per extant rule.

ii) The contractor should ensure that the workers are paid in accordance with payment rule as per recommendation of labor commissioner.

iii) The concerned Authorized Railway representative should prepare bill, only after getting ensured that concerned contractor has paid the laborers, engaged for the work, as per recommendation of Central Labour Commissioner is applicable.

iv) The bill is to be signed both by Authorized Railway representative and the concerned contractor and countersigned by concerned departmental officer (if available)

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(34) That the contractor shall comply with the provisions of the payment of wages Act 1936 and all modification thereof made from time to time and rules made there under in respect of employees employed by him in carrying out his contract and he himself and not the Administration, is responsible under the said Act for the compliance thereof.

(35) Agreement:

Successful tenderer will have to execute an agreement in the standard forms within stipulated date as mentioned in the letter of acceptance. If the tenderer fails to refuse to enter in such agreement after having been informed in writing, the Rly authority shall be entitled to forfeit the earnest money along with other tender rules as per GCC. After satisfactory completion of contract period, agreement may be made for extension of the work with consent of existing contractor and at the discretion of the Administration, which is not compulsory. The Clause NO. 61 & 62 of G.C.C-2013 shall be applicable during period of contract and thereafter any modification found for the same, it will also be applicable. Contract Agreement is given in the Annexure-B.

(36) The period of the contract is for two years from the date of commencement of work.(37) Arbitration :

In the event of any question, dispute or difference arising under this condition or any special condition of contract or instruction to tenderer or in connection with this contract (except as to any matter the decision which as specially provided for this condition or instruction to tenderer or the special condition) the same shall be referred to the sole arbitration of a Gaz. Rly. Officer appointed to be arbitrator by GM/ N.F.. Rly. The Gaz. Rly. Officer to be appointed as arbitrator, however, will not be one of those who had an opportunity to deal with the matters to which the contract relates or who in the course of his duties as Rly. Servant had expressed views on all or any of the matters under dispute or difference. The award of the arbitrator shall be final and binding on the parties to this contract.

(38) Variation of work will be as per Rly Board’s Letter No. 2007/CE.I/CT/18 Pt.XII, dt.31.12.10 and any modification thereafter.

The procedure detailed below shall be adopted for dealing with variations in quantities during execution of works contracts:

1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required.

2. In case an increase in quantity of an individual item by more than 25% of theagreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions:

b. Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A Grade.j. Quantities operated in excess of 125% but up to 140% of the agreement quantity of the concerned

item, shall be paid at 98% of the rate awarded for that item in that particular tender :

10 of 23 ii. Quantities operated in excess of 140% but up to 150% of the agreement quantity of the

concerned item, shall be paid at 96% of the rate awarded for that item in that particular tender : iii. Variation in quantities of individual items beyond 150% will be prohibited and would be permitted

only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular tender.

c. The variation in quantities as per the above formula will apply only to the Individual items of the contract and not on the overall contract value.

d. Execution of quantities beyond 150% of the overall agreement value should not be permitted and , if found necessary , should be only through fresh tenders or by negotiating with existing contractor ,with prior personal concurrence of FA & CAO (C ) and approval of General Manager.

3. In case where decrease is involved during execution of contract :a. The contract signing authority can decrease the items up to 25% of individual item without finance

concurrence.b. For decrease beyond 25% for individual items or 25% of contract agreement value,the approval

of an officer not less than rank of S.A Grade may be taken after obtaining ‘No Claim Certificate’ from the contractor and with finance concurrence, giving detailed reasons for each decrease in the quantities

c. It should be certified that the work proposed to be reduced will not be required in the same work.

9. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items).A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value.

10. No such quantity variation limit shall apply for foundation items.11. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as

a whole and not on individual SOR items .However, in case of NS items , the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate)

12. For the tenders accepted at Zonal Railway level, variations in the quantities will beapproved by the authority in whose powers revised value of the agreement lies.

13. For tenders accepted by General Manager, variations up to 125% of the original agreement value may be accepted by General Manager.

14. For tenders accepted by Board Members and Railway Ministers, variations up to 110% of the original agreement value may be accepted by General Manager.

15. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement) sanction of the competent authority as per single tender should be obtained.

(39) That the contractor should make available photocopy of letter of acceptance to authorized supervisor of Railways at the time of inspection.

(40) General Conditions of Contract, Standard Special Conditions of Contract 1998 Edition and Standard Specifications of the Northeast Frontier Railway, Engineering Department July- 2013 edition, corrected up-to date.

(41) JURISDICTION OF COURT: The courts of the place from where the acceptance of tender has been issued shall all along have Jurisdiction to decide any dispute arising out of or in respect of the contract.

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SPECIAL TERMS AND CONDITION

Essential Criteria for CMGSSupply, installation, Testing and commissioning of CENTRAL MEDICAL GAS SUPPLY

system at DBRT Hospital.The system will comprise of:1. Oxygen Supply at 4(Four) BAR unit of pressure to 20 points.2. Vacuum suction system to 20 points.3. 4 + 4 Oxygen Manifold, complete with creation of manifold room. 4. Installation of sealed pipeline system for distribution of Oxygen and vacuum. All the

components of the system should be BIS marked and Medical grade as applicable.5. Self Sealing valve outlet for oxygen and vacuum 20 points each.6. Isolation valves to isolate each ward/unit.7. International colour coding of pipelines, with colour coded dropdown outlets, with

definite arrangements not to cross over electric supply lines.8. Pressure testing of the pipe line system. The Brand of the pipes to be fitted has to

be mentioned in the offer. 9. Pressure drop alarm at OT & near the main corridor of the Hospital which can be

audible from Male ,Surgical & Female Wards.10. Supply of complete suction units at Vacuum outlets and BPC(15 L/min) Flow meters

in the Oxygen outlets.11. The technical details of the pipes/outlets valves, isolation valves, electrical alarm

system, ancillaries appended in the Annexure “A”12. The agency should be preferably Dibrugarh based with service Engineer stationed at

Dibrugarh13. The agency should have credentials of completing similar jobs for central/State

Govt. Hospitals, reputed Medical institutions or clinical establishments, at or near Dibrugarh.

14. The Agency Should respond to Break down calls within 12 hours/same working day which ever is earlier.

15. The agency should offer in its price an Extended warranty of 5 years of the system, including peripherals.

16. The Agency should, thorough its own apparatus or any sister concern be able to supply medical oxygen in Appropriate cylinders for a period of minimum next 10 years. In this regard they should submit a independent endorsement and undertaking along with the offer.

17. The Agency; should accept online payment of Bills for the gas supplied after production of Bills duly certified by the Chief Matron/IC/DBRT as well as the Hospital in charge.

12

18. For smooth running of the CMGS the Agency should supply 4+4+(stand by) 4 = 12 JUMBO Cylinders to the Hospital which will be rented to Railways at a quoted daily rate , to be separately endorsed in the offer. The rent may not be enhanced within

initial 2 Years.19. During the warranty period the Agency should maintain the system, make quarterly

preventive maintenance of the system, as well as attend breakdown calls as and when required within stipulated time.

20. Termination for unsatisfactory performance:-If Railway Administration feels that the performance of the contractor is unsatisfactory or the contractor is not complying with the requirement on its part as specified elsewhere in the contract, Railway Administration shall serve notice to the contractor in writing specifying the reason for dissatisfaction. If the contractor fails to comply with the requisitions contained in the said written notice within 7(Seven) days receipt thereof the entire satisfaction of Railway Administration. Railway Administration shall be entitled after giving 48 hours notice in writing to terminate the contract. Further Railway Administration will revoke the security deposit/Performance bank guarantee due to the failure of the contractor to execute the contract faithfully. In case the contractor’s rights and or obligations under this contract and or the contracts right title and interest of the Railway Administration are transferred or assigned without the Railway Administration consent, the Administration may at its absolute discretion terminate this contract.

21. MODE OF PAYMENT: 50% of cost of materials on supply of the listed materials to the Divisional Railway Hospital, Dibrugarh, provided the supply has been done within 30 days of the issuance of work order on submission of detailed challan . Rest of the amount will be paid after completion of the work within 90 days of the issuance of the work order.

13

N.F.RAILWAY Annexure “A”RATE SCHEDULE

TENDER NOTICE No. 05/CMGS/CMS/DBRT/2017-18 Dated 13.02.2018Name of the work:- Supply, Installation, Testing and Commissioning of Central Medical

Gas Supply (CMGS ) system at DBRT Railway Hospital. Approx. Value :- Rs.3681400.00(Rupees Thirty six lakh eighty one thousand four hundred)only.SL Name of the Equipment Quantity Rate per

unitAmount GST

rateGST amount

Total Amount

01

Air Compressor 10 HP IR Make

2 Nos.

02

Tank 500 Ltr. 2Nos

03

Air Drier 1 No.

04

Dominick hunter filter(Set of 3)

1 No.

05

Outlet Sectra

d) Oxygen 20 Nos.e) Vacauum 20 Nos.f) Air 10 Nos.

06

BPC Folw meter 20 Nos.

07

BPC adapter 20 Nos.

08

Oxygen Probe 20 Nos.

09

Ward Vacuum Unit(600ml)

20 Nos.

10

Vacuum Probe 20 Nos.

1 Copper pipe

1d) 22 mm 200

mtrse) 16 mm 200

Mtrsf) 10 mm 106

Mtrs12

3 Gas alarm 1 No.

13

Suction Compressor IR Mark

2 Nos.

Contd. P/2

14

P/2

SL Name of the Equipment

Quantity Rate per unit

Amount GST rate

GST amount

Total Amount

14

Filter Suction 1 No.

15

Isolation Valve 16 mm

20 Nos.

16

Saddle 7/8 500 Nos.

17

Saddle 5/8 500 Nos.

18

Saddle 3/8 200 Nos.

19

Control Panal 1 No.

20

Manifold 4 x 4 Oxygen

1 No.

21

Emergency System(Oxygen &

2 Nos.

Nitrous Oxide)22

Manior Manifold 2 Nos.

23

5 Years Extended Warranty

24

Preparation of Mani Fold Room with Electrical connection

Full Name of Tenderer:-Designation:-Address with Contact No. Email ID & FAX No.:- Signature of The Tenderer(S)

Tenderer’s Seal

NOTE:-. The rate is inclusive of all charges and all other taxes leviable by the GovernmentIf any discrepancy arises between figures & words then whichever is lower value is taken into consideration.

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Annexure “B”AGREEMENT OF WORKS.

Contract Agreement No.___________________________ Date____________. Articles of Agreement made this __________Day of _____________of between the President of India acting through the Administration herein after called the Railway of the one part and ________________________________________ herein after called the contractor of the other part where as the contractor has agree with the Railway for the performance of the works ___________________________________________________________________ set forth in the schedule hereto annexed upon the General Conditions of Contract and the Specifications of the Railway and the Special Conditions and Special Specifications, if any, and in conformity with drawings hereinto annexed and whereas the performance of the said works is an act in which the public are interested.

Now this indenture presents witness the that in consideration of the payments to be made by the Railway, the contractor will duly perform the said works in the said schedule set forth and shall execute the same with great promptness, care and accuracy in a workman like manner to the satisfaction of the Railway and will observe, fulfill and kept all the conditions therein mentioned(which shall be deemed and taken to be part of this contract as if the same had been fully set forth herein), and the Railway doth hereby agree that if the Contractor shall duly perform the said works in the manner aforesaid and observe and keep the said terms and conditions the Railway will pay or cause to be paid to the Contractor for the

said works on the final completion thereof the amount due in respect thereof at the rates specified in the schedule hereto annexed.

Addl.Chief Medical SuperintendentSignature of Contractors N.F.Railway, Dibrugarh

For and on behalf the President of IndiaName of Contractor:- Date:-___________________________ Place:- _____________Address…………………………… Witness:-……………………………………………..Date:-__________________________Witness1.2.

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MANDATE FORM FOR EFT/NEFTPARTICULARS OF THE PARTY

v) NAME: …………………………………………………………………

vi) ADDRESS………………………………………………………………

vii) PHONE NO……………… MOBILE………………… FAX NO…………

viii) INCOME TAX PAN NO……………………….. EMAIL ID…………………

2. PARTICULARS OF BANK ACCOUNT

x) CITY………………………………………………………………………xi) BANK NAME…………………………………………………………………xii) BRANCH………………………………………………………………..xiii) BANK ADDRESS……………………………………………………………..xiv) BANK TEL NO………………………FAX NO……………………………xv) BANK MICR CODE (9 DIGIT)………………………………………………xvi) BANK IFS CODE……………………………………………………………xvii) BANK ACCOUNT NO……………………………………………………….

(Please enclose a cancelled blank cheque)

xviii) ACCOUNT TYPE: (SAVINGS/CURRENT/CASH CREDIT):………………………..

3. Certified that the particulars furnished with reference to Bank Account are correct and the bank guarantees to honor all EFT/NEFT advices/reports as per RBI Regulations.

Bank’s Seal Signature of the authorized official of the bank

4. DECLARATION BY THE PARTY

I hereby declare that the particulars given in this mandate form are correct and complete. If the transaction is delayed or not effected at all for reasons of incomplete or incorrect information, the User institution i.e., FA & CAO/ N. F. Railway will not be held responsible.

Date………………………… Signature of the Party with stamp

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Annexure- D

Acceptance/deviation Schedule

(Tenderer may add more sheets if space is not adequate)

Clause # Accepted (yes/No) If No list Deviation(s)General Conditions:

Special Conditions:

18 of 23

FORM OF BANK GUARANTEE BOND FOR PERFORMANCE GUARANTEE

In consideration of the President of India acting through the---------------(A)------------------ (here in after called “the Government”) having agreed to exempt--------------------(B)------------------ (Here in called “the said contractor(s)”) ‘from the demand under the terms & conditions of the Contract Agreement No. _______________date_________made between ---------------(B)----------------- and the ------------(A)------------- for the work-------------(C)-------------------- (Herein called the “said Agreement”), of the Performance Guarantee condition contained in the said Agreement, on production of Bank Guarantee for Rs._____________(Rupees _______________________________________only). We,______(D)___________ (herein called “the Bank”) at the request of ---------(B)-------(Contractor(s)) do hereby undertake to pay the Government an amount not exceeding Rs.____________ (Rupees_________________ only) against any loss or damage caused to or suffered or would be caused to or suffered by the Government by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement.1. We ------(D)------- do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on demand from the Government stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Government by reason of breach by the said contractor(s) of any of the terms & conditions contained in the said Agreement or by reason of the contractor(s ) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs._____________.2. We undertake to pay to the Government any money as demanded notwithstanding any dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any court or Tribunal-relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the said contractor(s) shall have no claim against us for making such payment.3. We------------(D)----------further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of the Government under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till ---------(A)--------- certified that the terms & conditions of the said Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharge this Performance Guarantee. Unless a demand or claim under this Guarantee is made on us in writing on or before the---------------, we shall be discharged from all liability under this Guarantee thereafter.4. We--------(D)----------further agree with the Government that, the Government shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms & conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the Government against the said Contractor(s) and to forbear or enforce any of the terms & conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act or omission on the part of the Government or any indulgence by the Government to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.5. This Guarantee will not be discharged due to the change in the constitution of the Bank or the contractor(s).

6. We -----------(D)-------, lastly, undertake not to revoke this Guarantee during its currency except with the previous consent of the Government in writing.

Dated the _______day of_________ ___ Bank _____________(D)_________Note: 1. Above Form is to be filled by replacing symbols (A), (B), (C) and (D) with appropriate words as given below:

2. Stamp Paper as required shall be used. Certificate from the Collector(Revenue) has to be enclosed on the Guarantee Bond regarding adequacy of the Stamp duty fees in the deed.3. Filled in statements/words/figures should be invariably underlined

Signature of Tenderer(s) 19 of 23

Annexure IICERTIFICATE OF FITNESS

1. (a) Serial Number......................... Serial Number........................... (b) Date..................................…… Date. ...........................................2. Name of person examined............. I certify that I have personally examined (name)…3. Father's name .............................. son/daughter of................................................. residing at .................................................4. Sex................................................5. Residence ....................................6. Date of birth if, available, and/ or certified age Who is desirous of being employed in a factory or on a work requiring manual labour and that his/her age as nearly as can be ascertained from my examination, is.….. years and that he/she is fit for employment in a factory or on a work requiring manual labour as an adult/child7. Physical fitness....................... 8. Identification marks………… His/her identification marks are .......…………….. …………………………………9 Reasons for: (a) Refusal to grant certificate, …………………………………………………….or (b) revoking the Certificate..........…………………………… ………………………………..Signature or left hand thumb Signature or left hand thumbimpression of the person impression of the personexamined examined

…………………….. ……………………………Initial of certifying Surgeon Signature of Certifying Surgeon

Note: In case of physical disability, the exact details of the cause of the physical disability should be clearly stated.

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Legend Meaning(A) Railway Authority for Signing the Agreement(B) Firm’s Name and Address with PIN Code( C) Brief Description of the work to be executed as per CA(D) Bank’s Name and Address with PIN Code

Annexure – IIIREGISTERED POST A.D.Northeast Frontier Railway

ToM/s...................................................................................................................................………………………………………………..

Dear Sir,Contract Agreement No.... .................................................In connection with.................................................

Inspite of repeated instructions to you by the subordinate offices as well as by this office in various letters of even No.......................... dated....................... you have failed to start work/show adequate progress and/or submit detailed programme for completing the work.2. Your attention is invited to this office letter No..................... dated..................... in reference to your representation dated.............................3. As you have failed to abide by the instructions issued to commence the work/to show adequate progress of work you are hereby given 7 days notice in accordance with clause 62 of General Conditions of contract to commence works/ to make good the progress, failing which further action as provided in clause 62 of the General Conditions of Contract viz. to terminate your Contract and complete the work at your risk and cost will be taken.

Kindly acknowledge receipt.

Yours faithfully

For and on behalf of the President of India

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ANNEXURE - IVREGISTERED POST A.D.

Northeast Frontier Railway (Without Prejudice)

To M/s. ................................................. ..................................................................................... .................................................................................................. .................................................Contract Agreement No……………………………………….. in connection with ........………………………………………..

Dear Sir,

(1) Seven days notice under clause 62 of General Conditions of Contract was given to you under this office letter of even Number dated................................................but you have taken no action to commence the work/show adequate progress of the work.

(2) You are hereby given 48 hours notice in terms of clause 62 of General Conditions of Contract and on expiry of this period your above contract will stand rescinded and the work under this contract will be carried out at your risk and cost and consequences which may please be noted.

Kindly acknowledge receipt

Yours faithfully,

For and on behalf of the President of India

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ANNEXURE – V

REGISTERED POST A.D.

Northeast Frontier Railway(Without Prejudice)

No. ………………………. Dated…………………….

To M/s. ................................................. ..................................................................................... .................................................................................................. .................................................Contract Agreement No……………………………………….. in connection with ........………………………………………..

Dear Sir,

Forty eight hours (48 Hrs.) notice was given to you under this office letter of even number dtd…………………., but you have taken no action to commence the work/ show adequate progress of work.

Since the period of 48 hrs notice has already expired, the above contract stands rescinded in terms of clause 62 of General Conditions of Contract and the work under this contract will be carried out at your risk and cost.

Please acknowledge receipt

Yours faithfully,

For and on behalf of the President of India

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TENDER PAPER DROPPING BOXTENDER NOTICE No. 02/Ambulance/CMS/DBRT/2017-18 Dated 03.10.20171 Name of works :- Hiring of 1(One) Ambulance Van)TATA SUMO/ Maruti Ambulance

or similar along with Drivers & fuel for use for N.F.Railway Hospital, Dibrugarh for 2(Two) years from the date of acceptance of offer.

2 Tender Value :- Rs.955059.00 (Rupees Nine Lakh fifty five thousand fifty nine only)

3 Earnest money :- Rs.19110.00.(Rs. Nineteen thousand one hundred ten)4 Cost of tender document :- Rs.2000/-(Rs.500.00 Extra by post)5 Place of purchase of tender

document and Notice Board location where complete details of tender can be seen etc :-

Office of Chief Medical Superintendent. N.F.Railway, Dibrugarh (Assam) Pin-786001

6 i. Date of selling of tender document.:-

From f 26.10.2017 to 15.11.2017 on working days upto 13:00 hours

ii) Last date of receipt of tender document:-

16.10.2017 upto 13:00 Hours

7 Date of opening tender :- 15:30 hours on 16.11.2017.8 Website particulars :- The tender document with details information is available on

website www.nfr.indianrailway.gov.in. This facility is available during the above mentioned period.

N.F.RAILWAYOffice of the

Chief Medical Superintendent N.F.Railway, Dibrugarh.

NO.H/110/Hiring of Ambulance/DBRT/2017 Date:- 12.12.2017TO1. ADMO/DBRT 2. ADFM/II/TSK

Sub:- T.C. Member for the work of the Hiring of 1(One) Ambulance Van)TATA SUMO/ Maruti Ambulance or similar along with Drivers & fuel for use for N.F.Railway Hospital, Dibrugarh for 2(Two) years from the date of acceptance of offer.

In reference to subject cited above ,you are nominated as a member of Tender Committee for finalization of Hiring of 1(One) Ambulance Van)TATA SUMO/ Maruti Ambulance or similar along with Drivers & fuel for use for N.F.Railway Hospital, Dibrugarh for 2(Two) years from the date of acceptance of offer.

Therefore you are requested to finalize the above tender at the earliest please.

Chief Medical Superintendent N.F.Railway, Dibrugarh

PP/6

Detail Estimated vetted by DFM/TSK for the work of supply Installation, testing and commissioning of Central Medical Gas supply(CMGS) system at DBRT Railway Hospital for calling open Tender

Submitted to CMS/DBRT for his kind approval for calling open tender and Notification of NIT and also vetted estimated placed at SN/8 for sanction please.

CMS/DBRT OS/G.