Zoar Lutheran Church Council MeetingDecember 6, 2016

7:00 pm

Meeting called to order by President Paul Rothi9 council members were in attendanceDevotions by Pastor Randy were from Matt: 25; he then talked about how we envision our church, what needs are we filling for members new and old. How do we envision Zoar’s growth?Minutes: read and corrected, approved.Treasurers Report: Operating account: $14,169.79Savings account $22,459.47Restricted Savings Account $42,243.50Building Savings account $22,982.242017 Budget was presented $217,260.00 and is placed on file with these minutesMuch discussion on giving and pledges; need to encourage people to use Electronic giving, it becomes just another monthly budgeted item which helps the church make their yearly budget also, many people do not carry checkbooks anymore or much cash, so this another reason for them to do electronic giving monthly. Pledges as was done in years gone by is almost a thing of the past, only 50 pledges were returned this year.It is of great concern to Pastor that we have had to withhold Synod support Missionary support, but in order to come anywhere close to a budget we can live with, these were the cuts make at this time.This will also be a concern of pastors looking to Zoar but at this time we must do this. The call process is very expense and we must budget for this right now.Congregational Meeting Agenda will include:Budget, Elections and check on stewardship. Also the projectors for 2 walls and wiring etc. will cost $ 14,531.07 Ron presented the proposal. We do have money for this project to be completed from donors.New Business:Jan. 2017 annual meeting will be January 22nd.Voting member list was sent around to make sure no one is left off.Special Christmas Offering will be for Lutheran World Relief.

Reports:Education/ Worship & MusicThe 18th of Dec. will be pageant with treats for everyoneMusic and Christmas program is ready, along with music etc.Evangelism Team: 17 children shoe boxes were completed, Nativity Story was enjoyed by all present, good movie. January will be another movie night.Property and Management: permit was obtained from Canby to keep the container and leave it where it is at this time, also received permit to move it if at a later time we want it on the 2nd street side of Love INC. building.

ZLCW: reported they made $4,000 at the fair and received $1,600 for their Thank offering for WELCAAlso asked permission to move things around upstairs and organize ZLCW materials. Permission was granted.LIFFT: next program is mixed generations and cookies etc. will be servedMeeting adjourned with the Lord’s Prayer repeated by those present.Respectfully Submitted: Marie Rothi

Zoar Lutheran ChurchCouncil minutes

November 15, 2016

Call to order at 7:05 pmPresent: Paul Rothi, Marlena Adams, Marie Rothi, Lisa Welle, Ron PottratzKelly Kuhnke, Catlin Parker, JoAnn Rothi, Mary Eastman, Christina Ilasca, Pastor Randy SinnDevotions: Paul Rothi read to us the meaning of Thanksgiving from the beginning until now. Opened with prayer.Approval of Agenda: moved to accept, motion passed.Approval of minutes: moved/seconded and passed to accept as writtenMinutes are placed on file.Treasurers report: filed with these minutes Moved/ seconded and passed$20,000 moved into acct. to balance year out. Will also need additional $8500 if necessary

Budget for year 2017 presented and is placed on file with these minutes. 2017 budget presented at this date is $237,471.00.$12537 is needed maybe for Interim salary for 2 months if when the call is made and accepted, Pastor Randy does not have an interim to go to immediately. Also extra monies for call process and an additional $8500 for the parking lot sealant process. The final budget will be ready next month. The proposal is filed with these minutes.Pastor’s Report; Pastor shared a letter from Presiding Bishop Elizabeth Eaton on the Standing Rock situation. Informed us of the services for coming holiday schedules are set. Page 2 November 15th, 2016 Council MeetingExecutive Committee report:Reported that still searching for right projector, maybe dual projector and two screens plus wireless, these are all being looked into. Permission has been given to use memorial funds from Favwer $350; Turner $690, Wrolstad $4934 and some dedicated funds of 4500 if necessary. Old BusinessEmail Status; no change not working looking into making complete changeA/V Task Force listed above under Exec. Committee reportNominating Committee:Mary Eastman reported still no one for V.P. as yet; Motion made/seconded and passed to have Marie Rothi complete Secretary’s term for 2016/2017Annual Reports:Need those completed and turned into office as soon as possible, month of December is very busy and January will be here soon.New Business: Congregational Meeting Agenda must be ready for meeting soon.Preschool: Tuesday is preschool board meeting, no report at this time.Reports:Evangelism: working on bridging cultures with our community and church will order 1 sign to use at this time in narthex.Worship & Music: Dec. 18th will be Christmas program, will be using adults and children . There will be Sunday Services on Christmas Day Dec. 25th at 10:30 Page 3: November 15th, 2016 Council meeting

Worship & Music Report Cont.Lay Services will be used, with lots of music and the Service of the Word. Should be very nice.Stewardship reported that only 50 pledge cards have been turned in for year 2017. ZLCW: Annual craft fair was successful held Nov 12th. Total monies taken in are not finalized will have later report. Annual Pot Luck and Thank Offering is Nov. 20th, program is planned, should be very nice.LIFT: November 20th will have sharing and make advent ornaments for Christmas, following the ZLCW pot luck and their thank offering.Education: no report

Closing Prayer:Adjournment 8:30 p.m.

Zoar Lutheran ChurchCouncil MinutesOctober 18, 2016

Present:Marlena Adams, Lisa Welle, Mary Eastman, Ron Pottratz, Christina Ilasca, Caitlin Parker, Di Bernklau, Pr. Randy Sinn, Ann Skoe

Call to Order: Marlena Adams at 7:00 p.m.Devotions: Pr. Randy; referenced article about what young people are looking for in church: family and intergenerational relationships; Proverbs 22:6; free form prayerApproval of Agenda: Ron motioned to approve the agenda, Di Bernklau seconded the motion; agenda approvedApproval of Minutes: Ron motioned to approve the minutes as amended, Christina Ilasca seconded the motion; minutes approvedTreasurer’s Report

Finishing out the year okay; tight, but okayLisa has been preparing budget for 2017First draft will be ready for review at executive committee meeting on November 1, review at council on November 15; finalize last review at executive meeting in December, get approved by council, and present at congregational meeting on December 11.

Lisa needs information about youth & education budget and LIFFT budgetWhile looking at the budget, we will need to make some hard decisions; without everything included yet, already looking at a $20,000 hole. Ron moved to accept the treasurer’s report; Ann seconded the motion; treasurer’s report approvedPastor’s ReportCelebration for the upcoming Baptism of Cole Weinard on Reformation Sunday this year. Laverne Mohning passed on the same day as Maxine Martin; unable to reach immediately family thus far.We have a lot of congregational events and meetings scheduled; do we have too many? Are we worried about overwhelming the congregation?

Old BusinessA. Email status

a. Still having issues; Paul out of town, so no new informationB. A/V Task Force

a. Council recommends Steve Morgan get a bid with various options and submit it to council for review; we would like a chance to look at multiple possibilities

i. Steve is out of town until Thursday, October 20, 2016; need to contact him afterii. Let him know we are looking at other bids; Ask if he will get a mid-range and high-range

bid from Florida company by November 15, 2016b. We have $4,560 and Lisa commented that there are possibly other funds, such as the Wrolstad,

Irene Turner, and Future Memorials funds, that we may be able use if we want to spend more on the project

i. Side note: Need to discern where Fawver funds (in Future Memorials) are meant to be used; e.g. for cemetery plots. Ron Pottratz will check with Lars this week.

ii. Ron will also contact the family of Irene Turner about use of the fundsc. Concern brought up about working with company being in Florida; there are local businesses with

whom we can work. i. Ron Pottratz will get a bid from the company that just worked with the Canby Public

Libraryd. Task Force Members: Ron Pottratz, John Manley, Mike Schrock, Steve Morgan, Pr. Randy

C. Congregational Meeting Feedbacka. Mary felt it went well; was well attendedb. Share out plans for October 30c. Invite facilitators

i. October 27 @ 7 p.m. ii. Christina Ilasca volunteered to facilitate, Lisa Welle will ask Bob Welle to facilitate also

D. Nominating Committee Updatea. Vice President still neededb. 3 phone calls in to people for financial secretary

i. Steve Aamodt, Tony/Suzy Rutz, Dale Williamsonc. Marie Rothi has volunteered to take over recording secretary, starting in November 2016d. Evangelism still needs 1 member, possibly 2

E. Holiday Schedule Confirmationa. Hymn Sing for Christmas Day service

i. Paul Rothi playing musicb. Christmas Eve services remain at 7 and 11 p.m.

New BusinessA. Annual Reports – Due mid-December

a. At next leadership meeting, start planningReports

A. Worship & Music Leadership Teama. No Report

B. Property & Management Leadership Teama. No report

C. Stewardship Leadership Teama. In the midst of Stewardship Drive, Living Each Day as a Stewardb. Week 2 of 3; Big 3rd Sunday this week!

c. Norm and Mary have given temple talks each weekD. Pre School

a. No ReportE. ZLCW Leadership Team

a. Craft Fair, November 12th

b. Thankoffering Sunday, November 20th, Potluck as part of LIFFTi. Envelopes on the 13th, main collection on the 20th

F. LIFFTa. Event this weekend, October 23rd

i. Meatballs and other yummy itemsii. Pastor as MC and teacher extraordinaire

b. November 20th is the next event; we’re partnering with Worship and Music for Advent and ZLCW Thankoffering Potluck

G. Education/Youth Leadership Teama. No Reportb. Lisa Welle inquired about Christmas Pageant; need to talk to Worship & Music about their plans

for December 18H. Evangelism Leadership Team

a. Bible Drive, at least 3 boxes full ready to transport (about 100-110)b. Where are the boxes going this year? Haiti?c. Lisa Welle sharing a list of what to include or not include from missionary perspective d. Operation Christmas Childe. LifePaxf. Movie Nightg. SOUPer Bowl canned food drive

I. Action Items from Reportsa. Christina inquire into Worship/Music and Christmas Pageantb. ZLCW needs help to set up for the craft fair; Caitlin add to calendar

i. Set up 6 p.m. Thursday, November 10 c. Ron Pottratz – will check upstairs for unused Bibles in the upstairs storage

Closing Prayer: Our FatherAdjournment at 8:30 p.m.

Zoar Lutheran ChurchChurch Council Meeting Minutes

September 20, 2016

Call to Order: Paul Rothi 7:02 p.m.Devotions: Pr. Randy, Mutual Invitation, 2 Corinthians 9:6-15Approval of Agenda: Motion to approve by Ron Pottratz; motion seconded by Mary EastmanApproval of Minutes: Motion to approve by Ron Pottratz; motion seconded by Christina IlascaTreasurer’s Report: Income exceeding expenses so far; Lisa recommended we do not hire a youth/faith formation director for 2017 due to budget concerns. Lisa is currently budget planning, and handed out several budget reviews for the following categories:

Pastor’s Conferences and Meetings, Continuing EducationWorship & Music – for Pastor’s reviewYouth & Education – need help from, Christina Ilasca Property & Management – Ron PottratzOffice & Support – Caitlin Parker

Lisa would like budget feedback before or by the next Council meeting (October 18, 2016) from all teams.Mary Eastman inquired into Line Item 2307 for the Pastor Emergency Fund (89.00). The fund is healthy; kept in a separate bank account.Motion to approve by Ron Pottratz; motion seconded by Di Bernklau

Pastor’s ReportPastor reviewed the Kaleidoscope Institute’s Holy Currencies and Stewardship 365 program. Pastor Randy highly encourages and recommends we pursue training of more leadership members to benefit the congregation. Pastor posed the question, “Where do we see ourselves in terms of staffing?” He asks Council to prayerfully ponder this

question as we envision where our congregation wants to be in the future; specifically in regards to a youth, education, or intergenerational faith formation director. MSP Team has not yet chosen a chair. Paul inquired about timing of Call Committee after the MSP is completed. Executive Committee ReportThe survey has received 22 electronic responses and 10 paper responses so far. Paul hopes to see the number of responses increase to 60-70 within the next week. The survey will be closed prior to an additional Executive Committee meeting on Tuesday, September 27, 2016 to review the results. Some other salary and staffing issues were discussed at the Executive Committee meeting on September 6, 2016.

Old BusinessA. Email status – Paul is going to try one more thing with how our server identifies itself with other networks

(DNS/IP settings). If it doesn’t work, we are going to disconnect our email from the server. B. A/V Task Force – No current update; group is hoping to come together in the fall and put a proposal

together to present.New Business

A. Congregational Meeting Agenda – October 2nd, 2016a. Survey resultb. MSP Committee Report

i. Have Pastor or MSP Team representative update congregationc. Devotions leader?d. Nominating Committee Updatee. Holiday Worship Schedulef. Treasurer’s Report will include up to September 30, 2016g. **Inform Paul of any other

B. Nominating CommitteeThe nominating committee is having difficulty filling leadership positions, including vice president, executive secretary, and financial secretary.

Jeannine Brumley may take a 3 month leave of absence or step down from her position as executive secretary, which may require filling the position early.

C. Voting Rostera. Caitlin is checking the records for financial giving and attendance from January 2015, as well as

confirmed membership status to determine the voting list for the congregational meeting.

ReportsA. Worship & Music Leadership Team

a. Working with Mel Kubik to roll out new liturgy; working with LIFFT about Advent eventB. Property & Management Leadership Team

a. On Saturday, September 24, 2016, Al Sprauer and Ron Pottratz are going to fix the electrical problems on a couple of outlets

b. Need to resurface and repaint the blacktop to prevent degradation; quotes are coming in at $8,000-9,000

C. Stewardship Leadership Teama. Norm and Sherry met on Sunday; getting ready to assemble mailing for stewardship eventb. There will be three stewardship Sundays

D. Pre School – It’s full and going well.E. ZLCW Leadership Team

a. Craft Fair, every Wednesday creating goods to sell; more info to come for what’s neededb. Saturday, November 12th, 2016

F. LIFFTa. Next meeting September 26, 2016 with Leif Kehrwaldb. Next LIFFT event on October 23, 2016; theme: All Saints Day

G. Education/Youth Leadership Teama. Sunday school started last weekend, but no attendanceb. Participation of volunteers for Sunday school and children’s time is difficult

i. Paul suggested setting aside children’s time during church if it is not serving a great purpose or is too difficult; however, some families come specifically for the children’s time

H. Evangelism Leadership Teama. Operation Christmas Child; last year, surprised with lack of postage included; Carolyn connected

with contact from Bethany church and Canby Alliance about their programsi. Goal this year to increase participation and promote postage payment by having members

exchange the $7 shipping

b. LifePAX i. Need to ask Caitlin if people are actually putting money in the envelopes for LifePAX

c. Request for storage space upstairs for Evangelism team stuffd. Movie Night Events

i. Dec. 3rd Nativity Storyii. January Facing the Giants

iii. April 2 and April e. Bible Drive kicked off September 11th and ongoing continuouslyf. Bottle Drive is going to Pastor’s Emergency Fund

I. Action Items from Reports:a. Christmas Day falls on a Sunday this year. Worship & Music Leadership Team would like to

recommend not having a Christmas Day service, which also means no Sunday service that week either. They recommended to still have a New Year’s Day service, which is also a Sunday.

b. Worship & Music Leadership Team is asking for recommendations about Christmas Eve service – should there be one or two? What time?

i. There were a mix of ideas from council.ii. Decision to leave Christmas Eve alone; propose ‘no Christmas Day’ service at

congregational meetingClosing: AMEN!Adjournment at 9:25 p.m.

Zoar Lutheran ChurchChurch Council Meeting Minutes

August 16, 2016

Present:Paul Rothi Marlena Adams Lisa Welle Pam Hygelund Mary Eastman Ron Pottratz Betty Lundsten Christina Ilasca Caitlin ParkerAbsent:Pr. Randy Sinn Kelly Kuhnke Neil Martin Jeannine BrumleyCall to Order: Paul Rothi 7:07 p.m.Devotions: Paul opened with prayerApproval of Agenda: Motion to approve by Mary Eastman, seconded by Christina IlascaApproval of Minutes: With Jeannine’s absence from injury, minutes will be held for approval until September Council meeting.Treasurer’s Report: Lisa Welle reported we are down $13,424.77 in giving. However, we are still ahead of expenses (15,064.18) compared to income (19,923.00). The church received a letter from the Oregon Synod about being behind in finances. The synod would like churches to catch up if they are behind in synod giving or to give more if they are able. Zoar is on track with pledged giving to the synod at this time. Lisa will be calling for the leadership teams to report their budget planning for next year’s church budget.Treasurer’s Report was motioned for approval by Ron Pottratz and seconded by Betty Lundsten.

Pastor’s Report: Pr. Randy Sinn was not present, so there was no pastor’s report.

Executive Committee Report: Paul Rothi reported that members of the MSP team were approached about resolving the “RIC issue”. Executive Committee met to discuss a method of truth discovery to discern what is the root issue or concern. A survey will be created to gather concern’s from as many people as possible, both members, non-member attendees, and non-attending members. The survey will be completely anonymous, available online and in print. The EC has yet to decide whether to use an ‘agree-disagree’ 4 point scale or an open-ended format with a limit on word count to seek conciseness. The results of the survey will be carefully considered and presented at the October congregational meeting. The EC will present a problem statement based on the results and make a plan to address (not necessarily solve) the issue to allow for truth and healing. Christina brought up a concern about discretion and verbal discussion between people; all agreed on the emphasis of anonymity being important for full participation. Mary asked if this will affect the MSP team; it will provide input to the team, we can’t call a pastor until we can move on. Pam suggested that we provide a clear explanation for the purpose at the beginning of the survey.

Old Business: A. Office Email : No longer on blacklist; have been off/clean for 60 days. Yet, still not able to send/receive

email; this issue is still in progress.

B. A/V Task Force : Not a lot of progress over the summer. Paul Rothi spoke with Steve Morgan and reported a summary: looking at the possibilities of ceiling mounted projector, wall mounted screen (fixed or automated) vs. painted screen, wireless connection from projector to devices, audio connected to sound system.

New Business:A. Congregational Meeting : Will now be October 2, 2016; moved from October 23rd, due to Paul being out

of town from October 15-22 and Neil’s marathon on October 9th. The Treasurer’s Report will include details up to August 30th, due to the meeting being so close to the end of September. New date motioned for approval by Ron Pottratz and seconded by Betty Lundsten.

B. Building Use Process : Caitlin Parker brought up a concern about the process to request building use by non-members. A non-member requested to use the building for a baby shower, and there was no clear process for Caitlin to follow. It was discussed that it is good to build community relationships to allow events by non-members. A process was discussed and will be ironed out and implemented by the Property & Management leadership team and ZLCW council.

a. Requests/questions go first to Property & Management for approvalb. ZLCW has a clear process for weddings/funeralsc. Other events must have a competent member present from beginning to end of event, as a

representative of Zoar to ensure proper building use.d. A contract for building use exists, but need to include line for a church representative to sign as

the responsible person for the event.e. Include offer of suggested donation

Reports:A. Property & Management: No reportB. Stewardship: No report; Norm Olson is doing well.C. Preschool: Cleaning next week (Connie to ask Property & Management about linoleum cleaning); Classes

are full with waiting list! Pam Hygelund is the new assistant!D. ZLCW: Craft Fair will be held November 12th, 2016. Craft workshops are being held every Wednesday to

prepare. Lefse workshops will be held in the fall. (Furniture Ministry has some donations for Attic Treasures.) Planning Women’s Retreat for May 2017, location TBD

E. LIFFT: Rally Day LIFFT event will kick off the first year of Intergenerational activities with the theme of Liturgical Calendar year. Rally Day is September 11, 2016, event starting at 12:00 p.m. There will be food, games, singing, and take home items. LIFFT core team meets with Leif Kehrwald again on August 29, 2016. Currently team is editing plans for event and will be looking for implementation team to prep and carry out event.

F. Education & Youth: VBS went really well; 50 kids, theme was “Renew” based on the Parable of the Sower, focused on reduce/reuse/recycle activities, no money spent, all items donated; besides LIFFT event on 9/11, 9:15 am Sunday School will begin on September 18, 2016. Need to order new materials for Year C to follow LIFFT theme of liturgical calendar

G. Evangelism: Movie Night held on August 13, 2016, showed “Miracles from Heaven”; couple more in attendance from last movie night; pizza, popcorn, snacks, soda provided. Great movie with a positive message, great fellowship time. We plan to continue offering movie nights.

H. Worship/Music: Getting more candles, using candelabras; Pr. Randy has requested more candles!I. Holy Currencies: Marlena reported about the seminar training Pr. Randy and she attended from August

4th-6th. Six currencies of stewardship: yes, money, but more importantly: relationships, gracious leadership, truth, wellness, time/place. Pr. and Marlena noticed many places where Zoar already has strong relationships and use of time/place in its ministries; want to build upon those strengths. More information to come.

Closing Prayer: All recited the Lord’s PrayerAdjournment: Paul Rothi

Respectfully submitted,Marlena Adams, Vice President

Zoar Lutheran ChurchCouncil Committee Meeting

7/19/2016Present: See sign in sheet

Call to Order: Paul Rothi 7:00pmDevotions: Ron Pottratz opened with Romans 5:1-5Approval of Agenda: Agenda approved, Ron Pottratz made motion to accept and Betty Lundsten 2nd motion. Passed by majority.Minutes: None available, Caitlin has in church office

Treasurer’s Report: Lisa Welle reported that she is going to shift her attention and going to focus more on actual income and expenses vs where we are at in the budget. Christina reported that there is one last payment of $875 to finish paying for our Intergenerational Program consultation, but Leif will still be available for consulting thru next Spring. Ron Pottratz reported that there is some electrical replacements that are to be done yet. Ron moved to accept budget and Betty Lundsten seconded. Motion accepted.

Pastor’s Report: Pastor Randy reported that he and Marlena Adams will attend a conference in West Linn the first week in August and he will be going on vacation to Colorado for his Niece’s Wedding in Colorado following in mid August. He then said that Mel Kubik had discussed with him some new changes in the music program. There was then some discussion on hiring a new Organist for Ann Farrington’s replacement. We can make it thru summer, but need lead time to hire her replacement. He then reported to the group the names chosen by the Executive Committee for the MSP II Committee. They are: 1) Amy Aamodt 2) Jim Bernklau, 3) Mary Herrod, 4) Mary Eastman, 5) Myron Mohr, 6) Donna Pottratz, 7) Mark Shearer, 8) Dave Wichman, 9) Dale Willlliamson. Pastor Randy says he hopes for them to start meeting next week and determine some direction. Hopes to start interviewing after Christmas. Pastor recommends the Call Committee will be 6 people: should be 3 from the MSP II Committee and 3 newly selected members OK’d by the Congregational Council. Old Business

1. A-V Team Task Force has no report. Paul will check with Steve Morgan or Roger Skoe for an update for next meeting.

2. Email status; Paul Rothi reported,” Zoar is now off all Black Lists”, No Domain Services Record missing or changes in protocol format. Hope to get Email flowing again.

NEW BUSINESS: 1. Polish-Zoar Contract: Mary Eastman said she will contact Pastor Nick and get a copy of the contract.2. Nominating Committee: Mary Eastman said it is time to start thinking about names for vacant

positions for the next year.3.

COMMITTEE REPORTS1. ZLCW Betty Lundsten reported they have started some craft fair workshops and projects for the fair

this Fall.2. LIFFT; Christina Ilasca reported that they have been working on the Rally Day Celebration scheduled

for September 11, 2016.3. Education/ Youth; Pam Hygelund has taken vacant position in the pre-school.4. Evangelism; no report5. Property Management;” per Ron Pottratz6. Stewardship; no report7. Worship & Music; Paul will check with Mel regarding filling Organist vacancy , see Pastor’s report.

Closing Prayer: Lord’s Prayer recited by all

Adjourn: 8:00pm

Respectfully submitted,Jeannine BrumleySecretary

Zoar Lutheran ChurchCouncil Committee Meeting Minutes

6/21/2016Present:President Paul RothiVice President: Marlena AdamsTreasurer: Lisa WellePastor Randy SinnPast President: Neil MartinCaitlin Parker, Mary Eastman, Ron Pottratz, Betty Lundsten, Ann Skoe, Sally Boonstra, Bob Boonstra, Connie TyeCall to Order: Paul Rothi 7:05 p.m.Devotions – Mary EastmanAgenda Approved: Ron, BettyMinutes: fix Kyle to Kyler and add Raquel Robles; Fix Hinsen to Hinson; Treasurer’s report: abut to about; fix ‘budget’ to report; ZLCW gave presentation not donation; Education/Youth change ‘confirmation ones’ to confirmandsApproved as corrected -Ron; Ann Treasurer’s Report: Giving is still down, but expenses have remained down. Caitlin had a question about postage purchases and where it appears on the budget. Lisa and Caitlin will look to see where it went. Ann Skoe asked about the budget concern, and Lisa responded that we have a buffer with the youth director employee budgeted but not hired.Motion Ron second BettyPastor’s report: Leaving for confirmation camp on SundayAugust – Kaleidoscope Institute at West Linn Lutheran; Leadership Training conference; Marlena is going to go with RandyZoar in Transition and has been for a while:-First Transition Team became Lifelong Intergenerational Faith Formation (LIFFT); LIFFT is gearing up for Youth and Adult Education starting in September; -Building Transition, Pastor inquired to Lisa about a Building Fund Update, July- 2 years from now, interest rate will change; we have paid about $255,000 in 36 months from $650,000-MSP Team: Sunday, June 26, congregation members will each nominate three people; goal to have team up and running in July; Paul suggested to switch the language from ‘council officers’ to ‘executive committee’;

Executive Committee

Old BusinessA. Email Status

a. Skeleton Website for Preschool was never used, but was found up and running and had been compromised; turned into a ‘spam bot’; website shut down, and we believe that turns off the spam issue and got us onto multiple email blacklists; we are off all of the blacklists except one that is lesser known (believed not to be used by major email services); Ryan from Teknyka and Caitlin worked to test email, but it is still not working. We can wait for four weeks or pay $120 to get off that last blacklist. Give some “IT settling time” to see if things work themselves out, and maybe Thursday, make a decision to pay fee. *Monthly charge will be higher on next bill due to extra services.

B. A/V Task Forcea. Request Steve Morgan to come to Council meeting next month and give update

C. Community Dinner – End of July, Boonstras ‘retire’, 5 year anniversarya. Neil asked Bob for a list of procedures and information on how the dinner runs; Sally and Bob

brought a binder of Community Dinner information.b. Bob reported on what you do see and what you don’t see

i. Relationships with Oregon food bank, gleaners, etc.ii. Bob willing to continue paperwork, count money, pay bills

c. Bob suggested someone to coordinate the volunteers; sign-up sheeti. Sally stressed how helpful it would be to have more people for clean up

ii. Sally suggested a rotating ‘in charge’ person, take one week a month to run the dinnerd. The person in charge needs food handlers card and familiar with food regulations

i. Can be acquired online

ii. County expects someone knowledgeableiii. About 20 hours per week

1. Shopping, coordination, Tuesday night2. Two people go at 8:00 am to Clack County Gleaners, Bob Eastman 6:30 am

goes to Oregon Food Bank every other week3. Primarily buy food for main dish (enough for at least 100)4. Menu planning based on what we have, what’s been donated, to limit spending

e. Lisa inquired into Boonstra’s account and Community Dinner line itemi. Combine accounts

f. Mormons cook the last Tuesday of the monthi. Just need someone from the church in the building; don’t need our help

ii. They may stop if we stopg. There is a letter waiting to go out to other churches and Caitlin has compiled an email list of local

churchesh. Connie expressed the need to continue this mission with important examplesi. Mary expressed Macksburg Lutheran’s interest and their need for an approved kitchen

ReportsWorship & Music – Ann Skoe

Dripless tall taper candles for All Saints Sunday and Reformation Sunday-Caitlin needs to know how many to order

No Picnic this summerPreSchool – Connie

4 yr old in AM and PM classes are full, Tuesday and ThursdayLooking for a new assistant (current is pregnant) had some interest in the positionCurrent teacher will continue next school year

ZLCW – BettyWorking on plans for 2017 Women’s RetreatMay go to Women’s retreat at Camp LutherwoodJune 12th, Di and Betty presented information for Lutheran World Relief5 craft fair workshops so far, another on June 22Betty instructs Altar ladies how to prepare baptismal font water

LIFFT – ConnieLaunch will be Rally Day, September 11, 2016; introducing the church yearPassed around draft of LIFFT brochureShared concern about not having Sunday school on LIFFT daysLIFFT core team will lead the first LIFFT eventLunch, Lesson, Fellowship, Crafts, Songs, etc.

Education/Youth – ConnieGraduate recognition for HS, College and Master’s graduateVBS – July 26, 27, 28 (T-R) in the morning; sign-up sheet has been put out, but only 4 so farTheme is “Reuse”

Evangelism – No representative - No reportProperty/Management – Ron – No reportStewardship – Mary

Stewardship is lacking members due to health and logistics

Zoar Lutheran ChurchCouncil Committee Meeting

5/17/2016Present:President: Paul RothiVice President: Marlena AdamsRecording Secretary: Jeannine BrumleyTreasurer: Lisa WelleFinancial Secretary: Kelly KuhnkeImmediate Past President: Neil Martin

Call to Order: Paul Rothi 7:05pmDevotions: Marlena Adams “ A Bit of Clay”Agenda approved:Minutes: Approved as corrected

Treasurer’s Report: Lisa Welle again reported that giving is down about $7900, however expenses were down about $3K, but if trend continues, could be of about 19K. She also reported that she was able to make another 5K payment for the Principal payment. Ron Pottratz moved to accept report and Betty Lundsten seconded. Motion accepted.

Pastor’s Report: Pastor Randy Sinn reported of prayer concerns. There is a huge drought in Ethiopia. The ELCA donated 70K to feed the hungry there. Twenty three study Bibles were ordered by our congregation and should be here next week. Pastor, along with Kyler Shearer & Raquel Robles plan to attend Conference Camp 6/26-7/01, so will be gone for a week. Also, will be off Aug 10-17th for his anniversary coming up and November 22-29th. Also, he hopes to have two Transition Teams calling Forward Together in Christ working with the Executive Team which he says will be a time commitment 2-3 times a month. Old Business

3. AV Team Task Force is coming along according to Steve Morgan.4. LIFFT Christina Ilasca reviewed her presentation to be given at the next Congregational meeting next

Sunday. Carolyn Shearer spoke of the Circle of Friends to be presented to the congregation. Would like to get a commitment of confidence from the congregation. There was some discussion on Social Media with the Youth and Christina or Carolyn will check with Lisa Hinson.

5. Agenda for Congregational Meeting was discussed. Would like to have the Synod reports, Bishop Message, Timeline Calendar, thank you to the Boonstras, Missions Building and Report from the Audio/Visual Task Force.

NEW BUSINESS: none

COMMITTEE REPORTS8. ZLCW Betty Lundsten reported; Gave Mother’s carnations on Mother’s Day, planning a Women’s

Retreat for May 2017, selling Fair Trade Items 3rd Sunday of the month, and gave a presentation on LWR

9. LIFFT; as presentation this meeting10. Education/ Youth; Plan to celebrate Graduation on June 5th, Giving Bible to Confirmands on June 26th,

working on dates for VBS.11. Evangelism; Marlena reported plan to have a movie night in August, plan to put some fliers out, 12. Property Management;” no change on earth quake insurance the rest of the year” per Ron Pottratz13. Stewardship; need two more volunteers14. Worship & Music; JoAnn said they wish to use taper instead of votive candles for Memorial Day.

Closing Prayer: Lord’s Prayer recited by all

Adjourn: 8:40pm

Respectfully submitted,Jeannine BrumleySecretary

Zoar Lutheran ChurchCouncil Committee Meeting

April 19, 2016Executive Committee Members PresentPastor: Randy SinnPresident: Paul RothiVice President: Marlena AdamsSecretary: Jeannine BrumleyTreasurer: Lisa WelleFinancial Secretary: Kelly KuhnkeImmediate Past President: absentCouncil Members present:Property: RonStewardship: MaryMusic: JoAnnEndowment: absentEvangelism: MarlenaZLCW: BettyEducation & LiFFT: ChristinaPre School: absentYouth Rep: MarlenaCall to Order: Paul Rothi 7:06 p.m. opened with PrayerDevotions: Jeannine Brumley on Matthew 5:14-16 Let your light shineAgenda Approval: Minutes: Approved as corrected Treasurer’s Report: Lisa Welle reported that giving is down and there is a shortfall between income and expenses of $5K. Music and supplies were up since Lenten Season and Easter. We should all be mindful of our spending. The council voted to approve Paul Rothi and Allen Sprauer as authorized signers on the Ameriprise Entity Resolutions forms. Some discussion on earthquake insurance was had, but Ron Pottratz is still gathering information.Pastor’s Report: Pastor Randy reported he is continuing to do Pastoral Care visits and that he has seen everyone on the list at least once. Several funerals have been covered and he has 2 weddings in July. There was some discussion of Zoar’s two big projects, e.g . Church Building, phase 2& 3 and Vibrant Faith, LIFFT, should be taken into consideration in hiring a new Pastor. He also said that he is looking for our contract that was signed with the church in Poland. Will contact Pastor Nick and see if he knows where it is. On the Healing Forums he has gotten positive feedback. Bishop Dave will be here May 29th speaking on “How do we live in our community? He hopes to have the MSP drawn up by the Transition Team by late August. He also, has been leading the Executive Council studying the book A Door Set Open.

Old Business:A. Technology support contract – Paul Rothi said he had the Teknyka contract in his hand and would be

signing it this week and we should be using their service this week .He reported that he was at the church until 3:00am working on problems with the computer, but now thinks they are fixed.

B. Thrivent Choice Giving – Stewardship: No changeC. A/V Task Force- Nothing new at this point

New Business: Meals for Martins has already been assignedAdditional Reports:ZLCW: Betty Lundsten reported they are planning a women’s retreat for next year, and that they had given another $500 to the building fund. Lisa will check on this. They are going to hold some workshops to make crafts for the fair this fall.LiFFT: Christina Ilasca said they are moving forward and preparing for another meeting with Leif and the congregation. Pastor Randy said that Pastor Sara is working on getting a grant to hire a full time person for congregational clusters help with training and leadership.Education/Youth: The Easter egg hunt had 30-35 children and was successful. They are continuing to collect bottles and cans for deposit and Rick turns them in. It was suggested he let Lisa know with a receipt.Evangelism: Had ad in Canby Herald for Easter. Next year everyone should think of their budget for next year and the ones that need have budgeted for advertisingProperty and Management: Ron Pottratz reported he has 6 persons signed to count money and could use a couple more.Stewardship: no reportWorship & Music: Recommends hiring an organist. Maybe running an ad since Ann Farrington has resigned. Caitlin to check payroll for music and make sure corrections are made with the changes.Closing Prayer: Lord’s Prayer recited by all

Adjourn: 8:30 p.m.Respectfully Submitted, Jeannine BrumleySecretary,

Zoar Lutheran ChurchCouncil Committee Meeting

February 16, 2016

Present:President Paul RothiVice President: Marlena AdamsRecording Secretary: Jeannine BrumleyTreasurer: Lisa WelleFinancial Secretary: Kelly KuhnkePastor Randy SinnPast President: Neil Martin

Call to Order: Paul Rothi 7:04pmApproval of AgendaMinutes: January 19, 2016 Approved as presented

Treasurer’s Report: Lisa Welle gave current report

Pastor’s Report: Pastor Randy Sinn spoke briefly reminding the committee that Lenten Services start tomorrow. He reported that he is working on a Healing Process Presentation and that the work in the Church is also the work in the Community. He reviewed the plans to have a congregational meeting. Also, hoping to select a transition team and have a Call committee appointed by the Council to make a Ministry Site profile.

Old Business:A. Vibrant Faith Update: Marlena Adams gave update.B. Constitution and By-Laws: Paul Rothi will check to see that our Constitution is updated and current.C. Continued Resolutions: A vote was taken for the Continued Resolutions and they passed Count of 13

or 2/3 majority accepted. D. Planning Calendar: Paul handed out a beginning planning calendar and committee reviewed some

projects for the year.E. Service Contract: Paul explained that he is finishing up the new service contract and it should be

done shortly.F. Audio/Visual Equip: Paul reported that a team has been formed and is currently working on our

projects.G. Money Counters: Ron Pottratz reports he now has 8/9 names of members willing to be money

counters. He will meet with Ron Berg to get members trained.H. Covenants for Community Building at Zoar Lutheran Church: Ron Pottratz moved and Lisa Welle

2nded that we hand out to the congregation Covenants for Community Building at Zoar Lutheran Church. The proposal passed.

I. Thrivant Choice Designations: This was decided to have the Stewardship Committee resolve.New Business:

A. 125th Anniversary Celebration: Paul will ask for volunteers for a committee at the next congregational meeting.

Additional Reports (2-3minutes each) 1 .Education/Youth Leadership Team: No Report

2. Evangelism Leadership Team: Marlena reported successful winter coat drive, Food Drive, & World Hunger Drive

3. Property & Management Team: Mary Eastman reported the Mission Ministry building passed electrical inspection last Friday

4. Stewardship Leadership Team: Mary reported they were looking into advertising in the Canby Paper5. Worship & Music Team: Currently working on Lent and Easter Programs6. Preschool: No Report

7. ZLCW: Betty Lundsten reported they may be planning another Women’s Retreat and are giving a donation for church Easter FlowersClosing Prayer: All recited the Lord’s Prayer.Adjournment: Paul Rothi 8:24 pmRespectfully submitted,Jeannine Brumley Recording Secretary

Zoar Lutheran ChurchCouncil Committee Meeting

January 19, 2016

Present:President Paul RothiVice President: Marlena AdamsRecording Secretary :Jeannine BrumleyTreasurer: Lisa WelleFinancial Secretary: Kelly KuhnkePastor Randy SinnPast President: Neil Martin

Call to Order: Paul Rothi 7:11pmDevotions: Paul RothiMinutes: Minutes from December 8, 2016

Treasurer’s Report: Lisa Welle gave current report

Pastor’s Report: Pastor Randy Sinn spoke briefly and handed out a new Covenants sheet with Communication rules on how Church Members should address one another. “A soft answer turns away wrath, but a harsh word stirs up anger.” Psalms 15:1

Approval of Agenda: Approved as presented

Duties of Zoar’s Church Council (Constitution Chapter 12): Read by Paul Rothi

Goals for the Meeting:A. Orientation for new council members (Mission, Theme Verse, council and team duties.B. Development of a shared plan for the New Year.

Leadership Team breakouts: Each Leadership Team completed a list to:

1. Identify one person to be the team’s convener and/or contact person2. Identify someone to represent the team regularly at monthly Council Meeting3. Choose a regular meeting day and time.4. Think about the year ahead . Identify key activities and dates the team will be planning.

R econvene the Full Group: A. Property & Management Leadership Team

1. Will meet Tuesday evenings monthly before Church Council2. Ron Pottratz Chairman, Bob Eastman representative

B. Stewardship Leadership Team1. Will meet Sunday after Church2. Chairman Norm Olson, Council Representative Mary Eastman

C. Education & Youth Leadership Team1. Meets after church 2nd Sunday of the month2. Debbie Warren Chairperson, Christina Ilasca Council Representative

D. Evangelism Team1. Meets Meets 2nd Monday of the Month2. Jan Kluth Chairperson and Carolyn Shearer Council Representative

E. Worship and Leadership Team1. JoAnn Rothi Chairperson 2. Meets

New Business:J. Lisa Welle presented the council with a program from Vanco that would allow different ways to pay

church offerings. A motion was made and seconded to accept the Vanco program with the cost of $20.00 a month.

K. Lisa Welle Proposed a Continuing Resolution to add to the constitution and By-Laws: It reads that Zoar Lutheran Church will observe 9 paid holidays for the Office Manager : New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day,

Thanksgiving day and Christmas Day. Holidays that fall on a non-working day will not be compensated. A motion was made to accept and it was seconded and passed.

L. Mary Eastman brought to the attention of the council for Betty Lundsten of ZLCW that there has been difficulty getting people to sign up for coffee hour. Discussion followed with many suggestions.

Closing Prayer: All recited the Lord’s Prayer.

Adjournment: Paul Rothi 9:27 pm